The Barnstable School Committee met on Tuesday, May 25, 2010, in the Town Hall Hearing Room. Present were Patrick Murphy,
Dr. Fran McDonald, Tom McDonald, Stephanie Ellis, and Margeaux Weber. Also present were Dr. Patricia Grenier, Marie McKay, Bill
Butler, Janice Barton (Town Council Liaison), and Sumeet Kaur (Student Envoy).
Chairman Murphy called the meeting to order and began by reciting the core values of the Barnstable School System.
1. All children have the right to every opportunity and to achieve their highest potential.
2. Each person deserves to be treated with dignity and respect.
3. Integrity and personal responsibility are the hallmarks of our daily interactions.
Approval of Minutes
Motion by Dr. McDonald, seconded by Ms. Weber, and the Committee voted unanimously to approve the minutes of Tuesday,
May 11, 2010.
Dr. Grenier recognized Principal Donna Lee Forloney. She wrote an article titled, Changes Can Be Difficult, but It Can Also Provide Us
with Fantastic Opportunities. It was published in the Massachusetts Elementary School Principals Association Spring Journal. She wrote
about the redistricting and the rebuilding of her new school.
Ms. Forloney stated that she is fortunate to be placed at West Villages. She has a terrific staff and a wonderful school.
Patrick Clark submitted the names of his recommendations for the BHS Assistant Principal and two House Masters. The positions are
contingent upon Dr. Grenier’s approval. She has interviews scheduled with the three candidates on Thursday, May 27 .
Dr. Grenier and Ms. McKay have been working on curriculum and have conducted multiple meetings with teachers and administrators.
On May 24 , a Team of seven staff members created a first draft of the Social Studies curriculum which will be brought to the Curriculum
Institute in June. Science, Math, and English Language Arts curriculum will also be developed. Seventy-five teachers will have the
opportunity to attend the Institute on the four days after school ends.
Today, the Administrative Leadership Team and the Anti Bullying Task Force participated in a two and a half hour training on Anti Bulling.
The Anti Bullying legislation has passed, and next Tuesday the Administrative Leadership Team will meet again to create an action plan,
timeline, and decide what should be included in the Anti Bullying policy.
Assistant Superintendent’s Report
The south section of the Special Olympics will be held on Tuesday, June 1 , at Centerville Elementary School, from 1:00 to 3:00 PM.
The Annual Astro Fair will be held on Tuesday, June 8 , at Barnstable High School, from 6:00 to 9:00 PM.
School Committee Comments and Sub-Committee/Liaison Reports
No School Committee Comments and Sub-Committee/Liaison Reports were heard.
The GSA held a day of silence last month to represent those that have been silenced by race, ethnicity, or orientation. This year the GSA
had the highest number of participants, with 300 students taking a vow.
On Thursday, May 27 , the Free Tibet Club will be holding a concert to raise money for a school for Tibetan refugee children in India.
The suggested donation is three dollars and the event will be held in the Cobb Astro Park from 5:00 PM to 7:00 PM.
This is the final academic week for seniors and the prom will be held on Friday, May 28th. Senior Awards Night was held on May 24 ,
and many students received scholarships, achievement awards, and book awards.
Chairman Murphy opened the meeting for public comment.
Mr. Gregory Davis expressed his disappointment and concern with Dr. Grenier’s decisions regarding Michael Smith and John Jameson.
He was also concerned about conflict between the Music Department and the Band Boosters.
Item #052510-001 Field Trip – LaCrosse, Wisconsin
Dr. Grenier recommended that the Committee approve the field trip request for the Future Problem Solving Team to participate in the
International Competition in LaCrosse, Wisconsin.
Motion by Dr. McDonald, seconded by Ms. Ellis, and the Committee voted unanimously to approve the field trip for the Future Problem
Solving Team to attend the International Competition in LaCrosse, Wisconsin.
Item #052510-002 Food Service Management Company Bid Award Selection
Dr. Grenier recognized Mr. Bill Butler, Ms. Ann Marie Ellis, and Mr. David Anthony for their work on this initiative.
Mr. Anthony explained that the current Food Service contract expires on June 30 At the direction of the Department of Elementary
and Secondary Education, Barnstable Public Schools issued a new RFP for the School Food Service Management Contract to meet
current state requirements. Three solid proposals were received. A committee evaluated the three companies based on elements such
as experience in the industry, nutrition, marketing, and educational programs to help students make good choices. Aramark Education
was the chosen company.
Mr. Butler stated the contract is for one year. Federal regulations prohibit contracting for more than one year at a time for Food Service
Management services. Many of the current Food Services Management employees may go to work for Aramark, but there are
contractual restrictions that prohibit Barnstable from employing Charwells Management employees.
Dr. Grenier recommended that the Committee approve the Aramark Education Contract for Food Services for the 2010-2011 school year.
Motion by Ms. Weber, seconded by Dr. McDonald, and the Committee voted unanimously to accept the proposal and award a contract
to Aramark Education to manage the Districts Food Service Program for the 2010-2011 school year, with options on the part of the
District to renew the contract for the 2011-2012 and 2012-2013 school years, as recommended by the Chapter 30B RFP evaluation
committee, subject to the approval of the Massachusetts Department of Elementary and Secondary Education.
Item #052510-003 Osterville Lease
Mr. Butler stated there are minor changes to the proposed lease with the Cape Cod Collaborative regarding termination, hours of
operation in July and August, and certificates of insurance. The lease is in its final stage with two exceptions. One is the language which
deals with the use of the fields by the public when Collaborative programs are not in session. The second is the recommendation from
the Town’s insurance agent on insurance language.
The annual rent for the Collaborative is the equivalent of two slots in the Collaborative’s Alternative School Program. The rent would be
two times $33,600.00 for the first year. By statue, the funds are restricted to maintain the facility that is being leased. There is a
provision where the Committee could ask the Town Council to allow the rent to be used for maintenance of other facilities.
Mr. Hilton stated that the Cape Cod Collaborative’s budget is recommended and approved by the Board of Directors. As the tuitions
increase, so will the rent of the facility.
Dr. Grenier recommended that the Committee approve the lease with the Cape Cod Collaborative.
Motion by Ms. Weber, seconded by Mr. McDonald, and the Committee voted unanimously to approve a lease of the Osterville Elementary
School to the Cape Cod Collaborative for use as an educational facility with an initial term of 120 months, and on such other terms and
conditions as presented to the School Committee subject to such modifications that are acceptable to the Superintendent and the Town
Manager regarding use of the school fields when the Collaborative Programs are not in session and regarding insurance coverage.
Item # 052510-004 Acceptance of Lease to Own – Three Special Education Buses (Replacements)
Dr. Grenier stated that Barnstable owns its Special Education vehicles. Sandy Gifford does an excellent job and makes sure the vehicles
are safe, current, and provide the unique equipment the students need. The new buses will replace the three Special Education buses
that the District will be turning in this year. A contract went out for bids and Datco was chosen as the provider for the three new
Dr. Grenier recommended that the Committee approve Datco as the provider for the three new vehicles.
Motion by Ms. Ellis, seconded by Mr. McDonald, and the Committee voted unanimously to accept the quotes submitted by Datco of
$10,706.73 annually for a five year lease with an option to purchase of one twelve passenger, two wheelchair bus, and to accept the
quote submitted by Datco of $21,108.22 annually for a five year lease with an option to purchase of two eighteen passenger, one
wheelchair busses, subject to the terms and conditions of the request for quotations.
Item #052510-005 BHS Track and Field
Dr. Grenier recognized CDM, David Anthony, Steve Francis, and Doug Crook for their hard work on this initiative. The track and field at
BHS are in poor condition and they have become a safety liability. The BHS athletic teams, marching band, cheerleaders, physical
education classes, as well as outside organizations continually use the field. The installation of artificial turf means no irrigation, no
fertilizer, no mowing, no play limits, improved safety, and lower cost long term.
Dr. Grenier stated the bids for the project came in at exceptionally low rates. She recommended that the Committee approve the
contract with Fleming Brothers, Inc. for $1,024,146.00. After the track and field project and the BCHMCPS heating system project are
completed, there will be an estimated $400,000.00 remaining in the Grade Five proceeds account. If the District should receive
$400,000.00 in reimbursement from the Massachusetts School Building Authority for the BCHMCPS heating system, there will be
$800,000 left in the account.
John Kissida of CDM stated the bid from Fleming Bothers, Inc. was fantastic bid and they are very good contractors. The bid was 25 to 30
percent below what was expected and probably the lowest Mr. Kissida had seen in ten years. It was a very competitive bid situation.
Construction would start in early July if approved. Fleming would need a four and a half month construction period which would bring
the completion date to mid November.
Chairman Murphy opened the meeting for public comment.
Doug Crook, the BHS football coach, has been involved in this process since he took over as coach. He appreciated everyone’s hard work
and dedication to the project. He is excited for the students of Barnstable.
Mr. David Lawler thanked several people who initiated this project and Dr. Grenier for the time she has invested.
Chairman Murphy closed public comment.
Motion by Dr. McDonald, seconded by Mr. McDonald, and the Committee voted unanimously to accept the bid of and award a contract
to Fleming Brothers Inc., in the amount of $895,146.00, including alternate number one in the amount of $26,000.00 for the
replacement of track and athletic field at BHS as recommended by the Town Purchasing Agent, subject to appropriation and to request
that the Town Council appropriate and transfer from the sale of the real estate account of where the proceeds of the sale of the Grade
Five School building are held the sum of $1,024,046.00 which includes the $895,146.00 contract price plus $89,000.00 for construction
contingency and $40,000.00 for construction administration for that purpose.
Ms. Barton stated this item will be placed on the Town Council agenda for a first reading on June 3 , and a public hearing on June 17 .
Then there will be a second reading and a scheduled vote.
Item #052510-006 Approve Accounts Payable Warrant
1. FY ’10 Warrant #47
Dr. Grenier stated warrant #47 had been through the BPS Finance Department’s system of checks and balances.
Motion by Dr. McDonald, seconded by Mr. McDonald, and the Committee voted unanimously to accept Accounts Payable Warrant #47
in the amount of $ 235,999.53.
Motion by Mr. McDonald, seconded by Dr. McDonald and the Committee voted unanimously to adjourn the meeting.