Transit Contract

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					Form 020079xls

10-02




                                                                                                       Report on Transit Operations

System Name:                                                          System ID:                                      Service Types:     PT - Transit
                                                                                                                                         RC - Restricted Client                                         Reporting Basis:                                Accrual Accounting
                                                                                                                                         JO - JARC                                                                                                      Cash Accounting
Subprovider Name:                                                     Subprovider ID:                                                    IC - Intercity Bus
                                            Reporting Period               1st Qtr (Jul 1 - Sept 30)                                     CH - Charter
                                                                           2nd Qtr (Oct 1 - Dec 31)                                      VP - Vanpool                                                       Date Prepared:
Fiscal Year:                                                               3rd Qtr (Jan 1 - Mar 31)                                      DE - Delivery
                                                                           Year-end (Jul 1 - Jun 30)                                     OT - Other Incidental                                              Prepared by:

                                               Other                                                                                                                                   Contract
                                              System                                    Disabled                   Revenue     Revenue                            Passenger           Revenue for       Other Revenue          Local Tax for            FTA for              STA for
          Contract/Service   Service Type     Counts      Total Rides Elderly Rides      Rides     Vehicle Miles    Miles       Hours    Operating Costs           Revenue            Operations        for Operations          Operations             Operations           Operations
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                                                                                                           Instructions for
                                                                                                                Iowa
                                                                                                     Report on Transit Operations

System Name – List the name of the designated transit system.                                                                Type of Service – For each service listed, choose the category that applies. NOTE: If a contract involves
                                                                                                                             more than one category of service, they should be broken out so that there is a single category for each line.
System Identifier – List the three digit code assigned to transit system. This is a permanent code assigned by Iowa          [If it is determined that any line includes services of a category other than that shown, the line may be dropped
DOT’s Office of Public Transit. It is the three digit segment of the agreement number on any of your system’s Joint
Participation Agreements. Call to verify, if you have a question.                                                                  Public Transit Service (PT) – Service must be open to and advertised to the general public, even if
                                                                                                                                   designed around the needs of a specific group, or involving reduced or free fares for certain groups.
Subprovider Name [if applicable] – If transit system purchases service from one or more contracted providers, a
separate sheet should be prepared for each, showing the services that each contractor provides. The transit system may
choose to have each provider fill out one of these forms, then after the transit system verifies the information, the              Restricted Client Service (RC) – Service is open only to the clients of a specific agency or a specific
system may bundle these with their agency’s report to serve as the system report. If this is a subprovider sheet, list             population group.
name of provider.
                                                                                                                                   JARC Service (JO) – Service funded under FTA’s Job Access/Reverse Commute program.
Subprovider Identifier [if applicable] – Each system purchasing services from contracted subproviders should assign
a two digit code to each. These codes should be stable from year-to-year. List two digit code assigned to subprovider              Inter-city Bus Service (IC) – Service must be open to and advertised to the public, but is funded under
listed above, if applicable.                                                                                                       Iowa’s inter-city bus assistance program.

Fiscal Year – Designate state fiscal year in which the reporting period falls.                                                     Charter Service (CH) – Service operated under a single contract (for a single or group charge) with an
                                                                                                                                   individual or a group which does not have an on-going contract with the transit system.
Reporting Period – Indicate whether this report covers the first, second or third quarter or whether it is a year-end
report covering the complete fiscal year.                                                                                          Vanpool Service (VP) – Service operates with volunteer drivers for an exclusive group of subscription
                                                                                                                                   riders.
Reporting Basis – Indicate whether report is based on the cash or accrual method of accounting. [Year-end reports
must be based on the accrual method.]                                                                                              Delivery Service (DE) – Service involving use of vehicles for delivery of something other than
                                                                                                                                   passengers (meals, parcels, furniture, luggage, etc.).
Date Prepared – Indicate when report was prepared.
                                                                                                                                   Fellowship (FE) -- Reimbursement for costs associated with attending an approved transit related
Prepared By – Indicate who actually prepared the report.                                                                           conference or training session. Large Urban Transit systems should include Fellowship reimbursement
                                                                                                                                   amounts under the STA funding column and Small Urban and Regional Transit Systems should identify
Contract/Service – All services performed by the transit system and/or its contractors should be listed. There should              the reimbursement amounts under the FTA funding column.
be separate listing for each type of service provided. In systems with subcontracted providers, there should be a
separate listing for each type of service offered by each provider. Often these can be described based on the agency               Other Incidental Services (OT) – Any other activity which generates revenue through the use of transit
contract which provides the greatest share of the funding for the service. If multiple contracts support a particular              funded equipment or facilities. Examples: facility/equipment rentals, non-transit maintenance, etc.
service so that they can not be separated, they may be grouped with OPT concurrence. If the contract with an agency
provides for differing terms in different areas, each service area should be reported. Urban transit systems should at
least break service down by mode (fixed-route, paratransit/demand-response, vanpool, etc.) If JARC or intercity bus
assistance is received, these services must be reported separately. Charters may be grouped under each provider.


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Other System Counts – If the listed service is being performed under contract for another transit system, place an “X”           planning assistance agreement are also not included. Centralized costs, such as administration, maintenance,
in this column. Subproviders would use this only if the service is under contract to a transit system other than the one         insurance, etc. should be allocated across all applicable services.
they are primarily identified with.
                                                                                                                                 Passenger Revenues – These are revenues collected from passengers in connection with the listed service.
Total Rides – The total number of rides provided aboard the listed service. If a passenger changes vehicles (transfers)          Include fares or donations paid while on-board the vehicle, plus advanced ticket sales or monthly passes.
during a trip, each leg of the trip counts as a separate ride. Likewise, the return trip counts as a separate ride. If a
passenger rides to multiple destinations for errands, each leg may count as a ride. However, if longer trips involve rest
breaks, reboarding the vehicle to continue to the same ultimate destination does not count as additional rides.                  Contract Revenues – These are revenues collected from social service agencies or other parties which are by
[Contracts for meal/parcel delivery or for other incidental service should not be shown as generating rides.]                    written agreement dedicated to the service listed. These funds may be in addition to passenger revenues or in
                                                                                                                                 place of passenger revenues. If any portion of the contract revenue is identified as a vehicle replacement
                                                                                                                                 charge or as depreciation, that portion must be excluded from this figure.
Disabled Rides – Rides taken by persons with disabilities. For urban systems this should include both persons who
are eligible for ADA paratransit service and persons eligible for reduced fixed-route fares for persons with disabilities.       Other Revenues – These are revenues, often collected system-wide, which are used to support the listed
For regional systems, there may be specific client groups which are included plus any persons utilizing vehicle lifts,           service. Examples might be interest on investments, advertising, bequests, etc.
etc. Rides reported in this category should also be included in “total rides.”
                                                                                                                                 Local Tax – These are funds collected by local governments and provided to the transit system for general
Vehicle Miles – This is the total miles accumulated during the reporting period, on all vehicles, whether in revenue             support of transit operations. Any funds provided for, or used for, purchases of vehicles or facilities must not
service (carrying passengers) or being taken for fueling, or maintenance, or being driven to transit-related meetings,           be included. Funds provided by local governments, but tied to specific services, should be reported as contract
etc. It should include any maintenance vehicles or staff vehicles used to support the transit program. It should not             revenue rather than as local tax. For the purpose of this report, mandatory student fees charged for support of
include mileage used for non-transit programs by umbrella agency staff, etc.                                                     transit system operations, but not directly related to use of the service, should be reported as local tax.

Revenue Miles – This is the mileage on transit revenue vehicles while in revenue service. For route vehicles this
would be while operating along the designated route published to the general public. For demand-responsive vehicles              Federal Transit Assistance (FTA) – These are funds from the Federal Transit Administration, whether
this would be while passengers are on-board or while responding to a passenger pick-up call. Mileage accumulated                 received directly or through Iowa DOT, that are used to support the cost of operating the listed service. Do
taking the vehicle for fueling, for maintenance, for staff errands, out-of-distance trips to base, etc. and any mileage on       not include capital funds for purchase/lease of vehicles, equipment or facilities. Do not include funds received
                                                                                                                                 under a planning assistance agreement. Do include funds for preventive maintenance, associated capital
Revenue Hours – This is a total of the number of hours each transit revenue vehicle is operated in revenue service               maintenance items, or bus overhaul. Small urban and regional transit systems must report transit training
during the reporting period. Exclusions would be similar to those listed for revenue miles.                                      fellowships.

Operating Costs – This is the cost of operating the service listed during the reporting period, excluding capital costs          State Transit Assistance (STA) – These are state funds received from Iowa DOT that are used to support the
(or depreciation) related to purchase or lease of vehicles or building., but including the costs of preventative                 cost of operating the listed service. Large urban transit systems must report transit training fellowships.
maintenance, associated capital maintenance items, or bus overhauls. Costs supported through a




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Contract/Service – All services performed by the transit system and/or its contractors should be listed. There should be separate listing for
of service provided. In systems with subcontracted providers, there should be a separate listing for each type of service offered by each pro
Often these can be described based on the agency contract which provides the greatest share of the funding for the service. If multiple cont
support a particular service so that they can not be separated, they may be grouped with OPT concurrence. If the contract with an agency pr
differing terms in different areas, each service area should be reported. Urban transit systems should at least break service down by mode (f
paratransit/demand-response, vanpool, etc.) If JARC or intercity bus assistance is received, these services must be reported separately. Cha
be grouped under each provider.
ted. There should be separate listing for each type
each type of service offered by each provider.
 unding for the service. If multiple contracts
rrence. If the contract with an agency provides for
d at least break service down by mode (fixed-route,
rvices must be reported separately. Charters may

				
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Description: Transit Contract document sample