Docstoc

Florida Supreme Court Transfer Funds County

Document Sample
Florida Supreme Court Transfer Funds County Powered By Docstoc
					“Keep the Courts Open”
Surviving Successfully: Planning for Success
Presentation Overview

1.   Practical Steps for Successful Preparedness
     Planning
2.   Examples of Hurricane Damage and
     Lessons Learned/Reinforced
3.   Technology Disaster Planning
4.   Appendix: Preparing for an Influenza
     Pandemic

                                                   2
“Keep the Courts Open”
 Practical Steps for Successful
    Preparedness Planning
Leadership Leads
 We must deal with crises in a way that protects the
  health and safety of everyone inside our facilities
 We must “keep the courts open” to ensure justice
  for the people




 Justice Wells          Justice Pariente           Justice Lewis                Justice Anstead

                 Chief Justices of the Florida Supreme Court, 9/11 to Present
                                                                                                  4
Dedicate Staff
 Emergency Coordinating Officer (ECO)
 Public Information Officer (PIO)

 A branch-wide ECO and PIO

 Alternates for each ECO and PIO




                                         5
Get Connected
 Homeland security
 Emergency operations

 Law enforcement

 Fire and rescue

 Health officials

 Media




                         6
Establish a Local Policy Group
   Local group to develop local policy
       Who is the decision maker(s)?
       What are your mission essential functions?
       Where is your alternate facility?
       Who performs the mission essential functions at the
        alternate facility?
   Membership from all relevant stakeholders
   Means to develop policy given the multiple players and
    multiple constitutional officers

                       In Florida this group is referred to as the
                    Court Emergency Management Group (CEMG).
                                                                     7
Develop an Operational Team

   Judges, officials, and staff who will actually perform the
    mission essential functions if the COOP is activated
   Must be provided (or must maintain) all the resources
    necessary to perform their assigned mission essential
    functions
       Resources agreed to be provided by the alternate facility
       The CEMT members maintaining “black-bags”
       Pre-positioning resources at the alternate facility
   Must have a family disaster plan
                        In Florida this team is referred to as the
                     Court Emergency Management Team (CEMT).
                                                                     8
Develop Two Types of Plans
 Administrative and Emergency Procedures
 Continuity of Operations Plans (COOP)




                                            9
Administrative and Emergency Procedures

 Emergency Pending or Occurs




      Initial Response to                            An Individual or Group will
 Emergencies Will be Outlined                       make an Initial Assessment as      Does Emergency Cause
   and Should be Followed          Immediately      to Whether or Not the Primary      the Closure of Primary
  Based on the Administrative                         Facility Needs to be Closed             Facility?
  and Emergency Procedures


                                                                 No                                                     Yes
                Handle the Emergency
              Situation as Outlined in the
                  Administrative and
                Emergency Procedures                                         Yes       Is the Length of the Closure
                                                                                        Minimal and Acceptable?



                                                                                                          No
            Address Emergency and Resume          Address Emergency and Resume
           Full Operations in Primary Facility   Full Operations in Primary Facility
                                                                                                                 COOP


                                          A copy of this PowerPoint is available at
                                     www.flcourts.org (Click on “Emergency Preparedness”)
                                                                                                                              10
Continuity of Operations Plan (COOP)
                                                                                                        COOP



                                              An Individual or Group will
                                                                                             Activate COOP and Begin the
                                              Assess Whether or Not Full
        Can Full Operations in                                                                Process toward Performance
          Primary Facility be
                                               Operations in the Primary       Immediately   of Mission Essential Functions
                                              Facility can be Reconstituted
       Reconstituted in 30 Days?                                                                 in a Predetermined and
                                               within 30 Days of COOP
                                                                                              Temporary Alternate Facility
                                                        Activation
Yes
                                      No

                                                                                             Immediately Begin Efforts to
       Perform Mission Essential                  Perform Mission Essential
                                                                                             Reconstitute Full Operations
      Functions under the COOP on                Functions under the COOP on
                                                                                              within 30 Days in a Long-
           a Temporary Basis                          a Temporary Basis
                                                                                               Term Alternate Facility




         Transfer Back into Full                                                             Full Operations in a Long-Term
        Operations in the Primary                                                              Alternate Facility Initiated
                 Facility                                                                            within 30 Days



                                         A copy of this PowerPoint is available at
                                    www.flcourts.org (Click on “Emergency Preparedness”)
                                                                                                                              11
Templates to Help Develop the Two Plans
Administrative and Emergency Procedures
   1.   Checklist for Administrative and Emergency Procedures
   2.   Decision Making Guide
   3.   Employee Directory
   4.   Family Disaster Plan
   5.   Agency Directory
Continuity of Operations Plans
   6.   Mission Essential Functions
   7.   Alternate Facilities
   8.   Continuity of Operations Plan
                       Copies of these templates are available at
                   www.flcourts.org (Click on “Emergency Preparedness”
                           then click on “Planning Templates.”)
                                                                         12
Checklist for Administrative and
Emergency Procedures
   Medical emergencies and other life safety events
   Building evacuation plan/procedures
   Shelter-in-place procedures
   Development of bomb threat policy
   Hurricane, tornado, floods, and other natural disasters/events
   Fire, smoke or explosion within or outside the facility
   Suspicious substances within or outside the facility
   Chemical, biological or radiological threat within or outside the facility
   Power outage
   High profile cases
   Demonstrations or disturbances outside the facility
   Other procedures, as determined necessary


                                                                                 13
Decision-Making Guide
               Localized Localized Localized              Pending Declared
1. Type of     Suspected Confirmed Crime                  Emer-   Emer-
Event          Hazard    Hazard    Scene                  gency   gency

               TBD      Local on         Law              TBD     • TBD;
                        scene            enforcement              • Local
                        coordinator      (with                    official;
                        (with            communica-               • Governor;
2. Decision-            consultation     tion with                or
Maker                   with chief       chief judge              • President.
                        judge and/or     and/or other
                        other            constitutional
                        constitutional   officers)
                        officers)



                                                                                 14
Employee Directory
Employee  Phone     Work       Home      Email     CEMT
 Name    Numbers   Location   Address   Addresses (Yes/No)




                                                             15
Family Disaster Plan
   Check out the national resources, for example
       www.ready.gov
       www.redcross.org
   Check out your state resources, for example
       www.floridadisaster.org (Florida)
       www.mema.state.md.us/MEMA/index.jsp (Maryland)
   Check out your local resources, for example
       www.tallytown.com/redcross/ds/ (Leon County, FL)
       www.co.ba.md.us/index.html (click on “Emergency
        Preparedness) (Baltimore County, MD)

                                                           16
Agency Directory
           Agencies     Contact   Telephone
 Local Court Security
 Local Policy
 County Sheriff
 Medical
 Fire and Rescue
 American Red Cross
 Emergency Management
 Other Agencies

                                              17
Mission Essential Functions
Prioritize functions from highest priority to lowest for
  the following time periods:
 Must be performed given a ONE DAY disruption
       A. ____________   Staff: _____, _____, _____
       B. ____________   Staff: _____, _____, _____
       C. ____________   Staff: _____, _____, _____
 Must be performed given a disruption > ONE DAY
  and < ONE WEEK
 Must be performed given a disruption > ONE
  WEEK and < ONE MONTH

                                                           18
Alternate Facilities
 Current Facility               Primary Alternate Facility
  Facility Name:    Facility Name:
                    Facility Address:
                    Driving Directions:
                    Facility Contact:
                    Phone Number(s):
                    Additional
                    Information:




                                                             19
Continuity of Operations Plan
This Continuity of Operations Plan (COOP) establishes guidance to ensure the
execution of the mission essential functions for the (Name of the
Circuit/District) in the event that an emergency in (Name of Circuit/District)
threatens or incapacitates operations, and the relocation of selected personnel
and functions to an alternate facility is required. Specifically, this plan is
designed to:

    Ensure that the (Name of the Circuit/District) is prepared to respond to
     emergencies, recover from them, and mitigate against their impacts.

    Ensure that the (Name of the Circuit/District) is prepared to provide critical
     services in an environment that is threatened, diminished, or incapacitated.
                                     A sampling from the 11 page COOP-EZ template
    (Others as necessary)           available at www.flcourts.org (Click on “Emergency
                                      Preparedness” then click on “Planning Templates.”)
                                                                                           20
“Keep the Courts Open”
  Examples of Hurricane Damage
 and Lessons Learned/Reinforced
Examples of the Impact of Hurricane Ivan




       M.C. Blanchard Courthouse in Pensacola Florida
                                                        22
Examples of the Impact of Hurricane Ivan




       M.C. Blanchard Courthouse in Pensacola Florida
                                                        23
Examples of the Impact of Hurricane Ivan




         Justice Barbara J. Pariente visits Pensacola
         to Review the Response to Hurricane Ivan       24
Examples of the Impact of Hurricane Dennis




        Santa Rosa County Courthouse in Milton Florida   25
Examples of the Impact of Hurricane Dennis




        Santa Rosa County Courthouse in Milton Florida   26
Examples of the Impact of Hurricane Wilma




           Hendry Courthouse in LaBelle Florida   27
Examples of the Impact of Hurricane Wilma




         Broward Courthouse in Ft Lauderdale Florida   28
Examples of the Impact of Hurricane Wilma




        Lawson E. Thomas Courthouse Center in Miami Florida   29
Lessons Learned/Reinforced
   Leadership must make emergency preparedness a priority
   Leadership must establish clear strategic goals
   Leadership must dedicate staff to the initiative
   Staff must get the courts connected into the existing
    emergency management network
   Staff must coordinate with all relevant stakeholders
   Staff should develop practical planning tools to assist in
    the development of policies and plans
   Staff must address information technology and records
    issues
   Staff must implement redundant means of communication

                                                                 30
“Keep the Courts Open”
  Technology Disaster Planning
What is the number 1 thing Technology
Needs?

   Electricity!!! Technology can’t run without it
     Plan on how to operate when you have no power.
     Plan on having alternate sources of power

      (generator, batteries, etc) where needed
     Plan on how to recover operations when power is
      restored.
    This issue tends to be the number one problem in
      recovery of technology operations.


                                                        32
Flexibility
   It is hard to plan for every possible emergency, but
    look to the most likely situations you would run
    into for your geographic/demographic area as a
    good starting point.
       Volcanoes, hurricanes, riots, tornados, lightening,
        construction, strikes, virus attack, disgruntled
        employee, acts of temporary stupidity etc.




                                                              33
Recovery
   If you don’t back your data up, recovery is
    impossible. Have a solid backup plan.
       Send copies off site
       Multiple copies of critical data and software
       Maintain detailed documentation of configurations




                                                            34
Updates
   Put scheduled reviews and updates into your plan
       Time based such as bi-annually
       Incident based – after each catastrophic event




                                                         35
Priorities
   Establish a priority list of applications so you know
    where your recovery efforts should be focused.
       Based on established time standards, rules, and
        operating procedures.
   Establish a chain of command for technology staff
    for various objectives and tasks.




                                                            36
Disaster Prevention

 Develop standard operating procedures for daily
  operations to make recovery more efficient and
  timely.
 Develop and implement education classes on
  securing data and physical security as well as
  protection procedures during an imminent disaster.



                                                       37
“Keep the Courts Open”
 Appendix: Preparing for a Pandemic
Planning Efforts related to Pandemic Influenza
   Florida State Courts Strategy for
    Pandemic Influenza
        Endorsed March 29, 2006
   Statewide training event held on
    June 26, 2006 in Orlando
   Purchase of emergency supplies
   Coordination with the Florida
    Department of Health and other
    stakeholders is ongoing

                          A copy of the Strategy is available at
                   www.flcourts.org (Click on “Emergency Preparedness”)
                                                                          39
Elements of the Florida State Courts Strategy for
Pandemic Influenza

 Seven planning tasks with detailed subtasks
 A process flowcharting the specific steps and
  decisions for responding to an influenza pandemic
 Short-term and long-term tactical objectives

 Reasserted strategic policy goals




                    A copy of the Strategy is available at
             www.flcourts.org (Click on “Emergency Preparedness”)
                                                                    40
Relationship Between the Elements of the
Strategy for Pandemic Influenza
                Improved Capacity to
              Achieve the Strategic Goals
                                                              Leads to
                Improved Capacity to
            Achieve the Tactical Objectives
                                                               Leads to

      Improved Capacity to Implement the Process
                                                                   Leads to


          Complete the Seven Planning Tasks



                   A copy of the Strategy is available at
            www.flcourts.org (Click on “Emergency Preparedness”)
                                                                              41
Questions or Comments
FYI, some questions we hope you don’t ask:
      Has every Florida state court fully developed their plans?
      Has implementation been like making sausage?
      How have the Florida State Courts addressed NIMS compliance?
      How do courts access DHS funds?
      Which, if any, ESF do the courts fit into?
      How do courts ensure they can protect their records?
      Are the courts really that important in an emergency response?
                                 Contact Information:
             Greg Cowan 850-922-5460 or 850-509-1578 cowang@flcourts.org
                  Jannet Lewis 863-534-4676 jlewis@jud10.flcourts.org
                               Additional Information:
                 www.flcourts.org (Click on “Emergency Preparedness”)

                                                                           42

				
DOCUMENT INFO
Description: Florida Supreme Court Transfer Funds County document sample