Minutes for May 9, 2005 School Council Meeting “Purpose: (1) through the active participation of parents, to improve pupil achievement and to enhance the accountability of the education system to parents. (2) A school council’s primary means of achieving its purpose is by making recommendations in accordance with this Regulation to the principal of the school and the board that established the council.” Ont. Reg. 612/00 under the Education Act. Participants Ana Stuart, Tami Wilder, Catherine Baker, Wendy Mellor, Jacqueline Goh, Jeannel Lynn, Judy Hartley, Bonny Major, Nalini Davidson, Martha McKay, Joanne Hutchison, Carol Deval, Susane Goodman, Helen Banas. Regrets: Geoff Moreira Welcome Tabled: Review and Acceptance of minutes for March 14, 2005 till the next meeting along with the May 14th 2005 minutes. A social will be held to thank all the volunteers at Briarcrest School. The Tea Reception‟s tentative date is June 3rd 2005 at 2:00 pm in the Gym. Meeting will adjourn at 7:45pm. Caretaker has a hospital appointment at 8:30 p.m. Principal’s Report School Organization/Planning for 2005-2006 The Staffing Committee has met about 6 times to address the staffing organization/model for the school. The Staffing committee is made up of 7 teachers, including the teacher rep for the union and the principal. TDSB allocates staffing based on projected number of students, using data from October, 2004 and March, 2005 student enrolment figures. Historically, the projected numbers are quite accurate across the system. Briarcrest has been allocated 13.5 teachers – this includes the Extended French class and the rollback of a 0.5 teacher that Superintendent has given to the school. This is an increase of one teacher from this current year. It is important that planning shows due consideration given to keeping low numbers in our primary grades and having a reasonable number of students in each class. Special Education teachers are „sweatered‟ which means they cannot be used for any other assignments. Miss DeVal, a member of the Staffing Committee presented 6 staffing models to School Council. She explained clearly how and why classes were divided up in each of the models. Ms Goh had previously consulted with the Executive School Council members and welcomed one member‟s excellent suggestion as well. Miss Deval articulated the reasons why one of the models has been accepted Change from Previous Years: Ms Goh informed School Council that a decision has been made after a lengthy consultation with other principals in our Family of Schools. All of our schools will not be publishing their school‟s staffing model until the first day of school. There is still so much uncertainty in the political arena and also, there is a possibility of even getting more funds from the Ministry. This may very well mean changing the staff model and getting more teachers. We do not confuse our community at this time with different plans. Proposal for a Change in Briarcrest‟s time schedule , effective September 2005: After consulting with the school staff, Ms Goh wishes to consult with School Council on the following proposal of the above. 1) no change in entry and dismissal times for the whole school except a slight change in the kindergarten classes entry time in the afternoon 2) all periods will be 40 minutes in length except for two periods – one in the morning and one in the afternoon which runs for 30 minutes each (currently, both these 30 minute periods are in the afternoon) 3) periods will be more equitably spread-out 4) this will definitely help in providing professional development time for teachers more fairly The proposal was passed by vote. New French Teacher has been hired. The new French Class will be in Room 5. Teacher’s Report Mr. Moriera was not feeling well and had to go home early. He left his report with Mrs. Goh. The staff thank the School Council for the new equipments, grants and allowance. Check out the bulletin board for the new approach to Future Aces. Track and Field is going well The students had made thank-you cards to the School Council for the purchasing of Computers and scooter boards. The students are enjoying their daily walk morning walk once again. The students‟ garage sale made about $300 which they used to purchase web cams for each classroom. Treasurer’s report Income from Meal Days: (Monies spent from meal days to purchase future meal day items) Pizza Day – March 09 05: $194.09 Popcorn Day: $59.23 Sub Day – April 19 05: $96.48 Chip Day – April 29 05: $128.00 Chocolate Sales – We ordered and paid for 85 boxes and received 3 boxes for free for a total of 88 boxes to sell. Cost to us $3,567.88. Gross sales $6,600.00 ($75.00 per box x 88 boxes). Our income is $3,032.12. Teachers Wish Lists Monies Spent: All cheques were handed out to the teachers directly with the help of Susanne Goodman in April. The total cost for this was $1,511.34 and we approved $1,537.00. Balance in School Council Account as of April 30, 2005: $11,020.22. Programming Proposal Items for grants and to be voted on: a. Mrs. Reilly: Balls for gym time usage (for the whole school) $177 approved. b. “Lets talk Science” for next year programming that requires immediate booking $160 approved. c. Mrs. DiPoce, ABC Learning Carpet $312 approved d. Secretary/Year End Gift $50 approved e. 4 Overheads this year/ 4 overheads next year @ $190 each approved f. School Jerseys $800 maximum approved g. Grade 5 trip, Medieval Times $400 approved Total of grant approvals $2659 Programming Report “Think First” group came on April 22nd 2005 and did a special presentation on Brain and Spinal Cord Injuries. The Group enjoyed the students and commented that it was one of the best schools they had been to so far. The instructional binders and videos were given to the school to keep and use in the future. A $75 honorarium was given to the special guest. May 2nd and 3rd 2005, a storyteller came to present to all the classes. Her stories were different according to the grade levels. The students and teachers enjoyed it. That was the last programming for the school year. Mrs. Goodman will be getting together with Mr. Moreira in the coming weeks to discuss and plan for next school year programming. One new program that has been discussed was the Kanata Native Dance Theatre. Mr. Relyea, Unified Arts Teacher at Hollycrest Middle School made stands for the scooter boards at no charge. The Council approved $20 value gift to thank him. Fundraising Report McMillan‟s made over $1000. the previously proposed Raffle fundraising was cancelled. Fundraising is finished for the year. There is still one more pizza day and chip day. There will be a free hot dog day in June. Safe-School Report Concerns from late loiters in the school property had arisen from finding shattered beer bottles in the kindergarten yard and the parking lot. The police were called to this concern and they will put on an alert to patrol the school area more often. The lack of lighting in these two areas was the major factors. Ms. Goh will follow up with the OTL to see if floods lights can be installed in these areas. Parking Availability Concerns – Tabled. Big concern. Not a new issue. Previous alternatives were too costly to do. 77 units will go up on the corner of Eringate and Wellesworth by December 2006. Half of the units will be up by September 2005. Parents cannot simply drop off their children (without walking them in) in the school parking lot for safety reasons. Neighbours in the Rangoon area have complained of parked cars and have called police to ticket. Miscellaneous L.E.A.P program has given Briarcrest School a $15,000 grant for painting. The colour sage, was chosen by the Painting committee. However, the superintendent requested that the front of the school also be painted costing $750 more. The LEAP will paint the front and will adjust accordingly doing the inside of the school. The superintendent has donated $10,000 worth of Early Literacy Program books to Briarcrest. The books will be stored in room 10. End of year Celebration Ideas (for Grade 5) - Tabled Presentation of the “West Side Story”. Tentative date June 27 2005. Meeting adjourned 7:45pm Last School Council Meeting June 13th, 2005 at 6:00 p.m. It was voted to start the meeting early to have time to wrap things up and for everyone attending to bring finger food as a last social. A notice will go in the June newsletter.