MUNSON TOWNSHIP TRUSTEES SPECIAL Tuesday June 3 08 The meeting was called to order at 6 0

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MUNSON TOWNSHIP TRUSTEES SPECIAL Tuesday June 3 08 The meeting was called to order at 6 0 Powered By Docstoc
					                         MUNSON TOWNSHIP TRUSTEES SPECIAL



                               Tuesday, June 3,                                            08

The meeting was called to order at 6:02pm by Chairman Andy Bushman with Trustees Frank
Gliha and Todd Ray and Fiscal Officer Patricia Bayer present. The Pledge of Allegiance was
recited. Warrants 6839-6867 dated 5/31/08 and 6/3/08 totaling $47,726.05 were signed.
Correspondence was available for review.
WORKSHOP WITH PARK BOARD
The Trustees went into workshop with the Park Board.
Park Board Chairman Tim Kearns advised that an additional $150 w0ould be required for the as
built designs for the rain gardens at Nero Park. Funds were encumbered at the previous meeting
for Scenic River. The designs are also required by Geauga Soil and Water.
Mr. Ray explained what kind of information the board of trustees needed to approve park
projects and how best to present it to them. Mr. Kearns advised that the four parks have been
divided up among the eight members, with two members assigned to each park. The trustees
asked the park board to divide projects into two categories, improvements to the infrastructure,
and maintenance, and to identify long term goals. Specifications need to be put together before
seeking quotes, for uniformity, to make sure all of the contractors quote the same job. The park
board members will prepare their list of priorities and estimated costs in January or February.
TOWNSHIP HALL EXPANSION PROJECT
The trustees and township staff met to choose the architects for the second round of interviews.
Hank Penttila, Leber Brown & Associates, and Cornerstone/Metropolitan Architecture Studio
were selected. Letters will be sent to the architects inviting them to a follow-up interview. A list
of issues were identified for further discussion, which included the architect’s role in the
planning process, energy, cost effective green construction, preparing a footprint of the entire
complex, the architect’s presence on the job, and how to control cost overruns. The architects
will be requested to provide three to five references, including the architect’s last two jobs, and
to provide references for general contractors. Mr. Ray will contact former Trustee Greg Studen
for his advice as Russell Township recently completed a building project. A draft letter to the
architects will be circulated and signed at the next meeting.
MEETING CONVENED
The Trustees ended the workshop at 7:58pm and convened the business portion of the meeting.
ZONING MAP UPDATE
The district over base zoning map was updated by Land Design Consultants to include the new
subdivisions and lot splits. The board signed the mylar.
PARKS
Mr. Gliha moved and Mr. Ray seconded to approve an additional as built survey plan for the
Nero Park rain gardens for $150.00 with Land Design Consultants, Inc. needed by Geauga Soil
and Water, with a unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to purchase playground mulch from Highland
Landscape Supply not to exceed $2,100.00, with a unanimous vote. Motion carried.
The board discussed future plans for trails at Nero Park and Scenic River. The preliminary
plotting can be done with the GPS capabilities of the Western Reserve Land Conservancy.
However, they recommended that the services of an engineer be used to design the trails.
ENCUMBRANCE SHEET APPROVAL
Mr. Gliha moved and Mr. Ray seconded to accept the encumbrance sheet for June 3, 2008:
  Land Design Consultants                 “As Built” for Nero Rain Gardens               150.00
  Highland Landscape Supply               Playground Mulch                             2,100.00
with a unanimous vote. Motion carried. The Board signed the encumbrance sheet.
MEETING ADJOURNED
Mr. Gliha moved and Mr. Ray seconded to adjourn the meeting at 8:27pm, with a unanimous
vote. Motion carried.
___________________________Chairman __________________________Fiscal Officer
                       MUNSON TOWNSHIP TRUSTEES REGULAR



                                Tuesday, June 10,             08

The meeting was called to order at 6:00pm by Chairman Andy Bushman with Trustees Frank
Gliha and Todd Ray and Fiscal Officer Patricia Bayer present. The Pledge of Allegiance was
recited. Warrants 6868-6877 dated 6/10/08 and 6/13/08 totaling $126,777.89 were signed. EFT
vouchers 691-700 for the 6/13/08 bi-weekly payroll totaling $9,177.67 were signed. Middlefield
Bank warrant 1040 dated 6/11/08 in the amount of $16,473.33 and Fifth Third Warrant 1251
dated 6/11/08 in the amount of $1,622.30 were signed to transfer EMS collections from the
lockboxes to Middlefield Bank. Correspondence was available for review. The board signed
thank you letters to the Memorial Day participants and letters notifying the architects about the
decisions made at the June 3 meeting.
MINUTES
Mr. Gliha moved and Mr. Ray seconded to approve the May 13, 2008 minutes, as written, with a
unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to approve the May 27, 2008 minutes, as written, with a
unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to approve the June 3, 2008 minutes, as written, with a
unanimous vote. Motion carried.
CEMETERY DEED
The board signed a deed to Walter and Donna Jean Zagar for Maple Hill III Cemetery, Lot 335,
Graves 14 and 15.
ZONING MAP UPDATED
The map signed by the trustees at the June 3rd meeting which updated the zoning map with the
new lot splits and subdivisions was dated incorrectly by the township. Also, no motion was made
to accept the revisions. Mrs. Bayer asked the board to make a motion to approve the updated map
and to date it June 10, 2008. The date of the last amendment to the zoning map remains
December 13, 2007.
Mr. Gliha moved and Mr. Ray seconded to approve the addition of the new subdivisions and lot
splits to the Munson Township District over Base Zoning Map as prepared by Land Design
Consultants, with a unanimous vote. Motion carried. The board signed the map.
EMMONS CONSERVATION EASEMENT
The Board signed four copies of the Conservation Easement for the Emmons property and a
warrant to Aurora Title for $121,343.00.
PAVILION RENTAL AGREEMENTS
Mr. Gliha moved and Mr. Ray seconded to rent the Emmons pavilion for a Geauga County Job
& Family Services employee picnic (Shantz) on July 26, 2008 all day, approx. 60-70, and to
waive the fees, with a unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to rent the Emmons pavilion for the Geauga County
Sheriff’s Office company picnic (Hattier) on August 23, 2008 at 2pm, approx. 60, and to waive
the fees, with a unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to rent the Emmons pavilion for a high school
graduation party (Teare) on Saturday, June 28, 2008 from 1-11pm, approx. 110, for a $50 non-
resident fee, and $25 security deposit, with a unanimous vote. Motion carried.
COMMUNITY ROOM RENTAL AGREEMENTS
Mr. Gliha moved and Mr. Ray seconded to rent the community room for a Boy Scout Troop 91
pinewood derby (Ceraolo) on July 20, 2008 from 11am-5pm, and to waive the fees, with a
unanimous vote. Motion carried.
DEPUTY PATROL CONTRACT
Sheriff Deputy Chris Weber submitted his report of traffic stops, citations, and incident from
May 1 – May 31, 2008.
RESOLUTION 2008-23/TAX ADVANCE
Resolution 2008-04 was made by Mr. Ray and seconded by Mr. Gliha to request an advance of
the second half real estate tax collections, dates for advances July 3 and July 25, 2008, per memo
dated May 29, 2008 from the Geauga County Auditor, with a unanimous vote. Motion carried.
RESOLUTION 2008-24/FUND CERTIFICATION AND TRANSFER
Resolution 2008-24 was made by Mr. Gliha and seconded by Mr. Ray to request the auditor to
certify additional Estate Tax received and place it in the General Fund and for within fund
transfers in the General Fund and Road and Bridge Fund in the Permanent Appropriation, with a
unanimous vote. Motion carried. [The resolution in its entirety is included on a separate page as
part of the minutes.]
                        MUNSON TOWNSHIP TRUSTEES REGULAR



                              Tuesday, June 10,                                           08

FIRE CHIEF’S REPORT
Fire Chief Bernie Harchar advised that the cost for smoke detectors and fire alarms for a fire
alarm system for the township buildings will be under $15,000. He met with representatives
from KME on Thursday to discuss recourse for the corrosion and electrical problems the fire
department has experienced with the pumper/tanker and aerial ladder. He submitted an
information package of quotes to replace the air compressor. The current unit is 40 years old and
the department can no longer find parts to repair it. The cost for a new 5000psi unit would be
$21,371. He recommended that the township purchase a used unit from Breathing Air System
for $10,307. The quote does not include shipping or the cost for a certified electrician to install
the unit. Mr. Teichman will see if the road department can pick up the unit to save delivery
costs.
Mr. Gliha moved and Mr. Ray seconded to purchase a breathing air compressor system from
Breathing Air System for $10,307 for the fire department, with a unanimous vote. Motion
carried.
PARKS
Scenic River
Park Board chairman Tim Kearns showed the board a large expanded map of the Scenic River
property to indicate areas where future trails can be put in. Pete McDonald from the Western
Reserve Land Conservancy will plot the trails with a GPS at no cost to the township. Trails will
be approximately 8 ft. wide. Frank Chorba from Land Design was present to discuss the
engineering that would be needed to complete the plotting.
Mr. Kearns submitted a spreadsheet of quotes for weekly mowing, trimming and brush hogging
at Scenic River and Nero Park. He recommended that a contract be awarded to A & G
Landscape and Design as they had the lowest quote. Mr. Teichman raised objections to awarding
a contract before he had an opportunity to review the quotes and specifications. Mr. Ray asked
Mr. Kearns and Mr. Teichman to meet with A & G prior to the next meeting.
Park Board member Joe Rosboril presented the board with a memo outlining expenditures
needed for Scenic River. The park board is working toward preparing the park to open it to the
public. They are requesting $950.60 for materials for a two-rail split rail fence for around the
parking lot and for the rental of a post hole digger. The road department will install the fencing.
Mr. Gliha moved and Mr. Ray seconded to purchase materials for a split rail fence for Scenic
River from Chardon Lumber not to exceed $1,000.00, with a unanimous vote. Motion carried.
The park board is requesting $475 on a blanket certificate for seed packets for wild flowers for
the meadow at Scenic River. Mr. Teichman will purchase the seeds on line with the township
credit card from American Meadows. The road crew will plant the seeds.
Mr. Gliha moved and Mr. Ray seconded to purchase wild flower seed packets for the Scenic
River meadow from American Meadows [223 Avenue D, Suite 30, Wiliston VT 05495], not to
exceed $500.00, with a unanimous vote. Motion carried.
The road department ordered 200 tons of asphalt grindings from Ronyak Brothers Paving, Inc.
for the Scenic River parking lot. The asphalt grindings cost $2,000, approximately half as much
as limestone. The park board is requesting an encumbrance to cover the expense.
Mr. Gliha moved and Mr. Ray seconded to purchase 200 tons of asphalt grindings from Ronyak
Bros. Paving for the Scenic River parking area not to exceed $2,000.00, with a unanimous vote.
Motion carried.
Joe Rosboril presented a drawing prepared by road crew member Mark Stukbauer of a retaining
wall for the lower pavilion at Scenic River. The sandstone from the Moccasin Falls bridge will
be used and the work with be done by the road department. The project will be submitted when
the park board has an estimate of cost.
ROAD REPORT
Road Superintendent Jim Teichman asked the Board to increase the size of the township hall
dumpster from 4 to 6 yards. The base cost would be increased from $89.30 to $112.00 per
month. There are fuel and environmental charges in addition to the service charge. The township
will not be charged the $75 delivery fee. Mr. Teichman explained that the road department also
uses the dumpster to empty the park toters when there is heavy use of the park.
Mr. Ray moved and Mr. Gliha seconded to approve the upgrade of the dumpster to 6 yards with
Waste Management, with a unanimous vote. Motion carried.
Mr. Gliha inquired about the surveillance system installed to monitor the recycling station. Mr.
Kearns advised he is not pleased with the quality of the pictures as the vehicle license plates are
not visible. He will contact the company that did the installation.
                       MUNSON TOWNSHIP TRUSTEES REGULAR



                              Tuesday, June 10,                                         08

ROAD REPORT (continued)
Mr. Teichman recommended that the township seek issue 2 funding for a joint resurfacing
project with Newbury Township for Cedar Road, which is located in both Munson and Newbury
Township.
Mr. Gliha moved and Mr. Ray seconded to authorize the road superintendent to write a letter to
Newbury Township and the Geauga County Engineer about a joint Issue 2 project to resurface
Cedar Road, with a unanimous vote. Motion carried.
BIDS AWARDED
Micro-surfacing
The Strawser bid stated the project, but was not labeled with the township’s address according to
the engineer’s standards for bids. The engineer’s office recommended that the board of trustees
waive any informalities and accept the bid.
Mr. Ray moved and Mr. Gliha seconded to waive accept the micro-surfacing bids from Strawser,
Inc. and Terry Asphalt Materials, Inc. and to waive any informalities, with a unanimous vote.
Motion carried.
Mr. Ray moved and Mr. Gliha seconded to award a contract to Strawser Incorporated in the
amount of $56,006.00, with a unanimous vote. Motion carried.
Asphalt Resurfacing
In his letter dated May 30, 2008 the Geauga County Engineer recommended that the township
accept the bid from Ronyak Paving, Inc. as the lowest and best bid.
Mr. Ray moved and Mr. Gliha seconded to award a contract to Ronyak Paving, Inc. in the
amount of $381,486.20, with a unanimous vote. Motion carried.
OTA WORKERS COMPENSATION GROUP RATING PROGRAM
Mr. Gliha moved and Mr. Ray seconded to re-enroll in the Ohio Township Association January
1, 2009 Group Rating Program through the Frank Gates Service Company/Avizent, for a
$2,017.00 service fee. The encumbrance should be made payable to Frank Gates.
RESOLUTIONS FOR VALEDICTORIANS
The board passed resolutions to honor the Munson valedictorians.
Resolution 2008-25 was made by Mr. Gliha and seconded by Mr. Ray to commend and
congratulate Elizabeth Bullard, co-valedictorian of the Chardon High School Class of 2008, and
recipient of a 2008 Munson Township Scholarship, with a unanimous vote. Motion carried.
Resolution 2008-26 was made by Mr. Gliha and seconded by Mr. Ray to commend and
congratulate Clay Easterday, co-valedictorian of the Chardon High School Class of 2008, and
recipient of a 2008 Munson Township Scholarship, with a unanimous vote. Motion carried.
Resolution 2008-27 was made by Mr. Gliha and seconded by Mr. Ray to commend and
congratulate Crystal Piras, co-valedictorian of the Chardon High School Class of 2008, and
recipient of a 2008 Munson Township Scholarship, with a unanimous vote. Motion carried.
Resolution 2008-28 was made by Mr. Gliha and seconded by Mr. Ray to commend and
congratulate Rachel Henry, co-valedictorian of the Chardon High School Class of 2008, with a
unanimous vote. Motion carried.
Resolution 2008-29 was made by Mr. Gliha and seconded by Mr. Ray to commend and
congratulate Lauren Cline, co-valedictorian of the Chardon High School Class of 2008, with a
unanimous vote. Motion carried.
Resolution 2008-30 was made by Mr. Gliha and seconded by Mr. Ray to commend and
congratulate Alexandra Martillotta, co-valedictorian of the Chardon High School Class of 2008,
with a unanimous vote. Motion carried.
[The resolutions in their entirety are included on a separate page as part of the minutes.]
COUNTY RECORDER’S RECORDS MANAGEMENT SEMINAR
Mr. Gliha moved and Mr. Ray seconded to allow the Munson Township staff and elected
officials to attend the Geauga County Recorder’s Records Management Seminar on June 23,
2008 from 6:30-9pm, and to be reimbursed for expenses, with a unanimous vote. Motion carried.
OUTSIDE MEETINGS
Mr. Bushman attended a Geauga Safety Council meeting on June 6.
ENCUMBRANCE SHEET APPROVAL
Mr. Gliha moved and Mr. Ray seconded to accept the encumbrance sheet for June 10, 2008:
  Frank Gates                           OTA Group Rating Program 1/1/09                2,017.00
  Ronyak Paving, Inc.                   Asphalt Resurfacing – Various Roads         381,486.20
  Strawser                              Micro-surfacing – Various Roads              56,006.00
                      MUNSON TOWNSHIP TRUSTEES REGULAR



                            Tuesday, June 10,                                      08

ENCUMBRANCE SHEET (continued)
  Breathing Air Systems             Air System                                 10,307.00
  Chardon (Mentor) Lumber           Fence (Scenic River)                        1,000.00
  American Meadows                  Wild Flowers                                  500.00
  Ronyak Bros. Paving, Inc.         Asphalt Grindings (Scenic River)            2,000.00
with a unanimous vote. Motion carried. The Board signed the encumbrance sheet.
MEETING ADJOURNED
Mr. Gliha moved and Mr. Ray seconded to adjourn the meeting at 7:07pm, with a unanimous
vote. Motion carried.
___________________________Chairman __________________________Fiscal Officer
                       MUNSON TOWNSHIP TRUSTEES REGULAR



                              Tuesday, June 24,                                         08

The meeting was called to order at 6:30pm by Chairman Andy Bushman with Trustees Frank
Gliha and Todd Ray and Fiscal Officer Patricia Bayer present. The Pledge of Allegiance was
recited. Warrants 6878-6901 dated 6/24, 6/27, and 6/30/08 totaling $16,580.97 were signed.
EFT vouchers 701-710 for the 6/27/08 bi-weekly payroll totaling $9,529.45 and 711-715 for the
6/30/08 monthly payroll totaling $7,701.98 were signed. Middlefield Bank warrant 1041 dated
6/25/08 in the amount of $10,731.32 was signed to transfer EMS collections from the lockbox to
the primary account. Correspondence and the fiscal officer’s monthly report for May 2008 were
available for review. Mrs. Bayer advised that she will be closing the Fifth Third lockbox account.
MINUTES
Mr. Gliha moved and Mr. Ray seconded to approve the June 10, 2008 minutes as written, with a
unanimous vote. Motion carried.
RESURFACING CONTRACT
The Trustees signed the Ronyak Paving resurfacing contracts.
CEMETERY DEEDS
The board signed cemetery deeds to the R.L.M.D. Family Trust for Fowlers Mill II Cemetery,
Lot 348, Grave 9; Phynancial Physician Trust, Fowlers Mill II Cemetery, Lot 348, Graves 10, 12,
14; Brian Shamakian, Fowlers Mill II Cemetery, Lot 348, Grave 11; Elissa Petrozzi, Fowlers
Mill II Cemetery, Lot 348, Grave 13; the G.L.G.K. Family Trust, Fowlers Mill II Cemetery, Lot
348, Grave 15; and Mary I. Shamakian Living Trust, Fowlers Mill II Cemetery, Lot 348, Grave
16.
PAVILION RENTAL AGREEMENTS
Mr. Gliha moved and Mr. Ray seconded to rent the Emmons pavilion for a scout meeting
(Depner) on June 22, 2008 at 7pm, for approximately 25 persons, and to waive the fees, with a
unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to rent the Emmons pavilion for a family reunion
(Peters) on August 2, 2008 at noon, approx. 60, for a $25 fee and $25 security deposit, with a
unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to rent the Emmons pavilion for family reunion
(Sankovich) on July 6, 2008 from noon-9pm, approx. 60, for a $25 fee, and $25 security deposit,
with a unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to rent the Emmons pavilion for a graduation party
(Sankovich) on July 13, 2008 from noon-9pm, approx. 60, for a $25 fee, and $25 security
deposit, with a unanimous vote. Motion carried.
COMMUNITY ROOM RENTAL AGREEMENTS
Mr. Gliha moved and Mr. Ray seconded to rent the community room for Northeast Ohio AFS
meetings (Morris) on August 2, 2008 from 10am-5pm (room and kitchen), October 25, 2008
from 2-9pm, and December 7, 2008 from 2-7pm, and to waive the fees, with a unanimous vote.
Motion carried.
Mr. Gliha moved and Mr. Ray seconded to rent the community room for a Group Quilting
session (Run) on July 12, 2008 from 9am-4pm, approx. 15, and to waive the fees, with a
unanimous vote. Motion carried.
Mr. Gliha moved and Mr. Ray seconded to rent the community room for a Geauga Council of
Arts meeting (Bushman/Prusha) on July 8, 2008 from 6:30-9:30pm, approx. 6, and to waive the
fees. Roll call vote: Mr. Ray, yes; Mr. Gliha, yes; Mr. Bushman, abstain. Motion carried.
CEMETERY MANAGEMENT PROGRAM
Sexton Paula Friebertshauser provided the trustees with a memo with her recommendations and
a spreadsheet of costs and services for a cemetery management program for the township
cemeteries. The two companies represented were Pontem Software of Michigan, and Ramaker
and Associates from Wisconsin. She advised both companies provided good references and
differed primarily in the yearly maintenance fee and web hosting. Pontem has a higher
maintenance fee but offers the capability to link the cemetery information directly to Munson’s
web page. After reviewing the programs and discussing them with an analyst from the Geauga
County GIS department, who concurred with her selection, she recommended that the trustees
contract with Pontem Software.
Mr. Gliha moved and Mr. Ray seconded to enter into an agreement with Pontem Software for
cemetery data software not to exceed $7,500.00, with a unanimous vote. Motion carried.
FIRE CHIEF’S REPORT
Fire Chief Bernie Harchar reported that a house on Sherman Road was struck by lightning
yesterday. The fire was put out within fifteen minutes, but caused approximately $50,000
                       MUNSON TOWNSHIP TRUSTEES REGULAR



                              Tuesday, June 24,                                          08

FIRE CHIEF’S REPORT (continued)
damage. The firefighters did an excellent job. The driveway was 2,000 feet long and the fire
trucks only have 1,000 feet of hose. The fire department plans to go out and check on long
driveways and mark them on a map. He reported that he has not heard from KME regarding the
fire vehicles, and that costs have gone up this year for repairs, insurance and fuel.
PARKS
Park Board chairman Tim Kearns submitted an estimate from T and K Painting to paint the
fence, benches and picnic tables at Scenic River. The board encumbered $1,155. He asked the
board for a decision on weekly mowing at Scenic River and Nero Park. At the last meeting he
submitted quotes from several contractors for fourteen weeks of mowing. Superintendent
Teichman recommended that the road department do the mowing as the terrain is rough and
some of the areas are newly seeded. The road department is working four ten hour days and
would be available to work overtime on Fridays. Mr. Kearns said the newly seeded areas were
not included in the quotes. Mr. Ray suggested that the road department be allowed to do the
mowing for part of the season on a trial basis. Mr. Gliha said that he was not trying to give the
road department a hard time, but that he was uncomfortable in creating a situation where
overtime might become necessary for getting the regular township work done. He suggested that
the road department try to fit the mowing in their four-day schedule.
Mr. Ray moved and Mr. Gliha seconded that we go for 30 days with the road department doing
the mowing and that any overtime regarding the road department employees must be approved
by the trustees in advance as needed, with a unanimous vote. Motion carried.
CERAOLO EAGLE PROJECT/PARK BENCHES
Ross Ceraolo from Boy Scout Troop 91 asked the board to approve his Eagle Project to build
and install eight park benches for the Munson Township and Hambden Township parks.
Mr. Gliha moved and Mr. Ray seconded to approve Ross Ceraolo for eight standard benches for
our parks as an Eagle Scout project, the costs paid by donations, with a unanimous vote. Motion
carried.
ROAD REPORT
Road Superintendent Jim Teichman recommended that Munson and Newbury Townships seek
Issue 2 funding for a joint project to resurface Cedar Road, located in both Munson and
Newbury Townships. The board signed a letter supporting the project. He asked the board for
funds to replace his stockpile of limestone, which he used for the driveway at Nero Park. He
asked for encumbrances to load and truck free topsoil to the new section of Fowlers Mill
Cemetery to change the elevation. The cost would be $9,300 to Arms Trucking for hauling,
$8,200 to Cable Excavating for loading, and $3,500 to rent a small dozer to move the topsoil. He
submitted an estimate of $3,150 from Chuck Antolik, Concrete Concepts, Inc. for a concrete pad
and sidewalks for the fire station storage addition. He asked the Board to approve three 10-hour
days of bereavement leave for Greg DeGreen as the men are working ten-hour days. Policy
allows up to three days, and normally employees work an eight-hour day.
Mr. Ray moved and Mr. Gliha seconded that three ten-hour days be paid for the bereavement
leave of road department employee Greg DeGreen, with a unanimous vote. Motion carried.
ROADSIDE MOWING/FOWLERS MILL ROAD
Resident Sophie Horvath read a letter she prepared to express her distress over the roadside
mowing of the ditches on both sides of her driveway on Fowlers Mill Road extending to Fowlers
Mill’s intersection with Sherman Road. There is a profusion of ivy in the ditches and on the
hillside. Mr. Teichman discussed the road department’s responsibilities and explained why the
long-armed mower touched ground in some places. The board asked the road department to
purchase and plant two flats of ivy and two flats of vinca to restore the area.
ROCKHAVEN/WYE SPEED LIMITS
Let the record reflect that the Geauga County Engineer’s office completed the traffic studies of
Wye Road from Rockhaven to Butternut and Rockhaven Road from Wye to Mayfield in
response to the township’s request for a reduction in the speed limit. The engineer’s letter dated
June 17, 2008 advised that the studies did not warrant a reduction in the 45 mph speed limit.
RESOLUTION 2008-31/EMMONS EASEMENT AUTHORITY TO PROCEED
Resolution 2008-31 was made by Mr. Ray and seconded by Mr. Gliha to authorize the fiscal
officer to sign and execute the necessary legal documents for the Emmons Easement, and to
forward the documents to Aurora Title, with a unanimous vote. Motion carried. [The resolution
in its entirety is included on a separate page as part of the minutes.]
                       MUNSON TOWNSHIP TRUSTEES REGULAR



                              Tuesday, June 24,                                         08

ROYLE VARIANCE FEE
The board addressed a request from Sandra Royle dated June 20, 2008 to waive $300 of her
$600 variance fee to rebuild a home on Lake Road. Because the house is located on two parcels,
two variances are required.
Mr. Ray moved and Mr. Gliha seconded to approve the waiver of $300 of the variance fees for
the Royle Family, with a unanimous vote. Motion carried.
PUBLIC HEARING FOR 2009 BUDGET
Mr. Gliha moved and Mr. Ray seconded to hold the public hearing for the 2009 budget on July
8, 2008 at 6pm, with a unanimous vote. Motion carried.
WORKSHOPS SCHEDULED
Mr. Ray moved and Mr. Gliha seconded to hold workshops on Tues., July 15, 2008 and
Wed., July 16, 2008 at 6pm to interview architects, with a unanimous vote. Motion carried.
Mr. Ray moved and Mr. Gliha seconded to meet with Sean Sprouse from the Burnham and
Flower Agency during the workshop on July 16, to discuss the health insurance renewal, with a
unanimous vote. Motion carried.
FIRE CONTRACT EXTENSION
Mr. Ray moved and Mr. Gliha seconded to extend the fire contract with the Munson Fire
Department at the current monthly rate, with a unanimous vote. Motion carried.
A contract addendum will be prepared for the July 8th meeting.
COUNTY RECORDER’S RECORDS MANAGEMENT SEMINAR
Let the record reflect Patricia Bayer and Judy Toth attended the county recorder’s records
management seminar on Monday, June 23 at 7pm. Mrs. Toth touched on some of the changes to
the regulations. The township’s records commission no longer needs to include the county
auditor, but is made up of the township fiscal officer and township trustee chairman. She advised
that the township is not required to have a records retention schedule, but that without one, the
township cannot dispose of any township records.
NEWSLETTER
The July newsletter will feature township services. Mr. Bushman will write the lead article.
NOISE DISTURBANCES/ATV’S
Resident Mary Jo Fox was present to ask for the Board’s assistance in exploring ways to
minimize the impact of ATV’s on a neighborhood. Currently, as long as the ATV’s are on
private property, the neighbors have no recourse.
OUTSIDE MEETINGS
Mr. Gliha attended a Planning Commission meeting on June 10.
ENCUMBRANCE SHEET APPROVAL
Mr. Gliha moved and Mr. Ray seconded to accept the encumbrance sheet for June 24, 2008:
  Medicount Management, Inc.                    EMS Billing Services                  5,500.00
  Other-Professional & Technical Services       Blanket to 12/31/2008                 5,000.00
  Munson Fire Department                        Contract (General Fund)              54,900.00
  Osborne Concrete and Stone                    Limestone for Nero Driveway           1,200.00
  Pontem Software                               Cemetery Software                     7,500.00
  T and K Painting                              Painting – Scenic River               1,155.00
  Osborne Concrete and Stone                    Driveway Stone                        1,050.00
  Arms Trucking                                 Dirt                                  9,500.00
  Cable Excavating                              Dirt                                  8,500.00
  Chardon Rental                                Dozer Rental                          4,000.00
  Chuck Antolik [Concrete Concepts, Inc.]       Concrete                              3.150.00
  T and K Painting                              Road Department Building                875.00
  Osborne Concrete and Stone                    #8 Gravel                               525.00
  Munson Valley                                 Mulch                                   300.00
  WS Yoe Nurseries, Inc.                        Landscaping                             400.00
with a unanimous vote. Motion carried. The Board signed the encumbrance sheet.
EXECUTIVE SESSION FOR PERSONNEL DISCIPLINE
Mr. Gliha moved and Mr. Ray seconded to go into executive session at 9:02pm to discuss
personnel discipline, with a unanimous vote. Motion carried.
The executive session ended at 9:30pm and the board went back into regular session.
MEETING ADJOURNED - Mr. Gliha moved and Mr. Ray seconded to adjourn the meeting at
9:31pm, with a unanimous vote. Motion carried.
___________________________Chairman __________________________Fiscal Officer

				
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Description: Professional Letter Requesting Presence of Trustees document sample