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Purchase Check List

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					                         STERILISING FACILITY
                  MACHINERY REPLACEMENT/PURCHASE
                             CHECK LIST
                                               Date
STAKEHOLDER ANALYSIS                         Completed            Comments
Identification of ALL stakeholders in process:
              Engineering Services
              ADON (for future service direction and budget
              Financial (Corporate Services)
              Asset Management
              Supply Services
              Security Services

CAPACITY ASSESSMENT (Planning)

What is total volume for each classification of product to be
processed
Identify maximum product volume to be processed per day per
shift
What are the current resources available for processing
In what condition is current equipment
Prediction of the future demands or changes in processing needs
for the next 10 years (Inc OR sessions, move to pre packs or
SUO)
Evaluate the size and complexity of the reusable items for
processing
Is this the BEST type of equipment for role required
BUILDING CONSIDERATIONS (Dept. holding equipment):
The following questions are to be answered in consultation with
Engineering Services
Is the floor space in the department adequate for the proposed
piece of equipment?
Will the floor handle the weight of the proposed equipment?
Is the area where the equipment planned to go suitable?
Will the proposed piece of equipment fit? (Size of Area?) Door
Action
Support Services Evaluation
   Power (Upgrade Required?)
   Steam (Upgrade Required?)
   Water (Upgrade Required) – potable, non-potable, softened,
    demineralised, hot & cold
   Chilled or heated process water
   Medical gases
   Fuel or gas
   Compressed air
   Air-conditioning (Upgrade Required)
   Drainage Requirements
                                    STERILISING FACILITY
                             MACHINERY REPLACEMENT/PURCHASE
                                        CHECK LIST



                                                                       Date
                                                                     Completed   Comments
Work flow will be interrupted (WPH&S issues)
Additional work is required for new installation
Required funding is available
Does the installation require a shutdown of services (sprinklers,
alarms)
Will noise during installation/deinstallation be a problem
Impact to other departments identified eg access to plant rooms
Responsibility for removal and disconnecting of existing
equipment for replacement is identified and scheduled
Method for disposal of old machine identified and scheduled
Any costs associated with old machine disposal
HHUMAN RESOURCE MANAGEMENT
Impact on labour requirements (increased or decreased)
Education and training in use & maintenance of new equipment
Impact on workflow through department
Workplace Health & Safety considerations
IMPACT ON SERVICES DURING WORKS
Interruption to current services identified
Length of time services interrupted
Does interruption impact on Operating Rooms or wards
Will surgery need to be suspended
If possible, is there any other temporary solution eg SUO,
Outsource
Have all impacted stakeholders been notified eg reschedule of
patients
Has executive management been advised regarding impacts to
service provision
ACCESS
Loading dock access is adequate
Equipment to transport machine to required area is available
Lift size & weight capacity is adequate
Travel route identified– door/corridor widths, ceiling heights etc
Security Services notified
PLANNING
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Description: Purchase Check List document sample