Example Diagram of an Employee Assistance Program - DOC

Document Sample
Example Diagram of an Employee Assistance Program - DOC Powered By Docstoc
					                       YAKIMA CITY COUNCIL
                        BUSINESS MEETING
                       JUNE 3, 2008 – 5:00 P.M.
                    YAKIMA CONVENTION CENTER

1.   Roll Call

2.   Executive Session – Pending Litigation

                          6:00 P.M. – PUBLIC SESSION

1.   Roll Call

2.   Invocation/Pledge of Allegiance – Council Member Neil McClure

3.   Open Discussion for the Good of the Order
        A. Proclamations
        B. Special presentations / recognitions
               Report from Mayor Edler, Council Member Johnson and
                  Community and Economic Development Director Bill Cook
                  regarding official visit to Sister City Morelia, Mexico
        C. Status report on prior meeting‟s citizen service requests
        D. Appointments to Boards and Commissions

4.   Consent agenda
     *All items listed with an asterisk (*) are considered routine by the City Council
     and will be enacted by one motion without discussion. A citizen may request
     Council to remove an item from the Consent Agenda, and if approved, it will be
     considered in its normal sequence on the Agenda.

       *A. Consideration of approval of Council Minutes
               Special Meeting – March 18, 2008
               Adjourned Meeting – March 25, 2008
               Business Meeting – April 1, 2008
       *B. Consideration of approval of Council Committee Meeting Minutes
               City/County Intergovernmental Committee – May 5 & May 21,
                 2008
               Economic Development Committee – May 7, 2008
               Public Safety Committee – May 7, 2008
               Neighborhood Development Committee – May 14, 2008
               Budget Committee – May 15

5.   Audience Participation - Community members are invited to address items that
     are not listed on the regular business meeting agenda. A guideline of three (3)
     minutes per speaker is in place in order to allow as much opportunity as possible
     for audience participation. A speaker‟s time may be extended at the discretion of
     the Mayor and/or the consensus or vote of the Council. Written communication
     and e-mail messages are strongly encouraged.
                    7: 00 P.M. -- PUBLIC HEARINGS / MEETINGS

 6.    Public meeting for the Final Plat of Englewood West Phase 2, 3 and 4

 7.    Public Hearing to consider declaring the Southeast Community Center and Park
       as surplus City-owned property

                             CITY MANAGER'S REPORTS

*8.    Consideration of a joint City-County Resolution authorizing federal Yakima Air
       Terminal entitlements exchange with Pasco Airport

*9.    Consideration of a Resolution authorizing execution of a Temporary Parking
       Easement in favor of Lady Liberty, LLC

*10.   Consideration of a Resolution authorizing execution of a professional services
       agreement with Ruegsegger Polygraph Service to provide polygraph services to
       the Yakima Police Department

*11.   Consideration of a Resolution authorizing execution of a contract with Golder
       and Associates for design of the Gardner Park Well

*12.   Consideration of a Resolution authorizing execution of a professional services
       agreement with Conley Engineering, Inc., to assess electrical needs for the
       Yakima Downtown Initiative Project Phase 3 (Central Business District Street
       Segments).”

*13.   Consideration of Resolution authorizing the assignment of City of Yakima
       Contract No. 2006-70 for Employee Assistance Program (EAP) services from AJ
       Consultants to Central Washington Comprehensive Mental Health

*14.   Consideration of a Resolution declaring PVC pipe used on the Washington
       Avenue and River Road projects as surplus and authorizing donation to the City
       Of Union Gap‟s Valley Mall Boulevard Extension Phase 3 project

*15.   Consideration of Notice of Intent to commence annexation proceedings by Doug
       Metz for 1.74 acres located at North 96th Avenue between Chestnut Avenue and
       Summitview Avenue (adopt Standard Motions A & B)

*16.   Consideration of Notice of Intent to commence annexation proceedings by Harris
       Farms for .88 acres located at 5313 Scenic Drive (adopt Standard Motions A &
       B)

*17.   Consideration of Final Contract Payments:
          A. Glenn Drive Reservoir Irrigation Pump Station Improvements (Adopt
              Standard Motion V-B – accept project; and approve final payment)
          B. Level 2 Domestic Water System Improvements Phase 2 (Adopt
              Standard Motion V-B – accept project, and approve final payment)




                                           2
*18.   Set date of Public Hearing for June 10, 2008 at 7:00 p.m. to consider the results
       of the Washington State Auditor‟s Office performance audit report on providing
       public records to citizens

*19.   Set date of closed record public hearing for July 1, 2008 at 7:00 p.m. on the
       Preliminary Plat Phase 1 of Washington Heights

*20.   Set date of open record public hearing for July 1, 2008 at 7:00 p.m. on a right-of-
       way vacation petition by Larry Loveless and WCS Enterprises/Chuck Johnson

*21.   Set date of public hearing for July 1, 2008 at 7:00 p.m. to consider a request by
       the Yakima Greenway Association for a Public Agency and Utility Exception
       under the City of Yakima‟s Critical Area Ordinance

 22.   Other Business

 23.   Adjournment
                                     **********

A Council packet is available for review at the City Clerk‟s Office, Library, and Police
Dept. An abbreviated packet is also available on-line at www.ci.yakima.wa.us under
Quick Picks. THE NEXT COUNCIL BUSINESS MEETING IS JUNE 10, 2008 AT 6:00
P.M.




                                            3
                               AGENDA STATEMENTS


4*B

                Yakima City Council Committee Meeting
             Council Intergovernmental Relations Committee
                           Monday, May 5, 2008
                                2:00 p.m.
                   City Manager’s Conference Room

Council present: Norm Johnson, Neil McClure Absent: Dave Edler
Commissioner present: Mike Leita
City staff present: Dick Zais, Dave Zabell
County staff present: Vern Redifer, Steve Erickson

Crown Pointe Project
On April 30, the City filed a Request for Reconsideration of Hearing Examiner’s Decision
and Recommendation in SEPA Appeal. The County has received a copy of the request.

Review of Interlocal Agreement
The Committee reviewed the changes, questions and comments from the April 24
meeting. Review included Section 1, Paragraph A and Paragraph B through Paragraph
B.3., Subparagraph A.3.11. Review of the document will continue at the next meeting.

Discussion of Subparagraph A.3.5 included a suggestion from Dick Zais that a joint
City/County study session be arranged to begin planning for the 2010 Census. Mike
Leita will propose the idea at a COG board meeting. Representatives from the Census
Bureau will also be invited.

Subparagraph A.3.9. requires the establishment of a common method to monitor urban
development to evaluate the rate of growth and maintenance of an inventory of the
amount of buildable land remaining. City and County staff will talk with Dave McFadden
at New Vision to see how much of this information is already maintained by New Vision,
and to determine the best way to completely accomplish this directive. Dick Zais
estimated a timeframe of 120 days to complete the project.

Mike Leita suggested that at the next meeting the Committee should examine the
different points of Subparagraphs A.3.5, A.3.9 and A.3.11 to determine how they
interrelate.

The next Intergovernmental Committee meeting is scheduled for Wednesday, May 21,
beginning at 2:30 p.m., in the City Manager’s Conference Room. In addition to review of
the Interlocal Agreement, the agenda will include the WV Neighborhood Plan and
Consolidated City/County issues.

Approved by Neil McClure, Chair

                               ************


                                           4
                Yakima City Council Committee Meeting
             Council Intergovernmental Relations Committee
                        Wednesday, May 21, 2008
                                2:30 p.m.
                   City Manager’s Conference Room

Council present: Norm Johnson, Neil McClure Absent: Dave Edler
Commissioner: Absent: Mike Leita
City staff present: Dick Zais, Dave Zabell, Rita DeBord, Bill Cook, Charlie Hines
County staff present: Vern Redifer, Steve Erickson

Regional Aquatic Study:

The initial feasibility study is done. However, there is more work to be done on costs
and fees. A year-around facility and a summer only facility were considered in the initial
study. The YMCA has expressed an interest in participating in the operation of the
facility. Talks between the City and YMCA will continue. Dick Zais reported that a
meeting to discuss the project with the board of the Public Facilities District (PFD) will
occur on May 22. A regional aquatic center concept could include the cities of Yakima,
Selah and Union Gap, along with Yakima County. If the momentum continues at this
pace, the project may be ready to be placed on the fall 2008 ballot.

West Valley Neighborhood Plan

City and County staff discussed the West Valley Neighborhood Plan at a meeting held
April 30. Steve Erickson reported that he expects the matter to be ready for
consideration by the Regional Planning Commission in July. Steve intends to schedule
another planning meeting for the first week in June.

Consolidated City/County Issues

City and County staff have been considering better coordination or consolidation of
streets maintenance activities in urban areas. They have arrived at the conclusion that it
does not appear to be feasible at this time to do a complete consolidation. However,
there are common functional areas that would benefit from coordination. For example,
the City might concentrate on snow removal, street lighting and traffic signal
maintenance, and the County could focus on pavement preservation management.
Chris Waarvick is preparing a draft coordination document. Better utilization of large
pieces of equipment would be a highlight of this effort.

The study to identify opportunities for consolidation between the City and County
Purchasing Departments is nearing completion. The consultant’s final report and
implementation model will be presented to this committee in the near future.

Help is needed to analyze the potential that exists to coordinate or consolidate the
Codes and Planning areas. Dick Zais stated that the update to the Interlocal Agreement
would have to be complete and other consistencies must be in place to do this. Dave
Zabell is in contact with a company that could execute a study on the matter. Details on
the cost of the study and other matters will be forthcoming. It would be ideal to have the
study underway by mid-year. In the interim, the City’s Codes manager position may be



                                            5
under filled. The City appreciates the County’s offer to allow Dave Saunders to help out
occasionally.

The work that is being done by this committee to reach common and uniform standards
for development is paving the way for coordination and/or consolidation. The matter
should also be discussed with the Regional Permitting Customer Service Committee. It
is possible that the upcoming performance audit might also suggest such a course of
action.

EMS Levy

Yakima Fire Department Chief Charlie Hines talked about Emergency Medical Care and
Service (EMS) levies. Yakima County’s levy currently stands at 25 cents per $1,000 of
assessed value. A change in the levy would require a sixty-percent voter approval. No
determination has been made as to whether or when the City might request a change in
the levy. A Council study session is scheduled for June 24.

Parking Proposal

The County requested conceptual approval to change some parking spaces near the
Courthouse from parallel to angle parking for better access to handicapped parking.
Norm and Neil approved of the idea and suggested the County take the request to the
Council Transportation-Transit Committee meeting immediately following this committee
meeting.

The next Intergovernmental Committee meeting is scheduled for Monday, June 2,
beginning at 2:00 p.m., in the City Manager’s Conference Room.

Approved by Neil McClure, Chair

                                  **************

                     Yakima City Council Committee Meeting
                    Council Economic Development Committee
                               Council Chambers
                             Wednesday, May 7, 2008
                                   4:00 p.m.

Members present: Councilmembers Cawley, Ensey, McClure
Staff: Dave Zabell, Bill Cook, Michael Morales
Invited guests: Don Eastridge/Yakima Farmers’ Market, Joe Walsh/CWHBA
Farmers’ Market offer to utilize available dates for downtown banner locations
Don Eastridge showed the Committee a copy of the design created for the two Farmers’
Market banners this year and explained their offer to fully utilize the downtown banner
locations. Don will work with the Codes Division to coordinate placement of their
banners at the two locations on Yakima Avenue whenever there are dates available.
The Committee agreed that this arrangement will begin in mid-May and will continue
through October. A single banner permit will cover the Market for the season. The
Market will make arrangements with their contractor for removal and reinstallation of
their banner in each instance. The Committee congratulated the Farmers’ Market on
their tenth anniversary.


                                           6
Annexation – Harris Farms
Harris Farms has requested annexation into the City of Yakima. This is a single-owner,
single-parcel, .89-acre property on Scenic Drive. Rick Ensey moved and Neil McClure
seconded to move forward on the annexation. The motion carried 3-0.
Update on Yakima Resources Property
At their May 13 meeting, Council will be asked to set June 10 as the date for a Public
Hearing to begin to consider the proposed revenue development Ordinance that will
establish the area of the Yakima Resources property that will be eligible for state funds.
The LIFT Application is due on June 30. Staff hopes to have the application
substantially complete by May 30. The financial analysis and the environmental analysis
are nearly ready. Michael Morales reminded the Committee that the funding the City will
apply for through the LIFT program is for infrastructure only. Approximately eighteen
applications are expected from communities throughout the state this year in an
extremely competitive process. The award will be made in September 2008. Work on
the project would begin in 2010 and the construction activity would take place over a ten
year period. The Committee has requested that this matter be kept on their agenda for
the next several months.
Utility Availability Application Conclusion
At the April 2 meeting, the Committee requested additional conversation and
coordination between the City, County and developers. This occurred at a meeting at
the CWHBA on April 17. Bill Cook reported on the consensus reached at the meeting.
The County has agreed to ask developers for additional information about utility
availability at the initial contact. Steve Erickson and Bill Cook will work on the process
required to coordinate the exchange of information. Rick Ensey stated that he was glad
that the City and County had agreed to work together instead of placing additional
responsibility on the developers. Neil McClure added that he would like to hear
occasional updates from staff on how the process is working.


The next regular meeting of the Council Economic Development Committee is June 4,
2008.


Approved by Micah Cawley, Chair

                                    **************

                Yakima City Council Subcommittee Meeting
                     Council Public Safety Committee
                            Council Chambers
                                City Hall


May 7, 2008

                                              MINUTES

Council Members Present: Norm Johnson, Bill Lover, David Edler



                                              7
Staff Present: City Manager Dick Zais, Assistant City Manager Dave Zabell,
Police Captain Jeff Schneider, Police Lieutenant Gary Belles, Police Lieutenant
Tom Foley, Assistant City Attorney Cynthia Martinez, Deputy Fire Chief Dave
Willson, Deputy Fire Chief Bob Steward, Finance Director Rita Anson, Acting
Code Administration Manager Joe Caruso, Community & Economic
Development Deputy Director Michael Morales, Chief Examiner Carol Maples,
Police Administrative Assistant Terri Greer

The meeting was called to order by Chairman Johnson at 2:02 p.m.

Mayor Edler began the meeting by clarifying his comments about the police
command staff as reported in the Yakima Herald Republic. He advised he was
misquoted and has the highest respect for the members of the police command
staff.

I.         Status of Grants/Congressional Earmarks

Lt. Foley updated the committee on the status of the GREAT grant. The City
was initially at risk of losing this grant for 2009 due to a technical error in
transmission of the grant application. However, the application has been
forwarded to the peer review process as though the transmission problem had
not happened. From past experience, he expects that a final decision will come
in late fall.

Michael Morales advised the committee that the City is waiting for the invitation
to apply to receive the federal earmark funds. He presented a form that he
would like the committee to have anyone applying for the funds to complete so
that the City has an objective and uniform method to evaluate the applicants. He
advised that the Bureau of Justice Assistance gives latitude on how the funds
are dispersed as long as it meets the legislative intent of the earmark. City
Manager Zais advised that should the GREAT grant not be approved, it could be
backfilled by the Byrne grant funds. Mayor Edler expressed his concern that the
Citizens for Safe Communities were being cut out of the loop for funding
opportunities for their Meth-lied program based on the legislative intent. Michael
advised that BJA would have to approve any media before they would release
funds, but community education as a follow up to the emphasis patrols should be
acceptable.

It was MOVED by Edler and SECONDED by Lover to approve the RFP format
presented by Michael Morales for requests from the federal earmarked funds.
Motion PASSED unanimously.

     II.      Gang Ordinance

Cynthia Martinez advised she has been trying to connect with Mark Kunkler of
Sunnyside to review the necessary revisions to the gang ordinance. She does
have a meeting set with him for Monday, May 12. Councilman Lover expressed
the need for both cities to be on the same page when working on our gang


                                          8
ordinances. Cynthia advised that there is no new information from the state.
City Manager Zais asked if the current ordinance should be amended or
repealed. Cynthia advised it might be easiest to repeal the current ordinance
and reissue it. Chairman Johnson advised he would prefer a new ordinance if
there are major revisions necessary to the current ordinance.


   III.   Cruising Ordinance

Legislation was given to the committee that would approve June 21 as the only
cruising date for the summer of 2008.

After discussion of past problems with cruise nights, it was MOVED by Edler to
forward the legislation to the full council with the committee‟s recommendation,
provided that the hours of the event were changed to 6:00 p.m. – 10:00 p.m.
Motion was SECONDED by Lover. Motion PASSED unanimously.

   IV.    Court Rules

Cynthia Martinez advised the committee the AWC has issued an action alert on
proposed rule changes for courts of limited jurisdictions, of which the Yakima
Municipal Court is one. The rules changes would have fiscal impacts on the
courts, namely in that it would require having a public defender available at all
arraignments. She advised that the comment period had elapsed, but there had
been discussion of extending the comment period. Mayor Edler asked her to
research if comments were still being taken, and if so, to draft a letter for his
signature regarding the impact this would have on our city.

   V.     EMS Levy

Deputy Chief Willson advised that Chief Hines had polled the fire chiefs in the
valley and most of them advised they would not seek to increase their EMS levy
as the City of Yakima is considering doing, primarily due to lack of need for the
fire districts. Mayor Edler advised that the members of the valley mayors group
were surprised by the fire chiefs‟ responses, although they recognize that the fire
districts don‟t have the same needs as the City of Yakima. He would like to see
the City continue with an individual EMS levy. Chairman Johnson suggested that
the issue be explored further when Chief Hines returns.

Councilman Lover asked if there was any relief provided by inter-local
agreements, to which there is some, but not enough to address the capital and
operational needs of the City. Chairman Johnson felt that an in depth discussion
(possibly as study session) should be conducted as the current system serves
the fire districts well but not the City fire department.

It was MOVED by Mayor Edler and SECONDED by Councilman Lover to engage
the stakeholders and full council in a shift away from the county-wide EMS levy
to a City EMS levy. Motion PASSED unanimously.


                                        9
   VI.    Funding Alternatives for Fire Department Ladder Truck

City Manager Zais gave background on this budgeted policy issue from 2007-
2008 to purchase a new ladder truck. It was discovered that REET 1 funds could
not be used to purchase equipment or apparatus, but could be used for facilities.
The purchase of the ladder truck has not been made at this point. It is
recommended that $100,000 of non-REET capital funds reserves and $150,000
of general funds be re-directed to the purchase of the ladder truck. This leaves a
$750,000 deficit. The City issued bonds in 2007 for the work done to the station
at 72nd Avenue. As this would be an appropriate use of REET funds, the REET
money could be used for the debt service on the 2007 bonds and new bonds
issued in 2008 could partially pay for the apparatus; debt service for the 2008
bond would come from the property tax revenue, currently utilized to pay debt
service on the 2007 bonds

Deputy Chief Stewart updated the committee on the status of the equipment
purchase. A committee has been formed and has identified 4 manufacturers
and seen some examples of the equipment. It will take approximately 6-8 weeks
to design the apparatus and then approximately 11-12 months to build after the
bid has been awarded. The committee is working to utilize all available plans
and information to reduce the amount of time to get the apparatus built.

Councilman Lover asked if there is any way that preference could be given to
Yakima County fire departments when the old ladder truck is surplussed. Deputy
Chief Stewart advised that there is not a lot of need for that type of equipment in
the rural/county areas.

Finance Director DeBord advised that they are about 3 months out from issuing
bonds, so the projected revenue is a best-estimate given the current market and
information. It is possible that more revenue could be available when the bonds
are issued.

It was MOVED by Edler and SECONDED by Lover to recommend the financing
strategy as proposed to the full council. Motion PASSED unanimously.

   VII.   Recruitment Update

Chief Examiner Maples provided an updated of tests related to public safety
positions. Public Safety Testing has conducted 12 police officer tests since the
beginning of the year and 16 names have been certified over to the police
department. There are currently 4 police officer vacancies and there will be one
additional vacancy at the end of May. Corrections officer testing was conducted
and 8 people have passed the written and physical agility tests and will move on
to oral boards. There is currently one vacancy in the city jail. There were 12
applications for Deputy Chief and the screening process has begun on those
applications. Crime and Intelligence Supervisor is under recruitment.



                                        10
There was a written firefighter test at the end of April. 44 applicants will be
moving on to the oral boards.

Captain Schneider briefed the committee on the police background process and
advised that approximately 1/3 of the applicants who are on the register would
not pass the background process. Additionally, we lose a good number of
applicants when they take the pre-academy physical ability test, as several
months can pass between them taking the test to get on the list and the test to
get into the academy. When that happens, we lose not only the applicant but
the academy slot.

   VIII.   Status Report on RFQ for Police Substation/Jail Expansion

Lt. Belles provided an update from the selection committee. Two companies
were reviewed, DLR who designed the current city jail and LCA. LCA works in
conjunction with Rocky Mountain Corrections, who advises how to staff the jail,
how to maximize functionality, how to present to the community and the best
practices to save money. LCA was selected for the project. During the selection
process, the City and County entered into discussions about possibly building a
joint facility with a cost effective design. City Manager Zais stated he would like
Lt. Belles to contact the other police agencies to assess their interest in a cost-
effective jail.

The selection committee recommends to the Public Safety Committee to
proceed with a design and feasibility study on the west side substation
immediately and wait on the study for the jail until the talks with the County are
concluded.

It was MOVED by Edler and SECONDED by Lover to proceed with a
professional services agreement on the west side station only and wait on the
agreement for the jail. Motion PASSED unanimously.

City Manager Zais advised that the money for this project has been earmarked
by not budgeted and they will bring the legislation back to the committee when
costs are available. Mayor Edler inquired how much time we wanted to allow for
the conversation with the County. City Manager Zais estimated it would take
about 30 days.

   IX.     West Valley Junior High Letter to Parents

Chairman Johnson brought to the committee a letter that had been sent to the
parents of West Valley Junior High parents after a recent threat at the school.
Captain Schneider provided a report on the calls for service to the West Valley
Junior High and Middle School, advising that the schools are the #1 call
generators for district 9. There is one officer assigned to district 9, so a good
deal of time is spent dealing with the school issues. Capt. Schneider advised
that a meeting is scheduled for the following week with the West Valley School
Superintendent to discuss options.


                                         11
It was MOVED by Lover and SECONDED by Edler for staff to encourage WVSD
to get an SRO. Motion PASSED unanimously.

   X.         Mercy Letter (off agenda)

Chairman Johnson gave a letter to Captain Schneider from Dale Carpenter of
Mercy Enterprises regarding placing explorers or reserve officers at intersections
to monitor red light violators. Capt. Schneider will review with Chief Granato.

   XI.        Pro-Active Unit Status

Captain Schneider updated the committee on the activities of the Pro Active
Enforcement Unit. Chairman Johnson commended the unit for their work and
the department in whole for the reduction in crime.

   XII.       Parking on Front Yards

This issue was brought before the full council at the meeting the previous night
by a citizen that lives in the area of 17th Ave/Bonnie Doone. Although the
committee understands the ordinance does infringe on some personal rights of
property owners, the intent was to clean up the city. Mayor Edler stated he
would like to leave the current ordinance as is. Councilman Lover does not feel
the ordinance is clear and feels it encourages pollution (stormwater runoff from
paving yards). He would like to see the legislation amended to something that
addresses the problem without encouraging people to pave their front yard.
Mayor Edler asked if there were any limits from a code enforcement perspective.
Joe Caruso advised there is a limit on what percentage of a property can be
impervious surface. He further advised that since the ordinance has been
adopted, there have been 228 complaints but no citations issued.

It was MOVED by Edler and SECONDED by Johnson to leave the ordinance as
it is. Motion PASSED 2-1 with Lover dissenting.

Councilman Lover did not feel the issue as brought forth to the full council had
been addressed. The citizen can request a hearing for his particular issue.

          XIII.   Adjournment

The meeting was adjourned at 3:26. The next meeting will be Wednesday, June
4, 2008 in the Council Chambers.

Approved by Norm Johnson, Chair

                                       ************

                                      City of Yakima
                                Neighborhood Development


                                            12
                                           Council Committee
                                         Wednesday May 14, 2008

        Council Members in attendance: Kathy Coffey, Bill Lover, and Neil McClure
        Staff: Dave Zabell, Bill Cook, Michael Morales, Archie Matthews, Dan Ford


        Agenda Items:
           1. Report of ongoing ONDS projects
               Please see attached report entitled Status Report of Current Ongoing ONDS
        Projects. ONDS Operations Supervisor Archie Matthews read the report.

        Luz Gutierrez requested a presentation on what projects have been or could be funded
        by CDBG. Luz reported that she is working to develop more First Time Homebuyer
        Classes and is also working to promote the Down Payment Assistance Program.

            2. Fair Avenue landscaping/improvement plan
                Councilman Lover has been trying to make contact with the pastor of Templo La
        Hermosa to propose a committee for the Fair Avenue Revitalization. A committee will
        help to provide community ownership of the revitalization project.

               There are two small triangles at the entrance of Kiwanis Park that may be
        improved this year. The City owns the Maple Ave triangle. Gary Lukehart has made a
        proposal to sell the other triangle to the City for approximately $15,000 to $18,000. The
        property has been appraised at $23,500.

               The City of Yakima acquired the property on the east side of Fair Avenue several
        years ago from a ditch company. Dave Brown reported that water from the old ditch can
        be used to water the grass along Fair Avenue. Street lighting is already in place.

                Lynne Kittelson asked about including Lincoln Avenue and Martin Luther King
        Boulevard in the Fair Avenue Project. Response to her request was that improvements
        to the area will be addressed as part of the sawmill development.


Other Business

A suggestion was made to begin to include energy conservation conversions to our Senior
       and/or Disabled Program services. Assistance for the program may be available
       through Pacific Power.

Archie Matthews submitted a grant application to the U.S. Conference of Mayors for lead based
        paint abatement. The results will be announced within the next few months. The
        application information will be included in the packet for the Committee‟s June meeting.

Pear Tree Place will likely request a loan from the City‟s HOME funds in July or August. They
        are currently trying to secure finances from other sources.

The Praeclarent call center closed recently without utilizing their grant funds. This will free up
       some economic development funds for new programs.




                                                      13
Rural Community Development Resources has approached the City of Yakima with a proposal
        to assist their small business loan fund. The proposal will likely be presented in June.

Approved by Bill Lover, Chair

                                        ************

                             Yakima City Council Subcommittee Meeting
                                    Council Budget Committee

                                            Meeting Notes
                                                  for
                                        Thursday, May 15, 2008
                                           2:30 – 4:00 p.m.

        Attendance: Kathy Coffey, Micah Cawley, Neil McClure, Dick Zais, Rita DeBord

        Discussion:

             Dick Zais reviewed the “Early” Transmittal of 2008 Year-End Budget Estimates
              and 2009 Preliminary Budget Projections.
                  2009 Revenue and Expenditure Budget projection including 2009
                     Forecasted department budget without use of city reserves
                  Past reliance on reserves has been approximately 5%

             Kathy Coffey noted the responsibility for reductions should be placed with each
              of the Department Heads.
             Suggestions were offered to set boundaries or a range (high and low) for
              reductions in each department „s budget for purpose of preparing a 2009
              contingency budget reduction plan. However, no action was taken by the
              committee.

        Action Items:

             Develop future direction of the Council Budget Committee
             Discuss an effective venue for community involvement in the budget process

        Next Meeting: June 12, 2008, @ 2:30 - 4:00 pm in Council Chambers

        Approved by Micah Cawley, Chair


        ITEM NO. 6

        ITEM TITLE: Public Meeting and consideration of Resolution approving the Final Plat
        for Phases 2, 3, and 4 of Englewood West, a 78-lot subdivision submitted by J & R
        Enterprises located in the vicinity of 74th Avenue and Englewood Avenue and
        authorizing the Mayor to sign the final plat .

        SUBMITTED BY: William Cook, Director of Community and Economic Development



                                                    14
CONTACT PERSON/TELEPHONE: Vaughn McBride, Associate Planner

SUMMARY EXPLANATION: This Final Plat for Englewood West includes all 78
remaining lots authorized in the Preliminary Plat (Phases 2, 3, and 4). The Preliminary
Plat was approved by the Yakima City Council on January 3, 2006. Phase 1 of the
Englewood West Final Plat was approved in 2007.

The applicant has completed or bonded for all necessary public improvements as
required by the conditions of approval for this Final Plat. The City Chief Engineer has
inspected, approved and accepted all plans and designs for the required improvements.
All other conditions of approval have been accomplished.

On July 1, 2008 the City Council will review a right of way vacation for the unimproved
portion of Scenic Drive adjoining this development.

STAFF RECOMMENDATION: Approve Resolution and Authorize Mayor to sign Final
Plat

BOARD/COMMISSION RECOMMENDATION: The Hearing Examiner recommended
conditional approval of the Preliminary Plat


ITEM NO. 7

ITEM TITLE: Public Hearing to consider declaring the Southeast Community Center
and Park as surplus City-owned property

SUBMITTED BY: Chris Waarvick, Director of Public Works
              Denise Nichols, Parks and Recreation Manager

CONTACT PERSON/TELEPHONE: Chris Waarvick, 576-6411

SUMMARY EXPLANATION: At its May 6, 2008 Business meeting, the Yakima City
Council voted to select the Southeast Community Center (SECC) and park site location
for the Early Learning Center facility.

Pursuant to RCW 39.33.020, this public hearing is being held to consider declaring the
Southeast Community Center surplus to the needs of the City and possible future
demolition/construction of buildings on this site and potential lease or sale of City-owned
property. The SECC is located at 1211 South 7th Street.

Existing services at the SECC will be relocated to continue at alternate locations.

Attached for your review are: (a) Memorandum of Clarification from Ester Huey (for
Council Information Only); (b) Notice of Public Hearing; (c) Current Operating
agreement with OIC for management of the Southeast Community Center; (d) copy of
letter by Ready by Five; (e) SEPA Application; and (f) Map of Southeast Community
Center and Park

STAFF RECOMMENDATION: Staff respectfully requests the following:




                                            15
   1) Declare the Southeast Community Center and Park site surplus to the needs of
       the City; and
   2) Direct staff to initiate the formal process to consider future use of the Southeast
       Community Center and Park site for the Early Learning Center; and.
   3) Direct staff to prepare the necessary legislation to proceed with a long-term
      lease or potential purchase option for the property; and
   4) Direct staff to prepare the necessary documentation to continue the
      Council-approved $75,000 management fee to OIC for 2008 and 2009 to assist
      with transitioning programs and services to alternate eastside locations.


ITEM NO. *8

ITEM TITLE:      Joint City-County Resolution Ratifying Federal Yakima Air Terminal
Entitlements exchange with Pasco Airport

SUBMITTED BY: Yakima Air Terminal, McAllister Field

CONTACT PERSON/TELEPHONE: Buck Taylor, Airport Manager - 575-6149
                           Jeff Cutter, Sr. Assistant City Attorney – 575-6030

SUMMARY EXPLANATION: Under Federal regulations, airports such as Yakima are
only allowed to retain their federally allocated FAA entitlement funds for three years after
being made available to the airport. The Yakima Air Terminal finds that it stands to lose
one million dollars of 2005 FAA entitlement funding because the 16th Avenue Runway
Safety project will not be ready for construction soon enough to avoid the loss.

The Air Terminal has identified an FAA approved method of preserving the 2005
entitlement funds by transferring them to the Port of Pasco, Tri Cities Airport. In return,
the Port of Pasco has agreed to allocate one million dollars of their 2009 FAA
Entitlement funds to the City and County of Yakima. These funds could possibly be
transferred back to the Yakima Air Terminal as early as October 1, 2008, depending
upon when they are appropriated.

This exchange of funding will protect the City‟s opportunity to utilize the value it could
otherwise potentially forfeit, and will work well with the timing of the Runway 27 Safety
                                       th
Area Project, Relocation of South 16 . The Air Terminal does not anticipate going to bid
on this project until late summer, or possibly around the first of the year. This is
dependent upon the completion of the environmental process before the project can
proceed to final design.

Therefore, the Yakima Air Terminal Board requests the Council adopt the attached
resolution authorizing the Airport Manager and Assistant City Attorney to sign the
enclosed Federal Aviation Administration Agreement for Transfer of Entitlements to the
Port of Pasco, and the reciprocal agreement from the Port of Pasco to the City/County
of Yakima.

The Yakima County Commissioners have also been requested to consider this
resolution at their meeting on the same date.

STAFF RECOMMENDATION: Approve and ratify contract


                                            16
17
ITEM NO *9

ITEM TITLE: Resolution authorizing the City Manager and the City Clerk to execute a
Temporary Parking Easement in favor of Lady Liberty, LLC.

SUBMITTED BY: Dave Zabell, Assistant City Manager

CONTACT PERSON/TELEPHONE: Dave Zabell (575-6040)

SUMMARY EXPLANATION: The City owns land legally described as (abbreviated): Lot
23, Block 50, recorded in Volume “A”, page 10, recorded in Volume “E”, page 1. Lady
Liberty, LLC requests that the City grant an exclusive Temporary Parking Easement in
exchange for annual easement payments of $4,000 and other good and valuable
consideration. This Temporary Parking Easement would commence on July 1, 2008
and end on June 30, 2009 at which time Lady Liberty, LLC shall have the option of
extending this exclusive easement for ten (10) additional one year terms. Effective July
1, 2010, the annual easement payment shall be increased by two (2) percent per year
for each subsequent extension.

STAFF RECOMMENDATION: Adopt resolution.


ITEM NO. *10

ITEM TITLE: Consideration of a resolution authorizing the City Manager to execute a
professional services agreement with Ruegsegger Polygraph Service to provide
polygraph services to the Yakima Police Department.

SUBMITTED BY: Chief Sam Granato, Police Department

CONTACT PERSON/TELEPHONE: Capt. Rod Light 576-6393

SUMMARY EXPLANATION: The attached resolution authorizes the City Manager to
execute a professional services agreement with Ruegsegger Polygraph Service. The
Yakima Police Department no longer has an in-house polygrapher to conduct pre-
employment and investigative polygraphs. Ruegsegger Polygraph Service is able to
provide these services to the Yakima Police Department.

The attached agreement allows the City to contract with Ruegsegger Polygraph Service
to conduct polygraphs at the rate of $250 per polygraph examination.

STAFF RECOMMENDATION: Adopt the resolution.


ITEM NO. *11

ITEM TITLE: Consideration of Resolution authorizing execution of agreement with
Golder Associates, Inc. for engineering and consulting services for design of the
Gardner Park Well



                                          18
SUBMITTED BY: Dave Brown, Water/Irrigation Manager
              Dave Zabell, Assistant City Manager

CONTACT PERSON/TELEPHONE: Dave Brown / 575-6204

SUMMARY EXPLANATION: On August 22, 2006 the City successfully transferred a
portion of Ranney Water Right to the Kissel Well, replacing an existing Water Right
Permit. The balance of the Ranney Water Right was transferred to three proposed sites
for a new well. Subsequently, all necessary environmental documentation has been
prepared and a Determination of Non-Significance has been issued.

A detailed analysis conducted by the City and Golder Associates identifies Gardner Park
as the most suitable site for a new 3,000 gallon per minute well. Attached is a contract
to design and prepare the bid documents for development of the new Gardner Park
Well.

This well will provide water for future needs, supplement the water supply during drought
years, supplement the emergency water supply, reduce the need for additional storage,
and reestablish beneficial use of the Ranney Water Right to thereby ensuring its
continuation.

STAFF RECOMMENDATION: Approve Resolution authorizing the City Manager to
execute the accompanying contract for the design and production of construction
documents by Golder Associates, Inc. of Redmond, Washington for the Gardner Park
Well; for the City Manager to execute all other documents related to the design, contract
administration and construction for the Gardner Park Well.


ITEM NO. *12

ITEM TITLE: A Resolution authorizing the City Manager to execute a Professional
Services Agreement with Conley Engineering, Inc., a Washington Corporation in an
amount not to exceed $19,000 to assess existing electrical uses, determine new
electrical needs, design and diagram all new electrical needs for the Yakima Downtown
Initiative Project Phase 3 (Central Business District Street Segments).

SUBMITTED BY: William Cook, Director of Community & Economic Development

CONTACT PERSON/TELEPHONE: Brett Sheffield, P.E., Acting City Engr. 576-6797

SUMMARY EXPLANATION: This project is a continuation of the Yakima Downtown
Initiative. The limits of Phase 3 of this new project are one and two block street
segments that include 1st, 2nd 3rd and 4th Streets and Naches Avenue within the Central
Business District. Project construction will include new sidewalk, mid-block street
lighting (historic style with planter arms), trees, tree lighting an automatic irrigation
system, wheelchair ramps and new curbing as needed along with other street-side
amenities that are within budget.

This contract proposal is to bring Conley Engineering‟s expertise of electrical
assessment and project design needs, similar to Conley‟s role in Phase 1 and
Phase 2 of this project.


                                           19
The attached resolution authorizes the City Manager to execute the attached
Professional Services Agreement with Conley Engineering, Inc. to perform assessment
of current electrical uses, determine new electrical needs, design and diagram all new
project electrical needs within the Phase 3 area. The attached draft agreement
identifies the tasks and estimated costs for performing these calculations and related
services, not to exceed $19,000, which is the balance remaining from the budget for
Phase 2 that was unexpended.

STAFF RECOMMENDATION: Adopt the resolution


ITEM NO. *13

ITEM TITLE: Legislation Authorizing the Assignment of City of Yakima Contract No.
2006-70 for Employee Assistance Program (EAP) services from AJ Consultants to
Central Washington Comprehensive Mental Health

SUBMITTED BY: Sheryl M. Smith, Human Resources Manager

CONTACT PERSON/TELEPHONE: Sheryl M. Smith, 575-6090

SUMMARY EXPLANATION: The attached resolution authorizes the assignment of the
contract for Employee Assistance Program services from AJ Consultants to Central
Washington Comprehensive Mental Health due to the retirement of Ms. Janice Burke,
owner of the company. Central Washington Comprehensive Mental Health is willing to
provide a seamless transition of EAP services to City employees and their families
under the same terms and conditions as Contract No. 2006-70 effective July 1, 2008.

In addition to the Employee Assistance Program services for the City of Yakima
employees and their family members, this contract also provides for substance abuse
professional (SAP) services related to the City‟s required random drug testing program.
This contract was effective January 1, 2006 and the contract may be terminated with 60
days written notice by either party to the agreement. The current contract rate is $23.50
per employee for 747 employees for a monthly fee of $1,462.88 or $17,554.50 annually.
The total number of employees maybe reviewed and adjusted on January 1 of each
calendar year with the monthly rate adjusting accordingly.

STAFF RECOMMENDATION: Adopt resolution authorizing the assignment of the
contract to Central Washington Comprehensive Mental Health


ITEM NO. *14

ITEM TITLE: Consideration of a resolution declaring the PVC pipe used for trench
dewatering during sanitary sewer pipe installation on the Washington Avenue and River
Road projects as surplus and authorizing donation of the pipe to the City of Union Gap‟s
Valley Mall Boulevard Extension, Phase 3 Project.

SUBMITTED BY: Bill Cook, Director, Community and Economic Development
              Doug Mayo, Manager, Wastewater Division


                                           20
CONTACT PERSON/TELEPHONE: Brett Sheffield, Chief Engineer – 576-6797
                          Sue Ownby, Purchasing Manager - 575-6093

SUMMARY EXPLANATION: The City of Yakima Wastewater Division has several
hundred feet of 4-inch and 12-inch PVC pipe that was used for trench dewatering during
installation of the sanitary sewer pipe in the Washington Avenue and River Road
projects. Since these projects are complete, the pipe is getting old and brittle due to
sitting out in the sun. As the City has no upcoming projects that will require the use of
this type of pipe nor do we have a place to store it, the Wastewater Division has
classified this pipe as surplus.

However, the City of Union Gap is beginning construction of the Valley Mall Boulevard
Extension, Phase 3 Project (Valley Mall Project) of which the City of Yakima is a funding
partner and as trench dewatering is required during this project, transferring ownership
of the surplus pipe will help Union Gap with their project funding. As the pipe sets, it is a
liability to the City of Yakima and we will have to at least move it from River Road to a
storage facility and pay for its‟ removal and disposal in the future all at the City of
Yakima‟s‟ expense.

Due to these circumstances we recommend that the ownership of the dewatering pipe
be transferred to the City of Union Gap for the Valley Mall Project for which they will haul
it from its current location and be responsible for future disposal.

STAFF RECOMMENDATION: Adopt resolution


ITEM NO. *15

ITEM TITLE: Consideration of Notice of Intent to commence annexation proceedings
by Doug Metz for property at North 96th Avenue between Chestnut Avenue and
Summitview Avenue and adopt Standard Motions A & B

SUBMITTED BY: William R. Cook, Director of Community Economic Development

CONTACT PERSON / TELEPHONE: Jeff Peters, Assistant Planner, 575-6163

SUMMARY EXPLANATION:

The City of Yakima has received a Notice of Intent to Commence Annexation from Doug
Metz who owns the of property located at North 96th Avenue between Chestnut Avenue
and Summitview Avenue known as the proposed “Metz” Annexation. The assessed
value of the proposed properties equals 100% of the area‟s total assessed value of
$220,300 (10% is required for initiation). This proposed annexation consists of two tax
parcels (see map), and is approximately 1.74 acres in size with two people currently
residing within the annexation area.




                                             21
STAFF RECOMMENDATION: City Council is being asked to act upon this request and
to approve the City's Standard Motions A & B as they pertain to annexations.

Standard Motion "A" reads as follows:

"I move that today, June 3, 2008, be set as the time of a meeting with the initiating
parties who have signed a Notice of Intent to Commence Annexation Proceedings, the
initiating parties being as follows:

Doug Metz & Cindy R. Hill

Standard Motion "B" reads as follows:

"I move that the annexation proposed by the above parties be accepted by the City of
Yakima, and that the area to be annexed be required to assume its share of the City's
existing indebtedness, and that a Notice of Intent to Annex be filed with the Yakima
County Boundary Review Board."

BOARD/COMMITTEE RECOMMENDATION: On March 5th the Council Economic
Development Committee met to review the proposed annexation and following
discussion, voted to recommend the initiation of this annexation to the Council as a
whole.


ITEM NO. *16

ITEM TITLE: Consideration of Notice of Intent to commence annexation proceedings
from Harris Farms for property at 5313 Scenic Drive and adopt Standard Motions A & B

SUBMITTED BY: William R. Cook, Director of Community Economic Development

CONTACT PERSON / TELEPHONE: Jeff Peters, Assistant Planner, 575-6163

SUMMARY EXPLANATION:

The City of Yakima has received a Notice of Intent to Commence Annexation
proceedings from Harris Farms who owns the property at North 5313 Scenic
Drive known as the proposed “Harris Farms” Annexation. The assessed value of
this property equals 100% of the area‟s total assessed value of $70,000 (10% is
required for initiation). This proposed annexation consists of one tax parcel (see
map), and is approximately .88 acres in size with no one currently residing within
the annexation area.

STAFF RECOMMENDATION: At this time City Council is being asked to act upon this
request and to approve the City's Standard Motions A & B as they pertain to
annexations.

Standard Motion "A" reads as follows:




                                         22
"I move that today, June 3, 2008, be set as the time of a meeting with the initiating
parties who have signed a Notice of Intent to Commence Annexation Proceedings, the
initiating parties being as follows:

Harris Farms

Standard Motion "B" reads as follows:

"I move that the annexation proposed by the above parties be accepted by the City of
Yakima, and that the area to be annexed be required to assume its share of the City's
existing indebtedness, and that a Notice of Intent to Annex be filed with the Yakima
County Boundary Review Board."

BOARD RECOMMENDATION: On May 6, the Council Economic Development
Committee met to review the proposed annexation and following discussion, voted to
recommend the initiation of this annexation to the Council as a whole.


ITEM NO. *17A

ITEM TITLE: Final Contract Payment for Glenn Drive Reservoir Irrigation Pump Station
Improvements – Project #2181

SUBMITTED BY: Water/Irrigation Department

CONTACT PERSON/TELEPHONE: Dave Brown – Water/Irrigation Manager 509-576-
6204

SUMMARY EXPLANATION: This project replaces the existing irrigation pump station
at the Glenn Drive Reservoir, located south of Summitview Avenue and east of North
39th Ave and Belgold Drive. The project also replaced the existing irrigation lines on the
reservoir site.

Replacement of the existing pump station provides a more secure structure to house the
pump and electrical facilities, as well improves the operational safety of the facility for
employees. The replacement of the existing irrigation pipes reduces on-going leakage
and repairs, annual operating and maintenance costs, and will provide more reliable
service to customers.

Final inspection for this project was made and the recommendation is that the project be
accepted.

This Council action is to accept the project and approve the final construction costs.

               Contractor:            P.O.W Contracting
               Contract Award:        11/7/07
               Contract Cost:         $324,774.20
               Final Contract Cost:   $326,570.45
               Amt. This Payment:     $258.00




                                            23
The above total contract cost is for construction only and does not include engineering
and other costs.

STAFF RECOMMENDATION: Accept the project and approve final estimate.


ITEM NO. *17B

ITEM TITLE:     Final Contract Payment for Level 2 Domestic Water System
Improvements – Phase 2 – Project #2096

SUBMITTED BY: Water/Irrigation Department

CONTACT PERSON/TELEPHONE: Dave Brown – Water/Irrigation Manager
                                509-576-6204

SUMMARY EXPLANATION: This project consisted of the construction of
approximately 320 linear feet of new 16-inch D.I. water main, rehabilitation of reservoir
overflow standpipes and access ladders; removal of existing surge tower structure,
manholes, pipe, valve, and fittings; abandonment of existing piping; and repair of
existing gravel surfacing; and other associated work.

Final inspection for this project was made and the recommendation is that the project be
accepted.

This Council action is to accept the project and approve the final construction costs.

               Contractor:            TTC Construction, LLC
               Contract Award:        12/5/07
               Contract Cost:         $153,233.00
               Final Contract Cost:   $140,527.54
               Amt. This Payment:       -0-

The above total contract cost is for construction only and does not include engineering
and other costs.

STAFF RECOMMENDATION: Accept the project and approve final estimate.


ITEM NO. *18

ITEM TITLE: Set date of Public Hearing for June 10, 2008 at 7:00 p.m. to consider the
results of the Washington State Auditor‟s Office performance audit report on providing
public records to citizens

SUBMITTED BY: Dave Zabell, Assistant City Manager

CONTACT PERSON/TELEPHONE: Deborah Moore, City Clerk
                           Jodi Stephens, Public Records Officer




                                            24
SUMMARY EXPLANATION: In November 2005, voters approved Initiative 900, giving
the State Auditor‟s Office the authority to conduct independent, comprehensive
performance audits of government agencies on behalf of citizens. The purpose of these
audits is to ensure accountability and guarantee that tax dollars are spent cost-
effectively.

The State Auditor‟s Office conducted a audit of “30 Entities‟ Performance in Providing
Public Records to Citizens” from November 2006 through March 2008 in accordance
with generally accepted government auditing standards. The audit evaluated the
operational performance of the City of Yakima and provided the results in a report
issued May, 19, 2008. Copies of the report are available at the City Clerk‟s office.

Local government entities are required to hold a public hearing within 30 days of the
report‟s issuance to receive public testimony. Staff is requesting Council to set a public
hearing for June 10, 2008 at 7:00 p.m. in the Council Chambers at City Hall.

STAFF RECOMMENDATION: Set date of public hearing for June 10, 2008 at 7:00 p.m.


ITEM NO. *19

ITEM TITLE: Set Date of July 1, 2008, for the Closed Record Public Hearing on the
Preliminary Plat, Phase 1, of Washington Heights.

SUBMITTED BY: William R. Cook, Director of Community & Economic Development

CONTACT PERSON: Kevin Futrell, Assistant Planner, 575-6164

SUMMARY EXPLANATION: The proposed Preliminary Plat of Washington Heights
Phase 1 is a 24-lot single-family residential subdivision consisting of 11.9 acres in the
vicinity of 76th Avenue and West Washington Avenue. On April 30, 2008, the Hearing
Examiner held an open record public hearing where testimony was taken from the City
as well as the applicant. Following that hearing, the Hearing Examiner issued his
recommendation on May 15, 2008, for approval with conditions set forth in the
recommendation.

You are being requested to set the date of the Closed Record Public Hearing for this
Preliminary Long Plat for July 1, 2008.

STAFF RECOMMENDATION: Set date of Closed Record Public Hearing for June 10,
2008

BOARD RECOMMENDATION: Hearing Examiner recommended approval subject to
conditions on May 14, 2008.


ITEM NO. *20

ITEM TITLE: Set July 1, 2008, as the date for an “Open Record” public hearing on a
right-of-way vacation petition by Larry Loveless and WCS Enterprises/Chuck Johnson.



                                           25
SUBMITTED BY: William Cook, Director of Community & Economic Development

CONTACT PERSON/TELEPHONE: Vaughn McBride, Associate Planner (575-6183)

SUMMARY EXPLANATION: Larry Loveless and Chuck Johnson (WCS Enterprises)
have submitted a petition (#8-01) for the vacation of public right-of-way adjacent to
Parcels 181317-34412 and 181317-34426 in the SR zoning district located just north of
                         th
the intersection of N. 74 Avenue and W. Englewood Avenue, and adjacent to Parcels
181317-34426, 43439, 43440, 43432, 43431 and 43429 along the improved portion of
Scenic Drive. You are being asked to set the date for this Open Record Public Hearing
before the City Council for July 1, 2008.

On April 10, 2008, the Hearing Examiner held an Open Record Public Hearing on this
request. The hearing was continued on April 24, 2008, and concluded on May 8, 2008.
The Hearing Examiner issued his recommendation to approve a portion of the
requested vacation on May 22, 2008.

STAFF RECOMMENDATION: Set July 1, 2008 as date for “Open Record” Hearing
before the City Council.

BOARD RECOMMENDATION: Hearing Examiner recommended approval May 22,
2008


ITEM NO. *21

ITEM TITLE: Set July 1, 2008, as the date for a Public Hearing in the Council
Chambers at City Hall, for consideration of a request of the Yakima Greenway
Association for a Public Agency and Utility Exception under the City of Yakima‟s Critical
Area Ordinance. (YMC 15.27.540)

SUBMITTED BY: William R. Cook, Director of Community and Economic Development
Department

CONTACT PERSON/TELEPHONE: Jeff Peters, Assistant Planner (509) 575-6163

SUMMARY EXPLANATION: This action will set July 1, 2008 at 7:00 pm as the date
and time for a City of Yakima Public Hearing. This public hearing is regarding the
Hearing Examiner‟s recommendation to approve with conditions the request of the
Yakima Greenway Association for a Public Agency and Utility Exception to build a
pathway and cantilevered fishing piers within the associated critical areas around
Reflection Pond. (YMC 15.27.540) This project is located at 206 S. 18th Street, Yakima,
Washington.

STAFF RECOMMENDATION: Set July 1, 2008, as the date for the Public Hearing.

BOARD RECOMMENDATION: Hearing Examiner recommended approval of the Public
Agency and Utility Exception with conditions on May 8, 2008.




                                           26
COUNCIL COMMITTEE RECOMMENDATION:              Recommended for full Council
consideration and approval by the Council Economic Development Committee on
February 6, 2008.




                                    27
                           COUNCIL INFORMATION
                               JUNE 3, 2008

1.   City Meeting Schedule for week of June 2 – June 9, 2008
2.   Preliminary Future Activities Calendar as of June 2, 2008
3.   Preliminary Future Council Agenda Items
4.   Community Review Board agenda for the June 4, 2008 meeting
5.   City of Yakima Planning Division Assignments Pending for staff meeting 6/03/08
6.   Invitation from Mayor Joiner to Tieton‟s 3rd Annual Flag Day Celebration, June
     14, 2008




                                       28
                           CITY MEETING SCHEDULE
                   For the week of June 2, 2008 – June 9, 2008

                  Please note: Meetings are subject to change


Monday, June 2
10:00 a.m.   Mayor‟s Media Briefing – Council Chambers
3:30 p.m.    Civil Service Commission – Council Chambers
5:00 p.m.    Regional Planning Commission – Council Chambers

Tuesday, June 3
11:30 a.m.   Red Cross Annual Meeting – Red Cross
5:00 p.m.    City Council Executive Session – Yakima Convention Center
6:00 p.m.    Council Meeting – Yakima Convention Center

Wednesday, June 4
2:00 p.m.    Council Public Safety Committee Meeting – Council Chambers
4:00 p.m.      Council Economic Development Committee Meeting – Council
Chambers
5:30 p.m.    Community Review Board – Council Chambers

Friday, June 6
8:00 a.m.      Sister City Meeting – CED Conference Room

 Monday, June 9
 8:30 a.m.    Police Pension Meeting – Mayors Office
 9:15 a.m.    Fire Pension Meeting – Mayors Office
10:00 a.m.    Mayors Media Briefing – Council Chambers

                                      Office Of Mayor/City Council
                                  Preliminary Future Activities Calendar
                               Please Note: Meetings are subject to
               change
   Meeting
  Date/Time          Organization        Meeting Purpose     Participants    Meeting Location
  Mon. June
      2
  10:00 a.m.    Mayors Media Briefing        Scheduled           Edler       Council Chambers
                                              Meeting
   2:00 p.m.          City/County            Scheduled     Edler, McClure,    CM Conference
                  Intergovernmental           Meeting         Johnson            Room
                       Meeting
 Tue. June 3
  11:30 a.m.      Red Cross Annual           Scheduled           Open           Red Cross
                        Meeting               Meeting
   1:00 p.m.     Miscellaneous Issues        Scheduled      Edler, Cawley          TBA
                                              Meeting




                                        29
5:00 p.m.        Council Executive          Scheduled      Council        Convention Center
                    Session                  Meeting

6:00 p.m.         Council Meeting           Scheduled      Council        Convention Center
                                             Meeting
Wed. June
    4
2:00 p.m.      Council Public Safety        Scheduled   Johnson, Lover,   Council Chambers
                   Committee                 Meeting        Edler

4:00 p.m.       Council Economic            Scheduled      Cawley,        Council Chambers
              Development Committee          Meeting    McClure, Ensey

4:00 p.m.     Committee for Downtown        Scheduled      Johnson           CDY Office
                     Yakima                  Meeting
Thur. June
     5
 8:00 a.m.        TIB Conference            Scheduled      McClure             Pullman
                                             Meeting
3:30 p.m.       Citizens for a Safe         Scheduled        Edler           Chamber of
                    Community                Meeting                         Commerce
Fri. June 6
 8:00 a.m.        TIB Conference            Scheduled      McClure             Pullman
                                             Meeting
8:00 a.m.       Sister City Meeting         Scheduled      Johnson        CED Conference
                                             Meeting                          Room
Mon. June
    9
8:30 a.m.         Police Pension            Scheduled      Johnson          Mayor's Office
                                             Meeting
9:15 a.m.          Fire Pension             Scheduled      Johnson          Mayor's Office
                                             Meeting
10:00 a.m.     Mayors Media Briefing        Scheduled        Edler        Council Chambers
                                             Meeting
12:00 p.m.      Chamber Luncheon            Scheduled    Edler, Coffey         Clarion
                                             Meeting
5:30 p.m.       Westside Merchants          Scheduled   Edler, Johnson     Picatti Brothers
                   Association               Meeting
Tue. June
   10
1:00 p.m.      Miscellaneous Issues         Scheduled    Edler, Cawley          TBA
                                             Meeting
5:00 p.m.        Executive Session          Scheduled      Council        Council Chambers
                                             Meeting
6:00 p.m.         Council Meeting           Scheduled      Council        Council Chambers
                                             Meeting
Wed. June
   11



                                       30
7:15 a.m.      Sports Commission               Scheduled          Coffey        Convention Center
                    Meeting                     Meeting

8:30 a.m.     Council Neighborhood             Scheduled      Lover, McClure,   Council Chambers
             Development Committee              Meeting           Coffey
Thur. June
    12
 1:30 p.m.   Clean Air Authority Board        Board Meeting       Lover          Yakima County
                     Meeting

2:30 p.m.        Council Budget                Scheduled         Cawley,        Council Chambers
                  Committee                     Meeting       McClure, Coffey

4:00 p.m.      Bike Ped Committee              Scheduled         McClure        Council Chambers
                     Meeting                    Meeting

5:30 p.m.     YCDA Board Meeting              Board Meeting      McClure           New Vision
7:00 p.m.         YVCC Annual             Scheduled Event         Open             Parker Field
                 Commencement
                   Ceremony
Sat. June
    14
12:00 p.m.    3rd Annual Tieton Flag      Scheduled Event         Open            Tieton Square
                 Day Celebration
Mon. June
   16
8:30 a.m.      EMS Board Meeting              Board Meeting        Edler         Yakima County

1:30 p.m.      YVCOG Executive                 Scheduled         Johnson         YVCOG Office
               Committee Meeting                Meeting
Tue. June
   17
8:00 a.m.    Tourism Promotion Area         Scheduled            Johnson        Convention Center
                                             Meeting
10:00 a.m.       Valley Mall Blvd.        Scheduled Event         Open            2105 S. 16th
                 Groundbreaking                                                     Avenue

12:00 p.m.      OIC Board Meeting             Board Meeting      Johnson         OIC Conference
                                                                                     Room

1:00 p.m.      Miscellaneous Issues         Scheduled          Edler, Cawley          TBA
                                             Meeting
6:00 p.m.    AWC Opening Reception        Scheduled Event         Council         Yakima Valley
                                                                                    Museum
Wed. June
   18




                                         31
 9:00 a.m.      AWC Pre Conference              Scheduled          Council       Convention Center
                   Workshops                     Meeting

10:00 a.m.     Big City Mayor's Meeting         Scheduled           Edler         Red Lion Lower
                                                 Meeting                             Terrace

11:45 a.m.      AWC Parade of Flags             Scheduled          Council       Convention Center
                                                 Meeting
 1:00 p.m.     AWC Governor's Speech            Scheduled          Council       Convention Center
                                                 Meeting
 2:00 p.m.            City/County               Scheduled      Edler, McClure,    CM Conference
                  Intergovernmental              Meeting          Johnson            Room
                       Meeting
 4:00 p.m.              Council                 Scheduled        McClure,        Council Chambers
                Transit/Transportation           Meeting       Cawley, Ensey
                 Committee Meeting

 6:00 p.m.     AWC Front Street Dinner          Scheduled          Council          Front Street
                                                 Meeting
Thur. June
    19
 7:30 a.m.        AWC Municipal                 Scheduled          Council       Convention Center
                 Excellence Awards               Meeting
10:00 a.m.       Yakima Basin Water             Scheduled          Lover           Yakima Public
                     Resources                   Meeting                              Works
Fri. June 20
 10:30 a.m.     AWC Annual Business             Scheduled      Edler, McClure,   Convention Center
                     Meeting                     Meeting          Johnson
Mon. June
    23
10:30 a.m.     IT Regional Task Force           Scheduled      Johnson, Lover     Yakima County
                                                 Meeting
12:00 p.m.     Greenway Board Meeting          Board Meeting      McClure        Greenway Visitors
                                                                                      Center

12:00 p.m.      Capitol Theatre Board          Board Meeting       Coffey         Capitol Theatre
                       Meeting
Wed. June
   25
8:30 a.m.         Downtown Futures              Scheduled      Johnson, Ensey,   Council Chambers
                 Initiative Committee            Meeting           Coffey
                         Meeting
 3:30p.m.         Citizens for a Safe           Scheduled           Edler           Chamber of
                      Community                  Meeting                            Commerce
Thur. June
    26
 7:30 a.m.      Airport Board Meeting          Board Meeting     Lover (alt)     Airport Conference
                                                                                        Room



                                          32
10:00 a.m.       PFD Board Meeting           Board Meeting      Johnson        Convention Center
 6:00 p.m.     Valley Mayor's Meeting         Scheduled          Cawley           Toppenish
                                               Meeting
Fri. June 27
 9:00 a.m.           Joint Board             Board Meeting       Lover            Velikanje
                                                                                  Halverson
Mon. June
    30
10:00 a.m.      Mayors Media Briefing         Scheduled                        Council Chambers
                                               Meeting
Tue. July 1
 1:00 p.m.      Miscellaneous Issues          Scheduled       Edler, Cawley          TBA
                                               Meeting
 5:00 p.m.      Council Study Session         Scheduled          Council       Council Chambers
                                               Meeting
 6:00 p.m.         Council Meeting            Scheduled          Council       Council Chambers
                                               Meeting
Wed. July 2
 2:00 p.m.      Council Public Safety         Scheduled      Johnson, Lover,   Council Chambers
                    Committee                  Meeting           Edler

 4:00 p.m.       Council Economic             Scheduled      Ensey, McClure,   Council Chambers
               Development Committee           Meeting           Cawley

 4:00 p.m.     Committee for Downtown         Scheduled         Johnson           CDY Office
                      Yakima                   Meeting

 7:00 p.m.      Regional Stormwater           Scheduled      Lover, McClure     Harman Center
                  Planning Group               Meeting
Thur. July 3
 3:30 p.m.       Citizens for a Safe          Scheduled           Edler           Chamber of
                     Community                 Meeting                            Commerce
 Fri. July 4
   City Offices Closed - 4th of July

                                        END




                                        33

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:69
posted:11/14/2010
language:English
pages:33
Description: Example Diagram of an Employee Assistance Program document sample