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									                                          RFP #A7001

            Respite Care for Families of Adults and Children with
                         Developmental Disabilities

I.       Introduction and Background

         The purpose of this document is to provide interested parties with information to
         enable them to prepare and submit a proposal and to inform them of basic
         requirements that the County uses as part of its standard contract process.
         Your proposal should include the completed Consolidated Application form and
         information requested in Section III below.

         Standard contract requirements concerning Affirmative Action, the Americans
         with Disabilities Act, the County’s Living Wage ordinance, contract termination
         and modification, etc. are included in the County’s boilerplate contract. This
         contract is subject to change. For further information you can view a copy of
         the contract on our website at

         Contracts with the Department of Human Services limit administrative
         costs/expenses to a 15% ceiling.

         When submitting your application packet please include the RFP# listed
         above on the outside envelope.

II.      Scope of the Project:

         To enable parents or other primary care-givers to be free for awhile from their
         day-to-day responsibilities in order to alleviate stress and to enhance their
         ability to care for the individual with a disability at home

      A. Project Description

         Respite Care SPC 103 The provision of services to clients who are either
         caregivers or their dependents for the purposes of providing the primary
         caregiver temporary relief, relieving the primary caregiver of the stress of giving
         continuous support, providing the dependent client adequate care and
         supervision in a home-like environment (unlicensed) and reducing the need for
         placement of the dependent person outside of the home

      B. Objectives
         To assist all County approved families to obtain 140 hours of subsidized
         respite care .
  To meet the respite care needs of families whose member has severe or
  multiple needs and requires large amounts of regularly scheduled care.

C. Needs/Expectations

  The Proposer will not be responsible to provide transportation services or
  assistance to families.

  The location for any respite is determined through family preference.

  The family is responsible for transportation of the individual with the disability if
  the respite occurs out-of-home; however, transportation arrangements are
  negotiated on an individual basis.

  Services may be terminated at the request of the family, when there is
  consensus the respite is no longer needed, or in the event that the consumer
  no longer meets the eligibility criteria for the program

  The successful Proposer will be responsible to keep the waiting list for respite

  The Proposer will submit to the County the names of the individuals waiting for
  respite care services on April 30 and October 31 of each year,

D. Current Operations

  This program is currently being provided by the Family Support are Recourse
  Center. It employs a 1 Program Director and 2 Respite Coordinators.

E. Maximum funding available for this project is $458,200 of which $240,000 is
   designated as direct subsidies for respite hours.

  The County reserves the right to reject any and all proposals and to negotiate
  the terms of the contract, including the award amount, with the selected
  proposer prior to entering into a contract. If contract negotiations cannot be
  concluded successfully with the highest scoring proposer, the County may
  negotiate a contract with the next highest scoring proposer.
            Request for Information in addition to the Application form (required)

            New applicants to a program are required to submit 3 references. References
            should be specific to the service offered. (References should be from agencies
            you have done business with or those with whom you have collaborated).
            New applicants, or existing providers bidding on a new program may submit up
            to 5 additional pages regarding Program Activities and Experience and
            New applicants, or existing providers bidding on a new program may submit
            Job Descriptions as an appendix to the written narrative and budgets.

             Collaborative Relationships: Describe any significant collaboration with other
            agencies/institutions that routinely contribute to your program’s success.
            Include agencies that formally refer clients, provide complementary services or
            with which you have contractual agreements or share resources.

IV.         Evaluation Criteria. Scoring from the consolidated application is as follows:

            Program Activities                                                                     45%
            (Program Description – p. 1, Letter A)

            Quality assurance and quality improvement practices                                    15%
            (Program Description – p. 1, Letter B)

            Experience and qualifications                                                          20%
            (Organizational Profile – p. 1, Number 3)

            Program budget/Participant Cost/Service Units                                          20%
            (Appendix A) (Program Description – p. 3, Letters E & F)

V.          Contact Information: Please register your interest in this proposal with the
            contact person below. This will facilitate any additional information sharing with
            all interested parties. For clarifications or questions concerning this application,
            this is your contact.

            Contact: Dan R. Rossiter
            Phone: (608) 242-6473
VI.   Timeline

      Consolidated Application Workshop and date of issue of the application:

                         Monday, April 24, 2006, 2:00 –3:30 p.m.
                         Warner Park Community Recreation Center
                                   1625 Northport Drive
                                      Madison, WI

                         Tuesday, April 25, 2006, 9:00 – 10:30a.m.
                                  Madison Senior Center
                                  330 West Mifflin Street
                                       Madison, WI

      Application due from vendors:              June 02, 2006, 12 Noon
      Notification of intent to award (est.):   July 30, 2006

                 Your completed proposal should include the following:

      1) The completed Consolidated Application (short form if you are seeking
      funding from the County only or the full application if you are seeking
      funding from the County and one other funder)

      2) Additional information requested in Section III above.

                            Submit your completed proposal to:
                              Dane County Human Services
                                    Attn: RFP #A7001
                                   1202 Northport Drive
                               Madison, Wisconsin 53704

                 Proposals are due no later than June 2, 2006, 12 noon.

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