Bag and Tag Overview Rev B • Kansas City, Pittsburgh, Oklahoma, Waterloo, Sacramento, and Toronto, along with ALL district events and the Michigan State Championship will be Bag and Tag • Note: ALL inspectors must be aware of these procedures, even those not at the above events, because (after week 1) any regional could be receiving bagged robots within crates that will need to be handled specially. •There will be no robot shipping to these events, teams will be bringing their robots in themselves in large plastic bags, closed with a security seals • Robot access is logged by the teams using a ‘Robot Lock Up Form’, which they are required to bring to events • Inspectors at the events are responsible for checking the lock-up form as part of the inspection process •Teams will be allowed to bring their robots in early to minimize congestion at pit open, so some inspectors will need to be available earlier than usual. The Volunteer Coordinators for each event have details, and will be arranging for 2-3 inspectors to be present during these early periods. • Even after the Robot Lock Up Form is approved by an inspector, a team may not unbag their robots until the pits officially open • Note that inspectors only have the responsibility to check the Robot Lock Up Form at the start of the event. • Extra copies of both forms used in this process – the Robot Lock Up Form and the Noncompliance Form – will be available at pit admin, in their file box, filed under ‘Misc’. Rules • Please read the Bag and Tag rules, Section 4.8 in the 2010 FRC Competition Manual. The rules are only a few pages long, but will greatly assist your understanding of what can at first appear to be a complicated process. • Teams MUST arrive at the event with a completed Robot Lock-Up form, which looks like this: • In the lower portion of the form is this additional information: How to Check Robot Lock-Up Form, What To Do If Acceptable • Check to make sure every column has information in it, and that the information looks credible • Teams are supplied with serialized security seals to lock up their robot. They are non-reusable, so every ‘Lock’ entry should show a new seal number. Verify the actual tag number currently on the robot bag with the last ‘Lock’ entry. •‘Explanation’ column is meant to be descriptive only, to help inspectors understand why the robot was locked or unlocked. It might contain something like ‘robot ship day’ or ‘access period’ (see info on access period for the 2 day events, Pittsburgh, Sacramento, and district events, next page) • Look especially closely at the dates indicated for robot locks and unlocks to ensure they make sense. Teams may have multiple locks and unlocks, depending on their circumstances, but a single form should be in use by each team for the season. There are special rules for the 2-day events, Pittsburgh, Sacramento, and district events, please see next page. • If a team’s first event is a B&T event, the lock-up form should show 2/23 as an initial lock up date (any time that day is acceptable). • Teams arriving from a B&T event must have bagged their robots and updated their lock-up forms on the final day of the earlier (B&T) event. • Teams arriving from a non-B&T event, going to a B&T event must also have bagged their robots and updated their lock-up forms on the final day of the earlier (non-B&T)event •Teams will have to explain unusual circumstances. An example would be if a team crossing the border to Canada was asked to open their robot for customs inspection, obviously an additional lock and unlock would be allowed. • If the form is acceptable, the inspector signs his/her name on the next available line on the form, prints his/her name on the form, indicates ‘Unlocked’, and enters ‘Event Inspection’ in the ‘Explanation’ column • Remind the team that, even though their form has been inspected THEY MAY NOT UNBAG UNTIL PITS OFFICIALLY OPEN • The team keeps the form. Remind them they should keep it in a safe place. 2 Day Events: Pittsburgh, Sacramento, and District Events • Teams going to 2-Day events have a special 6-hour ‘Robot Access Period’ covered in Section 4.8.3 in the 2010 FRC Competition Manual. Please read this section. • The intention of this additional access period is to give teams going to these shorter events total robot access time roughly equivalent to teams going to 3-day events. • Teams can do anything with their robot normally allowed during build season in this Robot Access Period. • Teams may unlock their robot for a total of 6 hours during the 7-day period preceding any two-day event in which their team will be competing with their robot. The 6 hours may be broken up in any way the team wishes, with the exception that no single access period may be shorter than two hours. • For teams attending theses 2 Day events, inspectors should check their robot lock-up forms to make sure teams: • Did not go outside the 7 day window, • Had no more than 6 hours of total access time, and • Had no access period shorter than 2 hours. • This means a team attending a 2-day event could have up to 6 additional entries on their lock up forms, three unlocks and three matching locks If a Team Fails the Lock-Up Form Check • The form to the right will be made available to LRIs. All LRIs should ensure they have copies of this form available at their regional. Remember that even non-B&T events may have teams coming from B&T events with Lock-Up Forms requiring inspection • If an inspector determines the team’s Robot Lock-Up form is unacceptable for any reason, the team fills out Section 1 of this form. Note that the team leader is certifying that even though there is a problem with their Lock-Up Form, they still followed all the rules. •After the team fills out Section 1 of this form, the inspector (not the team) takes it around to the three parties indicated for signature in Section 2. •There is no need for the inspector to rush this process. The intention is for this delay in approval to be the consequence to the team for not having a properly completed Robot Lock-Up Form available for inspection • After signatures are obtained, the inspector returns the form to the team. The team creates a replacement Robot Lock-Up Form and attaches this Noncompliance form to it. The inspector signs off on the Lock-Up Form with the note ‘Noncompliance Form Completed’ • IF A TEAM HAS NOT FOLLOWED THE RULES: If an inspector believes the team has not properly followed the B&T requirements, or if the team admits they did not (and so can’t sign Section 1 of this form indicating they have), the inspector should contact the LRI, who should consult with the FTA and Head Referee. Depending on severity, a call to Bill Miller, FRC Director, may be warranted to determine consequences to the team.