Docstoc

Alaska Trust Fund Palin

Document Sample
Alaska Trust Fund Palin Powered By Docstoc
					                                   Official Minutes
                                  Board of Regents
                               Meeting of the Full Board
                                    June 4-5, 2009
                                  Fairbanks, Alaska


Regents Present:
Cynthia Henry, Chair
Fuller Cowell, Secretary
Carl Marrs, Treasurer
Ashton Compton
Erik Drygas
Kenneth Fisher
Mary K. Hughes
Patricia Jacobson
Robert Martin
Kirk Wickersham

Mark R. Hamilton, Chief Executive Officer and President, University of Alaska

Regents Absent:
Timothy C. Brady, Vice Chair

Others Present:
John Pugh, Chancellor, University of Alaska Southeast
Fran Ulmer, Chancellor, University of Alaska Anchorage (via audioconference)
Michael Driscoll, Provost, University of Alaska Anchorage
Susan Henrichs, Provost, University of Alaska Fairbanks
Roger Brunner, General Counsel
Dan Julius, Vice President for Academic Affairs
Wendy Redman, Vice President for University Relations
Joe Trubacz, Vice President for Finance and Administration
Beth Behner, Chief Human Resources Officer
Mary Rutherford, Chief Development Officer
Kit Duke, Associate Vice President, Facilities
Michelle Rizk, Associate Vice President, Budget
Gwen White, Associate Vice President, Institutional Research and Planning
Kate Ripley, Director, Public Affairs
Jeannie D. Phillips, Executive Officer, Board of Regents
Brandi Berg, Assistant to the Executive Officer, Board of Regents


I.     Call to Order

       Chair Henry called the meeting to order at 8:02 a.m. on Thursday, June 4, 2009.




                                       Page 1 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




II.     Adoption of Agenda

        Regent Martin moved, seconded by Regent Wickersham, and passed as
        amended that:

        PASSED AS AMENDED (amendments noted by *)

        "The Board of Regents adopts the agenda as presented.

        I.        Call to Order
        II.       Adoption of Agenda
        III.      Approval of Minutes
        IV.       Executive Session
        V.        President‟s Report
        VI.       Public Testimony
        VII.      Presentation from the University of Alaska Fairbanks
        VIII.     Acceptance of the FY10 Operating Budget Appropriation and
                  Approval of the Distribution Plan
        IX.       Acceptance of the FY10 Capital Budget Appropriation and
                  Approval of the Distribution Plan
        X.        Report on Performance
        *XI.      Update on Federal Stimulus Funding and Approval of Additional
                  Receipt Authority (action item added)
        XII.      Presentation on UA Press
        XIII.     Annual Report on Risk Services
        XIV.      Consent Agenda
                  A.      Academic and Student Affairs Committee
                          1.      Approval      of     Bachelor      of  Arts     in
                                  Geography/Environmental Studies and Bachelor of
                                  Science in Geography/Environmental Resources at
                                  the University of Alaska Southeast
                          *2.     Approval of Certificate in Ethnobotany at the
                                  University of Alaska Fairbanks (removed from
                                  agenda)
                          *3.     Approval of Bachelor of Arts in Film at the
                                  University of Alaska Fairbanks (removed from
                                  agenda)
                          4.      Approval of Fast Track Bachelor of Science and
                                  Master of Science in Mechanical Engineering at the
                                  University of Alaska Fairbanks
                          5.      Approval of Post-Baccalaureate Certificate in K-12
                                  Special Education Licensure Program at the
                                  University of Alaska Fairbanks


                                       Page 2 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



                            6.        Approval of Master of Education in Special
                                      Education at the University of Alaska Fairbanks
                            *7.       Approval of Certificate in Corrections at the
                                      University of Alaska Anchorage (removed from
                                      agenda)
                            *8.       Approval      of     Deletion     of     AAS      in
                                      Telecommunications, Electronics, and Computer
                                      Technology, and Approval of AAS in Computer
                                      Technology and AAS in Electronic Technology at
                                      the University of Alaska Anchorage (removed from
                                      agenda)
                            *9.       Approval of Bachelor of Science in Nutrition at the
                                      University of Alaska Anchorage (removed from
                                      agenda)
                            *10.      Approval of Bachelor of Science in Dietetics at the
                                      University of Alaska Anchorage (removed from
                                      agenda)
                            *11.      Approval of Bachelor of Arts and a Bachelor of
                                      Science in Environment and Society at the
                                      University of Alaska Anchorage (removed from
                                      agenda)
                            12.       Approval of Revisions to Regents‟ Policy 05.10.050 –
                                      Nonresident Tuition Surcharge, related to Veterans
                  B.        Audit Committee
                            1.        Approval of the UA Identify Theft Prevention
                                      Program
                            2.        Acceptance of the FY10 University of Alaska
                                      Foundation Budget
                  C.        Facilities and Land Management Committee
                            1.        Formal Project Approval for the Toolik Field
                                      Station Dining Facility at the University of Alaska
                                      Fairbanks
                            *2.       Schematic Design Approval for the Science
                                      Renovation at the University of Alaska Anchorage
                                      (removed from agenda)
                            *3.       Total Project Cost Increase Approval for the Arctic
                                      Health Revitalization Phase 2 at the University of
                                      Alaska Fairbanks (removed from Consent Agenda
                                      to New Business, Item XV.C.1)
                  D.        Finance Committee
                            1.        Approval of FY10 Natural Resources Fund
                                      Expenditure Plan
                            2.        Approval of Use of Reserves to Fund Investment
                                      Losses
                            3.        Approval of FY10 Student Government Budgets

                                           Page 3 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



                  E.  Human Resources Committee
                      1.        Approval to Reactivate Transition Grid Step
        XV.    New Business and Committee Reports
               A.     Academic and Student Affairs Committee
               B.     Audit Committee
                      1.      Approval of the FY2010 Annual Audit Plan
                      2.      Committee Report
               C.     Facilities and Land Management Committee
                      *1.     Total Project Cost Increase Approval for the Arctic
                              Health Revitalization Phase 2 at the University of
                              Alaska Fairbanks (moved from Consent Agenda)
                      2.      Formal Project Approval for the Kachemak Bay
                              Campus Classroom Building at the University of
                              Alaska Anchorage
                      3.      Limited Schematic Design Approval for the Seawolf
                              Sports Arena – Road Upgrade and Site Clearing at
                              the University of Alaska Anchorage
                      4.      Executive Session
                      5.      Committee Report
               D.     Finance Committee
               E.     Human Resources Committee
               F.     Planning and Development Committee
               G.     Ad Hoc Committee on Honorary Degrees
               *H. Approval of Industrial Security Resolution (added)
        XVI.   Approval of Revision to September 2009 and February 2010
               Meeting Locations
        XVII. Discussion regarding UA Lands Letter to Governor and Legislators
        XVIII. Discussion regarding 2009 National Conference on Trusteeship
        XIX.   Alaska Commission on Postsecondary Education Report
        XX.    UA Foundation Report
        XXI.   UA Athletics Report
        XXII. Future Agenda Items
        XXIII. Board of Regents' Comments
        XXIV. Adjourn

        This motion is effective June 4, 2009."

III.    Approval of Minutes

        Regent Cowell moved, seconded by Regent Martin, and passed as amended that:

        PASSED AS AMENDED
        "The Board of Regents approves the minutes of its regular meeting of April
        8-9, 2009 as amended. This motion is effective June 4, 2009."


                                       Page 4 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




IV.     Executive Session

        Regent Hughes moved, seconded by Regent Martin, and passed as amended that:

        PASSED AS AMENDED
        "The Board of Regents goes into executive session at 8:05 a.m. Alaska Time
        in accordance with the provisions of AS 44.62.310 to discuss matters the
        immediate knowledge of which would have an adverse effect on the finances
        of the university related to:
        ● Litigation
        ● Finances
        ● President‟s Contract
        ● KUAC
        ● UAF Energy Building
        ● Arctic Region Supercomputing Center
        The session will include members of the Board of Regents, President
        Hamilton, General Counsel Brunner, and such other university staff
        members as the president may designate and will last approximately 1 hour
        and 45 minutes. Thus, the open session of the Board of Regents will resume
        in this room at approximately 9:45 a.m. Alaska Time. This motion is
        effective June 4, 2009."

        The Board of Regents concluded an executive session at 10:00 a.m. Alaska Time in
        accordance with AS 44.62.310 discussing matters the immediate knowledge of which
        would have an adverse effect on the finances of the university. The session included
        members of the Board of Regents, President Hamilton, General Counsel Brunner, and
        other university staff members designated by the president and lasted approximately two
        hours.

V.      President's Report

        President Hamilton presented the annual ―Make Students Counts‖ awards to:

        --      Kolene James, coordinator and academic advisor with Native and Rural
                Services at UAS
        --      Annie Route, student life and leadership director at UAA
        --      Gabrielle Russell, academic advisor with Native and Rural Services at
                UAF
        --      Mike Earnest, student services manager at the System Office

        The four were selected by their peers for providing outstanding service to
        students.




                                          Page 5 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




VI.     Public Testimony

        Rose Meier, coordinator for Ethnobotany, spoke in support of the certificate in
        Ethnobotany program.

        Jessica Angelette, UAF student, urged the board to approve the addition of
        ―sexual orientation‖ in nondiscrimination policy statements.

        Heather Swanson, chair of the Staff Alliance, gave her last report for her year as
        chair, and reported on current activities including legislative advocacy, childcare
        issues, staff compensation, joint health care committee on benefits rates and
        wellness program, and closed with thanking the staff of the university and to Pat
        Ivey for her support.

        Jill Dumesnil, chair of the Faculty Alliance, gave her last report and thanked the
        administration for their support and introduced John Dehn, incoming chair of the
        Faculty Alliance. Dr. Dehn thanked Dr. Dumesnil for her service as outgoing
        chair.

        Patricia Heiser, faculty of Geography program, spoke in support of the system
        Geography programs and the cooperation between the University of Alaska
        Fairbanks and University of Alaska Southeast.

        Representative David Guttenberg, expressed his frustration that the University of
        Alaska is not better supported by the state and urged that advocacy is focused on
        the mission of the university.

        Todd Marshall-Closson, spokesperson for the Coalition of Student Leaders, gave
        his last presentation, spoke of his being a ―praise-a-holic‖ and his wonderful
        experience as spokesperson. He introduced Chelsea Dorman, new president of
        the Kenai Peninsula College student government.

        Chris Lozano, UAF student, spoke in support of the bachelor’s degree in Film at
        the University of Alaska Fairbanks.

        Daniel Murphy, UAF student, spoke in support of the degree in Film at the
        University of Alaska Fairbanks.

        Maya Salganak, UAF faculty member in Film, spoke in support of the BA in
        Film.

        Kate Sunwood, director of Women’s Center at UAF, thanked the board for their
        work, spoke of her encouragement in hearing students support the sexual
        orientation clause in nondiscrimination statements; spoke in support of the BA in

                                        Page 6 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        Film; and urged the board to look at step increases for staff members and the
        overuse of nonretention.

        Paul Adasiak, spoke in favor of adding the phrase ―sexual orientation‖ to
        University of Alaska nondiscrimination statements.

        Randy Pitney, representative from the UAF Alumni Association, updated the
        board on Alumni Association activities including legislative advocacy,
        relationships with the university, fundraising efforts, chapter work, and
        scholarship awards.

        RAHI representatives Concepcion Melovidov, Whitney Walker, Denise Wartes,
        Sue Hills, and Greg Owens, shared their experiences and scientific projects
        undertaken by RAHI students.

        Michaela Hernandez, USUAA president, spoke in opposition to the proposed
        tuition increase.

        Todd Vorisek, ASUAF vice president, spoke in support for student employee
        salary rate increases.

        Jeff Warner, School of Agriculture and FFA representative, reported on FFA
        activities.

        The following FFA students thanked the board for supporting FFA and reviewed
        the mission and activities of FFA:
               Corinne Ogle, State FFA President, hometown Homer
               Ben Blue, State Vice FFA President, hometown Homer
               Emily Henkelman, State FFA Secretary, hometown Homer
               Irene Fry, State FFA Treasurer, hometown Palmer
               Isaac Courson, State Reporter, hometown Palmer
               Zac Chaves, State FFA Sentinel, hometown Fairbanks

        Stephanie Ashley, USUAS president, thanked the board for supporting the
        Anderson Building remodel; and urged the board to keep tuition as low as
        possible, especially for upper division credits.

        Ryan Bucholdt, USUAA student representative, spoke on the proposed tuition
        increase and his hopes that it will not be raised to that degree and that the upper
        division credit fee be lowered.

        Andrew Adlesperger, UAF student, spoke in support of the BA in Film at the
        University of Alaska Fairbanks.



                                        Page 7 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        Karl Wing, former USUAA student body president, thanked the board for the
        opportunities offered to him at the University of Alaska Anchorage. He also
        expressed his concerns regarding the proposed tuition increases.

VII.    Presentation from University of Alaska Fairbanks

        Representatives from Summer Sessions and Summer Programs, the Alaska
        Volcano Observatory, and undergraduate research award winners from the
        University of Alaska Fairbanks made the presentations. Presenters included:

        Steve McNutt, Alaska Volcano Observatory
        Kristen Shake: Carbon Biogeochemistry in the Northern Gulf of Alaska:
               Perspectives on the Marine Ecosystem
        Celia Miller, Genetic Variability in a Widespread Epiphytic Lichen and Forest
               Distribution in the Pliestocene
        Sam Herried, Surging Glaciers in the Central Alaska Range: Muldrow, Yanert and
               McGinnis
        Michelle Bartlett, Summer Programs

VIII. Acceptance of the FY10 Operating Budget Appropriation and Approval of
      the Distribution Plan                      (Reference Bound Separately)

        Regent Wickersham moved, seconded by Regent Martin, and passed with Regents
        Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin,
        Wickersham, and Henry voting in favor that:

        PASSED
        “The Board of Regents accepts the FY10 Operating Budget Appropriation as
        presented. This motion is effective June 5, 2009.”

        PASSED
        “The Board of Regents approves the FY10 Operating Budget Distribution
        Plan as presented. This motion is effective June 5, 2009.”

        POLICY CITATION
        Regents' Policy 05.01.04 – Acceptance of State Appropriations states, "The board
        must accept state appropriations to the university before any expenditure may be
        made against the appropriation."

        RATIONALE/RECOMMENDATION
        President Hamilton and Associate Vice President Rizk discussed the legislative
        appropriations and proposed an operating budget distribution plan for Board
        approval. Governor Palin signed the state’s operating, capital, and mental health
        budget bills into law by June 1, 2009. No vetoes of University of Alaska programs
        or projects occurred. Below are a system budget summary and distribution plan

                                        Page 8 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        considerations. The operating and capital distribution reference documents
        accompanying this agenda are a stand-alone publication titled ―Proposed FY10
        Operating and Capital Budget Distribution Plans.‖

        Multiple Appropriation Structure Impact
        The Governor’s FY10 proposed budget supported a single appropriation for UA,
        however as in FY09, the legislature adopted seven separate appropriations for UA.
        Prior to FY09, UA had operated under a single appropriation for more than 15
        years. The multiple appropriation structure will continue to be administratively
        time consuming and difficult, and impedes the ability of the Board of Regents to
        be responsive to new program opportunities when legislative funding is not
        sufficient. In several of the last five years, internal reallocation was the only
        mechanism available to enable priority program growth, specifically in health
        programs. Under the multiple appropriation structure, reallocations from multiple
        campuses to address one or two key program priorities will be difficult, if not
        impossible, to accommodate.

        FY10 Operating Funding Summary
        UA’s final operating budget state appropriation is expected to be increased by
        $12.9 million (4.1%). Approximately 63.3% of UA’s fixed cost increases were
        covered ($11.0 million of $17.5 million). One fixed cost item not covered was the
        $1.7 million utility cost increase. A portion of the utility cost increase is expected
        to be covered through a fuel price trigger mechanism, but a FY10 supplemental
        may be required to meet full utilities cost increases, a chart can be found on page
        30.

        The legislature reduced the state appropriation for compensation by $400
        thousand and included intent language ―…that the University consider forgoing
        Executive position pay raises in light of the current fiscal situation.‖ After careful
        consideration and numerous administrative discussions, it was decided that there
        will be no across the board salary increases for executives in FY10 (in some
        special and limited cases, market adjustments may be necessary).

        From the $12.9 million increase, $1.9 million is directed to the Board’s priority
        program requests in Energy and Cooperative Extension Service ($950.0) and
        Health Academic Programs ($922.0). Below are the highlights of the program
        investments. A complete listing of programs receiving state funds and program
        narratives begins on page 12.

        Energy and Cooperative Extension Service
        The cost of energy in Alaska is a hardship to Alaskans, limits the development of
        Alaska’s resources, and constrains economic growth. While Alaska has abundant
        fossil fuel and renewable resources, the applied research available to determine
        how these resources can and should be developed and managed to support
        residents and grow the economy is limited. State funding will sustain and build

                                          Page 9 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        upon the initial investment of the Institute of Northern Engineering in the Alaska
        Center for Energy and Power (ACEP). The ACEP Director and support staff is
        necessary to ensure continuation of the energy program and to set the course for
        future energy research at both ACEP and across the university system.

        Funding will also support faculty positions to provide outreach programs that will
        promote community development and positive youth development, and provide
        information on conventional and alternative energy sources and energy
        conservation. Note: This is only one-time funding and as part of the FY11 Budget
        will be a high priority base general fund request.

        Health Academic Programs
        The State of Alaska is in great need of well-prepared graduates in the health care
        workforce and the state funding will position UA to continue to help meet the
        demand. Funding will expand UAA’s Physician Assistant program from the
        current 10 students to 20-24 students admitted per year. State funding will also
        replace some of the temporary funding sources for the UAA programs in Clinical
        Rotations/Health Pipeline, Distance Social Work, and the Human Services
        Practicum. Partial state funding is included for baseline operations and planned
        growth for the UAF/UAA Psychology Clinic Services program.

        State funding is also included to move the Career/Health Coordinator position at
        UAS from temporary funding to base funding and to expand the Sitka-based
        Biological Science Lab Technician position from a half time position to a full
        time position.

        Some of these programs only received a portion of the general funds requested
        and one-time funding sources may be used in FY10 to augment the programs. The
        remaining general funds necessary for the programs may be part of the FY11
        budget request.

        Although the approved program funding addresses key programs, the increase is
        $10 million below the Board of Regents’ full FY10 budget request. Programs not
        funded include: K-12 outreach, engineering, climate change, biomedical capacity,
        workforce programs, indigenous studies and student achievement.

        To the extent possible, funding sources such as initiative/bridge, workforce
        development funds (TVEP), and MAU performance funding will be directed on a
        temporary basis to accommodate critical programs that were not state funded.
        During the operating budget presentation, a brief update on programs being
        considered for temporary funding will be provided.

        UA’s state appropriations, including general fund, workforce development funds,
        and mental health trust general funds, total $328.2 million, up from $313.1
        million in FY09. This amount includes a transfer from the Department of Military

                                        Page 10 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        and Veterans Affairs (DMVA) of $328.5 thousand for the Alaska National
        Guard/University of Alaska Tuition Scholarship Program (TSP). Also included is
        $2.2 million pass-through funding to Providence Alaska Medical Center for the
        Graduate Medical Education Family Practice Residency Program. After truing up
        prior year excess receipt authority to remove unrealizable budget authority and
        better align budget authority with anticipated revenues and adding FY10 expected
        revenue from tuition, federal and university receipts, UA’s total budget for FY10
        is $823.2 million compared to $838.1 million in FY09, a decrease of 1.8%.

IX.     Acceptance of the FY10 Capital Budget Appropriation and Approval of the
        Distribution Plan                           (Reference Bound Separately)

        Regent Martin moved, seconded by Regent Cowell, and passed with Regents
        Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin,
        Wickersham, and Henry voting in favor that:

        PASSED
        “The Board of Regents accepts the FY10 Capital Budget Appropriation as
        presented. This motion is effective June 4, 2009.”

        PASSED
        “The Board of Regents approves the FY10 Capital Budget Distribution Plan
        as presented. This motion is effective June 4, 2009.”

        POLICY CITATION
        Regents' Policy 05.01.04 – Acceptance of State Appropriations states, "The board
        must accept state appropriations to the university before any expenditure may be
        made against the appropriation."

        RATIONALE/RECOMMENDATION
        Associate Vice Presidents Rizk and Duke presented a summary of the FY10
        capital budget appropriation and discuss capital funding distribution implications.

        The university’s FY10 capital budget request totaled $733.2 million with $541.8
        million requested from state funding and $191.4 million for receipt authority. UA
        received state funding of $3.2 million and $147.0 million in receipt authority
        ($30.0 million in federal receipt authority and $117.0 million in federal economic
        stimulus authority). A comparison of UA’s capital budget request and the UA
        capital appropriation passed by the legislature can be found on page 1 of the
        Capital section.

        The full amount of $3.2 million in general funds was put toward the $50.0 million
        requested for the Board of Regents’ number one priority, ―Maintaining Existing
        Facilities R&R Annual Requirement‖.


                                        Page 11 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        Of the $30.0 million received for federal receipt authority, $15.0 million was
        granted for blanket federal receipt authority, $5.0 million was put toward UA
        energy projects, and $10.0 million was put toward UA climate projects. Of the
        $117.0 million in federal economic stimulus receipt authority, $116.0 million was
        put toward the UAF Alaska Region Research Vessel, and $1.0 million is blanket
        federal economic stimulus receipt authority.

        The appropriation received in FY08 for the University of Alaska, Kachemak Bay
        Campus expansion – city hall purchase for $2.5 million was reappropriated to the
        University of Alaska for property acquisition and property improvements to the
        Kachemak Bay Campus of the Kenai Peninsula College. This project is an action
        item on the Facilities and Land Management Committee agenda for this meeting.

        The board was asked to accept the capital appropriation and approve the
        distribution as presented. The Board of Regents’ number one priority,
        ―Maintaining Existing Facilities R&R Annual Requirement‖ distribution amounts
        are based on a formulaic approach using the adjusted value of the facility
        multiplied by the weighted average age of the facility. The distribution is on page
        6 of the capital section. The budget amounts by project are the MAU’s estimated
        funding distribution to address the most critical portions of the priority R&R
        projects are provided on pages 2-5 of the capital section. As exact project scope
        and costs are known, project approval will be obtained from the appropriate
        authority in accordance with Board of Regents' policy. If a subsequent transfer of
        funding between projects or to a new project is requested, the Chief Finance
        Officer shall determine the level of approval required based on the size and nature
        of the transfer.

X.      Report on Performance

        Associate Vice President Gwen White presented preliminary estimates for UA’s
        FY09 performance on key measures, the anticipated impact of the FY10 budget
        distribution recommendations, and a draft long-term fiscal and performance plan.
        UA’s performance evaluation process informs the budget distribution
        recommendations relative to resource alignment and progress toward meeting
        Board of Regents’ strategic goals.

        The full operating distribution plan reference document contains the following
        sections:

        Section 1: The FY10 Proposed Distribution Plan including the impact on priority
        programs, MAU, and campus budgets.




                                        Page 12 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




XI.     Update on Federal Stimulus Funding and Approval of Additional Receipt
        Authority

        Regent Jacobson moved, seconded by Regent Drygas, and passed with Regents
        Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin,
        Wickersham, and Henry that:

        PASSED
        “The Board of Regents approves the federal stimulus receipt authority
        request as presented. This motion is effective June 4, 2009.”

        Regent Marrs moved, seconded by Regent Hughes, and passed with Regents
        Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin,
        Wickersham, and Henry that:

        PASSED
        “The Board of Regents authorizes receipt by the administration of American
        Recovery and Reinvestment Act (ARRA) of 2009 stimulus funding projects,
        notwithstanding Regents‟ Policy 05.01.01.A. This motion is effective June 4,
        2009.”

        POLICY CITATION
        Regents' Policy 05.01.01.A. – Budget Policy, states, "The budget of the University
        of Alaska represents an annual operating plan stated in fiscal terms. All budgetary
        requests shall be adopted by the board prior to submittal to the Office of the
        Governor or the legislature."

        RATIONALE/RECOMMENDATION
        The requested federal stimulus receipt authority will allow the University of
        Alaska Fairbanks to accept a National Science Foundation (NSF) award for a
        project entitled: ―Construction and operation of the Alaska Region Research
        Vessel: Phase III - Shipyard Construction Costs.‖ The total amount of the award is
        $148,070,000. This request adds an additional $32,070,000 to the University’s
        existing FY09 federal stimulus authority of $116,000,000 for the UAF Alaska
        Region Research Vessel.

        The university is also requesting federal stimulus receipt authority to allow the
        University of Alaska Fairbanks to accept a National Science Foundation award for
        a project entitled: ―AON: Thermal State of Permafrost (TSP) in North America
        and Northern Eurasia: The US Contribution to the International network of
        Permafrost Observations (INPO).‖ The total amount of the award is $1,859,861.
        This request adds an additional $859,861 to the University’s existing FY09
        federal stimulus authority of $1,000,000 for competitive, discretionary, and
        incentive grants.

                                        Page 13 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




XII.    Presentation on UA Press

        Joan Braddock, executive director of the UA Press, gave a presentation on the UA
        Press and recent publications.

Friday, June 5, 2009

XIII. Annual Report on Risk Services

        Over the last few years, the Statewide Office of Risk Management has been in the
        process of evaluating systemwide needs in the broad category of risks facing our
        institution in today’s world. Notable issues include increased regulatory scrutiny,
        9-11, Hurricane Katrina, Virginia Tech, high-profile business scandals and
        failures, and regularly occurring natural disasters. In FY08, we changed our
        department name to Risk Services in recognition of the broader range of expertise
        now offered through professionals hired over the last two years to drive
        environmental, health and safety and emergency preparedness initiatives. In this
        report to the Board, we are providing information on our most recent strategic
        development in three areas: Environmental, Health and Safety, Emergency
        Management, and Risk Management.

        Current Initiative:
        Risk Management has long been associated with the world of insurance and
        claims. Both of those programs have been in place at UA for over 30 years and
        are operationally mature and stable. UA, like many other universities across the
        country, is evolving the discipline of risk management into a more robust and
        comprehensive program of Enterprise Risk Management (ERM). ERM, as
        defined by the Committee of Sponsoring Organizations (COSO) is:

        ―… a process, effected by an entity’s board of directors, management and other
        personnel, applied in strategy setting and across the enterprise, designed to
        identify potential events that may affect the entity, and manage risks to be within
        its risk appetite, to provide reasonable assurance regarding the achievement of
        entity objectives.‖

        To be most effective, risk management should become part of the university’s
        culture rather than being viewed as an activity for which only a select few
        individuals are responsible. It should be embedded into the philosophy, practices,
        and processes of all university managers. The primary benefits of an ERM
        program include the following:

               Help align risk appetite and strategy
               Enhance risk response decisions (select among alternatives such as risk
                avoidance, reduction, sharing and acceptance)

                                        Page 14 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



               Reduce operational surprises and losses
               Identify and manage multiple and cross-enterprise risks (inter-related
                impacts and integrated responses)
               Seize opportunities
               Improve deployment of capital
               To have a formal, documented method to demonstrate that risks are
                known, ranked, any mitigating controls are considered, and the high-risk
                areas are dealt with or that management accepts the risk
               To be able to present the consolidated risk assessment (or risk register) to
                the Board of Regents for their knowledge
               To have the risk assessment results available for use during strategic
                planning sessions and operating reviews
               To facilitate the development of the annual audit plan based on risks
                identified by the campuses; present the audit plan to the Board of Regents
                Audit Committee demonstrating the linkage to the high-risk areas.

        Strategic Direction:
        Working together, pooling resources and contacts, Chief Risk Officer Julie
        Baecker, and Director for Internal Audit Nichole Pittman, will develop an
        appropriate ERM framework for the University of Alaska.          Tentative
        implementation plans have been identified as follows:

        FY10 Implementation plans for ERM
        1.    Present to the President’s Cabinet
        2.    Present to the full Board of Regents
        3.    Present to the Board of Regents Audit Committee
        4.    Face-to-face meetings with chancellors to discuss ERM and plans
        5.    Prepare an informational handout document
        6.    Conduct training via workshops (possibly E-live or videoconferencing)
        7.    Facilitate high-level risk assessments with MAUs
              a.      Educate on the processes and encourage department heads to
                      conduct risk assessments of their own areas
              b.      Enforce the idea that this should become an integral part of the
                      management culture (the risk register concept), strategic planning,
                      and operating reviews

        FY11 Implementation plans for ERM
        1.    Update the full Board of Regents
        2.    Present risk assessment results to the Board of Regents’ Audit Committee
              and demonstrate how the FY11 audit plan links to the high risk areas
              identified by the risk assessment
        3.    Schedule meetings with chancellors to discuss ERM progress and plans
        4.    Conduct more training workshops
        5.    Consider facilitating the second year of risk assessments with the MAUs


                                         Page 15 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




        Future Plans for ERM
        1.     Clarification of Board of Regents policy/regulation of management
               responsibility for risk management of departments and activities
        2.     Specify required base line risk management activities
        3.     Audit for compliance with Board of Regents policy and regulation

        ENVIRONMENTAL, HEALTH, & SAFETY

        The University of Alaska is required by federal, state and local governmental
        agencies to comply with numerous guidelines, regulations, rules, and standards.
        UA’s EHS departments are primarily responsible for understanding and
        disseminating federal, state, and local regulatory requirements and performing
        compliance functions related to EHS. Institutional programs addressing (EHS)
        are complex and require a multifaceted approach for effective management. The
        EHS role must be integrated into the daily operations of the entire campus
        community; faculty, staff, students, visitors as well as the community surrounding
        its campuses. Traditionally, EHS departments are regular working partners in
        campus advisory groups such as the Chemical Safety Committee, the Radiation
        Safety Committee, the Animal Use and Care Committee, the Biological Safety
        Committee, Campus Development and numerous other administrative and
        research committees. Regulatory intent must be factored into the myriad of local
        realities to produce guidance which is fully supportive of campus operations.

        In May 2007, the Board of Regents approved a new regulation (R05.09.040)
        providing for the establishment of a system wide Compliance Assistance and
        Assurance Program (CAAP).           The System Office of Risk Services, in
        collaboration with UAA, UAF and UAS, continues to build on that management
        process which provides an avenue to improve environmental, health and safety
        initiatives throughout the University of Alaska system. The primary objective is
        to ensure that a management structure is in place to accomplish the following:

               Train employees, students, and other potentially affected individuals to
                recognize potential hazards and address them accordingly
               Review and evaluate work sites, classrooms, labs, project areas, and
                premises periodically for hazards and adherence to applicable federal,
                state, and university requirements as well as generally accepted safe work
                practices
               Ensure employees are properly matched to the requirements of the project
                or work
               Provide, train and require the use of appropriate personal protective
                equipment for employees and students
               Confirm the proper licenses, permits, and other permissions required by
                law and/or internal procedures are secured well in advance of the


                                        Page 16 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



                commencement of a project (This not only includes requirements in
                research areas, but capital improvement and facility renovations)
               Routinely perform proactive loss prevention and mitigation
               Maintain required records and documents in a systematic and accountable
                manner

        Current Initiatives:

        Environment, Health and Safety Training Program Pilot initiated in February
        2009:
        UA is responsible, through environment, health and safety mandates, regulations,
        and public trust, to assess employee and student training needs. UA must assess
        the training requirements then establish and maintain the training programs to
        include the appropriate written record. This pilot program has begun by focusing
        on two areas; facilities departments and career and technical education
        departments. Baseline information gathered for the two focus areas will be used
        to establish benchmark criteria and milestones to drive the improvement of the
        EHS training program across the UA system. The end goal is to maintain a
        quality training program and be able to predict the financial and logistic resources
        needed each year to keep training programs current. This model will also assist
        better prediction of the costs associated with grants and contracts.

        Gap Analysis:
        The Gap Analysis process was developed as an assessment tool to enable UA to
        identify program strengths and weaknesses as related to occupational and
        environmental safety performance. Through the Gap analysis, a baseline of a
        department or operational area’s EHS risks will be systemically identified and
        prioritized. The first Gap Analysis took place at UAA in February 2009 and the
        second at UAF in April 2009. UAS will be scheduled in the near future.

        Environmental & Safety Management System:
        UA is subscribed to Intelex, a web-based environmental, health & safety
        performance management system. In addition to providing UA with a single,
        organization-wide system for all environmental, health & safety performance
        information and initiatives, Intelex provides UA an opportunity to see the real
        value of its EHS compliance programs through readily accessible performance
        data. The Intelex integrated management program enables the university to reduce
        duplication of effort, increase efficiencies, and lower the overall cost of
        program/system management. Real time reporting ensures timely access to
        university progress and fluid knowledge transfer. Each MAU has EHS staff
        trained in system management areas tracking EHS data.

        Recent Regulatory Issues:

        Chemical Facility Anti-Terrorism Standards:

                                        Page 17 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        The U.S. Department of Homeland Security (DHS) released the Interim Final
        Rule for chemical facilities, effective June 8, 2007. The rule imposed
        comprehensive federal security regulations on chemical facilities identified as
        high-risk. The rule also established risk-based performance standards for chemical
        facilities. Although universities are not normally classified as chemical facilities,
        DHS found that they did contain quantities of chemicals of interest and are
        therefore required to adhere to the standard. UA still awaits a determination
        regarding status as a high-risk facility.

        GASB Statement 49, Accounting and Financial Reporting for Pollution
        Remediation Obligations:
        The Governmental Accounting Standards Board issued a final standard on
        accounting for pollution remediation obligations. The new standard requires state
        and local governments to provide the public with more comparable and
        transparent information about the financial impacts of environmental cleanup
        efforts. The GASB Statement 49 outlines the circumstances under which the
        governmental agency would be required to report a liability related to pollution
        remediation. Two UA properties were identified for reporting during the last
        reporting cycle.

        OSHA:
        The Obama administration has promised increased regulatory (OSHA)
        enforcement. It has substantiated this claim by requesting $564 million dollars for
        FY 10, which is a 10 percent increase from FY 09. According to The Secretary of
        Labor, the increase will be used to hire 160 new compliance staff. There is a
        potential impact to the University as a target for this increased regulatory activity
        which can result in workload increases and financial impact from fines or
        mandated remediation activities.

        Strategic Direction:
        The CAAP will continue into FY10 and beyond. The efforts of the MAU
        departments will be recorded in the Intelex database thus implementing an
        oversight and management system that will ensure integration, coordination, and
        continuity of compliance requirements across the University.

        EMERGENCY MANAGEMENT

        Emergency Management (EM), is responsible for the overall planning,
        coordination, execution, and sustainment of; an all-hazards EM and Campus
        Security program. Continuously reviewing and enhancing public safety and
        campus-based EM plans is critical to ensuring a high-level of preparedness and
        readiness in case a crisis does occur. Strong EM plans are not developed in
        isolation. Likewise, UA Campuses do not exist in isolation from their surrounding
        communities. Developing protocols to prepare for multiple hazards should be
        completed in close coordination with partners from the state/local community,

                                         Page 18 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        government, public safety, and public health entities. EM plans should clearly
        delineate specific roles and responsibilities based upon the Incident Command
        System (ICS) and ensure National Incident Management System (NIMS)
        compatibility, while shared with all relevant stakeholders before a crisis occurs.

        Current Initiatives:
        As the university strives to meet or exceed compliance mandates for public safety,
        EM has adapted the newly revised NFPA-1600 National Standard on
        Disaster/Emergency Management and Business Continuity Programs (National
        Fire Protection Association-1600, 2007). This tool has provided a uniform
        methodology for conducting program performance assessments. The NFPA-1600
        is a collaboratively developed standard, universally endorsed by the American
        National Standards Institute (ANSI), the International Association of Emergency
        Managers (IAEM), 9-11 Commission, US Congress, and the federal Department
        of Homeland Security. The scoring framework utilized to determine the various
        ―levels of compliance‖ is based upon a sliding scale adapted from the ―The Joint
        Commission‖ health care accreditation process. This scoring process is currently
        utilized by other institutions within higher education nationwide, and is an
        excellent tool to provide UA leadership a preparedness report card for all campus
        locations.

        Highlights:

                         Planning
                      o   EM has given guidance and support for EOPs—f ocus on all-
                          hazards and reflect campus/communities capabilities
                      o   EOPs have been reviewed and written
                      o   Evaluation of Continuity of Operations Plans
                         Training
                      o   Conducted ten 1-2 day EM seminars for UA executive leadership,
                          department heads, and local partners (UAF, UAS, UAA, PWSCC,
                          and KPC)
                      o   Facilitated five C-CERT courses--trained over 60 UA personnel
                          and provided them with an emergency equipment ―go bag‖ to
                          enhance response capability
                      o   Hosted or projected training courses
                              Michigan State University’s Homeland Security Law
                                  Enforcement Intel Program at Fairbanks—attended by over
                                  15 different agencies
                              Michigan State University’s Homeland Security Campus
                                  Community Emergency Response Team-Train-the-trainer
                                  course—projected for Aug09
                              TEEX courses
                         Exercise


                                          Page 19 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



                     FEMA Certified Master Exercise Practitioners (MEP)—UA with 2
                      of 5 MEPs in the state
                     Designed, facilitated, and conducted six discussion based table top
                      exercises
                     UAA performed first-ever full scale operational based exercise
                     Conducted three alert notification systems tests

                     Other
                     DHS/EM Partnership
                     DHSS Partnership
                     Provided representation at the International Association of
                      Emergency Mangers annual conference and served on the
                      subcommittee supporting university and campus initiatives.
                     Actively represented in local communities as members of the Local
                      Emergency Preparedness Committees (LEPC).

                Strategic Direction:

                Four priority focus areas for FY10
                    Continue THVA (Threat Hazard Vulnerability Assessment) Risk
                       Assessment
                    Planning, Communications and Warning
                            o Alerting populations at risk
                    Training
                            o Pandemic Flu Seminars
                            o Community Preparedness Seminars for Community
                                Campuses
                    Exercises-Evaluations-Corrective Actions
                            o Maximum participation in Alaska Shield 2010
                            o Develop lessons learned and map out improvement plans

XIV. Consent Agenda

        Regent Wickersham moved, seconded by Regent Cowell, and passed with
        Regents Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin,
        Wickersham, and Henry voting in favor that:

        PASSED AS AMENDED
        “The Board of Regents approves the consent agenda as amended.               This
        motion is effective June 5, 2009.”




                                        Page 20 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




        A.      Academic and Student Affairs Committee

                1.      Approval of Bachelor of Arts in Geography/Environmental Studies
                        and Bachelor of Science in Geography/Environmental Resources at
                        the University of Alaska Southeast                 Reference 1

                        MOTION
                        "The Board of Regents approves the Bachelor of Arts in
                        Geography/Environmental Studies and Bachelor of Science in
                        Geography/Environmental Resources at the University of Alaska
                        Southeast as presented. This motion is effective June 5, 2009."

                2.      Approval of Certificate in Ethnobotany at the University of Alaska
                        Fairbanks                                              Reference 2

                        Removed from agenda.

                3.      Approval of Bachelor of Arts in Film at the University of Alaska
                        Fairbanks                                            Reference 3

                        Removed from agenda.

                4.      Approval of Fast Track Bachelor of Science and Master of Science
                        in Mechanical Engineering at the University of Alaska Fairbanks
                                                                              Reference 4
                        PASSED
                        "The Board of Regents approves the Fast Track Bachelor of
                        Science and Master of Science in Mechanical Engineering at the
                        University of Alaska Fairbanks as presented. This motion is
                        effective June 5, 2009."

                5.      Approval of Post-Baccalaureate Certificate in K-12 Special
                        Education Licensure Program at the University of Alaska
                        Fairbanks                                       Reference 5

                        PASSED
                        "The Board of Regents approves the Post-Baccalaureate Certificate
                        in K-12 Special Education Licensure Program at the University of
                        Alaska Fairbanks as presented. This motion is effective June 5,
                        2009."




                                        Page 21 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




                6.      Approval of Master of Education in Special Education at the
                        University of Alaska Fairbanks                  Reference 6

                        PASSED
                        "The Board of Regents approves the Master of Education in
                        Special Education at the University of Alaska Fairbanks as
                        presented. This motion is effective June 5, 2009."

                7.      Approval of Certificate in Corrections at the University of Alaska
                        Anchorage                                              Reference 7

                        Removed from agenda.

                8.      Approval of Deletion of AAS in Telecommunications, Electronics,
                        and Computer Technology, and Approval of AAS in Computer and
                        Networking Technology and AAS in Electronic Technology at the
                        University of Alaska Anchorage                     Reference 8

                        Removed from agenda.

                9.      Approval of Bachelor of Science in Nutrition at the University of
                        Alaska Anchorage                                     Reference 9

                        Removed from agenda.

                10.     Approval of Bachelor of Science in Dietetics at the University of
                        Alaska Anchorage                                    Reference 10

                        Removed from agenda.

                11.     Approval of Bachelor of Arts and a Bachelor of Science in
                        Environment and Society at the University of Alaska Anchorage
                                                                             Reference 11

                        Removed from agenda.

                12.     Approval of Revisions to Regents’ Policy 05.10.050 – Nonresident
                        Tuition Surcharge, related to Veterans              Reference 12

                        PASSED
                        ―The Board of Regents approves revisions to Regents’ Policy
                        05.10.050 – Nonresident Tuition Surcharge, related to Veterans, as
                        presented. This motion is effective June 5, 2009.‖


                                        Page 22 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        B.      Audit Committee

                1.      Approval of the UA Identify Theft Prevention Program
                                                                            Reference 21
                        PASSED
                        ―The Board of Regents approves the UA Identity Theft Prevention
                        Program as presented and authorizes the president or his designee
                        to amend the program as necessary. This motion is effective June
                        5, 2009.‖

                2.      Acceptance of the FY10 University of Alaska Foundation Budget
                                                                           Reference 22
                        PASSED
                        ―The Board of Regents accepts the University of Alaska
                        Foundation Budget for FY10 as presented, contingent upon
                        approval by the Foundation’s Board of Trustees. This motion is
                        effective June 5, 2009.‖

        C.      Facilities and Land Management Committee

                1.      Formal Project Approval of the Toolik Field Station Dining
                        Facility at the University of Alaska Fairbanks Reference 13

                        PASSED
                        ―The Board of Regents approves the combined Formal Project
                        Approval and Schematic Design Approval requests for the
                        University of Alaska Fairbanks Toolik Field Station Dining
                        Facility as presented, and authorizes the university administration
                        to permit NSF to proceed through project completion at no project
                        cost to the university. This motion is effective June 5, 2009.‖

                2.      Schematic Design Approval for the Science Renovation at the
                        University of Alaska Anchorage                Reference 14

                        Removed from Agenda.

                3.      Total Project Cost Increase Approval for the Arctic Health
                        Revitalization Phase 2 at the University of Alaska Fairbanks

                        Removed from Consent Agenda to New Business, Item XV.C.1.




                                         Page 23 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




        D.      Finance Committee

                1.      Approval of the FY10 Natural Resources Fund Expenditure Plan

                        PASSED
                        ―The Board of Regents approves the proposed FY10 Natural
                        Resources Fund Budget as presented below. This motion is
                        effective June 5, 2009.‖

                2.      Approval of Use of Reserves to Fund Investment Losses
                                                                              Reference 27
                        PASSED
                        ―The Board of Regents approves the expenditure of up to $1.2
                        million from the Natural Resources Fund and up to $2.8 million
                        from the Land Grant Trust Inflation Proofing Fund for the purpose
                        of funding university operating fund investment losses incurred in
                        Fiscal Year 2009. This motion is effective June 5, 2009.‖

                3.      Approval of FY10 Student Government Budgets          Reference 28

                        PASSED
                        "The Board of Regents approves the student government fees and
                        budgets as presented, and authorizes the vice president for finance
                        and administration to review, modify, and approve fees and
                        budgets and approve requests for increased expenditure authority
                        for all student government organizations as deliberated by student
                        governance and determined by the vice president for finance and
                        administration to be appropriate. This motion is effective June 5,
                        2009."

        E.      Human Resources Committee

                1.      Approval to Reactivate Transition Grid Step          Reference 29

                        PASSED
                        ―The Board of Regents approves the modified Base and
                        Geographic Differential Schedules for Regular Exempt and
                        Nonexempt Staff as presented, to become effective July 5, 2009.
                        This motion is effective June 5, 2009.‖




                                         Page 24 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




XV.     New Business and Committee Reports

        A.      Academic and Student Affairs Committee

                Regent Jacobson reported that in addition to action items, the committee
                also heard reports on student service issues and on distance education.

        B.      Audit Committee

                1.      Approval of the FY2010 Annual Audit Plan             Reference 23

                        PASSED
                        “The Board of Regents‟ Audit Committee approves the annual
                        audit plan for fiscal year 2010 as presented. This motion is
                        effective June 5, 2009.”

                2.      Committee Report

                        Regent Henry reported that the committee reviewed the audit status
                        report, heard a report on the Education Trust of Alaska, and heard
                        reports on final audit reports issued and on the quality Assessment
                        Review.

        C.      Facilities and Land Management Committee

                1.      Total Project Cost Increase Approval for the Arctic Health
                        Revitalization Phase 2 at the University of Alaska Fairbanks
                                                                               Reference 15

                        Regent Marrs moved, seconded by Regent Hughes, and passed
                        with Regents Compton, Cowell, Drygas, Fisher, Hughes, Jacobson,
                        Marrs, Martin, Wickersham, and Henry voting in favor that:

                        PASSED AS AMENDED
                        “The Board of Regents approves the Total Project Cost
                        Increase request for the University of Alaska Fairbanks Arctic
                        Health Lab Revitalization Phase 2 as presented, and authorizes
                        the university administration to proceed through Construction
                        Document completion and construction not to exceed a Total
                        Project Cost of $11,235,000. This motion is effective June 5,
                        2009.”




                                         Page 25 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




                2.      Formal Project Approval for the Kachemak Bay Campus
                        Classroom Building at the University of Alaska Anchorage
                                                                            Reference 16
                        PASSED
                        “The Facilities and Land Management Committee approves
                        the Formal Project Approval request for the University of
                        Alaska Anchorage Kachemak Bay Campus Classroom
                        Building as presented, and authorizes the university
                        administration to proceed through schematic design (SD) not
                        to exceed a Total Project Cost of $2,700,000. This motion is
                        effective June 4, 2009.”

                3.      Limited Schematic Design Approval for the Seawolf Sports Arena
                        – Road Upgrade and Site Clearing at the University of Alaska
                        Anchorage                                         Reference 17

                        Regent Marrs moved, seconded by Regent Martin, and passed with
                        Regents Compton, Cowell, Drygas, Fisher, Hughes, Jacobson,
                        Marrs, Martin, Wickersham, and Henry voting in favor that:

                        PASSED AS AMENDED
                        “The Board of Regents directs the administration to procure
                        detailed design, engineering, and architecture plans for the
                        „Seawolf Sports Arena‟ not to exceed $8,000,000. This motion
                        is effective June 5, 2009.”

                4.      Executive Session

                        PASSED AS AMENDED
                        "The Facilities and Land Management Committee of the
                        Board of Regents goes into executive session at 8:05 a.m.
                        Alaska Time in accordance with the provisions of AS 44.62.310
                        to discuss matters the immediate knowledge of which would
                        have an adverse effect on the finances of the university. The
                        session will include members of the Board of Regents,
                        President Hamilton, General Counsel Brunner, and such other
                        university staff members as the president may designate and
                        will last approximately 1 hour and 45 minutes. Thus, the open
                        session of the Board of Regents will resume in this room at
                        approximately 9:45 a.m. Alaska Time. This motion is effective
                        June 5, 2009."




                                        Page 26 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




                5.      Committee Report

                        In addition to action items, Regent Marrs reported that the
                        committee heard reports on the UAF utilities development plan,
                        the UAA Campus Master Plan, and a status report on construction
                        in progress.

        D.      Finance Committee

                No report.

        E.      Human Resources Committee

                Regent Martin reported that in addition to the action item, the committee
                heard reports on child care from all three campuses and discussed possible
                solutions.

        F.      Planning and Development Committee

                Regent Hughes reported that the committee heard a report on development
                efforts throughout the University of Alaska system, tax credit promotion,
                and the collaboration of ANCSA leaders and the university.

        G.      Ad-Hoc Committee on Honorary Degrees

                Regent Cowell reported on the May 2009 meeting and announced that the
                committee hopes to meet again in July.

        H.      Approval of Industrial Security Resolution

                Regent Marrs moved, seconded by Regent Hughes, with Regents
                Compton, Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin,
                Wickersham, and Henry voting in favor that:

                PASSED
                "The Board of Regents approves the Industrial Security Resolution as
                revised to reflect changes in board members and chancellors, and
                authorizes the Chair and Secretary of the Board to sign the resolution.
                This motion is effective June 5, 2009."

                RATIONALE/RECOMMENDATION
                The President and selected members of the university administration are
                routinely designated by the Board of Regents to handle any duties and
                responsibilities relating to classified information in connection with

                                        Page 27 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



                contracts with the Department of Defense and other federal agencies.
                These individuals are given an extensive security screening and are the
                only members of the administration, including the Board of Regents, to
                have access to classified information.

                The university has received similar security clearances since the mid-
                1950s. Execution of the resolution allows regents and other members of
                the administration to be exempted from security clearance procedures.

                The resolution is identical to resolutions previously passed except for
                revisions to members of the Board of Regents.

XVI. Approval of Revisions to September 2009 and February 2010 Meeting
     Locations

        Regent Hughes moved, seconded by Regent Fisher, with Regents Compton,
        Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin, Wickersham, and
        Henry voting in favor that:

        PASSED AS AMENDED
        “The Board of Regents approves the revision of the September 2009 meeting
        location from Anchorage to Juneau and the date to September 24-25, 2009.
        This motion is effective June 5, 2009.”

XVII. Discussion regarding UA Lands Letter to Governor and Legislators

        Regent Martin moved, seconded by Regent Fisher, with Regents Compton,
        Cowell, Drygas, Fisher, Hughes, Jacobson, Marrs, Martin, Wickersham, and
        Henry voting in favor that:

        PASSED
        “The Board of Regents approves sending a letter to the Alaska Legislature
        and Governor regarding University Lands as presented. This motion is
        effective June 5, 2009.”

        Regent Fisher had requested that the Board of Regents send the following letter to
        Governor Palin and members of the Alaska Legislature. Board members will
        discuss the letter and then direct university administration on how to proceed.

                Dear Governor Palin and State of Alaska Legislators,

                       The united leadership of the University of Alaska system seeks
                your assistance to remedy the financial injury caused to the State of
                Alaska’s University system by the recent Alaska Supreme Court March 13,
                2009, decision, Southeast Alaska Conservation Council v State of Alaska

                                        Page 28 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



                and University of Alaska. In this decision, the Alaska Supreme Court
                voided the Alaska Legislature’s action in passing the 2005 University
                Land Grant Bill. The court held unconstitutional the restriction that any
                proceeds of the land must be placed into the University Endowment Trust
                Fund, and surmised that the legislature would not have intended to grant
                the land without that restriction. The court, therefore, invalidated the
                whole act except for the part establishing a research forest.
                        A great state needs a great university system. A great university
                system must have adequate resources sufficient to meet its responsibilities.
                A more woeful history of a land-grant college could hardly be found. The
                University of Alaska is a land-grant college without the land.
                The State of Alaska’s University system has been waiting almost 100 years
                with no appreciable land. For an interesting and concise account of this
                baneful history we would direct you to ―A Land Grant College Without the
                Land: A History of the University of Alaska’s Federal Land Grant‖; a brief
                20 page report by Terrence M. Cole, which we can provide to you upon
                request.
                        The united leadership of the University of Alaska system is
                requesting that in your capacity as the governing leadership of the State of
                Alaska, as Governor and Legislators, that you correct the court’s
                conjecture that the legislature would not want the University to have the
                land that the legislature granted to it. We respectfully request your support
                for advancing higher education in the State of Alaska by reconveying these
                lands to the University of Alaska at the earliest possible opportunity
                without the dedicated funds clause that the Alaska Supreme Court found to
                be offensive to our State Constitution.

                We the undersigned, the leadership of the University of Alaska system,
                thank you for your support of higher education in the State of Alaska.
                                                                                    Regents
                                                                                  President
                                                                                Chancellors

XVIII. Discussion regarding 2009 National Conference on Trusteeship

        Board members who attended the 2009 National Conference on Trusteeship
        shared their experiences regarding the conference.

XIX. Alaska Commission on Postsecondary Education Report

        Regent Henry reported that the Commission held a May 6 emergency
        teleconference to address legislative actions regarding student loans. The next
        meeting will be held on July 13.



                                         Page 29 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska




XX.     UA Foundation Report

        Regent Hughes reported that the next meeting will be held on June 17.

XXI. UA Athletics Report

        No report.

XXII. Future Agenda Items

        Regent Fisher announced that he would like more discussion on the public/private
        partnerships that may be viable for building student dormitories.

XXIII. Board of Regents' Comments

        Regent Drygas reported on commencements at UAF and Tok. He commented
        that this had been an interesting meeting with a lot of business to be taken care of;
        and welcomed Regent Compton to the board.

        Regent Fisher reported on the commencements in Juneau, Sitka and Fairbanks.

        Regent Compton expressed her appreciation to the board and stated how much she
        is looking forward to working on the board.

        Regent Marrs stated that a lot had been accomplished at this meeting and
        reminded the board that a major responsibility of the board is to set policy and
        make decisions regarding facilities. He expressed his enthusiasm for the
        cooperation with the ANCSA CEOs.

        Regent Wickersham talked about students being not only consumers but also
        participants and his hopes that improvements can be made on that aspect of
        student life. He reported on the commencements in Dillingham and Bethel and
        concerns on the low numbers of males graduating. He spoke about the two factors
        of life in Alaska: declining resources and the delayed reaction regarding the
        permanent fund dividend.

        Regent Martin complimented Regent Compton for weathering her first meeting.

        Regent Jacobson welcomed Regent Compton, congratulated the ―Make Students
        Count‖ awardees, thanks to UAF for hosting the meeting and the presentations
        and gifts; commencements attended were Kodiak, Valdez, Kotzebue and the
        University of Alaska Anchorage, and thanked the staff for planning and staffing
        the meeting.


                                         Page 30 of 31
Official Minutes
Meeting of the Full Board
June 4-5, 2009
Fairbanks, Alaska



        Regent Hughes welcomed Regent Compton and commented that she is proud of
        how board members tackle difficult decisions.

        Regent Cowell welcomed Regent Compton and wished happy birthday to Regent
        Jacobson; and thanked the Ag Farm folks for the wonderful lunch, and thanked
        UAF for their hospitality.

        Regent Henry thanked UAF for hosting the meeting, making the presentations,
        hosting the reception and providing part of the excellent meals. She thanked the
        board for tackling such a challenging meeting.            She reported on the
        commencements at Kenai, Homer and the University of Alaska Fairbanks.

        President Hamilton announced his retirement.

XXIV. Adjourn

        Chair Henry adjourned the meeting at 2:58 p.m. on Friday, June 5, 2009.




                                       Page 31 of 31

				
DOCUMENT INFO
Description: Alaska Trust Fund Palin document sample