State of Georgia Residential Lease Agreement

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					                                                                                                                                     Georgia College & State University

                                                                                                                                               Fiscal Year 2010 Budget Proposal

                                                                                                                  Date:              10/22/2008                                     Submitted by:      Robert W. Haney
                                                                                                                  Department
                                                                                                                  or School:         Division of Academic Affairs - FINAL           Approved by:
                                                                                                                                                                                                         Briefly
                                                                                                     One-Time                                                                                           Describe     Dollar Amount
                    Description of Initiative or Item Requested                                         or
                                                                                                                          Enter a Dollar Amount for Each Category                    This column        Source of     of Matching
                                                                                                     Recurring                                                                       will auto fill.     Match           Funds
                                                                                                                                                                                                                         Enter the
                                                                                                                                                                                                                         amount of
Briefly describe the initiative and show how it advances the mission of the unit and the              Insert an R                                                                                                     matching funds
Institutional Strategic Direction that applies . List requests in priority order from highest to          for                           Operating                                                                      from grants,
lowest. Please indicate if this is a phased or multi-year request. Requests for up to 3 years are    recurring, or    Personal          (Supplies,                                                        Describe     contracts or
permissible. In subsequent years, please note that the request is the second or third year of a      a T for one-     Services          materials,                                     Total new          Source of     internal re-
multi-year request. If requesting positions, indicate EFT and include an additional 35% of base          time      (Include salary    registrations,                                 funding being     matching or re- direction you
salary for cost of benefits.                                                                           requests     and benefits)      dues, etc.)        Travel        Equipment      requested       directed funds   may have.

Enrollment Management - 1.0 FTE: Associate Director                                                  R                      71,630                                                      71,630


By FY10, GCSU agreed to absorb the full-time Hispanic Recruitment and Retention Specialist
position from the Goizueta Fund Endowment. Increases diversity, continues to build recognition
of GCSU among Hispanic and Latino/-a students, maintains current momentum of increasing
enrollment within this rapidly growing population and area. SD 1,4,5                                                                                                                        0
Enrollment Management: Add'l FTE: Sr Director, Center for Student Success                            R                       4,200                                                       4,200

The Senior Director of the Center for Student Success position is crucial to the retention efforts
of the institution and is filled on an interim basis this year. To conduct a search in FY10, funds
will be required to bring the salary back to average minimum market salary. SD 1                                                                                                            0
IT - Upgrade Systems Analyst Position                                                                R                      24,037                                                      24,037
Upgrade currently funded position 799 System Analyst I to Systems Analyst II - Unix. This
position will need another $12,000 added to the base to attract qualified people. The current
number of applications needing Systems Administration is growing every year. Current staff of 1
is unable to maintain the load. SD 6                                                                                                                                                        0
LITC Collection Maintenance                                                                          R                                   67,623                                         67,623
Funds sustain full text access to resources and support of undergraduate, graduate, and
distinctive programs. SD 1-5                                                                                                                                                                0
International Education - 1.0 EFT Support Staff Position: Study Abroad                               R                      35,100                                                      35,100
AY 09 will see close to 400 students studying abroad. Typically one study abroad adviser can
manage up to 200 students if the vast majority are participating in summer programs and support
staff manage most of the record-keeping. The International Education Center has just one full-
time support staff person who serves as receptionist and secretary for International Admissions,
International Student Advisement, Internationalizing the Majors, International Programs, Study
Abroad, etc., and she has much more to do than she can manage. Cost is based on a $26,000
salary + 35% benefits (Budget Office). SD 1 and Learning Beyond the Classroom                                                                              0
Enrollment Management - 0.50 FTE: Enrollment Specialist in Financial Aid                                      R    17,250                                17,250


After restructuring positions within the office, the department has incurred the loss of one full-time
Associate Director. As a result, the division created a shared Enrollment Specialist position that
would have .50 FTE duties within Financial Aid and .50 FTE duties within Admissions.
Transitioning this position into a full-time role within Financial Aid will allow the office to fulfill the
division's mission of providing an exceptional level of service to students and their families.
Further, this new position will allow the office to adhere to the University's Strategic Direction Six
to perform effective fiscal and operational administration of federal, state, institutional, and
private aid programs exceeding $36,000,000 annually. SD 1,5,6                                                                                              0
Academic Affairs - 1.0 FTE Graduate Dean                                                                      R   130,000   10,000      5,000   10,000   155,000

Graduate Dean position is needed to oversee university-wide aspects of a growing graduate
program: coordinate initiatives at off-campus sites, market graduate programs, intensify
recruitment efforts, relieve other units of graduate school tasks, represent the University in
graduate matters at the System level, oversee graduate policy and graduate catalog. SD 3                                                                   0
Academic Affairs - 1.0 Admin Assistant, Graduate Dean's Office                                                R    54,275                                54,275
Salary and benefits for support staff for new Graduate Dean position.                                                                                      0
IT - Additional Storage Capacity                                                                              T                48,000                    48,000
Expand Data Mart by 24 TB SD 6                                                                                                                             0
IT - On-campus Transportation                                                                                 T                                 19,000   19,000
Replace two golf carts now in use for equipment transport on campus and delivery of back-up
tape to bank vault (will be reclaimed by Physical Plant). SD 6                                                                                             0
LITC - JSTOR Collection Maintenance Fee                                                               T                        17,000                    17,000
One-time collection maintenance fee for journals in languages and literature, as well as essential
titles in the fields of music, film studies, folklore, performing arts, religion, and the history and
study of art and architecture (150 titles). SD 1-5                                                                                                         0
Enrollment Management - Funding for Division-wide Professional Development                                    T             11,280                       11,280

Attendance at professional conference provides professional development and training to staff,
opportunities to present at these conferences(critical to the professional development and
retention of staff), help staff remain current on higher education trends and services,allows staff
to identify services offered at competitor and peer institutions, and reveals information necessary
to implement similar services on our own campus. SD 5,6                                                                                                    0
Academic Engagement - 0.50 EFT Program Assistant                                                              R    26,700                                26,700
Funding for a half-time Program Assistant for the Office of Academic Engagement. Request is
based on a $14,000 salary plus $12,700 benefits. Due to a series of changes in structure, the
Academic Engagement staff has been reduced dramatically over a period of several years. The
most recent reduction came when the AE administrative assistant position was transferred to the
Honors and Scholars program. AE office staff has been reduced at the full-time professional
employee level, the clerical level, and the student worker level. Two full-time employees, one 1/4
time clerical employee, and two graduate assistants are currently trying to maintain the same
level of service that was provided by as many as 10 positions (including student workers) in
previous years. Though AE was created as recently as 2001, its programs have grown and             First year of
become more and more popular with students. However, the quality of programming and student a two-year
support is suffering with the continual loss of personnel. SD 1,4                                  request                              0
IT - Equity adjustments                                                                             R              12,000             12,000

Equity adjustments for technicians - omitted from staff salary study a few years ago. While they
received increases, they did not benefit from market-based salary comparisons. SD5                                                      0
Academic Affairs - Division-Wide: Increase Operating Funds                                          R                       170,000   170,000

Many units have not seen an increase in operating budgets in several years. Funds would be a
small step toward addressing critical needs in supplies, travel, maintenance contracts, and other
needs where units' budgets have not kept pace with cost increases. SD 1-6                                                               0
IT - 1.0 FTE Technology Support Specialist                                                          R              49,863             49,863
Position would replace a position that was moved to Systems Administration several years ago.
The increase in buildings, centers and support needed for faculty, staff and administrators is
placing a strain on the current technical staff. SD5, 6                                                                                 0
IT - 1.0 FTE Technology Trainer                                                                     R   51,037                     51,037
Training is mentioned as a need on almost all surveys. This position will be expect to develop
training tools for products on campus including face-to-face training, online sessions and web
FAQs for faculty, staff and student use. SD 1, 5                                                                                     0
International Education - Student Recruitment Materials                                             R            15,000            15,000


For several years Coverdell dollars have funded advertising in publications, printing and mailing
brochures, etc., which has enabled Georgia College to maintain international student enrollment
at just over 100 in spite of continuing increases in out-of-state tuition and room and board.
Coverdell funding has now been depleted. Additional funding is needed to support
Internationalizing the Majors efforts and Strategic Direction One: Exemplary Undergraduate
Learning Experience, as well as both Pillars of Distinction: Learning Beyond the Classroom and
Building Residential Learning Communities. This funding will help ensure an increase in
international student enrollment, the success of Casa Mondo, and enrollment of internationally
diverse students with culturally diverse perspectives that enhance student learning. Increased
recruitment is necessary to remain competitive and to market Georgia's Public Liberal Arts
University around the world.                                                                                                         0
LITC - Salary & Benefits for PS #243                                                                R   22,984                     22,984
Reinstatement of benefits and salary for position used for 2% reduction plan. SD 5                                                   0
IT - VDI Virtual PC Software, Hardware and Licenses                                                 R                     25,000   25,000
Annual cost of VDI Virtual PC sofware, hardware and 100 licenses SD 6                                                                0
IT - Restore Casual Labor Budget                                                                    R   15,594                     15,594
Replace Casual labor cut in FY09; these funds have helped supplement staff during peak times
and has been used to help cover increasing maintenance fees when other funds were not
available. SD 1, 6                                                                                                                   0
Enrollment Management - Increase Operating Funds for Recruitment Efforts for the
Division                                                                                               R              6,900                       6,900
 (1) Increase operating budget and resources to build and support the university’s goal of
increasing graduate enrollment. (2) Increase operating budget to offset the increasing cost in fuel
in addition to supporting and augmenting travel associated with recruitment of minority, transfer,
and out-of-state markets. SD 1,3,4

LITC - Cost Support for ILL/GIL                                                                        R             15,000                      15,000
This will supplement interlibrary loan/GIL Express increasing costs (postage, handling, drop
boxes, etc). SD 1-6                                                                                                                                 0
Enrollment Management - Increase Operational Funds                                                     R             11,500                      11,500

Requested funds would (1) provide an increase in the casual labor to fund additional tutors to
compensate for the increase in university tutoring needs. (2) increase operating budget for
University Career Center to support increased staff and additional office space to support
expenses related to student retention and career development strategies. SD 1,6
Enrollment Management - Equipment and Technology                                                       R                                6,425     6,425
Provide funding for maintenance and upgrades for: (1) SmartCatalog, an academic catalog
management system used to enhance resources that are available to students, faculty, and staff
and (2) Career Service Office (CSO) Solutions automated service that enhances career solutions
for students and outside employers. Both initiatives serve as resources to improve operational
performance. SD 6
Russell Auditorium: Replace Lights, Dimmer Packs, & Other Equipment                                    R              3,000                       3,000


Russell Auditorium is a high use facility with very complex and expensive lighting, sound, and
theatrical equipment, yet there is no budget for replacing lights, dimmer packs, or other
equipment with short life spans. Extended University has supervisory authority for the facility, but
no state funding to support the facility. Music & Theatre is the primary user of the facility, but
again has limited funds for equipment or bulbs. Because the auditorium is used so heavily by
internal constituents, there is little opportunity to rent the facility to generate revenue to fund
equipment. (Generally, only one or two rental events are coordinated each year.) This request is
for a permanent source of state funding to purchase stage lighting and gels, replace or repair
dimmer packs, and handle other recurring needs so that Russell Auditorium will continue to be a
valuable resource for the campus and community. SD 1
Office Services Coordinator: Department of Public Services                                             R    10,000                               10,000

Since almost all use of campus facilities is internal (GCSU-sponsored), it is increasingly difficult
to generate the required funds for this position. The requested funds will bring the salary and
benefits of this position completely under state funding. SD 6
                                                                                                                                                    0




Total amount requested                                                                                     524,670   440,728   30,000   35,425   965,398   0
General information about this spreadsheet: This form is on a Microsoft Excel
spreadsheet. The cells where you will be entering data have been pre-formatted to
accept either a date, a number, or text. Only the cells where you actually enter data
are accessible to you. Text cells, such as the one in which you will describe the
budget initiative (column A) or the cell where you provide information about matching
funds (column G) will expand as you type to allow as much space as needed. Enter
a "T" for one-time requests or an "R" for recurring requests in Column B. Enter whole
dollar amounts in column C - F. Column G will automatically keep a total dollar value
for your request. Any amount you enter for available matching or re-directed funds in
Column H will be viewed favorably during the evaluation of your initiative.
                                                                                                                                Georgia College & State University
                                                                                                                                          Fiscal Year 2010 Budget Proposal
                                                                                                             Date:              10/14/2998                                     Submitted by:      Robert W. Haney
                                                                                                             Department
                                                                                                             or School:         Division of Academic Affairs - Macon           Approved by:
                                                                                                                                                                                                    Briefly
                                                                                                One-Time                                                                                           Describe     Dollar Amount
                 Description of Initiative or Item Requested                                       or
                                                                                                                   Enter a Dollar Amount for Each Category                      This column        Source of     of Matching
                                                                                                Recurring                                                                       will auto fill.     Match           Funds


                                                                                                                                                                                                                    Enter the
                                                                                                                                                                                                                    amount of
Briefly describe the initiative and show how it advances the mission of the unit and the         Insert an R                                                                                                     matching funds
Institutional Strategic Direction that applies . List requests in priority order from                for                           Operating                                                                      from grants,
highest to lowest. Please indicate if this is a phased or multi-year request. Requests for      recurring, or    Personal          (Supplies,                                                        Describe     contracts or
up to 3 years are permissible. In subsequent years, please note that the request is the         a T for one-     Services          materials,                                     Total new          Source of     internal re-
second or third year of a multi-year request. If requesting positions, indicate EFT and             time      (Include salary    registrations,                                 funding being     matching or re- direction you
include an additional 35% of base salary for cost of benefits.                                    requests     and benefits)      dues, etc.)        Travel        Equipment      requested       directed funds   may have.
Macon Center for Graduate and Professional Learning                                                                                                                                    0


Due to the great success of the Macon Graduate Center, there is a very serious need for
additional security staffing at the center. One Public Safety Officer is not sufficient to
handle the number of open hours and special events taking place at the cneter. After
numerous meetings with Doris Christopher and Dr. Haney, I anticipate that there will be a
need for a second full time officer in Macon by 2010 at the latest. I am requesting funding
for a stop-gap measure. That is funding for a part-time officer or a contracted, armed
security officer, and additional funding for fuel expenses when travel to and from Macon is
required. This request will support Strategic Direction 3 - Respected provider of Graduate
Programs in thge Middle Georgia Region.                                                              R            12,000             1,000                                          13,000


Macon Center Operations and Maintenance budget. In the creation of the Macon Center,
the state appropriated O&M funding was redirected to cover maintenance items in the
lease agreement. Numerous items need to be addressed through convential work order
process, but no funding is in place. This budget is based on 1 person, 1 day per week,
(416 man hours per year) including travel as an average to cover these work orders. This
does not cover materials required to perform the work order. Meets Strategic Directions
3,5 & 6 and Plant Operations mission. If not funded the unit would not be able to meet
100% of the requests for improving the work environment, promote core institutional values
and support operational performance improvements.                                                    R             9,568             3,510                                          13,078                                        27

Additional operating supplies, office materials/supplies, postage: These items facilitate the
basic operations of the office as well as promotion of the Center. SD 3                              R                              10,000                                          10,000
Outreach activities related to graduate programs/graduate open house events, event
supplies, print materials: these items are essential to promotion of academic programs.
SD 3                                                                                                 R                               7,000                                          7,000
Chief Administrative Officer's travel expenses, conference fees, memberships: the CAO
travels extensively between campuses and must travel to conferences and professional
development activities. SD 3                                                                         R                                               7,000                          7,000
Addiitional part-time tech support person: increased hours of operation and enrollment
growth lead to expanded days/hours for academic classes/events and times when the full-
time tech support person is not on duty. Estimated expenses for temp support: $18.00 hr--
no benefits, 16 hrs week/max 45 weeks. SD 3                                                    R   12,960                                   12,960


Enrollment Management - Graduate Admissions SD 2,3
E-Brochure to support recruitment at Macon Center                                              T              3,000                         3,000
Maintenance and delivery of e-brochures                                                        R              10,000                        10,000


School of Health Sciences - Nursing Instructional Labs
Upgrade Graduate Nursing Instructional labs: (1) an additional bed in one of the labs will
allow for an additional two students in MSN courses; (2) learning will be enhanced (and will
be more in line with current practice) by adding a computer station in each lab with
software for electronic documentation; (3) purchase of a video camera will allow faculty
and students to critique student's clinical skills immediately after the learning session.
There is a possibility of a redirect by adding a student lab fee to the Health Assessment
course (NRSG 5480) and the family nurse practitioner clinical courses. SD2,3
                                                                                               T                                 10,000     10,000     2,400 (fees)
BOBCAT Card Office - Funding to support maintenance of card system for Macon
Center's elevators - SD 3,6                                                                    R              2,100                         2,100


Total amount requested                                                                               34,528     36,610   7,000     10,000     88,138                  0

General information about this spreadsheet: This form is on a Microsoft
Excel spreadsheet. The cells where you will be entering data have been pre-
formatted to accept either a date, a number, or text. Only the cells where you
actually enter data are accessible to you. Text cells, such as the one in which
you will describe the budget initiative (column A) or the cell where you provide
information about matching funds (column G) will expand as you type to allow
as much space as needed. Enter a "T" for one-time requests or an "R" for
recurring requests in Column B. Enter whole dollar amounts in column C - F.
Column G will automatically keep a total dollar value for your request. Any
amount you enter for available matching or re-directed funds in Column H will
be viewed favorably during the evaluation of your initiative.

				
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Description: State of Georgia Residential Lease Agreement document sample