State of Alabama W-4 Form

							“PLAN…PREPARE…EXPECT.”
Payroll / Insurance Orientation
Agenda/Topics to Be Covered


Department Staff
Types of leave
Payroll deduction options
Benefits review
Required paperwork
  DEPARTMENT STAFF




 PAYROLL       INSURANCE
Jettie Hyatt   Brenda Slater
Janie Honea     Pam Clardy
As a permanent employee
 of the Madison County
   Board of Education
     you are entitled
     to the following
       benefits . . . .
   SICK LEAVE

     1 Sick Leave Day
 Earned Per Month Worked
(Based on Contract Months)
Example: 9 month Teachers
     1 day per month
        Sept. - May
           PERSONAL LEAVE
        State Personal Leave – 1 day per semester;
                                 2 per year @ no cost
        Board Personal Leave – 1 ½ days per semester;
                                  3 per year
          With Board Personal Leave Cost May Apply:
          $50 per day certified $19 per day support
                  with 10 years 1 day @ no cost
                   with 13 years 2 days @ no cost
                   with 16 years 3 days @ no cost

All Unused Personal Leave Rolls To Sick Leave June 30th
      VACATION


12 Month Employees Earn
    5/6 of a Day Per Month
        You Can Only Carry Over
           10 Days January 1
     SICK LEAVE BANK

Complete an application

    Requires a deposit of five of your
    sick leave days

          Upon exhausting your sick leave
              the bank allows you to
                “borrow” up to fifteen
                    days
     OTHER LEAVE
IS AVAILABLE UPON PRIOR APPROVAL

  Family Medical Leave
    up to twelve weeks without pay

Extended Leave of Absence
   up to one year leave without pay

   Catastrophic Leave
     must be a member of the sick leave bank
    DEFERRED COMPENSATION
         PROGRAMS
   403B Annuities:
 VALIC
 Security Benefits Corp.

  403B7 Mutual Funds:
 Security Benefits Corp.

   457 Plans:
 Security Benefits Corp.
 RSA 1
    AEA MEMBER BENEFIT
       PROGRAMS

Automobile, Homeowners
Disability, AD&D, Term Life, Universal Life
Long-Term Care
Deferred Compensation Plans
Critical Care
Cancer
Legal Services
       OTHER SAVINGS PLANS


     “Prepaid Affordable College Tuition”
      PACT was created as a choice to be offered
      to parents as they consider preparation for
      the great expense of college.



   Savings Bonds
"Save through payroll deductions. Payroll deductions that go
directly into your savings account or into U.S. Savings Bonds
are an excellent way of saving, since it is money that you never
see."
 Teachers’ Retirement Systems
          of Alabama


   Mandatory 5% Gross Salary Per
              Month
      $15,000 Paid Life Insurance
           Vested in Ten Years*



*To become vested in ten years, an employee
          must work full time*
        DIRECT DEPOSIT
    Allows your check to be deposited directly into
    your account




     No delays in receiving your checks

No worries about checks being lost in the mail
  Free checking accounts are offered by Compass Bank
      and North Alabama Educators Credit Union
Your effective date for insurance
benefits may be any of the following. . . .
        Date of Employment or
 First Day of the Month Following
           Employment or
                   October 1st




     Part Time & Temporary Employees should contact the
     Payroll/Insurance Department for Eligibility of Benefits
       PEEHIP OPEN
       ENROLLMENT

      July    1st



         thru

    August 31st
All other July 1 – Sept. 15
 MEDICAL INSURANCE

Immediate Eligibility or Open Enrollment



       PEEHIP / BCBS
          VIVA (HMO)


          Enrollment booklet mailed to
           employee’s home address
  SUPPLEMENTAL INSURANCE
   Immediate Eligibility or Open Enrollment


                      Dental
         SOUTHLAND
          NATIONAL    Cancer
                      Vision
                      Indemnity


IF YOU CHOOSE TO ENROLL IN MEDICAL INSURANCE YOU MAY ALSO
    PURCHASE ANY OR ALL OF THE SUPPLEMENTAL POLICIES.
      LIFE INSURANCE
    Immediate Eligibility or Open Enrollment


 Board Paid $14,000 Policy on full
 time employees


 Employee Can Purchase Additional
    Coverage Up to $300,000.00
    INSTRUCTIONS


USE BLACK OR BLUE INK



         READ INSTRUCTIONS
             CAREFULLY
In your new employee
 packet you will find the
   following forms for
      completion . . . .
Teachers’ Retirement System




                                     Please use
                                    black or blue
                                         ink




 Complete with signature and date
Direct Deposit Application




                                     Please use
                                    black or blue
                                         ink




 Complete with signature and date
Federal Tax Withholding

  Please use black or blue ink




Complete with signature and date
State Tax Withholding

    Please use black or blue ink




 Complete with signature and date
         Life Insurance




                                        Please use
                                       black or blue
                                            ink




Complete 3 pages with signature and date
   Required Paperwork


 Life Insurance Enrollment Form
 Teachers’ Retirement System of Alabama
     Member Information Record
 Direct Deposit Application
 W-4 Federal Tax Withholding
 A-4 State Tax Withholding
  Summary

 In order for you to be processed in our
  payroll department we would like to
  remind you to submit all paperwork as soon
  as possible.
 Information can be obtained in more detail
  by accessing the specific area in question
  on our website.
 We are glad to have you as employees of
  the Madison County Board of Education
  and hope you have a great year.
   Other Resources


 Benefits Handbook


 Quarterly Newsletter


 Website: www.madison.k12.al.us