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					Chelsea and Chris’ Wedding




Table of Contents




                             Page 2 of 41   13/11/2010
Chelsea and Chris’ Wedding




Introduction
This wedding scenario does not directly involve an information technology
project. However is a model that requires project software applications to
ease the development of it and involves completing templates that usually
provided in an information technology project.

The main task is to arrange, design and execute Chelsea‟s wedding within 12
months having $10.000 for budget and satisfying the requests and demands
of the stakeholders. Additional resources that are available to the couple are
the beverages of the wedding, the rehearsal dinner that is hosted by Chris
parents and the band that aggress to entertain the guests for only a small
amount.
Taking into consideration that the initial budget is an amount that is not
sufficient enough to cover the desires and the dreams of the stakeholders
(Chelsea and Chris) it is important that the planning will identify any areas
that needs to take action on to in order to have effective solutions.

 Compromise may be required in some areas to ensure that other areas get
comparable results. If families are committed to covering some of the costs,
then it is important to include them in the budgeting and planning decisions.




                                    Page 3 of 41                      13/11/2010
                                                                            1
Chelsea and Chris’ Wedding
                                                                                    Part




Initiating
1.1 Checklists


A good and detailed research will lead a project to an effective development.
Based on research for the above wedding, several checklists were selected
which will assist in an effort to identify everything that needs to be done and
bought for the wedding. Also, it will assist us to determine the key cost
drivers of the wedding.

Following is a checklist which will help us determine what is needed
for wedding:

1 year before the wedding
           1.    Picture your wedding (formal hotel or informal
                 gathering).Pick preferences for your wedding date and
                 time. Have backup dates in mind in case a key element
                 is unavailable
           2.    Determine your budget and division of expenses
           3.    Determine size of your guest list
           4.    Book your reception site as soon as you find one you
                 love. Don't assume a location will still be available 2 or
                 3 months later if you want to look at numerous
                 locations. If you choose an outdoor site, look into tent
                 and lighting rentals
           5.    Visit the clergy and review church requirements
           6.    Finalize your wedding date and time after checking with
                 your important guests, your preferred location, and
                 officiant.




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9 months before the wedding
           1.    Book your caterer and discuss your menu.
           2.    Reserve tables, chairs, china, and any other rental
                 equipment you may need (unless your caterer is
                 handling it for you).
           3.    Book your photographer
           4.    Book your photographer Select and confirm your
                 photographer (and your photographer, if you're using
                 one.)
           5.    Plan ceremony and reception music, and begin looking
                 into bands and DJ's.


6 months before the wedding
           1.    Start looking for a baker to make your wedding cake.
                 You may want to ask your caterer for recommendations
           2.    Choose your attendants
           3.    Choose your colour theme
           4.    Begin to shop for your trousseau
           5.    Choose your attendant's dresses.
           6.    Compile names and addresses for your guest list.
           7.    Book florist and choose arrangements
           8.    Book your DJ or band. Book your musicians and/or DJ
                 for both ceremony and reception
           9.    Make transportation arrangements for you and your
                 family.
           10.   Finalize arrangements for the church and ceremony.
           11.   Order invitations and party favours. Order stationery
           12.   Decide on the groomsmen's/bridegroom's attire.
           13.   Plan your honeymoon; visit travel agencies, make
                 reservations
           14.   Make all deposits and get all contracts signed
           15.   Choose gifts for attendants, parents, helpers.
           16.   Buy wedding rings.
           17.   Order the wedding cake. Buy cake knife, toasting
                 glasses, and guest book
    .




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3 months before the wedding
           1.    Address invitations/announcements and mail. Mail your
                 wedding invitations
           2.    Order liquor, wine, and/or champagne, if not included in
                 catering contract.
           3.    Apply for your marriage license.
           4.    Finalize details of every aspect of your wedding.
           5.    Confirm honeymoon reservations.
           6.    Book your hairstylist and/or makeup artist, if you're
                 using them. Meet with each of them to experiment with
                 styles and colours
           7.    Get blood tests and submit with your marriage
                 application.
           8.    Write your vows


1 month before the wedding
           1.  Meet with your officiant to discuss the service
           2.  Have final fittings for you and your attendant's dresses.
           3.  Ask friend or relative to take charge of guest book at
               the reception.
           4. Pick up wedding rings.
           5. Contact guests who have not responded.
           6. Pack for honeymoon
           7. Pick up your marriage license.
           8. Pick up gown, attendant's dresses and accessories.
           9. Confirm details with all participants and inform them of
               any changes.
           10. Make sure you have all wedding attire, rings and
               marriage license.
           11. Contact your vendors (caterer, officiant, cake baker,
               photographer, videographer, florist, musicians,
               transportation, and hotels) to confirm arrival and
               delivery times.


2 weeks before the wedding
           1.    Write and print your wedding program
           2.    Write thank you notes as you receive gifts
           3.    Arrange seating plan, and write place cards
           4.    Give final guest count to reception facility or caterer.
           5.    Give your final head count to your caterer, and confirm
                 any last minute details




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1 day before the wedding
           1.    Get manicure and pedicure and confirm wedding day
                 appointments.
           2.    Pull together: wedding gown, veil, shoes, and last
                 minute emergency kit (aspirin, make-up, safety-pins,
                 etc).
           3.    Have rehearsal and dinner.


Wedding day
           1.    Relax and get a good night's sleep.
           2.    Have hair and make-up done.
           3.    Confirm with people you expect to give toasts at the
                 reception.
           4.    Begin dressing two hours before ceremony is to begin.




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1.2 Major Cost

Following the first meeting with Chelsea and Chris, we will conduct research
on items needed for the weddings to find out what is available and suitable
within our budget limits

We will locate the main cost drivers of our wedding, identify the
requirements and provide possible suggestions on how we can handle more
effectively the circumstances and make use of already existing recourses.

We ask Chelsea and Chris a number of questions and filled out a checklist
during the meeting. This gave us the scope the couple wanted for their
wedding and gave us the direction to work out what the major cost factors
are

The questions asked in the meeting are relevant to:

             The date of the wedding
             The estimated budget of the wedding
             Any preferences of the reception
             The wedding dinner
             The number of guests
             Details about the honeymoon

Determining the major cost drivers

The budget for Chelsea and Chris‟ wedding is $10,000. Although most
wedding will cost well over $10,000, this figure can be discouraging to work
with. But with some organisation and research, we believe we can still make
this wedding a big success

No matter what the budget is, the best way to get a handle costs is to be
organised. It is essential for our team to immediately sit down with all the
stakeholders (people which will be involved in the wedding and assist for
the completion of it) to determine the main cost drivers and decide how
best to utilise our budget.




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The main categories to be determined:

           1.    The    cost of the food
           2.    The    number of people attending
           3.    The    cost to rent venues
           4.    The    clothing and uniforms
           5.    The    honeymoon cost


As a rough guideline, about 40% of a wedding budget should be allocated to
the reception. (1 and 2) This will include things such as site fees, food, drink,
rentals, hired services and the cake. We estimate 15% each for rest 3, 4 and
5. 5% left over for contingency use




Other factors

Taking into consideration that Chris‟s mother owns a flower shop and
Chelsea‟s aunt is seamstress we can add the following suggestions:

           Save money by asking Chelsea‟s aunt to prepare the dresses
           Ask Chris mother to provide the flower for the decoration of the
           wedding.
           If they have any suggestions about the live band
           In case of financial difficulties if they are prepared to change their
           plans for the honeymoon to Hawaii. Perhaps a more reasonably
           priced honeymoon will provide solutions to other areas of the
           wedding




                                       Page 9 of 41                        13/11/2010
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1.3 Project Charter
Project Title: Wedding Project

Project Start Date: 1/03/04                         Projected Finish Date: 30/2/05

Budget Information: The amount of $10 000 is allocated for this project.

Project Manager: Katerina


Project Objectives: plan the process of a wedding within 12 months
time, based on the requirements of the project sponsors

Approach:

       Define requirements of wedding
       Research and define the cost drivers
       Develop detailed cost estimates for the project
       Develop a plan
       Use available recourses as far as possible to reduce expenditures

Roles and Responsibilities




Role                  Name                  Organization/          Contact
                                            Position               Information

Sponsor               Chelsea               Provide directions     02 9556 4783
                                            and funding
Sponsor               Chris                 Provide directions     02 9687 5684
                                            and funding
Stakeholder 1         Chelsea‟s parents     Assist with $5000      02 9557 8634
Stakeholder 2         Chris‟s parents       Provide the            02 9561 4576
                                            beverages & the
                                            flowers for the
                                            wedding
Supplier              Chelsea‟s aunt        Will make the          02 9558 7643
                                            dresses for Chelsea
                                            and the bridal party


                                          Page 10 of 41                    13/11/2010
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Team member Katerina                   consultant             02 9847 6830
            Koulouri
Team member Mathew Micallef            Consultant             02 9675 8675

Team member Rania Elchami              Consultant             02 9894 7588

Team member Tim Richards               Consultant             02 9456 57387

Team member Pete Chen                  Consultant             02 9758 7459


Sign-off: (signed by their names in table above.)

Comments:
“We must anticipate any possible risk while executing the project. So we
should provide an alternate option or have a good contingency plan set up.”
– Rania

“I want to have a nice wedding with full dinner, large bridal parties, a live
band, a honeymoon to Hawaii…. “- Chelsea

“We must plan our utilisation of every available resource carefully because
of this small budget.” – Mathew

“We must be budget conscious” – Chris parents




                                    Page 11 of 41                       13/11/2010
                                                                           2
Chelsea and Chris’ Wedding
                                                                                   Part




Part 2: Planning
2.1 Scope statement

Not finished
The Scope statement of the wedding project lists the importance of
documenting the characteristics and needs, review the deliverables and
describes project success criteria.

                             Scope Statement
Project Title: Wedding Project
Date:               Prepared by: Katerina Koulouri
Project Justification:



Product Characteristics and Requirements:
     1.
     2.
     3.
     4.

Summary of Project Deliverables
Project management-related deliverables: business case, charter, team
contract, scope statement, WBS, schedule, cost baseline, status reports, final
project presentation, final project report, lessons-learned report, and any
other documents required to manage the project.

Product-related deliverables: research reports, design documents,
software code, hardware, etc.
   1.
   2.
   3.
   4.

                                    Page 12 of 41                     13/11/2010
Chelsea and Chris’ Wedding




Project Success Criteria:
The goal of this project is to be completed within 12 months, satisfy the
requirements of Chelsea and Chris, and try to exploit any available resource
that exist in order to stay into the initial budget .




                                   Page 13 of 41                     13/11/2010
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2.2 Work Breakdown Structure

Here is a work breakdown structure outlining all the tasks needed to be
completed for this wedding. This structure will be used later on to create a
Gantt chart.



1.0 Initiating

                    Meeting with Chelsea and Chris
                 1.1.1
                    Set date for main events
                 1.1.2
                    Work out entire budget
                 1.1.3
                    Determine major expenses
                 1.1.4
                    Determine guests
                 1.1.5
        1.2 Research
              1.2.1 Costs of all items needed for wedding
              1.2.2 Checklists
              1.2.3 Meeting to updates plans after research findings

2.0 Planning

        2.1 Budgets for
              2.1.1 Wedding
              2.1.2 Reception
              2.1.3 Transportation
              2.1.4 Honeymoon
              2.1.5 Clothing
              2.1.6 Food
              2.1.7 Other accessories eg. Flowers
              2.1.8 Ongoing updating while planning
              2.1.9 Meeting to discuss budget and update plans
        2.2 Look for
              2.2.1 Wedding venue
              2.2.2 Reception
              2.2.3 Honeymoon place
              2.2.4 "Clothing (Brides Dress, Grooms suit, etc)"
              2.2.5 Transportation
              2.2.6 Meeting to update and confirm items planned




                                   Page 14 of 41                       13/11/2010
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3.0 Executing

        3.1 Booking and Confirmations
               3.1.1 Wedding venue
               3.1.2 Reception venue
               3.1.3 Honeymoon destinations
               3.1.4 Transportation
        3.2 Clothing
               3.2.1 Fitting
               3.2.2 Buying Materials
               3.2.3 Start production/renting of clothing
        3.3 Food
               3.3.1 Hiring Caterer
               3.3.2 Choosing Menu
               3.3.3 Meeting with caterer
        3.4 Other Executions
               3.4.1 Sending out invitations
               3.4.2 Hire Band/DJ
               3.4.3 Flowers
               3.4.4 Completing any tasks longer than estimated schedule
               3.4.5 Meeting to discuss final preparations/any problems
               3.4.6 Finalising all task and fixing any problems
               3.4.7 Rehearsals

4.0 Controlling

        4.1 Make contingency plan
        4.2 Wedding day

5.0 Closing

        5.1 Create Business Card




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2.3 Gantt Chart of Entire Project




                             Page 16 of 41   13/11/2010
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2.4 Expected Costs




                             Page 17 of 41   13/11/2010
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2.5 Probability/Impact Matrix

List of Prioritized Risks for the Wedding
Ranking         Potential Risk
1               The band may find another function that could pay them a better price
                than Chris’s wedding
2               There may not be enough money, we may go over the budget
3               The church maybe booked out during the month that the couple want it
4               It may rain at the wedding
5               There may not be enough food at the reception party
6               May not be enough of the same suits for hire, for the groom party
7               Somebody important may fall sick before the wedding
8               The wedding may be cancelled due to a break-up between the groom
                and bride
9               There may be a natural disaster
10              A death may occur during the lead up to the wedding


Risk Management for the Wedding

Based on impact from most important to least:

     1. A death may occur during the lead up to the wedding
     2. There may be a natural disaster
     3. The wedding may be cancelled due to a break-up between the groom
         and bride
     4. There may not be enough money, we may go over the budget
     5. Somebody important may fall sick before the wedding
     6. The church maybe booked out during the month that the couple
         want it
     7. There may not be enough food at the reception party
     8. May not be enough of the same suits for hire, for the groom party
     9. It may rain at the wedding
     10. The band may find another function that could pay them a better
         price than Chris‟s wedding




                                        Page 18 of 41                        13/11/2010
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Based on probability of most likely to happen to least:

           The band may find another function that could pay them a better
           price than Chris‟s wedding
           There may not be enough money, we may go over the budget
           The church maybe booked out during the month that the couple
           want it
           It may rain at the wedding
           There may not be enough food at the reception party
           May not be enough of the same suits for hire, for the groom party
           Somebody important may fall sick before the wedding
           The wedding may be cancelled due to a break-up between the
           groom and bride
           There may be a natural disaster
           A death may occur during the lead up to the wedding


Solutions when risks were to happen

The band may find another function that could pay them a better price than Chris’
wedding

There could be a wedding singer hired or possibly a comedian instead of a
band, this may work as being an advantage to the wedding because wedding
singers and comedians charge reasonable prices.

It may rain at the wedding

We may need to hire vale‟ parking people to walk the wedding parties to the
church from the cars, because it may have an affect on the dresses and the
bridal parties hair. At the reception large tents will need to be hired and
possibly gas heaters.

The church may be booked out during the month that the couple want it

The church and the wedding day will need to be booked well in advance,
possibly at the start of the wedding planning.

There may not be enough money, we may go over the budget

If this were to happen non-important tasks or materials, such as a „Bucks
night‟ and „Hens night‟ will need to be cancelled.

There may not be enough food at the reception party


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We may need to buy finger food to put in reserve in the kitchen if this was
to happen, because we haven‟t got much of a budget to work with. The
finger food can be given to the children if this happened.

There may not be enough of the same suits for hire, for the groom party

An easy colour to match should be considered, such as black. They need to
be hired in advance as soon as the groom party is chosen by Chris.
A death may occur during the lead up to the wedding

If this death is significant to the wedding then it may have to be cancelled all
together or postponed to another date. If the death is not significant
towards the wedding then it can still go ahead if both sides of the wedding
couple agree.

Some body may fall sick before the wedding

If the sickness is contagious and comes in the way of the wedding then it
may have to be postponed to a more appropriate date. If it is not a large
problem then the wedding will carry on according to the plans.

There maybe a natural disaster

It is very unlikely that this will happen and it will possibly be a great tragedy,
but the wedding may not go ahead or will be postponed to a further date.

The wedding may be cancelled due to a break-up between the groom and bride

This may happen under different circumstances, such as financial problems,
and the wedding will not go ahead if it were to happen. Money may be lost
due to the payment of bonds.




                                         Page 20 of 41                       13/11/2010
                                                  3
Chelsea and Chris’ Wedding
                                                          Part




Part 3: Executing
3.1 Chelsea and Chris’ Website
3.2 Website Prototype




                             Page 21 of 41   13/11/2010
Chelsea and Chris’ Wedding




3.3 Projected Expenditures

Future Planning

Some advice for Chelsea and Chris on controlling costs after their
marriage

Chelsea, you and your partner need to be on the same page with your
budget. Every month, see what you can put aside. If you want to only spend
$10,000 on a wedding, see if you can save $800 a month. If you can't save it,
you can't spend it.

Controlling Costs after Marriage

Don‟t let it be inevitable in your marriage. There are positive ways to budget
your money and stop the bickering. A marriage is a partnership; budgeting is
just another place to act as partners.

First, spend time discerning what meaning money holds for you, or even
over you. During this time spent working on yourself, revisit how money
was handled by your parents. Was money tight and you felt deprived of all
the clothes and attachments that make a kid fit in with his peers? Were your
parents careless with money, buying furniture and vacations they couldn‟t
afford? Did they gamble or drink away their income? Were your parents
investors and responsible about avoiding debt? Were you taught, as a child,
how to save and shop for bargains?

Your spouse should be asking himself the same questions. Share your
money backgrounds with each other. Be honest about your individual
spending styles and needs. Realize that as a couple you will have to find a
middle ground to meet your financial, and your emotional needs.

You may already have debts. Student loans, car loans, mortgage payments -
these are part of most individual‟s lives. Sometimes the loans are pre-existing
to the marriage; sometimes they are acquired after the wedding. While most
spouses understand about the above types of loans, credit card debt, which
can be overwhelming, may not be forgivable in your husband or wives eyes.
Beginning a partnership in the financial realm of a marriage means letting go
of the past so you can move forward. Face the debts, consider how to pay
them off, begin saving money - this is where you need to be now. Stop
pointing fingers and blaming someone for the debt they ran up four years
ago. One woman was still moaning about the business losses her husband
suffered ten years earlier, even as the loans were nearly paid off.


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Listen to each others ideas. Decide, as partners, what you can do without,
permanently or short term, and then allow room for manoeuvring.

Sit down and write out a tentative budget - listing where you think your
money goes. Then carry small notebooks around with you and write
everything down for 30 days. What a shock! As bills come in study them and
make notes on what the cost is for and whether you need the expanded
cable, call waiting, the electric dryer during the summer or the odds and
ends you throw into your grocery cart on each shopping trip.
After six months of following your money around, you will be able to write
out a realistic budget, one that you can stick to without arguing.

Money itself is often a volatile issue for couples, but sometimes it‟s not
about the money at all. What does money represent for you? Does a savings
account mean freedom? Does holding tightly to your money or, the
opposite, spending wildly give you a sense of control over yourself, and your
spouse? Therapy is not a last resort. A professional, objective outsider may
see problems, and solutions, where we may feel completely lost. If money
continues to create arguments, and the debts continue to pile up without any
relief in sight, see a professional counsellor or psychotherapist to help you
and your spouse work through the money issue and into a happier marriage




Marriage Expenditures

Budget

It is important to establish a budget at the very outset of your wedding
planning, to ensure that you achieve the wedding you have always dreamed
about. Compromise may be required in some areas to ensure you get what
you want in other areas. Start with a total cost in mind and go from there.

If your families are committed to covering some of the costs, then it is
important to include them in your budgeting and planning decisions.

             The reception is $20 per head at University of New South Wales
             Roundhouse. This will amount to $4000. Including in house
             beverages and drinks supplied by relatives.


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             Entertainment will be provided by Chris‟s friends‟ band for
             $150.
             The master of ceremonies or MC acts like a host at your
             reception. He or she is either a paid professional, a confident and
             well spoken family member or friend, or provided on the night by
             the venue as part of your reception package. In this wedding it will
             be a professional MC on $200.
             Chelsea‟s aunty is making the wedding dress and all of the bridal
             party‟s dresses, although shoes need to be bought and each pair is
             $100 and there are 4 pairs needed, so $400 is needed for shoes.
             The head piece for the bride will be a stunning jewelled tiara
             valued at $100, and the bouquet of flowers will be another $100.
             Hair and make-up is essential for the bride to the part on the
             day and expenses came to $180.
             Suit Hire for the groom party came to $200 from hiring 4 suits.


Essential Elements:

             Photography; Choosing the right photographer is a very
             important element in your wedding planning. Your wedding
             photographer will be able to capture all the magic and excitement
             of your wedding day. The candid moments, sweet intimacies and
             passionate gazes. These are the captured moments that you will
             treasure for a lifetime. The total cost for the photography and
             videography came to $250.
             The stationery is a very important consideration as it will set the
             mood for your guests showing the style and tone of your wedding.
             There will be colourful and embossed invitations stating the
             R.S.V.P, this will amount to $100.
             The cake will be two levels and an edible work of art as well as
             being a delicious taste sensation. This came to $150.
             The transport will involve Rolls Royces and Limousines as well as
             uniformed chauffeurs amounting to $250.
             The destination for the Honeymoon will be Queensland, Gold
             Coast for 7 days 6 nights for $1250.




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3.4 Dealing with conflicts

Handling change requests is an essential part of project management. In the
same way in Chelsea‟s wedding we have to cope with a number of conflicts
that threaten the smooth route of the wedding. Each conflict requires the
appropriate action to bring the project back on the original track.

Conflicts/changes of the wedding project:

The conflict with Chelsea’s sister:

A conflict appears between Chelsea and her sister Alexis two weeks before
the wedding. Alexis with her behaviour puts her sister into a difficult
position, blaming her that she has not taken the right choices in her life.
Chelsea is in a very delicate moment of her life and any negative action can
destroy her temper. In such situations is necessary to try to calm Chelsea by
emphasising the importance of the moment for her and that the incident
must not affect her way of thinking.
She and her sister are two different personalities and they have different
attitudes in life. Perhaps Alexis reacted excessively because she felt ignored.
The best solution to this conflict is to try to make it up between the two
sisters and convince Chelsea that she must focus on her wedding only two
weeks away.

The change at the decision of the band

The band that was intended to play in the wedding finally can not make it.
In this case we have the alternatives of find another band or hire a deejay to
entertain the guests. Because a small only amount of money is allocated for
this purpose the second alternative is the most preferable.

Music will be the same good and besides the guests will pay more attention
to the bride and groom. Is only two weeks before the event so Internet can
be used as a quick research for finding a deejay. A meeting with the deejay
will be organised in order to make final arrangements, choose a list of songs
and confirm any details for the wedding day.




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The conflict with the flowers

Another problem appears with Chris mother which is also the flower
supplier for the wedding. Her shop faces some financial difficulties and she
will not be able to decorate the church and reception with all the extra
flowers that Chelsea originally planned. In addition the flowers that will be
offered will be season flowers.
Chelsea must be notified about the difficulties of her mom to afford a large
quantity of flowers. There is not need for lots of flowers in the church and
reception because the couple is going to be the centre of attention.
Additionally season flowers are the same beautiful and much cheaper and
can be used for her bouquet and decoration.

The changes at the number of the guests

Another possible conflict can appear in the case of the caterer. Initially 200
guests were included in the contract but in the final count up two weeks
before the wedding only 180 are estimating that will attend.
The question in this case is finding a way not to be charged for the people
that will not come to the wedding even if they included in the contract.

Not finished




                                    Page 26 of 41                      13/11/2010
                                                     4
Chelsea and Chris’ Wedding
                                                          Part




Part 4: Controlling

4.1 Contingency Plans




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4.2 New Extra Checklist

In an effort to anticipate all the last-minute problems that we may face
during the wedding day, a list of extra items is prepared. This allows us to
coordinate any possible changes and prevent any undesirable situations that
may affect the success of the wedding.

The checklist will include:

           1.    Extra plates (preferable white colour )
           2.    Extra glasses
           3.    Extra cutlery
           4.    A good camera
           5.    Extra flash and batteries for the camera
           6.    Meet with the band for the final presentation
           7.    Include some music CD’s appropriate for a wedding
           8.    Contact the wedding vendors to ensure that everything
                 is ready for the big day
           9.    Confirm final details with all participants

Also an emergency kit for the bride which includes:

             Make-up extra
             Panty hose
             Bobby pins
             Safety pins
             Clear nail polish
             Comb, hair spray
             Hanky or tissues
             Needle & thread (white)
             Aspirins
             Saltine crackers
             Band aid
             Toothpaste & brush
             Dental floss
             breath mints




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4.3 Updated Gantt Chart




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4.4 Updated Risks and Priority Tasks
This is an updated list of risks and solution to them. The original risk assessment
is on page 18.

(The bold writing is the new risk information)
Solution if these risks were to happen:



The band may find another function that could pay them a better price than
Chris‟ wedding


There could be a wedding singer hired or possibly a comedian instead of a
band, this may work as being an advantage to the wedding because wedding
singers and comedians charge reasonable prices.

There may have to be a list of possibly five choices of entertainment
in case they cannot come and the contact numbers will be handy


It may rain at the wedding

We may need to hire vale‟ parking people to walk the wedding parties to the
church from the cars, because it may have an affect on the dresses and the
bridal parties hair. At the reception large tents will need to be hired and
possibly gas heaters.

This is still a possibility as weather is unpredictable


The church may be booked out during the month that the couple want it

The church and the wedding day will need to be booked well in advance,
possibly at the start of the wedding planning.

This is no longer a risk as it was finalised at the beginning of the
planning process




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There may not be enough money, we may go over the budget

If this were to happen non-important tasks or materials, such as a „Bucks
night‟ and „Hens night‟ will need to be cancelled.

This is a risk not taken into consideration anymore because Chris and
Chelsea have said they will take out a loan


There may not be enough food at the reception party

We may need to buy finger food to put in reserve in the kitchen if this was
to happen, because we haven‟t got much of a budget to work with. The
finger food can be given to the children if this happened.

This can still become a problem and until the day comes we will know


There may not be enough of the same suits for hire, for the groom party

An easy colour to match should be considered, such as black. They need to
be hired in advance as soon as the groom party is chosen by Chris.

This has been finalised with the suit hire company for the suits to be
available on the day of the wedding, and the suits will be fitted to the
groom’s party leading up to the wedding


A death may occur during the lead up to the wedding

If this death is significant to the wedding then it may have to be cancelled all
together or postponed to another date. If the death is not significant
towards the wedding then it can still go ahead if both sides of the wedding
couple agree.

This has a low probability of happening, and isn’t of great concern




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Somebody may fall sick before the wedding

If the sickness is contagious and comes in the way of the wedding then it
may have to be postponed to a more appropriate date. If it is not a large
problem then the wedding will carry on according to the plans.

This has a low probability of happening, and isn’t of great concern


There maybe a natural disaster

It is very unlikely that this will happen and it will possibly be a great tragedy,
but the wedding may not go ahead or will be postponed to a further date.

This is highly unlikely to happen


The wedding may be cancelled due to a break-up between the groom and bride

This may happen under different circumstances, such as financial problems,
and the wedding will not go ahead if it were to happen. Money may be lost
due to the payment of bonds.

With all relationships a break-up can be detrimental but although
couples may not think it may happen to them. It is highly unlikely to
happen if they are about to get married because the reason for the
wedding is that they will be in love and there is a more higher
probability of it happening after the marriage when everything has
panned out and there is no more worries.




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                                                  5
Chelsea and Chris’ Wedding
                                                          Part




Part 5: Closing
5.1 Presentation




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5.2 Lessons Learned

Not fin
Lessons Learned Report emphasises the importance of reviewing the
previous actions, identify weaknesses and strengths in these actions and try
evaluating the entire process of the project in order to improve future ones.
Following is a lessons learned report from the wedding project and points
that must be recorded.
                          Lessons Learned Report

Prepared by: Katerina Koulouri                   Date: 11/06/04
Project Name: Wedding Project
Project Sponsor: Chelsea and Chris
Project Manager: Malakas
Project Dates: 15/03/04 26/02/05
Final Budget:      $10.000
   1. Did the project meet scope, time, and cost goals?

The project met the scope, time and cost goals, however it was necessary to
use all the available resources in order to fit into the budget of the project.
Also cooperation and negotiation in some stages with the sponsors were
unavoidable.

    2. What was the success criteria listed in the project scope
       statement?




    3. Reflect on whether or not you met the project success criteria.



    4. In terms of managing the project, what were the main lessons
       your team learned?
           Project management software was a great assistance during the
             progress of the project and help us to keep up with the initial
             planning
           The greater assistance was given by relatives of the couple
             including: parents of both sides, Chelsea‟s aunt and the couple
             itself. The cooperation was very effective.
           Good planning as well as good teamwork is essential for a


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               project
              Having templates to record the progress and everything
               relevant to the nature of the project was great saver of time
               and gave us the right directions.


    5. Describe one example of what went right on this project.



    6. Describe one example of what went wrong on this project.



    7. What will you do differently on the next project based on your
       experience working on this project?




    8.




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5.3 Final Project Report




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5.4 Findings on Wedding Planners

Local Wedding Planning Services


The Wedding Organisers - South Australia:

Contact Details
Names: Arthur and Lin Robbins
Address: 7 Humber Court, HAPPY VALLEY SA 5159, Australia
Phone: (08) 8322 8564
E-mail: weddingorg@picknowl.com.au
Website: www.weddingorganisers.com.au
Insurance: For AUSTRALIA WIDE Insurance, why not check out the Wedding
Insurance section.

Hours of Operation
All hours: to suit your schedule or situation.



Fee Details

WE ARE COMPETITIVE AND AFFORDABLE

Can't consider your own wedding adviser - WRONG!! You can - our fees are very
affordable and also no GST is applicable.

It is very important to note that we have NO ADDITIONAL/EXTRA FEES OR
COSTS FOR CONSULTATIONS OR ANY OF OUR SERVICES and we do
NOT charge hourly rates.

Neither do we have a maximum number of hours allowed for planning a wedding. We
spend whatever time (UNLIMITED) is required, to professionally plan your wedding
with you.

           COMPLETE PLANNING SERVICE,
Option 1 -                                                    $800
           and access to service providers and discounts -
           INITIAL BUDGET,
Option 2 -                                                    $150
           and access to Service Providers and discounts -




                                              Page 37 of 41             13/11/2010
Chelsea and Chris’ Wedding




Example 1




Produces many services
     - Wedding Planners




                             Australian Bridal Service Accredited Business




Contact Information
By appointment only, call now to schedule an obligation free demonstration!

Sydney phone: 02 9888 8600
Sydney fax: 02 9889 8855
Mobile phone: 0403 152 515
Email address: info@IconFilmProductions.com




                                              Page 38 of 41                  13/11/2010
Chelsea and Chris’ Wedding




Example 2


             Icon Productions Wedding Planner




Please contact Gazelle for an obligation free
appointment!


Fax: 02 9889 8855
Direct Phone: 0403 15 25 35
G P O Box 2355, Sydney, 2000
Email: info@SydneyWeddingPlanner.com.au




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5.5 Updated Website




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Estimated Charges of being a Wedding Planner
It will be a strenuous job if I am currently in a full time job and doing wedding
planning part-time so the charge rate won’t be cheap. You would need to be extremely
responsible and enthusiastic to pursue this job and be under all kinds of pressure.

There will be a $250 bond, the services will be paid on an hourly rate of $55 an hour,
and this excludes GST and additional services with consultants.

I may have to have many links and people to go to, to do different services for the
planning. Doing a full time job and running a wedding planning service will be too
strenuous for one person to pursue and maybe possible business partners may need to
be considered.

The only times possible for me to work will be after normal working hours, 4:00pm,
this may not be suitable for some clients but for the majority this is convenient. This is
when reviewing, and meeting the clients will take place and the services to be
provided such as ringing people for flowers and the hiring of venues will need to be
done by another fellow business partner because I will not be available to work as a
planner during normal business hours when most businesses are open. So the best
thing to do would be to hire somebody as a full time worker so that services can be
achieved.

It is worth pursuing if you like being busy and if you’re a definite work-a-holic. If you
feel you’re getting benefits and enjoy the planning more than your full time job it will
be better to run your own business and give up the full time job. This should only be
done when the business has picked up.




Extra templates that needs to be prepared:

    1. Client acceptance
    2. cost estimate overview
    3. kick-off meeting
    4. monthly progress report
    5. potential project
    6. project description
    7. project org chart
    8. Stakeholder anal comm.
    9. stakeholder analysis
    10. statement of work
    11. student survey (one each)
    12. team contract
    13. weekly status report (at least two each)



                                         Page 41 of 41                          13/11/2010

				
DOCUMENT INFO
Description: Free Print Templates for Wedding Invitations document sample