"November 15, 2005"
November 15, 2005 Coulee Region United Soccer Association Board Meeting Minutes November 13, 2005 PRESENT: Kent Bruden, Chris Buchanan, Mike Byars, Jay Calkins, Kathleen Christian, Steve Christian, Dave Gebhart, Jeff Henessee, Cindy Hood, Ann Kotnour, Joe Kotnour, Leslie Kroker, Jason Murphy, Mary Pershing, Jonella Rademacher, Tim Ringhand, Leslie Swartz, Dean Zimmer AGENDA: The agenda was distributed electronically on November 10, 2005 prior to this meeting. Please refer to the agenda as the notes provided by the secretary will give a simple review of the item as well as any new information provided on that particular topic. COMMITTEE UPDATES: Volunteers: We need to have a chairperson for volunteer committee. This person would be on the board. Kathleen suggested and would inquire with Carolyn Pillai and Dave and Julie Snyder to see if they have any interest. Ann and Joe Kotnour will head the parent rep committee. Joe K. will help coordinate parking for fundraising purposes. Concessions still to be determined. Mike Byars declined his role as volunteer coordinator for next year. Volunteer Check Return: Mike, Jonella, and the Kotnour’s are working to complete. Mike estimates about 24 people left to contact and will be completed in the next week. Volunteer check donations estimated to be between $6000 to $7000. Decision made to cash checks of those people who were left a message by the above phone calls and who have not responded. There was discussion on Blenka and Emmel check. Board decided to cash the Emmel check and Jonella will have Blenka help her do some of the fundraising prep work. Mike designated a volunteer to do the work of returning the $50 checks to those who requested theirs be returned. He will also have this person send out a tax donation form to those requesting for tax purposes. Dave has a tax donation form that he used in the past for those requesting such a form. He stated board could use it or revise it accordingly. Steve D. should have a copy of those being sent out to individuals as well. Coaching: Jason Murphy has been named CRUSA Technical Director. He will work under the supervision of Chris and will also serve on the TAC. Recruitment of coaches for next year has begun. Jason will invite the participation of an Onalaska High School coach to be on TAC and will report back to board of anyone interested. Total payment of fall program coaching was $576.00 . By-Laws/Policies/Mission Statement: Mary, Tim and Chris have been working on above. A copy of the above proposed will be sent to members within the next week for board member review. A couple of issues that this committee is working on addressing are: Mission Statement Cindy recommended that this statement needs to have incorporated within it “opportunities for all children.” Should the board allow a member to have voting rights if they have a child(ren) who participate in competing soccer clubs? It is felt that such is a conflict of interest. 2006 CRSL/MYSA rules update given by Jonella. Jonella and Chris attended the MYSA AGM on November 5, 2005 where these proposals did not pass. Team formation policies and procedures will be set forth by the TAC and the By-law/policy committees. Motion made by Jonella Seconded by Ann All in favor was unanimous. Registration: Leslie provided an overview of expenses to profits for the 2005 teams. (Handout) 2006 Registration Forms (registration, medical/liability release, volunteer, scholarship) have been completed by Chris. Online registration forms and payment almost completed and will be utilized this year along with traditional methods of registering. Fees need to be set. Chris to meet with Steve D. for cost benefit analysis. The proposed fee structure will be sent out electronically and voting members are required to vote on fees. If you don’t respond by the set deadline, it will be assumed that you are in favor of proposed fees. Registrations Dates will be as follows: January 16, 2006 at Onalaska Middle School from 6pm to 8pm. Jeff Henessee to contact OMS and set this up. January 18, 2006 at Central High School from 5pm to 7pm. Dave to contact CHS and set this up. Registration deadline will be January 25, 2006. Discussion of voting members followed. It was decided that the following would hold voting privileges: Board of Directors (Jeff, Jonella, Steve D., Steve C., Dave) Leslie, Robin, Kent, Mary, Jay and Mary Treasurer Report: Contract for Chris has been completed and signed. A copy will be given to Steve C. for board minutes. Salary for Chris has been placed in a separate account and will be under the direction of the VP. Steve D. absent and no financial update was given. Fundraising/Marketing Update: Robin asked for feedback on handout of reasons why you should contribute to CRUSA. Jonella discussed the various T-shirt sponsorship levels. (Handout) There will be a sponsorship level for fields this year. Chris is working on grants from various Wisconsin societies who sponsor sports. Fields: Dave provided the following updates: Jeff Bahr will be involved with maintenance for 2006 Work for the season has been completed by Jeff Bahr Dave received and turned in to Steve D. the following checks: CHS fall 2005 $2500 AHS fall 2005 $2500 LHS fall 2005 $1800 Dave billed Sparta $800 for aeration work done by Jeff Netzer Jeff Netzer to receive $400 for the above Concession monies will be given to Steve D. from Patty and Jonella Dave recommends that next season we purchase two water pumps, a weed eater and air compressor Referees: 2006 Rendezvous Tourney ref assignor will be Scott Scheiffer Certification Clinic set for December 10 and 11. Dave to check with LHS and Jonella to check with AHS for availability. Recertification clinic set for February 25, 2006. Location to TBA Times and fees were not established for the above clinic. Kent to send his database of referee email addresses to Chris. Kent hopes to hold an indoor didactic session in the spring for newer referees. Technical Advisors Committee: See agenda for details. WEBSITE: See agenda for details. Chris has worked many long hours and site looks great! Thank You!! UNIFORMS: Dean provided an update. Also, see the agenda for details. The Adidas brand has already been discontinued. AGM –ANNUAL SPRING MEETING: The date for this will be March 11, 2006. Dave will contact LHS to see if we can use the facility for AGM. EPINAL FRANCE UPDATE: Chris is working to organize this event. Current cost amount ~$1595.00 This would be for boys and girls ages 16, 17 and 18 2006 RENDEZVOUS TOURNEY UPDATE: June 16-18, 2006 Residential camp June 12-16, 2006 Jeff and Sue working on flyers and hope to have them completed this week. VIVO CAMP: This will be our residential camp planned for June 12-16, 2006. ADDITIONS: Jonella asked for board reimbursement of the money that she has spent for the expenses to get Chris started in his job. These expenses included the following: Workman comp $1100.00 Medical thru Dec 31 500.00 Office set up 150.00 The amount of $1799.00 reimbursement was approved by the board. Jonella made motion Joe K. seconded the motion All were in favor ADJOURNMENT REMINDER: COULEE REGION UNITED SOCCER ASSOCIATION BOARD MEETING REMINDER SUNDAY DECEMBER 4, 2006 6:00PM TO 9:00PM NORTH SIDE COMMUNITY CENTER 700 St. James Street La Crosse, WI