DISASTER PLAN
                                       FOR THE
                        TEXAS TECH UNIVERSITY
                               LUBBOCK, TEXAS

                                     September 2005
                                    Revised May 2006

It is the responsibility of the National Ranching Heritage Center, as an institution with
collections and structures held in public trust, to take the steps necessary to prevent
destruction and reduce damage to these collections and structures when a disaster should
occur. The NRHC must also provide for the safety, health and welfare of the staff,
volunteers and visitors in the event of any emergency. The museum adheres to the
principle that emergency preparedness is the primary key to the safety and security of the
historic structures and the collections. This disaster plan serves both as a source of
information, a guide to emergency preparedness and a resource in the event of an actual
The NRHC staff is an integral part of any response to and recovery from emergencies.
However, in situations involving a threat to both collections and staff, personnel safety
always takes precedence over collections and structure security. Accordingly, a plan is
devised so that the location of all staff is known at all times if an emergency evacuation is
necessary. NRHC staff are the human resources needed to implement an emergency
preparedness plan. All staff must be available for service during emergencies and, barring
personal emergencies, all employees who are physically able must report to work in such
instances. Staff members have as one of their prime duties the protection of the material
and cultural resources which comprise the NRHC collections.
It should be noted that even with the best planning and preparation, reality will seldom
match the circumstances for which we plan. Therefore, this Disaster Plan is just a basic
reference. To adhere strictly to the written word when actual facts dictate otherwise is no t
a responsible way to respond. Even the best made plans will not cover all circumstances
or predict all problems. One concept should override all disaster planning. Human life
and safety is paramount in responding to any disaster. Historical materials can be
rescued, or protected, only when it is safe to do so.
An effective disaster response plan is a necessary segment of the overall operation of the
NRHC. The ability to recognize and respond to a disaster can, in many circumstances,

make the difference in overcoming calamity and keeping staff members and visitors safe.
This document provides site-specific strategies to minimize losses.
  The first step in disaster preparedness is appreciating the types of disasters that can
occur and designing response plans to fit.

Emergency Phone Numbers
Fire Departme nt, Police, Ambulance*                           9-911

TTU Campus Emergency                                           9-911

Texas Tech University Main Switchboard                         (806) 742-2011

University Fire Marshall                                       (806) 742-3876

TTU Maintenance Emergencies                                    (806) 742-3301

TTU Police (non-emergency)                                     (806) 742-3931

Emergency contact numbers for NRHC staff:

Jim Pfluger (Executive Director)                               (806) 795-6993

Scott White (Operations Manager)                               (806) 470-8136

John Gonzales (Security Supervisor)                            (806) 438-3025

Spence Miller (Maintenance Supervisor)                         (806) 438-4054

*If call is made by cell phone or off campus, just dial 911.

Quick Reference Emergency Instruction Sheet
In case of –
            Call for help. 911 or 9-911.
            Assist in orderly evacuation of the building.
            Notify Executive Director or Operations Manager.
            Notify TTU Building Maintenance at 2-3301.
            Make sure there is no danger of electrical shock.
            Move objects or cover with plastic sheeting.
            Move objects to higher shelves or place blocks underneath to raise them.
            Evacuate the buildings if necessary.
            Determine if emergency situation exists.
            Evacuate Proctor Park if necessary. Direct people to shelter.
            Take steps to protect artifacts.
            If electric lines are down or damaged, notify TTU Police , Maintenance and
             Fire Department.
            Turn off all computers.
            Determine if an emergency situation exists.
            Evacuate Proctor Park. Ask guests to remain in Main Gallery until danger
            If injuries exist, call 9-911 for assistance.
        Notify TTU Maintenance that dangerous conditions exist.
        Determine if freezing of pipes has/may occur.
        Determine if artifacts or people are at risk.
        Seek safe shelter during quake.
        Determine what damage has occurred.
        Turn off or unplug computers and non- necessary electrical devices.
        Determine if collection or structures are at risk.
            Call 9-911. Assess the situation.
            Obtain help for injured.
            Notify TTU Maintenance to shut down utilities.
            Evacuate site as soon as possible.

Quick Reference First Response:

   In case of any NRHC site-related event of disastrous proportions, the first action for
   NRHC personnel is to call 911 for help.

   Evacuations of the NRHC site.

             The Executive Director, Associate Director, Curator, Educator and/or
              Operations Manager have the authority to order evacuations from any
              NRHC structure or area at any time.
             Emergency situations generally fall into two classes. In one (tornado or
              armed attack, for example) the safest place is refuge in a designated
              building. In the other, (fire, bomb threat, water) safety is found outside
              the building. Assess the situation before directing an evacuation (to
              determine response conditions).
             Any staff member may order an evacuation when real danger is present.
             Staff members or Ranch Hosts will assist all visitors with the evacuation
              and may request a group member account for all in that group.
             The designated meeting place is the parking lot. The NRHC staff will
              account for all known persons on site at time of disaster event.
             If anyone is reported missing, emergency personnel will be notified as
              soon as possible.
             All access gates will be unlocked by Security personnel. All doors will be
              unlocked but closed.
             A map of the site will be presented to Emergency personnel.
             If a supervisor is not on the grounds at the time of the disaster, notify
              him/her immediately after ensuring the safety of visitors.
             No re-entry is allowed until the emergency is declared over.
             NRHC staff should not attempt any action that might endanger the lives of
              staff or visitors to the site.
             NRHC personnel should not put themselves, or anyone else, at risk to
              protect property. Staff members should act to control an event only if the
              situation can be contained quickly and restricted to an area not larger than
              a 3-foot area diameter.
             All staff need to know the locations of water cutoffs and electrical circuit
              breakers. Do not attempt to work electrical devices or switches until
              safety is assured.

A. Preparation and risk management
   An effective disaster response plan is a necessary segment of the overall operation of
the NRHC. The ability to recognize and respond to a disaster can, in many
circumstances, make the difference in overcoming calamity and keeping staff members
and visitors safe. This document provides site-specific strategies to minimize losses.
  The first step in disaster preparedness is appreciating the types of disasters that can
occur and designing response plans to fit.

Definitions and types of disasters
Disaster - An emergency event that occurs with little or no warning, causing more
destruction or disruption of operations than the NRHC staff can correct by application of
its own ordinary resources.
Disaster Preparedness _ Possessing in advance the capability of taking the immediate
actions necessary to cope with a disaster in order to prevent its occurrence or to minimize
its impact.
Disasters that may occur:
          Natural Disasters

Flood/water damage: Rain, snow and ice can precipitate flooding (slow or quick rising)
and extensive water damage to structures and collections. Severe thunderstorms may
also bring lightning, hail, sleet and strong winds.
Tornadoes and high winds: Wind, straight or cyclonic, carrying hail, dust or sand can
cause emergency situations and damage to structures.
Earthquakes, subsidence and landslides: While rare in this part of the continental US,
these geological occurrences can have a detrimental affect on structures and collections.
Fire: Damage from fire is not only that done from combustion but also from smoke and
high heat levels create a risk of exposure to toxic fumes and explosion.
Building failure: This is the physical collapse of walls, ceilings and/or floor as a direct
result of stress, age, neglect or a combination of these.
Freezing temperatures: Drastic or prolonged low temperatures may cause pipes to burst
or other structural materials to fail. Some artifacts may be damaged with long exposures
to freezing temperatures.
          Man- made Disasters

Direct Physical Force: Poor storage or handling resulting in shock, vibration or abrasion,
resulting in damage to the physical integrity of artifacts and structures.
Theft or Vandalism: Structures or objects may be damaged, defaced or stolen in a breach
of secure access.

Bomb or Weapons Threat: Firearms or explosives may be used to endanger lives,
collections and structures.
Armed Robbery, Hostage Situations, Shooting/Knifing: Any of these activities may
result in damage to structures or artifacts.
Fire/Arson: Improper disposal or use of smoking materials, arson, sparks from
equipment and/or combustion of volatile or unstable materials.
Water: Preventable water damage may occur from fire- fighting efforts, plumbing
ruptures or leaks or spills.
Medical Emergencies: Illness, injuries, accidents either in conjunction with other
emergency situations or isolated occurrences.
Accidents: Individual accidents can be hazardous not only to people but also to
surrounding environments.
          Industrial Disasters
Power outage: Includes shutdown of security systems, phone and internet systems,
lighting and heat or air conditioning, possible connected to other disasters.
Chemical emergencies: Effects of chemical spill or exposure resulting in medical
emergencies. Toxic fumes may be harmful to nearby staff or visitors.
Sewer failure or backup: Waste contamination of site as well as possible water damage
to structure and objects.
Explosion: Combustion of industrial chemicals may cause damage to structures and
objects. Such an incident could also cause dismemberment or death to staff or visitors.
Extreme or prolonged air pollution: May contribute to health problems in reaction to
          Silent Disasters

Pest Damage: May include microorganisms ( bacteria, fungi), insects, rodents, birds and
other animals.
Contaminants: Includes both internal and external pollutants such as smoke, smog, toxic
fumes, acid rain, particulates in air, formaldehyde, solvent fumes, radon, asbestos and
Structural failures: Results from minerals and salts in building material, acid rain and
incompatible building materials.
Radiation: Varies on elevation above sea level but can result in fading, cracking,
yellowing and loss of materials.
Temperature: Normal weather fluctuations can be sufficient to cause structural failure or
damage to objects.
Humidity: Fluctuation or extremes in humidity levels can result in damage to or
weakening of structures or objects.

          Catastrophic

The most destructive events that can occur are incidents of human catastrophes such as
war, plane crashes, train wrecks or acts of terrorism. Planning for these events is more
difficult than with any mentioned previously because of the range of destruction that
might take place. However, good risk management preparation can prepare the staff for
recovery of such an event.
Disasters are often magnified by combined damaging events. A storm may bring wind
and water damage, structural damage, fires and exposure to environmental elements. A
strong first response can minimize the damage done to the structures and artifacts and
limit the potential of injury or death.

B. Emergency Procedures (Small-Scale Emergency)

Immediately after incident
  1. Attend to visitor, volunteer and staff injuries. Notify emergency services (Police,
     Ambulance, etc.) if necessary.
  2. Assess the damage. Contact university and local authorities before re-entering the
     Do not re-enter site if a criminal investigation is in progress.
  3. Shut off utilities, if possible to do so in a safe manner.
      a. Notify Texas Tech University Emergency Services to shut off main gas valve.
      b. Switch off all electrical power if there is obvious damage anywhere in the
          wiring on site.
      c. Do not use plumbing or electrical devices, especially the elevator, until all
          utility lines have been thoroughly checked and approved for use.
  4. Document damage to buildings, objects and/or equipment. Photographs, or video,
     with written documents are the best combinations of recording damage.
  5. Review the situation.
      a. Determine specific recovery requirements and goals. Establish a priorities list
          and the initial damage assessment to establish recovery activities.
      b. Arrange for backup, or recovery of electricity, clean water, heat and cooling.
      c. Arrange for recovery operation areas.
      d. Contact TTU Museum for staff assistance and coordination in recovery efforts,
          if required.
      e. Organize recovery and cleanup teams.
  6. Document stabilization procedures with photographs, video and written records.
  7. Modify surrounding environment to suit recovery needs. (Fans, heaters,
     humidifiers, etc.)

  1. Begin long-term object conservation. Prepare condition reports and priority
     recovery list. (Use the assessment forms for this.)
  2. Begin building restoration, if necessary. (Emergency Cleanup Procedures:
     Historic Buildings and Non-Historic Buildings).
  3. Analyze the incident. Evaluate emergency response techniques and modify, if
     necessary. Update prevention and security measures to prevent further incidents
     from occurring or to mitigate the potential damage of similar emergencies.

C. Emergency Procedures (Large-Scale Disaster)
  1. Evacuate the building(s), if necessary. Do not evacuate injured people unless
     absolutely necessary to maintain their safety. Call 9-911 for Emergency
  2. Attend to injured persons.
     a. Set up a triage area.
     b. Administer first aid and emergency CPR, if Emergency Services have not
     c. Inspect nearby cars and buildings, if it is safe, for people with injuries. Mark
         cars and buildings that have been evacuated to avoid wasting time rechecking.
  3. Reassemble staff. Begin recovery operations.
     a. Everyone should gather, if possible, in the north NRHC parking lot when it is
         safe to do so. One person should be assigned to account for staff and known
     b. Prepare a list of who is present. Try to locate all the staff members.
  4. The Emergency Coordinator will establish an emergency command center where
      messages may be left and relayed, instructions and recovery decisions made
      and recovery team responsibilities assigned.
     a. Cell phones or hand held radios should be used to keep communications open.
     b. Determine if wired phone lines are operational.
     c. Screen offers of help from volunteers, contractors, conservators and others as
        well as responses to questions from the curious and personal calls for museum
     d. Restrict phone use to emergency calls.
     e. If possible, monitor, by radio, local damage reports and news.
  5. If possible, make an assessment of the building and grounds.
     a. Contact TTU PD, Lubbock Police or Fire Department or emergency services
         before re-entering the site.
     b. Staff recovery teams will conduct an initial site survey, using the assessment
         form, as soon as possible after the building or site has been determined safe.
         The site survey is a quick, but systematic, investigation of all NRHC areas,
         searching for damage and potential damage. The survey involves evaluation
         only, affected sites and objects are not to be treated or moved at this time.
     c. No one is to enter damaged buildings until the structure(s) are deemed safe.
     d. Assess risks from downed trees, utility lines, broken water lines or fires.
     e. Secure utilities or make arrangements for the safe shutoff of utilities until
         safety can be confirmed.
     f. Document damage to structures, objects, equipment and people. Use
        photography, video and written records.
  6. Review situation.
     a. Determine specific recovery needs and goals. Consider what resources are
         needed and how to obtain them.
     b. Prioritize recovery measures. Emphasize long-term weatherization and
         stabilization procedures over quick repairs.

7. Use outside resources.
    a. Contact the university for staff assistance and alternate storage locations.
    b. Organize and begin recovery clean-up.
    c. Contact any needed specialists, including insurance adjusters.
    d. Arrange for electricity, water, restrooms and recovery operation areas.
    e. Gather needed supplies and prepare recovery areas. Recovery areas will be
        designated by the Emergency Coordinator.
    f. The media liaison begins the task of releasing information to the press and
8. Secure buildings and grounds.
    a. Protect the area from unauthorized or unnecessary personnel. Arrange for
        extra security if needed.
    b. Limit access to damaged areas to authorized, essential personnel only.
        Barricade or close building(s), if necessary, for safety and security.
    c. Establish security checks at all access points. Verify all identities and
        credentials for everyone entering and leaving. Keep a log of who enters and
        leaves. Check all packages, objects, etc. entering or leaving the site.
    d. Protect all damage structures with weatherproof, temporary covers.
    e. Brace structural frames of damaged buildings. Check foundations, walls, and
       roofs for settling, movement or damage.
    f. If necessary, dig fire breaks around structures.
9. Secure objects.
    a. Stabilization of objects begins as soon as it becomes safe to enter the structures
        or areas of damage. Refer to Emergency Cleanup Procedures: Collections –
        Historic Buildings.
    b. Document damage and stabilization procedures with photographs, video and/or
        written records.
10. Recovery.
    a. Set work schedules. Keep staff employed, if possible.
    b. Allow personal time for staff to deal with damage or recovery at their home or
       with other responsibilities.
    c. Review damage and recovery period with insurance adjusters and Texas Tech
       University representatives.
    d. Issue press releases of situation. Solicit volunteer help but monitor it closely.
       Do not use untried volunteers for collections work.
    e. Assist the public with information on caring for their own damaged objects and
    f. Prepare a list of NRHC recovery needs and make it available to interested
       organizations and members. Donations of materials is not considered unless
       cleared by Emergency Coordinator.
    g. Plan a reopening date
11. Clean up.
    a. Remove debris, standing water, etc.
    b. Modify the building’s environment. Refer to Emergency Procedures:
        Environmental Cleanup Procedures, page 20.

    c. Salvage representative architectural details and materials for documentation
       and possible reuse.
    d. Mark sensitive areas with crime tape to prevent damage during cleanup.
    e. Clear plant debris and downed trees. Grounds Maintenance should be
       contacted for this, unless they are tied up in recovery work elsewhere.12.
12. Begin restoration
    a. Repair, rather than replace, historic features, if possible. If replacing materials,
       use similar supplies.
    b. Do not reactivate or turn on electrical or mechanical systems without first
       having them inspected to be sure they operate safely.
13. Begin long-term conservation. Prepare condition reports.
14. Acknowledge efforts of staff, volunteers and emergency personnel.
15. Analyze the incident.
    a. Evaluate emergency response and procedures. Modify if necessary.
    b. Update prevention and security measures to prevent further incidents for
       occurring or to mitigate their potential damage.
    c. Modify policies and procedures, if necessary.

D. General Disaster Procedures
  1. Accidental Damage
    Note: Take action to repair or correct damage as soon as possible.
  If the accident harmed a staff member or visitor:
  Medical/Health Emergency.
      a. Complete a personal accident report.
      b. Contact NRHC Operations Manager.

  If the accident damaged an object or structure:
       a. Isolate the accident area and restrict access.
      b. Assess the damage and photograph the object before carefully picking it up or
         moving it. Specifically note fractured and/or unstable areas.
      c. Carefully search for missing pieces, including small fragments. Wrap each
         fragment in acid- free tissue to prevent abrasion. Place all pieces in clean,
         transparent, polyethylene bags. If more than one object is damaged, clearly
         note on the bag or the tag which piece goes with which object.
      d. If a structure is damaged, pick up loose materials and place them inside of
         building with tags that relate where they were originally. Secure area until
         repairs can be made.
      e. Complete an accident report.

  2. Bomb Threat
     Note all details surrounding the receipt of a bomb threat.
  If the bomb threat is delivered by telephone:
      a. Listen carefully to details of the threat and write down the information.
         Record the threat, if possible.
      b. Attempt to keep the caller talking long enough to answer pertinent questions
         from a bomb threat report. (Appendices: Incident Forms)
      c. Silently alert a co-worker to call police or call police immediately after the
         caller hangs up.

  If the bomb threat is delivered by note or letter;
      a. Place the letter in a clean plastic bag. Do not handle it further.
      b. Note any information concerning its receipt such as how was it delivered, who
          brought it, etc.
      c. Inform the Operations Manager and the NRHC Security Staff of the threat.
      d. Alert police. Make keys and location guides available for area search.
      e. Calmly help to evacuate the building and grounds immediately. Direct staff
          and visitors to exits and away from other doors and windows.
      f. If a bomb is found, allow the police to do their jobs. Do not allow staff or
         visitors near area.
      g. Do not take any other action until after police give clearance.

   Immediately after.
   If the bomb was undetonated and was safely removed:
       See Emergency Procedures: General Guidelines, page 13.

   If the bomb was detonated before removal and the building is on fire:
       a. See Emergency Procedures: Fire, page 15.
       b. Proceed by guidelines stated in Emergency Procedures

   If the bomb was detonated before removal and the building is not on fire:
       Emergency Procedures apply.
Assist police with their follow-up investigation. Consult with Texas Tech University
Legal Department concerning legal action, if appropriate.

   3. Civil disturbance

       a. Inform the Operations Manager and/or NRHC Security Staff.
       b. Security, or a supervisor, will deal with protesters or threatening persons.
           NRHC Staff will assist in preventing protesters or threatening persons from
           entering the museum if possible. Be firm but polite. Do not argue or offer your
       c. Notify TTU Police of the situation either by telephone, alarm or radio. Remain
       d. Instruct NRHC personnel not to attempt to apprehend a threatening person.
       e. If the threatening person is armed and is making demands, do as they say if it
           will not endanger yourself or others around you.
       f. Close the building if necessary.
       g. Evacuate visitors and other staff members to a safe area away from the
           disturbance without calling attention to the evacuation.
       h. Close and lock exterior doors and gates when evacuating.
       i. If damage happens as a result of the disturbance, allow police to investigate and
          complete a criminal report.
       j. Following a protest, a press release will be issued by Texas Tech University
          officials detailing university actions resulting from the protest.

4. Earthquake

    a. Safeguard people. If the buildings are occupied, move people away from
       windows, mirrors, glass cases, tall bookshelves, fireplaces, chimneys and
       electrical equipment. Watch for falling material. Instruct people, if possible, to
       move to inside walls away from windows. Have them stand in interior
       doorways, crouch under desks, tables or other sturdy furniture or brace
       themselves in an interior corner of the building. Lock wheelchair wheels.
    b. If the grounds are occupied, move people into an open area, away from
       buildings, trees, walls, chimneys and power lines. Instruct people to stay in
       outbuildings, using the above guidelines, unless the buildings are not sturdy or
       are too small to safeguard everyone.
    c. Immediately after the earthquake, assess the situation. If the buildings are
       occupied, prepare people for additional earthquake aftershocks. Attend to
       visitor, volunteer and staff injuries. Do not allow open flames. Extinguish any
       fires. Evacuate mobile visitors to open areas away from any additional hazards
       as soon as possible after the initial shock has passed.
    d. Do not enter any building until it has been structurally checked for safety and
       has been approved by fire, utility and other safety agencies. Make sure all
       unsafe buildings, portions of buildings and exterior objects are clearly marked
       and are kept off- limits to the public. Secure these with locks, plywood and
       guards if necessary.

5. Fire

If a fire is small:
    a.   Take action. Call 911 or 9911 to summon the fire department.
    b.   Disconnect electrical equipment if it is safe to do so.
    c.   Attempt to put out the fire with a fire extinguisher.
    d.   Do not let the fire come between the firefighter and the exit.

If a fire occurs in an unoccupied building:

    a.   Call 911 or 9911 to summon fire department.
    b.   Evacuate all staff and visitors immediately.
    c.   Cover faces with wet clothes to filter smoke out of air to breathe.
    d.   Account for everyone known to be in the building.
    e.   Close all doors and windows, if possible, in the area of the fire to isolate it
         from other areas.

If a fire occurs in an unoccupied building:
    a. If the fire alarms do not notify TTU PD or the fire department, call 911 or 9-
    b. Do not enter the building.
    c. Switch off utilities to the affected area, if it is safe to do so.

6. Flood: Small- scale leaks, breaks, accidental sprinkler discharge, ground water,
   a. Switch off utilities to affected area, including the main water supply, if it is
   b. Determine the cause and location of leak.
   c. Determine if action can be taken to stop the leak or contain the water.
   d. Move objects to safe area, if possible.

7. Flood: Large-scale flash floods or major floods.

If there is a possibility of a flood:
    a. During severe weather, monitor local television or radio stations or tune to
       weather band or NOAA weather radio.
    b. Lock down NRHC main buildings and out buildings.
    c. Alert staff and visitors to conditions.
    d. Make initial preparations for evacuation of people and designated artifacts.
    e. Back up computer files. Secure personnel, financial and collections records.

If there is a probability of a flood:

    a.  Close NRHC.
    b.  Begin evacuation of artifacts, if possible, that may be damaged by floodwaters.
    c.  Unplug all electric-powered equipment.
    d.  Secure office and work areas by clearing desks, place loose material in
        waterproof (if available) containers and store high as possible, lock file
        cabinets and desk drawers and seal drawers of file cabinets with tape.
    e. Move equipment and furniture away from windows and doors.
    f. Lock all historical buildings. Sandbag doors if time allows.
    g. Lock all perimeter gates.
    h. Turn off lights and water in buildings that have utilities.
    i. Switch off all utilities, or call Central Cooling and Heating Plant (2-3329) to
       turn off utilities at NRHC.

If there is a certainty of a flood:
     a. Shut off alarm panel.
     b. Make final evacuations.
     c. Perform final lock down.
     d. Leave for safer refuge. If leaving is not an option, seek shelter on top of Las
        Corrolitos if a ladder is available or in the upper stories of Barton House.

8. Hazardous Materials
       1. Determine what chemical is present.
       2. If a chemical is spilled on a person, remove affected clothing and flush the
          affected area with generous amounts of water.
       3. Check MSDS (material safety data sheets) of chemical for further treatment.
       4. Call 911 or 9911 for assistance if the situation warrants.
       5. Clean the spill area as recommended by the chemical manufacturer or let the
          Hazmat or Fire department handle the cleanup if the spill is of a dangerous
       6. Complete an incident report and submit it to the Operations Manager.
9. Mechanical Failure
       1. Determine if it is safe to enter the building or area where systems have failed.
       Assess the problem and call for repairs or assistance.
       2. Protect or move any objects at risk of damage if it is safe to do so.
       3. Evacuate building if necessary. If a hazard exists, close building until repairs
       are made or the building is declared safe to re-enter.
10. Medical/Health Emergency
       1. Remain calm.
       2. Survey the scene. Determine if it is safe to assist the victim. Reassure visitors
          and staff. Keep curious bystanders away from the victim.
       3. Determine what happened. If the victim is conscious ask specific questions to
          determine what happened and the extent of the illness or injury. If the victim
          is unconscious:
               a) Look for clues to determine what happened and the extent of the illness
               or injury
                b) Look for a medical alert tag at the victim’s neck or wrist
                c) Determine if more than one person was injured.
       4. Take all precautions when approaching the scene of an injury, illness or
          accident. For example, wear latex gloves to avoid contact with bodily fluids
          such as blood.
       5. Always identify yourself as a person trained in first aid. (Note: if you are not
          first aid trained, do not attempt to render aid. Call for emergency assistance.)
          Before giving aid, obtain the victim’s consent. If the victim is not conscious,
          and a parent or guardian is not present, assume that consent would be given.
       6. Follow first aid procedures. Reassure bystanders that the situation is under
          control. Conduct a primary survey. Check for unresponsiveness and life-
          threatening conditions. Check the victim’s airway, breathing, and circulation.
       7. If you are alone, leave the victim just long enough to phone for medical
          assistance, then return to the victim.
       8. When calling for assistance, quickly and clearly relay all pertinent
          information. Give the exact location of the victim, plus your name and
          telephone number. Be specific about what happened and the number of
          victims. Give a summary of the victim’s condition and what help is being

          given. Relay any indications of live electrical wires, hazardous materials or
          other obvious complications at the scene to emergency medical teams. If
          possible, send someone to direct the ambulance to the scene.
      9. Do not apologize for or accept any responsibility for the accident. Do not
          suggest that blame rests upon Texas Tech University, NRHC, other members
          of the staff, other guests or any other visitors. Do not make any statements of
          blame or responsibility.
      10. Begin treatment for life-threatening conditions, but only if you are not in
          danger of also being injured. Make sure the area is safe to enter.
      11. If there are no life-threatening conditions, conduct a secondary survey. Check
          the victim for non- life-threatening conditions. Interview the victim, check
          vital signs.
      12. Do not move an unconscious victim except in the event of a life-threatening
      13. Avoid unnecessary conversation with or about the victim unless conso lation
          would be helpful. Do not discuss, except with the NRHC Executive Director
          or emergency medical personnel, the possible cause of an accident or any
          condition which might have contributed to it.
      14. If the injury requires medical assistance, have a staff member accompany the
          victim to a medical facility and notify the next-of-kin, if possible.
      15. File an incident report. The Executive Director will contact the university
          attorney and other administrative support.
11. Mold
       1. Wear protective gloves, glasses, disposable clothing, plastic bags over shoes
          and proper respirator when assessing damage or handling objects.
       2. Notify TTU Environmental Health and Safety personnel (2-3876)of the mold
          and its location. Also, notify the NRHC Operations Manager and the Curator.
       3. Determine the extent of the infestation. Check other areas for similar
          infestations of the mold.
       4. Document the mold spread and location with photographs, video and/or
          written records.
       5. Do not take any unauthorized action to remove or clean up the mold until a
          proper course of treatment has been decided. However, affected items should
          be isolated to prevent the further spread of the mold.
               a) Securely bag objects in clean, transparent, polyethylene bags, or, if they
               are large, tent them in air-tight polyethylene sheeting
               b) Move objects to a non-museum building, most likely the NRHC
               Historic Maintenance Shop.
       6. If the mold is widespread or has infested a section of one of the historical
          structures, restrict access to the area.
       7. Cleaning and treatment of the area is to be done according to guidelines set by
          the TTU Environmental Health and Safety Department, unless other directives
          are issued by NRHC administration.

12. Security/Theft/Vandalism
   1. Do not attempt to apprehend the perpetrator. Call the TTU police and notify
      NRHC Security.
   2. Document all pertinent information immediately. Note the perpetrator’s
      appearance, vehicle type and license plate number, whether there were
      accomplices, etc.
   3. After the intruder(s) leaves, seal exits and call police immediately if that has not
      already been done.
   4. Do not disturb the area where the incident occurred. Secure the area from
   5. If the incident occurs after hours and an alarm has been tripped, allow the police
      to enter the area first. Only after the area has been cleared by police, should
      anyone be allowed into the site.
   6. Report any damage, missing objects, etc. to the Operations Manager and Curator
      as soon as possible.
   7. File an incident report and, if needed, a work order for repairs.
   8. Determine how the incident was able to occur and what can be done to prevent a
      similar occurrence in the future.

13. Tornado/Windstorm
   1. During severe weather, monitor local weather stations for latest updates.
   2. If a tornado watch comes into effect:
      a) unplug computers, televisions, and other electrical office equipment
      b) Monitor locations of visitors and staff. Notify them of the weather alert and
      make sure that they know procedures to follow
      c) Close and secure all buildings
      d) Check and secure windmills and any tie-downs on exterior structures
      e) Move museum vehicles to cover
      f) Secure doors and windows of main buildings. Keep some doors or windows
      slightly open, on the side of the building opposite the direction of the tornado’s
      approach, to equalize air pressure, if possible
      g) Move exhibits and collections away from windows and doors. If there is time,
      cover with padding, cardboard, and heavy polyethylene sheeting.
   3. If a tornado warning is announced; evacuate everyone to the tornado-safe areas.
   4. Restrict telephone to emergency use. Monitor radio broadcasts for news of
      tornado movement.
   5. Remain in the safe area until the tornado warning is over.


Emergency Cleanup Procedures

    The following sections give basic emergency procedures for stabilizing objects
  involved in a disaster or an emergency. These procedures will not prevent damage
  that has already occurred, but will stabilize objects, minimize further damage and
  prepare for conservation treatment.
    Emergency procedures should be undertaken only after consultation with and
  approval by the Operations Manager, Curator or Executive Director. All objects must
  be judged on an individual basis as to the appropriate stabilization technique.
    The procedures are arranged by the agent of damage (such as mold, water) and
  within each section by the type of material of which the object is made (wood, glass).
  For objects of mixed material, the material most sensitive to the type of damage
  incurred will determine the stabilization procedure. It ma y be necessary to take apart
  objects of mixed materials in order to best stabilize them. This must be done with the
  utmost care and must be completely documented. Objects with applied finished
  should not receive any treatment that will remove or weaken the finish.

    The first 48 hours are crucial in a recovery effort. A quick decisive response is
  necessary to reduce the amount of serious damage to the buildings and artifacts.
  1. Contact the Curator and the Operations Manager immediately.
  2. Determine the safety of entering the site and, if it is possible, determine
      object and building stability.
  3. Determine the type of damage (wind, water, fire, smoke, etc.). For example,
      removing wet objects from a building will help bring down the humidity level in a
      flooded or water damaged structure.
  4. Document the damaged area with photographs, video and/or written reports.
  5. Modify the environment in the area if necessary by providing extra air circulation
      and ventilation.
  6. Take appropriate care and safety precautions when handling objects that may be
      damaged or when moving items to safer areas.
  7. Inventory all objects and assess the condition of the structure. List the
      temporary storage location and original location of object.
  8. Box or wrap all removed objects with appropriate museum-quality materials.
      Store like objects together. Label boxes.
  9. Salvage as much as possible, even damaged items and materials.
  10. Begin stabilization of area. Keep area as clean as possible. Cover all surfaces in
      work areas with plastic sheeting.
  11. Keep the area as secure as possible.
  12. Keep an inventory of processed or treated objects.

    1. Dirt and Debris
  1. Stabilize wet objects that have dirt and debris.
  2. Assess the condition, note the type of material and any special properties of each
  3. Handle dirty objects carefully. Wear cotton or plastic gloves and a disposable dust
     or particle mask. Do not reuse either. Minimize handling to lessen the possibility
     of ingraining dirt into the objects.
  4. Under the supervision of the Curator, carefully remove large surface dirt and
     debris by hand, with forceps, or tweezers.
  5. Do not scrub or wash object with harsh detergent.
  6. Use only appropriate tools to stabilize objects. Use a hand-squeezed air bulb or a
     can of compressed air to gently blow fine particles from the object’s surface. Do
     not use an air compressor. Use soft, clean natural-bristle) paintbrushes to remove
     fine particles. Do not use dusting or cleaning sprays. If prudent, vacuum objects
     gently with a low-suction vacuum.
  7. If any cleaning or treatment appears to cause damage to the object or if there is a
     chance that the object will be damaged by cleaning, do not proceed with cleaning
     attempts. Allow the Curator to make the decision to continue.

a. Archival Materials
 1. Assess the stability of objects before handling or moving. Examine for loose
    pieces and torn areas. Leave unstable objects for C urator.
 2. If objects have only minor physical weaknesses (thin areas, small holes or
    tears) or if they are made of poor quality materials, handle only with gloved
    hands, clean only with an air bulb, restrict handling or moving to necessary
 3. If objects are stable, clean by first removing loose particles with an air bulb.
    Sweep dirt away with a soft clean paintbrush by sweeping outward from the
    center. Edges may be cleaned by gently holding a corner down and sweeping
    along the edge.
 4. If books are to be cleaned, vacuum them before removing from shelves. Then
    dust individual books (do not open books, dust closed) with spine face up,
    dusting from the spine toward the front edge.

b. Bone, Horn, Ivory, Antler, Shell or Hair
 1. Assess the stability of objects before handling or moving.
 2. If objects are stable and not made of hair, sweep away dirt with a soft, clean
 3. If objects are made or covered with hair, clean with an air bulb.

c. Ceramics
 1. Assess the stability of objects before handling or moving.
 2. If objects are stable and made of baked clay or are rough or highly textured,
    sweep away debris with soft, clean paintbrush.
 3. If objects are stable and are glazed or smooth-finished, sweep away debris
    with a soft, clean paintbrush. Dust with a soft, clean cloth.

d. Feathers
 1. Assess the stability of the objects before handling or moving.
 2. Clean by gently removing all loose feathers. Save loose or detached feathers
    and record where they came from. Dust remaining object with soft, clean
    paintbrush following the lay of the feather.

e. Glass
 1. Assess the stability of the objects before handling or removing.
 2. If objects are stable, sweep dirt away with a soft, clean paintbrush.
 3. If objects are stable and weathered (dull, opaque), gently blow away debris
    with an air bulb.
 4. If objects are stable and are rough or textured, sweep away dirt with a soft,
    clean paintbrush and an air bulb.

f. Leather, Skin, or Fur
 1. Assess the stability of the objects before handling or removing.
 2. If objects are stable and do not contain arsenic or other hazardous pesticides,
    vacuum gently. Do not physically wipe or brush objects as this will only
    spread the dirt. Do not use an air bulb.
 3. If objects are stable and contain arsenic or other hazardous pesticides, gently
    vacuum under a fume hood. Dispose of vacuum bags immediately and

g. Metal
 1. Assess the stability of the objects before handling or removing.
 2. If objects are stable and are smooth-surfaced, dust with a cloth or vacuum.
 3. If objects are stable and are rough or textured, sweep dirt away with a soft,
    clean paintbrush. Then vacuum object.

h. Paintings
 1. Assess the stability of the objects before handling or removing. Examine
    closely for flaking, chalking, crackle and cupping. Leave unstable objects for
    Curator’s assessment.
 2. Sweep debris away using a soft, clean paintbrush. Start at the top and work
    toward the bottom.

i. Photographic material
 1. Assess the stability of the objects before handling or removing. Examine
    closely for flaking, chalking, crackle and cupping. Leave unstable objects for
    Curator’s assessment.
 2. Gently vacuum objects.

j. Plaster
 1. Assess the stability of the objects before handling or removing. Examine
    closely for flaking, chalking, crackle and cupping. Leave unstable objects for
    Curator’s assessment.
 2. Sweep away dirt with a soft, clean paintbrush and a vacuum.

k. Plastics
 1. Assess the stability of the objects before handling or removing. Examine
    closely for flaking, chalking, crackle and cupping. Leave unstable objects for
    Curator’s assessment .
 2. Sweep away dirt with a soft paintbrush and a vacuum. Do not sweep painted
    plastics if the paint looks unstable.

l. Stone
 1. Assess the stability of the objects before handling or removing. Examine
    closely for flaking, chalking, crackle and cupping. Leave unstable objects for
    Curator’s assessment.
 2. Clean by sweeping away debris with a soft paintbrush and vaccum.

m. Textiles, Baskets
 1. Assess the stability of the objects before handling or removing. Examine
    closely for flaking, chalking, crackle and cupping. Leave unstable objects for
    Curator’s assessment.
 2. If objects are stable, vacuum both the front and back of heavy textiles
    (tapestries, rugs, carpets) and the outside and inside of baskets.
 3. If objects are stable and have beadwork or embroidery, blow dirt away with an
    air bulb.
 4. If objects are velvet or velour, use tape with a pH neutral adhesive to pick up
    bits of dirt. Hold long sections of the tape taut between fingers and lightly
    touch the surface one small place at a time .

n. Wood
 1. Assess the stability of the objects before handling or removing. Examine
 closely for flaking, chalking crackle, and cupping. Leave unstable objects for
 Curator’s assessment.
 2. If objects are stable and are smooth-surfaced, dust with a clean cloth.
 3. If objects are stable and are rough or highly textured, sweep away dirt with a
 soft clean paintbrush and an air bulb or canned air.

  2. Fire
 1. Stabilize wet objects and/or buildings that are soot, smoke and fire damaged.
 2. Do not move soot, smoke, and/or fire damaged materials or objects, unless
    absolutely necessary.
 3. Handle any soot, smoke, or fire-damaged materials carefully. Wear plastic or
    rubber gloves to handle objects. Wear a disposable dust or particle mask. Do
    not reuse it.
 4. Examine and assess objects before moving or handling. Check for loose parts,
    cracks, breaks, old repairs and unstable surfaces.
 5. Do not touch painted, gilded or finished surfaces.
 6. Make sure metal and stone materials are not hot when handling.
 7. Collect all pieces of an object or a building, if possible. Label and identify.
 8. Do not clean soot, smoke or fire damaged objects. Leave for the Curator’s
 9. Check damaged buildings for structural integrity.

   3. Mold

1. Active mold will be green, orange or purple. Inactive mold is dry, powdery
    and may be white.
2. Notify NRHC Operations Manager or Curator of any mold growth, active or
    Active mold growth is slimy or fuzzy and is usually green, black or inactive.
3. Do not handle or try to remove mold without proper training and equipment. Mold
    spores can lodge in lungs, causing severe infections. Spores can also be extremely
    dangerous to persons with allergies or respiratory problems. Sensitivity to mold
    spores can increase with exposure.
4. Use appropriate tools and methods to remove mold. If dry, vacuum mold spots so
    spores do not resettle on objects or structures or enter the NRHC ventilation
5. Minimize handling to lessen the possibility of ingraining mold spores into objects
    or spreading them to clothing or skin.
6. Wear plastic or rubber gloves.
7. Wear appropriate personal protective equipment.
8. After cleaning procedure is complete, wash all tools and work surfaces with a
    fungicidal detergent. Rinse with clean water.
9. Seal all contaminated materials in plastic bags. Dispose of contaminated materials
    in an outside trash receptacle.

   4. Water

1. Water damage can occur from flood, rainfall, leaking or broken pipes or sprinkler
   release. Such damage can cause adhesives to weaken, dyes to run and fibers to
   swell and weaken. It can cause staining, corrosion, warping, buckling and mold
   over time if high temperatures and humidity are present.
2. If objects, or parts of structures, are wet but also have mold growth, treat them for
   water damage while following precautions for mold.
3. If water damage has occurred because of fire, the residual heat combined with the
   water will make conditions very favorable for mold growth. Fire department
   officials and other authorities may prohibit building reentry due to structural
   instability, arson investigation and/or residual heat from the fire. Work with
   officials to salvage objects as soon as possible, explaining to them the need for
   quick action.
4. Procedures should be undertaken only after consultation with and approval by the
   Operations Manager and the Curator, as the case may demand.
5. First modify the environment in the damaged area. Attempt to lower the
   temperature and relative humidity. Remove standing water, use dehumidifiers or
6. Provide adequate ventilation of structure or area to remove damp air. Wear
   respirator equipment or filtered masked when working in water-damaged areas.

7. Determine object or structure recovery and stabilization priorities.
8. Remove wettest materials first.
9. Handle objects carefully. Wear plastic or rubber gloves. Wear other appropriate
    protective gear if necessary.
10. Use barrier materials (waxed paper, freezer paper, aluminum foil, silicone paper,
    polyethylene sheets) to keep objects from sticking together or to separate
    structural parts from other materials.
11. Handle wet objects with care as they can carry mold or other materials which may
    become airborne and cause health problems.
12. Allow structures and objects to air dry unless this precipitates more problems.

   5. Fire

1. Stabilize wet objects and/or buildings that are soot, smoke, or fire damaged.
2. Do not move wet objects that are soot, smoke or fire-damaged.
3. Handle soot, smoke and/or fire-damaged objects carefully. Wear plastic or rubber
    gloves to handle objects. Wear a disposable dust or particle mask. Do not reuse
    protective gear unless it was designed to be reused. Examine objects carefully for
    loose parts, cracks, breaks, old repairs and unstable surfaces before picking them
    up. Do not touch painted, gilded or finished surfaces. Be sure metal and stone
    objects are not hot when picking them up. Collect all pieces of an object, then bag
    and label.
4. Do not clean soot, smoke, and/or fire-damaged objects. Leave that to the Curator
or an appointed conservator.
5. Do not attempt to remove damaged structural materials until it is safe to do so.

   6. Active infestation
   Note: Emergency procedures should be undertaken only after consultation with
   and approval by the Curator. All objects must be judged on an individual basis as
   to the appropriate stabilization technique.

1. Contact an entomologist to identify the species. Determine if the insect is a
    danger to the collection or structure.
2. Determine the insect’s life cycle and food/environmental preferences. Determine
    the extent of the infestation. Check movement records of the infested object or
    area to determine if similar locations may be infected. Inspect all objects in the
    surrounding area that could be prone to this specific pest problem. Document pest
    inspections and findings in writing.
3. Attempt non-chemical strategies first. Hand-pick insects off the object or structure
    and remove all signs of infestation, if possible. If the pest population is too
    numerous for this kind of removal, attempt to control infestation with sticky traps
    or light traps.
4. If that fails, attempt chemical strategies. Consult an exterminator. Obtain
    MSDSs (Manufacturers safety data sheet) for chemicals suggested for use. Check
    state and OSHA regulations. Make sure that chemical application directions are
    strictly followed. Keep people away from treated area. Attempt chemical

   applications only if familiar with procedures and use of chemical. Otherwise,
   allow exterminator to apply pesticides.
5. Determine the cause of the infestation and take appropriate measures to prohibit
6. Record use of chemicals and type of infestation in writing. Document the
   chemical, how it was applied, the concentration or dilution, the duration of the
   exposure, environmental conditions, where the chemical was used, the name of
   the applier and the date of the treatment.
7. Monitor the area. Keep object or structure isolated until lifespan of species is
   reached to insure eggs were not laid.
8 Begin restoration or conservation efforts.

   7. Archival materials

1. Pack objects for freezing. Use barrier materials to keep objects from sticking to
    other documents another. Wrap books or bound objects in barrier materials. Loose
    documents are wrapped in small packages or stacks no more than two inches
    thick. Interweave fragile watercolors, pastels, etc., individually with barrier
    materials. Loosely bundle rolled maps.
2. Pack non-boxed objects for freezing. Pack books on their spines. Do not layer
    anything on top of them, pack snugly but not too close. Place similar objects
    together in containers.
3. Identify objects that are valuable or will be difficult to conserve.
4. Freeze immediately giving top priority to those things that are the most valuable or
    most delicate.
5. When thawing objects for conservation work, place on rigid, slightly tilted non-
    absorbent support to allow water to run off. Carefully separate unbound materials.
    Stand soaked, hardcover books upright on blotting materials, opening covers just
    enough for stability. Softcover books and books missing covers may need
    additional support. Slip thin pieces of a non-absorbent material under the text
    block of hardcover books to help support the text block during drying. Tilt books
    slightly backward on spines to prevent adhesive from migrating into pages. Place
    barrier materials between covers and pages. Carefully open books as they dry. Do
    not stack books on top on one another.
6. Inspect dry objects for mold or other damage. Record findings in writing.

   8. Bone, Horn, Ivory, Antler, Shell, Hair

1. Clean objects that have mud and debris. If stable, sponge off. If unstable, rinse
    under gentle stream of water.
2. Place wet objects in a ventilated, high- humidity room (60-65% relative humidity)
3. Inspect object for mold or damage. If either is found, treat according to
   #3 of this section. Record findings in writing.

   9. Ceramics and Glass

1. Identify the type of ceramic (earthenware, stoneware, porcelain, fired, unfired,
2. Stabilize objects. Consult Curator before making determination of leaving objects
    wet or to air dry.
3. Inspect for mold or damage. Treat according to #3 of this section and record
   actions in writing.

   10. Feathers

1. Handle feathers and feathered objects delicately.
2. Begin to slowly air dry. Lay individual feathers on blotting materials. Change
    blotting materials frequently.
3. Treat objects with attached feathers in manner described for main object, but do
    not treat or disturb feathers.
4. Inspect for mold or damage. Treat according to #3 of this section if necessary.
   Record actions in writing.

   11. Leather

Organic materials with surface treatment (paint, beads) or which are part of mixed
media need special treatment (painted leather should not be blotted). It is best to
consult a conservator. Use appropriate personal protection equipment when handling
natural history specimens.

1. If conservation treatment is not readily available or possible, freeze objects. If
    objects are saturated or covered with mud or debris, immerse in tub of cold, clean
    water and rinse clean. Gently blot excess water. Do not blot objects with mold
    or fire damage.
2. If immediate attention can be given to the objects, place leather, skin or fur in
    cool, well- ventilated room. Do not cover or bag.
3. Prepare the objects for air drying. Lightly weight the leather, skin or fur along the
    outer edges only. Place whole mounts or unstuffed specimens on open racks to
    allow for adequate air circulation. Do not squeeze or wring objects.
4. Turn objects every few hours, while fully supported. Watch for signs of mold
    growth. Loosely pack three-dimensional objects, when they are almost dry, with
    polyethylene foam sheets to help regain shape.

   12. Metal

1. If objects are covered with mud and /or debris and do not have applied finishes,
     unstable surfaces, mold growth or fire, soot or smoke damage, rinse with clean
    water and dry gently.
2. If objects are corroded, rusted or appear unstable, dry gently with dry soft cloth
   and air dry.

   13. Paintings

1. If paintings are damp, wet or saturated, place on smooth, clean surface such as
    table or floor.
2. Dry slowly, obverse side up. Do not blot. Keep room cool and of high humidity
    levels to slow drying process. Set up fans to circulate the air.

   14. Photographic Materials

In order to effectively stabilize photographs following a disaster, it is important to
identify the types of photographs in a collection before an emergency situation arises.
Store photographs or negatives made by a specific type of process together to
facilitate stabilization treatment. Also, store photographic prints unframed. When
determining salvage priorities for photographs, keep in mind that film appears to be
more stable than prints and black and white materials are more stable than color.
The variety of film types and processing techniques are endless. A stabilization
technique that works for one photo may not work for another. When working with wet
photos, never blot or touch the emulsion surface. Always dry the photo emulsion side

1. Carefully separate soaked or damp photos from their enclosures and each other.
    Do not pry apart.
2. Carefully unframed photos if their emulsions are not stuck to the glass.
3. If photos are stuck together or to glass, and the emulsion is not water-soluble,
    place them in cool, clean water (no longer than four hours) and allow them to
    separate. If they do not separate, freeze or dry them with the glass side face down.
4. Wash photos that were immersed in dirty water while they are still wet, if the
    emulsion is stable. Gently agitate them in a series of clean, cool water baths.
5. Air dry photographs and slides. Place objects on a rigid, slightly tilted, non-
    absorbent support to allow water to run off.
6. Freeze photo albums containing important written historical information or nitrate
    photos with softening emulsions. Interweave pages with a non-woven polyester
    fabric or waxed paper.

   15. Plastic

1. Rinse off objects covered with mud and debris in clean water.
2. Air dry.
3. Inspect for damage.

   16. Stone

1. Air dry
2. Inspect for damage.

       17. Textiles, Baskets

   1. Blot or wick excess water out of textiles.
   2. Air dry or freeze depending on fragility of material.
   3. Contact conservator.

       18. Wood

When treating water-damaged wood objects, it is very important not to let them undergo
a rapid loss of moisture from evaporation. This is where the greatest damage can occur.
Each object may have different moisture content depending on the wood type, the
construction and immersion circumstances. Stabilization will depend on maintaining the
specific moisture content of each object. Use a moisture meter to determine the moisture
content. If the moisture content is unknown, treat each object separately by placing it in
its own micro-climate.

B. Historic Buildings

For the most part, historic building components are treated and conserved lik e individual
objects. However, the component often cannot be removed from the structure and must be
treated on site.

   a. Return to area to work only when it is safe to do so.
   b. Differentiate between historic and non- historic structural and decorative elements.
      Clean historic elements first. Non-historic materials can be replaced.
   c. Make sure treatment of non-historic elements does not adversely affect historic
   d. Document the damage and recovery with photographs, video, and/or written

A. Structural Damage
    1. Prevent further damage to the structure.
        a. Make temporary patches for hole in roofs.
        b. Bridge large holes or missing sections with lumber.
        c. Secure loose or damaged wood or metal.
        d. Shore up unstable walls.
    2. Stabilize structural and decorative pieces.
    3. Retrieve and label loose building components.

B. Dirt and Debris

1. Walls and ceilings

a. Dust stable, painted walls and molded plaster. Do not vacuum historic wallpaper or
   surfaces covered with historic fabrics, leather or other special materials. Use a soft,
   wide natural fiber brush designed for wall dusting. Brush walls lightly using
   overlapping strokes. Use a reduced-suction vacuum cleaner to remove the dust.
   Clean the brush regularly. Rinse it thoroughly and let it dry before reuse. Clean
   molded plaster carefully with a soft, natural fiber brush to loosen dust and light
   soil. Use a tiny vacuum cleaner to remove loosened dust.
b. Wash stable, painted walls, ceilings and woodwork finished with paint, varnish or
   wax with a mild solution of water and a neutral detergent or a non-sudsing
   household cleaner. Follow the manufacturer’s and the Curator’s instructions for
   use. Do not wash wall fabrics, historic wallpapers, wall murals, or unstable

2. Floors

a. Vacuum floors.
b. Damp mop wood floors for thorough cleaning.
c. Wet mop tile, stone, or marble floors.
d. Dry floors.

C. Water

General guidelines

1. Modify the environment in the damaged area. Attempt to lower the temperature
   and relative humidity of the area. Be aware of personal safety risks. Provide
   adequate air circulation and ventilation. Push damp air out of the site. Remove wet
   furnishings so water will not evaporate inside the house and add to the high
   moisture level.

2. Check for damage in attic. Remove any wet objects. Vent by opening windows or
   dormers and/or by using low-speed fans.

3. Check the crawl space under the house.

4. Determine damage to walls, doors, windows, ceilings, etc.

5. Floors
    a. Determine how a floor is constructed before treating it.
    b. Carefully remove any debris, furniture or rugs.
    c. Use dry absorbent materials to soak up water.
    d. Air-dry floors carefully. Do not use heaters, dehumidifiers, air conditioning or
       other forced drying methods.
    e. Examine for damage. Use a moisture meter to check for moisture content.

6. Walls and ceilings

   a. If water is leaking through the roof and flowing through old cracks in the
   ceiling or down ceiling light fixtures, cut or punch holes in conspicuously wet
   areas to allow water to drain into buckets.
   b. Check for water damage to walls, ceilings and woodwork.

7. Masonry

   a. Repair any lost surface mortar.
   b. Brush off or wash off any salt or mineral accumulation.


  1. Emergency Warning Signals and Shelters

  Texas Tech University has prepared a disaster/emergency plan based, and linked to,
  on local, state and national disaster reaction plans . Should an emergency situation arise,
  up-to-the-minute information will be presented on www.ttu.edu and on the campus National
  Public Radio station, KOHM -FM at 89. 1 FM. Streaming news information is also available at
  KOHM at www.kohm.org. Televised information is available at KTXT-TV, Channel 5 in
  Lubbock or Channel 4 on Cox Cable in Lubbock. Emergency preparedness guidelines and
  homeland security information is available at
  www.depts.ttu.edu/ehs/EmergencyPreparedness/EmergencyPrepare.htm .

  a. Emergency warning sirens are tested several times a year. Know what each specific
     emergency signal means.
  b. Keep a battery-powered radio and/or TV available. Make sure fresh batteries are installed
     at all times.
  c. Determine if an emergency signal can be heard within the museum.
  d. Plan emergency actions. This includes evacuation routes, shelters and meeting

  2. Response Command
  a. A command post must be established in order to maintain a central point of control
     and communications. This post will be located in an area with accessibility to
     communications. All communications and orders will originate from this point.

  Command post alternatives (the location of this post will be determined, in large part
  by the extent of the disaster damage.
             NRHC administrative offices in Christine DeVitt Wing. If this is not
              possible, then the location will move to the subsequent sites in order of
             6666 Barn
             NRHC Maintenance shop
             NRHC parking lot

  b. All disaster recovery leaders must report to the command center as soon as
      recovery efforts are to begin.
  c. The command team will consist of the Executive Director, Curator, Historic
      Maintenance Supervisor, and Operations Manager. These staff members, along
      with university and city officials involved in the recovery effort will coordinate
      the response effort.
  d. The command post leader is the Executive Director. The existing chain of
      command will continue.
  e. The Curator is responsible for coordinating artifact recovery joined by the
      command team when necessary.
  f. The Associate Director will be in charge of all med ia relations.

g. The command post team will call staff and volunteers when it is necessary. Only
    essential staff will be called. It is unproductive to allow too many people to be
    involved. Unorganized volunteers acting in auto nomous actions can endanger the
    salvage process. Only staff and volunteers cleared by the command team will be
    allowed to enter the disaster area for any reason.
h. Security staff will maintain the integrity of the site, recording all persons who
    enter and handling all phone and radio traffic. Security staff will coordinate with
    the TTU Police Department to ensure the safety and security of all personnel and

D. Site Specific Descriptions

1. Pitchfork Pavilion: In case of extreme conditions, such as fire, tornado or flood,
    any staff present should order an evacuation of the structure, making certain that
    no one is left inside, and guide people to seek shelter in designated areas. If
    possible, turn off power at breaker boxes. One is located in the utility closet next
    to the fireplace. Another is in the catering area near the double doors. In the
    event of a water leak, the water shutoff under the sink in the catering area. If, for
    some reason, it becomes impossible to leave the building during an emergency
    situation, move to the catering area and away from the glass windows.
2. Las Corralitos: This building has electrical service in it. In the event of severe
    wet weather or flooding, seek shelter elsewhere. The building can serve as a
    shelter during high winds although, if visitors are present in the building, try to
    send them to the Museum.
3. El Capote: This building is not to be used for shelter in severe conditions. There
    are no electrical or water applications in this building.
4. Hedwig’s Hill: This building is not to used for shelter in dire conditions. The
    same rules about fire, electrical and water service apply.
5. Jowell House: Not a shelter. There are no electrical or water services.
6. Matador Dugout: Not a shelter. There are no electrical or water services.
7. Waggoner Commissary: Not a shelter. There are no electrical or water services.
8. Long S. Whiteface: The lower section of this building could serve as a shelter
    during a tornado or high winds. There are no electrical or water services.
9. Box and Strip House: Not a shelter. There are no electrical or water services.
10. Bairfield Schoolhouse: Not a shelter. There are no electrical or water services.
11. Harrell House: Not a shelter. There are electrical and water services to the house.
    The water is off and the electrical cutoff is in the utility building behind the brush
12. JY Bunkhouse: Basement can be used as an emergency shelter. There are no
    electrical or water services.
13. Las Escarbadas: Not a shelter. There are no electrical or water services.
14. Milk and Meat House: Not a shelter. There are no electrical or water services.
15. Matador Office: Not a shelter. There are electrical and water services. The
    breaker box is behind the door in the restroom. Water cutoffs are behind the toilet
    and under the sink.
16. Blacksmith Shop: Not a shelter. There are no electrical or water services.
17. Barton House: Not a shelter. There are electrical services. Breakers are in the
18. Smokehouse: Not a shelter. There are no electrical or water services.
19. Granary and Stable: The lower part of the granary can be used as a shelter
    although the door is kept locked. There is electrical service to this structure. The
    breaker box is in the basement.
20. Lazy S Carriage House: Not a shelter. There are electrical services.
21. R-G Barn: Not a shelter. There are no electrical or water services.

   22. Locomotive and cattle cars: Not a shelter. There are no electrical or water
   23. Ropes Depot: Not a shelter. There are electrical services. Breaker box is in the
       freight area.
   24. 6666 Barn: Not a shelter. There are electrical and water services.
   25. Oat Bin: Not a shelter. There are no electrical or water services.
   26. Picket and Sotol House: Not a shelter. There are no electrical or water services.
   27. Diamond M Arbor: Not a shelter. There are no electrical or water services.

In the case of a disaster the NRHC Proctor Park site should be completely evacuated.
Unlock the gates but leave them closed. Fire response is the same throughout the site. If
the fire is significant, even a grass fire, notify the Fire Department. Do not allow visitors
to assist in disaster response.

E. Administrative Offices and Store Disaster Plan and Response

   Since the content of each office varies, flexibility must be built into any disaster
   response. But the basic reactions will apply to all administrative sites.
   1. In the event of a disaster, do not risk life or limb in an attempt to rescue items.
      Personal safety must be given the greatest consideration.
   2. As much as possible, all forms of essential records are to be duplicated and stored
      either online or at a site remote from the NRHC.
   3. If a fireproof filing cabinet is available, store vital records in it.
   4. Computer files are to be backed up on external sources regularly.
   5. In the occurrence of a disaster, evacuate your office if it can be done safely. If
      escape is not an option, seek shelter away from windows and exterior doors.
   6. Know an escape route from your office/work space. Determine who else you can
      alert on your way out of the building.
   7. Upon the warning of an impending disaster, turn off all electric powered
      equipment (computers, monitors and
      printers, etc.) then seek a safe shelter.

F. Recovery

The first priority in a museum’s disaster recovery effort is to stabilize the buildings
and collections to prevent any further damage. In the aftermath of a major storm or
fire, this may entail pumping water from flooded areas, clearing out mud and debris,
protecting areas of the museum exposed to structural problems (missing sections of
roof, broken windows), protect the museum and site from looters or dealing with
other situations, which may affect access to the NRHC site.
The first action taken, after any danger has passed and the buildings have been
declared safe to enter, is to gain control over the environment inside the buildings.
This is necessary to help reduce further damage, particularly the growth of mold.
Take such actions as turning off the heat or turning on the air conditioning to lower
the temperature and establishing good air circulation to prevent pockets of stagnant
humid, or vent harmful air out of the building. If the power is out, this requires
arranging for electric generators to run fans, lights and dehumidifiers.
Before removal of wet or damaged materials from an area, an assessment by the
disaster team (comprised of appointed staff members and outside professionals) has
to be completed. An estimate of how many artifacts and structures are affected, and
what type of damage has occurred is vital for any implementation of a disaster
recovery effort. This evaluation documents the damage and extent of recoverable
materials for later actions. Once there is a clear idea of what has occurred is gathered,
salvage efforts may proceed with all due haste under the supervision of the museum
However, even within priority identification, different levels of urgent needs may be
assigned. To simplify this procedure, priorities should be assigned as follows:
          Salvage at all costs.
          Salvage if time/resources permit.
          Salvage as part of general cleanup.

In making these decisions, some considerations can be made.
          Can the item be replaced? At what cost?
          Would the cost of replacement be less or more than restoration?
          How important is the item to the NRHC?
          Is the item available elsewhere?

Establishing collection priorities is one of the more important parts of a disaster
recovery plan. An established understanding of what objects in the collection,
including the structures, are to be protected or salvaged first is necessary. Direct
Emergency Personnel in response efforts based on established priorities. These
priorities are based on a number of considerations, such as:

1.   Monetary value as a collection and/or as individual rare items
2.   Rarity
3.   Scholarly resource
4.   Fragility of the medium (film, canvas, paper)
5.   Value to the region, state or nation.
6.   Value for continuing or restoring institutional operations (computers, records,
     purchase orders, inventories, etc.)

In the recovery and salvage period of disaster response, NRHC and Emergency
Personnel will follow directions by an appointed safety person. All disaster actions
will be coordinated and organized by this safety person through established chain of
command. Any questions of duties or assistance will be directed to a supervisor.
            No part of the disaster area will be entered until it has been declared safe
             by the Response Command. At that time, only selected personnel will be
             allowed into the area to assess and document the damage.
            A decision will be made to keep the NRHC open to the public or close it
             while salvage operations are ongoing.
            Arrangements will be made for communications (radios or phones),
             emergency facilities and supplies.

Coordination of Efforts for Recovery

1. The Historical Preservation Supervisor will coordinate the actions to maintain
    temperature controls where possible, install dehumidifiers where needed and/or
    install air circulation fans. Generators will be provided if necessary.
2. The senior Security staff will protect the site from onlookers and unnecessary
3. Teams will be designated for salvage assignments. They will operate under the
    Curator’s supervision to:
              a. Prepare packing materials (cutting freezer paper, assembling boxes).
              b. Pack the damaged artifacts. Begin with the wettest objects.
              c. Move boxes and materials to secure site.
4. The Curator will number and record the boxes and their contents. If accession
     numbers are not evident, then location of where the artifact was recovered is
     recorded. Condition reports will be completed.
5. Maintenance Staff will begin salvage work on structures as soon as it is feasible.
   Assessments and actions will be overseen by the Historical Preservation
   Condition reports of each damaged structure will be maintained and updated as
   salvage continues.
6. Meetings will be held each morning during salvage to review strategy.

G. Conclusion

This plan is not intended to be the absolute rule for planning and responding to a disaster,
but rather it should be considered a guide. It will be essential that all personnel adapt this
plan as seems necessary to respond to an event of catastrophic proportions. Always be
prepared for the types of disasters that are prone to occur. However, never forget that
Lubbock is susceptible to nearly all disaster types, even some that may seem farfetched.
This plan should be reviewed periodically by each member of the NRHC and RHA staff
and appropriate changes made to the plan to update it.

H. Evaluation of vulnerability and preventative actions
      This section should be reviewed and updated annually. A site-specific vulnerability
   assessment is to be done as each change is made to the NRHC site. This assessment
   will cover the likelihood of disasters, hazards or emergencies. Each building will
   have to be considered and evaluated. Response times for police, fire and rescue need
   to be included. Evaluations include reviewing personnel abilities, training needs and
   responsibilities. Collection materials and documentation, including current insurance
   coverage, have to be considered in view of priority. Each employee of the NRHC
   and RHA is to be familiar with the assessment.
     Evaluation and assessments follow a sequence of operations or activities to
   determine the vulnerability of the NRHC to disasters, emergencies and potential
   hazards. This is accomplished by performing the following steps as well as trying to
   determine the chance of specific disaster, hazards or emergencies within the site and
   within the area of Lubbock.
             Prepare a site specific assessment of each structure or facility.
             Estimate site determined response times considering location and distance
             Prepare realistic personnel abilities, training and responses for staff
             Review documentation of structures and objects, including insurance
              coverage, pertinent to a prioritization of collection materials.
             Test and revise preparedness and response to disaster needs.

      There are three essential factors that must be in place if the museum is to deal
   swiftly and effectively with an emergency that threatens the structures, collection,
   staff or visitors:
          a) The disaster plan must be easy to access, understand and implement.

             b) NRHC and RHA staff must be familiar with the plan and have a practiced
   knowledge of the suggested responses to various disaster events. Every member of
   staff is responsible for the initial response to an emergency. The Operations Manager
   will have the primary responsibility for disaster response for the entire site but will
   rely on the actions of the staff members for information and response to immediate

            c) Availability of supplies allowing the staff to assess and respond correctly to
   emergency situations. The Security Supervisor and Historical Preservation
   Supervisor will coordinate their efforts to maintain disaster response supplies and
   equipment. In Proctor Park, supplies must be readily available in different are as of
   the site to enable quick emergency responses. Periodic equipment and supply checks
   are required to maintain up-to-date supplies and to keep early warning systems
   properly working. Maps detailing the locations of first aid stations, fire extinguishers,
   water supplies and cutoffs, electrical panels and exits are to be attached to this
   document and updated annually.

Assessment forms are to be filled out for each structure (one for internal assessment,
one for external assessment, if applicable) and attached to this disaster report.

  Name of structure:
    Condition report
              1. Ceilings
              2. Walls____________________________________________________
              3. Windows_________________________________________________
              4. Doors____________________________________________________
              5. Electrical
              6. Pipes and
              7. HVAC
              8. Fire
              9. Trash____________________________________________________
              10. Storage
              11. Insect/pest

12. Floors___________________________________________________
13. Note / additional

Name of structure:

Condition Report
        1. Roof
        2. Walls__________________________________________________________
        3. Windows_______________________________________________________
        4. Doors__________________________________________________________
        5. Drain
        6. Foundation
        7. Landscaping____________________________________________________
        8. Porches/stairs___________________________________________________
        9. Water
        10. Fire

11. Exterior water
13. Exterior electrical
15. Chimney/stove
16. Windmill
17. Train
18. Additional notes or

  1. Preventative maintenance
  2. Structural improvements/changes, new
  3. Installation of new fire, water, security
  4. Comments_________________________________________________________

I. Disaster Supply Preparations

The protection of the NRHC is undertaken to minimize damage should an accident or
disaster occur. These measures consist not only of the fire and security alarm system but
also having the proper supplies on hand for immediate response and recovery. The
Historical Preservation Supervisor and the Security Supervisor have the responsibility of
maintaining the Disaster Supply List and the availability of supplies and equipment
needed in the event of a catastrophic occurrence.


Supplies and Equipment for cleanup
                            Ready     Need                                 Ready     Need
Low suds detergent                            Plastic garbage bags
Bleach                                        Dust pans
Sanitizer                                     Mops and wringers
Fungicide                                     Buckets
Disinfectant                                  Scoops and shovels
Ammonia                                       Sponges and rags
Scouring powder                               Throw away containers
Rubber gloves                                 Water hoses and nozzles
Masks                                         Wash tubs
Safety goggles                                Rolls of plastic
Brooms                                        Dry absorbent
Paper towels                                  Box fan(s)
Wet/dry vac                                   Masking tape
Yellow crime tape                             Duct tape

Disaster Supply List
Construction Materials
                           Ready    Needed                                Ready   Needed
Plywood                                        Nails, screws, fasteners
Dimensional lumber                             Glue
Tapes: Masking, duct,                          Plastic sheeting
electrical, etc.
Twine/rope                                     Caulk gun/ caulk

Emergency Equipment
                         Ready     Needed                                 Ready   Needed
Portable lights                              Flashlights/lanterns
Generator                                    Battery operated radio
Fire extinguisher                            Emergency lights
Extension cords                              Gas masks

Tools & Equipment for demolition, repairs, & rescue
                         Ready     Needed                                 Ready Needed
Hammers: claw &                              Wrenches: pipe, channel
machinist                                    locks, vise grips, hydrant
Pliers: adjustable,                          Screwdrivers: straight
lineman’s, needle nose                       and Phillips, different
Wood saws: electric                          Metal saw w/ blades
and hand
Utility knife w/blades                       Staple gun w/ staples
Tin snips                                    Pipe cutter
Bolt cutter                                  Axes
Pry bars, crow bars                          Battery drill w/bits
Rope                                         Dollies or handcarts
Tape measure                                 Hydraulic jack
Sledgehammer                                 Ladders

Personal Equipment
                        Ready   Need                             Ready Need
Protective clothing                    Rubber boots or waders
Hard hats                              Blankets
Protective masks                       Potable
First Aid kits                         Change of clothing
Sanitation facilities

Miscellaneous Equipment
                        Ready   Need                             Ready Need
Packing boxes                          Packing materials
Indelible marking                      Insecticide/rodenticide
Fans                                   Hygrometers
Portable                               Camera w/film or disc
Stationery, forms, &                   Minimal office
other office supplies                  equipment: pens,
                                       staplers, etc.

Conservation Supplies/Equipment
                        Ready   Need                             Ready Need
Unprinted newsprint                    Polyethylene bags
Thymol                                 Plastic garbage bags
Waxes and dressings                    Acetone
Industrial denatured                   Weights (such as shot
alcohol                                bags)
Acid- free paper and                   Towels or clean rags
Clothes pins                           Scissors
Sharp knives                           Water displacement


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