Food Drive Manual U P D A T E D A U G 2 0 0 8
• A Simple
Help Fight Hunger TODAY!
Organizing a Thank you for joining the drive. Use this manual to This manual includes tips &
fight against hunger! Your organize and promote your tricks from the experts on
• Creative efforts are essential to the drive within your workplace, how to creatively build
Ideas for Montana Food Bank Net- school or congregation, with awareness and participation
your Food works mission to end hunger friends, family and employers. into your food drive. If you
Drive across the state. Without need more information than
volunteers like you, the Mon- what is provided here, the
tana Food Bank Network staff at the Montana Food
wouldn’t be able to feed the Bank Network is happy to
tens of thousands of Montan- assist you further.
• Where Do ans who rely on food relief We appreciate your support!
Your Dona- programs each year. By your gracious efforts, you
This manual has been pre- are helping feed thousands of
pared to guide you through fellow Montana’s across the
the steps of planning a food state. Thank you!
Getting Started 1
Getting Started with the Basics
To get your food drive started calendars for potential schedul- 7. Determine how the col-
on the right track, be sure to ing conflicts. lected food will get from the
Publicity is Key 2
carefully consider these initial 4. Decide if the drive will be collection site(s) to the MT
Drive 2 10 steps: held at one place or at several Food Bank Network. Either
1. Decide if your group will locations. volunteers can drive the food
Creative Ideas 2 partner with any other groups to the MFBN or a MFBN rep-
5. Decide on the type of drive. resentative can pick up from
or businesses. Identify a target population of
End of Drive 3 the collection site(s).
2. Identify a person in the potential food donators. De-
group who is in charge, as well cide if you will raise food AND 8. Decide on a theme. Create
Needed Foods 3
as coordinators under this money, or just food. a slogan and/or tag line for the
individual. Be sure coordina- drive.
Food Pyramid 3 6. Secure a collection method.
tors have clearly defined tasks. Medium sized boxes are ideal 9. Set a goal. This could be
3. Pick a date and determine as they can be easily trans- pounds of food collected or
the duration of the drive. ported. Consider contacting a dollars collected.
Sample Flyer 5
Drives can be as short as one local grocery store and ask 10. Have fun!! The food drive
day or as long as one month. them to donate extra produce will be a product of what you
Be sure and check community boxes. put into it.
Publicity is Key...Start Talking!
So, you’ve nailed down all the create payroll inserts and off their food donations. Be
nitty-gritty details, and it’s display posters talking about sure the site is conveniently
time to start talking about the drive. The more people located and visible. Include
your food drive. who know, the more people plenty of boxes to collect
Announce the upcoming who are likely to join in. food donations, general infor-
drive to the community, People like to be informed mation on the food drive,
friends, co-workers, about ways they can help. information on where the
neighbors and all potential When they find out how donations are going, hunger
participants. Consider writ- easy it is to donate and what stats, signage showing the
ing a press release, advertis- an impact it will make, they goal of the drive and the pro-
ing on the radio, TV, and jump at the chance to par- gress made, lists of suggested
newspaper, or even attending ticipate. food items and additional
chamber of commerce meet- Remember to locate a col- collection containers for indi-
ings. Send out emails, create lection site within the build- viduals who want to give a
flyers, distribute handouts, ing for participants to drop monetary donation. And
Drive, Drive, Drive
So...you picked a date for your drive, se- ings and newsletters, or email blasts. This
lected a theme, made a goal, you have a will keep participants motivated to con-
Be sure and keep
group of volunteers ready to help and eve- tinue donating.
participants ryone knows that you are running a food Consider running an event in conjunction
drive. It’s time to start driving! with your food drive. You could offer
informed of the
Be sure and keep all participants informed reduced admission, or substitute canned
goal and the of the goal and the progress that has been goods for cost of admission. For other
progress that has made. This can be done through signage in creative ideas to build participation in your
high-traffic areas, announcements in meet- food drive, see below.
been made. This
will keep everyone
Creative Ideas for Your Food Drive
Kick off the event with a Hunger Awareness Day or other opening day festivity. Ask
your organization to match donations. Hold a simultaneous event and ask people to
bring cans of food for admission. Give out empty grocery bags to drive participants
to fill them with food. Foster competition among departments/classes/groups. Con-
sider food theme days. Offer rewards and prizes to top donors. Hold a raffle, auc-
tion, book sale, bake sale or car wash. Provide perks to all participants regardless of
how much they donate. Distribute a hunger fact each day of the drive. Offer a cas-
ual dress day for donating food. Encourage cash donations. Challenge participants to
FOOD DRIVE MANUAL
I’ve Collected all this Food; Now What?
and the participants of the drive. not work.
Send out thank you notes, give 6. Consider brining your group
out awards and/or consider to the MFBN to repackage and
planning a special thank-you sort the collected food.
7. Set a date with the MFBN
4. Create a final press release for next year’s food drive.
outlining the success of the food
1. Get the food to the MT 8. Congratulate yourself on a
drive and share that with food REMEMBER,
Food Bank Network, based on job well done! It’s through
drive participants and the com-
the method that was previously your gracious efforts that the ONLY
decided upon. MFBN can feed thousands of
5. Take notes for the next food DONATE
hungry Montana’s every year.
2. Clean up the collection site. drive. Be sure to pay attention Thank you for your support! ITEMS YOU
3. Recognize the coordinators to what worked and what did
Most Needed Food Items THINK
The MT Food Bank Network needs the following nutritious foods: To ensure food safety, we cannot use:
• Canned Meats (tuna, chicken, salmon) • Rusty or Unlabeled Cans NUTRITION!!
• Canned Fruits & Vegetables • Perishable Items
• Peanut Butter • Homemade Items
• Canned & Boxed Meals (soup, chili, stew, macaroni & cheese) • Noncommercial Canned Items
• Canned or Dried Beans (black, pinto, kidney, lentils) • Noncommercial Packaged Items
• Pasta & Rice • Alcoholic Beverages & Mixes
• Cereal (low sugar, high fiber) • Open or Used Items
Food Guide Pyramid
Please donate wholesome, healthy and nutritious food items
that have been recently purchased. A good rule of thumb to
follow: what would you give your best friend or family mem-
ber if he or she was in need? It’s all about nutrition, so think
about gathering healthy foods rather than snack foods or des-
The Montana Food Bank Network (MFBN) is a state-
wide nonprofit organization that was begun in 1983
to address the hunger problems of low-income Mon-
tanans. It’s mission is to eliminate hunger in Mon-
Montana Food Bank Network tana through food acquisition and distribution, educa-
5625 Expressway tion and advocacy. The MFBN meets the needs of
Missoula, MT 59808 hungry people in nearly every community throughout
Phone: 406-721-3825 the state by providing much-needed resources to
Toll Free: 800-809-4752 food banks, pantries, rescue missions, soup kitchens,
Fax: 406-542-3770 runaway youth homes, senior citizen centers, low-
income day-care centers, and food assistance pro-
grams on Montana’s Indian Reservations. The MFBN
Fighting Hunger, Feeding Hope! distributes food to 189 agencies across the state.
Where do your donations go?
From Libby to Dillon, Glendive to Havre, The Montana Food Bank Network
distributes food to 189 hunger-relief agencies across the state of Montana.
Denotes areas where the Montana Food Bank Network distributes food.
FOOD DRIVE LOGO
Tag line/slogan of food drive
Your Group, in conjunction with the Montana Food Bank Network,
is running a food drive, and we need your help! Join in our efforts to
raise XXX lbs of food to be donated to hungry Montanans across
Dates: The food drive will begin on XXX and conclude on XXX.
Goal: We are looking to collect XXX lbs of food. Please join in our Donating the
efforts to meet our goal. We will also be accepting monetary dona- Following Items
tions that will go directly to the Montana Food Bank Network.
Collection Site(s): XXX, XXX and XXX. Please drop off your Canned Fruits
food donations between the hours of XXX and XXX.
Questions: XXX name, Food Drive Coordinator, phone number & Boxed Meals
email Canned Beans
Remember: You have the ability to make a change in Montana and
help fight hunger. Bring your extra canned goods and non-perishable
food items to us today!
The Montana Food Bank Network (MFBN) is a statewide nonprofit organization that was begun in 1983 to
address the hunger problems of low-income Montanans. It’s mission is to eliminate hunger in Montana through
food acquisition and distribution, education and advocacy. The MFBN meets the needs of hungry people in
nearly every community throughout the state by providing much-needed resources to food banks, pantries,
rescue missions, soup kitchens, runaway youth homes, senior citizen centers, low-income day-care centers, and
food assistance programs on Montana’s Indian Reservations. The MFBN distributes food to approximately 189
agencies across the state. For further information: firstname.lastname@example.org or call 800-809-4752.