POSITION DATA QUESTIONNAIRE
This questionnaire was designed to collect job content data for preparing the documentation necessary for a classification review. Please provide detailed comments and descriptions for all applicable sections. Include specific examples to illustrate job duties, complexity, type of decision making, knowledge and skills. Examples will add clarity to this description. A cover memo should be provided by the supervisor of this position. This memo should describe the reason(s) for this review and compare this position to others in the department. Please discuss the requirements of this questionnaire with the Office of Human Resources.
POSITION INFORMATION
Addition to Staff Position Title (current) Grade (current) Department Unit Incumbent in Position (if any) Immediate Supervisor (current) Vacancy Classification Review/Current Position
THIS SECTION TO BE COMPLETED BY THE INDIVIDUAL COMPLETING THIS REQUEST
Name Title Campus Address Phone E-Mail Position to Which Supervisor Reports FAX
FOR HUMAN RESOURCES U SE ONLY
Date Received Approved Title Grade Job Code EEO Code Date Approved Effective Date
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I. POSITION SUMMARY Summarize the overall functions or purpose of this position. This should be a concise description of the total position. Generally, the summary will require only a few sentences. The specific details related to position responsibilities should be listed in section III. It is suggested that you write this section after completing the rest of the form.
II. SUMMARY OF CHANGE [ If Addition to Staff Move to Next Section ] The following has changed in this position (please check all that apply) supervisory responsibility qualitative/quantitative responsibilities level of decision making new skills/ other
Please explain in detail
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III. DUTIES AND R ESPONSIBILITIES Indicate as clearly as possible the significant duties and responsibilities associated with the position in order of importance and the approximate percentage of time for each duty. Keep sentences brief and concise. Focus on major responsibilities rather than detailed work routines: Responsibility Approximate % Time 0%
0%
0%
0%
0%
0%
Total 0 %
To help you estimate approximate percentages[based on a 40 hr. workweek]
2 hrs. per week = 5% 1 day per week = 20% ½ day per week = 10% 6hrs. per week = 15% 1 ¼ days per week = 25%
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III b. SPECIAL PROJECTS Many employees participate in special projects. If part of the job involves special projects or analyses, describe one to three characteristic assignments. In doing so, describe the nature of the project and the role. [Do not include an atypical one-time project]
IV. JOB COMPLEXITY This section provides information that illustrates the complexity of the job and effort required to perform the duties and responsibilities.
A. Provide two examples of the level or degree of difficulty, autonomy, types of decision making, independent judgement and diversity of tasks:
B. Describe the facets of the position that depend on creativity and/or the generation of ideas.
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C. Provide two examples of the impact on others and/or the organization if the work of this position is not performed adequately.
D. List the essential contacts, both internal and external, required to perform the duties of this position.
V. ORGANIZATIONAL CHARACTERISTICS Provide the following information to explain this position's placement in the department. For any variation, please attach separate organization chart.
Please enter name and title in each appropriate box.
Position’s supervisor
Position
Provide total number of employees reporting directly to this position. Provide total number of employees reporting indirectly to this position.
Does this position conduct performance appraisals?
Yes
No
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Does this position make employment decisions or evaluate others for (choose all that apply) pay increases hire classification/promotion training/development termination VI. SPECIAL PRESSURES Physical Demands, e.g., frequent lifting [please explain]
Environmental Conditions e.g., exposure to chemicals [please explain]
Pressing Deadlines e.g., payroll, systems implementation[please explain]
Other [please explain]
VII. QUALIFICATIONS A. Formal Education Minimal level of academic or formal training required for this position: Less than High School diploma High School diploma or GED
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Associate’s or other 2-year degree Bachelor’s degree Master’s or Professional Degree (please specify)e.g., MBA, J.D Doctorate Certificate or license (please specify) Vocational/technical degree (please specify) Other
B. Work Experience Minimum Practical Work Experience required for this position. Less than 1 year 1-3 years 4-6 years 7-9 years 10 + years
C. Additional Qualifications e.g., OSHA, Java Script ,tax law
Return to the Office of Human Resources 1 New South, Princeton University, Princeton, NJ 08544 Phone: 609/258-3300 Fax: 609/258-5920 or 609/258-2420
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