THE ONTARIO PROFESSIONAL ENGINEERS FOUNDATION FOR ANNUAL REPORT FOR by slapshotmel

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									               THE ONTARIO PROFESSIONAL ENGINEERS FOUNDATION FOR
                           ANNUAL REPORT FOR 2003-2004

BOARD OF DIRECTORS

At the annual General Meeting held on June 21st, 2003 the members of the Foundation for Education
elected the following Directors:

                          George Comrie, P.Eng
                          Colin Cantile, P.Eng
                          Brenda Caplan
                          Stephen Jack,P.Eng
                          Catherine Karakatsanis,P.Eng
                          Ken Lopez,P.Eng
                          Nick Monsour,P.Eng
                          Catherine Redden
                          Ron Sparrow ,CGA
                          Derek Wilson, P.Eng

At the first meeting of its new term on October 9th, 2004 the Board of Directors elected the following
Officers of the Foundation:

                          President         Derek Wilson P.Eng
                          Vice President    Nick Monsour P.Eng
                          Secretary         Stephen Jack P.Eng
                          Treasurer         Ron Sparrow, CGA

The Board of Directors have met a total of five times since the last AGM.

                                   June 21st, 2003
                                   October 9th, 2003
                                   November 13th, 2003
                                   February 26th,2004
                                   April 25th, 2004

Board meetings were set to coincide with PEO Council meetings, where possible in order to minimise
expenditures.

The Board is very appreciative of the volunteer time given by Brenda Caplan, Ron Sparrow and Secretary
Stephen Jack throughout the year. I would also like to thank Michael Chan for his help to me personally
with regard to attending chapter meetings.

SCHOLARSHIP PRESENTATIONS TO DATE

During this past year George Comrie, Stephen Jack, Catherine Karakatsanis, Nick Monsour and Past
President Ken McMartin have represented the Foundation at various scholarship presentations. In some
cases receipt of notice of a presentation ceremony was quite late.




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Efforts are being made by Cathy Redden and Catherine Karakatsanis to ensure that each University
provides an advance program outlining the presentation dates. This will enable us to plan ahead in order
that a Board Director, and Chapter Member or their representatives may present the scholarship rather than
the University.


MONITORING OF SCHOLARSHIP AND ACADEMIC ACHIEVEMENT RECIPIENTS

In the past, requests have been received from members of the Foundation as to whether or not any tracking
has been conducted to obtain statistics on those individuals who receive a scholarship or the Academic
Achievement Gold Medal. This monitoring was conducted approximately two years ago, but has not been
done recently. The results at that time indicated that very few of the scholarship recipients when on to
make application for licensure. In the case of the Academic Achievement Gold Medal recipients, the
results were more encouraging.

To monitor on a regular basis requires resources and time. This is unavailable to the Foundation at the
present.


TIMING OF FUNDS TO THE UNIVERSITIES

Commencing in 2004 funds will be provided to the thirteen accredited universities at the beginning of the
school year (end of August beginning of September). This procedure assists the Foundation in planning
how many scholarships may be given out in one financial year and at the same time maintaining a balanced
budget.

Entrance Scholarships To Date:

University of Toronto                                          2                                  $3,000
Laurentian University                                          2                                  $3,000
University of Guelph                                           2                                  $3,000

Gold Medals To Date:
Royal Military College of Canada                              1
Queen’s University                                            1
University of Western Ontario                                 1
University of Guelph                                          1

Undergraduate Scholarships To Date:

Laurentian University                                         2                                   $2,000
University of Toronto                                         8                                   $8,000
University of Waterloo                                        4                                   $4,000
Carlton University                                            1                                   $1,000
University of Guelph                                          2                                   $2,000
University of Western Ontario                                 1                                   $1,000




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FUNDRAISING INITIATIVES

At the direction of last year’s Board of Directors, a solicitation letter, suggesting a donation of $35.00 was
forwarded to all PEO Members with their renewal application. This letter outlined the work of the
Foundation.

The Foundation was established by Engineers for Engineers and in my opinion donations by Engineers are
very important to the Foundation’s future. Certainly every effort will be made to obtain funds from other
sources, but in my opinion, we must be able to show that there is interest in the FFE by demonstrating that
a high percentage of engineers do donate on a regular basis .

(One of the objectives of this solicitation letter was to engage as many employers as possible who were
willing to match a donation given by a P.Eng employee. If, on a continuous basis we can get the message
communicated to everyone that the scholarship program and the Academic Achievement Gold Medal are
a value added to the profession, then perhaps our donation dollars will increase. In my opinion this is a
very good opportunity to increase the number of donations received from P.Engs. on a regular basis.)

In an effort to lessen the workload one or two Board Members, the province has been divided into Regions
with each Region represented by one or two directors or FFE Members who have offered to help. The
objective is for FFE representatives to meet with the Chapters in their Region and to ask the Chapters for
their help in fundraising. In a case where a Chapter has their own scholarship program established, it is
hoped that the Foundation and the Chapter can work jointly together.

Eastern Region -Cathy Redden and Colin Cantile
Encompassing Chapters: Algonquin, Kingston, Ottawa, Peterborough, Quinte, Thousand Islands, Upper
Canada.

Northern Region -Bruce Clarida and Seimer Tsang
Encompassing Chapters: Algoma, Lake of Woods, Lakehead, North Bay, North Superior,
Porcupine/Kapuskasing, Sudbury, Temiskaming.

East Central and West Central Regions. -Catherine Karakatsanis, Stephen Jack, Brenda Caplan,
Ron Sparrow, Derek Wilson, Santosh Gupta.

Encompassing Chapters: East Toronto, Lake Ontario, Scarborough, Simcoe-Muskoka,
Willowdale/Thornhill, York, Brampton, Etobicoke, Kingsway, Mississauga,
North Toronto, Oakville, Toronto Dufferin, Toronto-Humber.

Western Region -Nick Monsour
Encompassing Chapters: Brantford, Chatam-Kent, Georgian Bay, Grand River, Hamilton, Lambton,
London, Niagara, Windsor-Essex.

As this program gets underway it is hoped that all chapters will place the FFE on their agenda and assist in
explaining the role of the Foundation and in fundraising where practical. All chapters visited to date have
indicated that they will help by publishing the work of the Foundation in their newsletters.

We do, however, need help as visiting all the Chapters in one year is not possible. Any member who
would like to assist, please contact one of the Region Directors or call me at 416-223-5585.


BALANCED BUDGET




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The Board wishes to maintain a balanced budget and one has been prepared for 2004-2005 using the best
estimates that we can project. In order to maintain this balanced budget for the year 2004/2005 the Board
has had to reduce the scholarship program to $1000 from $1500 for all universities.

APPLICATIONS FOR FUNDING

The FFE applied for a Grant during Engineering Week, but were turned down. Currently we are in the
process of applying to the Ontario Power Generation thanks to Kim Allen for bringing forward this
suggestion. We need help from any member on this application as there are many groups competing for
the funds. Please give me a call, @ 416-223-5585 if you can help.


DONATION FROM PEO

Kim Allen on behalf of PEO presented the Foundation with a cheque in the amount of $1500 in lieu of
Christmas cards which PEO normally send out each year. A letter of thanks was forward to PEO.

PUBLICATIONS

Connie Mucklestone has been very helpful in arranging for articles to appear in Engineering Dimensions
when there is space available. Stephen Jack wrote a very good article on “Engineers Without Borders” that
was published in Engineering Dimensions. The Foundation contributed $2,000 this year to a student
member of Engineers without Borders.

At the PEO Annual Meeting, an information table was set up with materials about the Ontario Professional
Engineers Foundation for Education. Recent photographs of presentations made by Board Members,
Catherine Karakatsanis and George Cromie were displayed.

J. D. S. BILLINGSLEY 48 1/2 MATURE STUDENT ENTRANCE BURSARY

The Foundation was approached by Jack Billingsley a Queens Graduate , requesting assistance in locating
mature students who wish to go the Queens University in order to study engineering. The total value of this
bursary is approximately $60,000 over a four year period.

Although no financial benefit will come to the Foundation, it was felt that the Kingston Chapter should
become involved as Queen’s University is located in Kingston, Ontario. The Chapter Chair has agreed and
the necessary information has been forwarded to Guy Laporte.

It is anticipated that the Foundation will gain by exposure and representation at the Award Ceremonies.

PROPOSED NEW AUDITORS

Councilor Gul Nawaz has kindly agreed to audit the FFE financial statement for the nominal cost of
$250/yr. The assistance of his company Nawaz,Taub,Noor & Wasserman Chartered Accountants is very
much appreciated.




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PEO ADMINISTRATION CHARGES

At the direction of Council, PEO will charge the FFE 5% of their revenue for administering the donations
received. This administration charge is to cover the cost issuing receipts for tax purposes and use of PEO
facilities for general matters..

BENEVOLENT FUND

I have not referred to the Benevolent Fund as Stephen Jack has written a separate report. I would,
however, like to acknowledge the in-kind assistance provided by OSPE staff in administering this Fund
and to thank the Benevolent Fund Board Directors who kindly donated their time on a volunteer basis.

In closing I would like to thank all the Directors for their support during the year. Some difficult decisions
had to be made and although it may be disappointing to have lowered the amount that Foundation can
allocate to the scholarship program. In the long term, I believe that the Foundation will established itself
as self sustaining with all members, including PEO Councillors and Chapters playing their part in
encouraging PEngs. to remit a donation with their fee renewal each year.

Respectfully submitted




Derek Wilson
Chair




June 7, 2004




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