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                                                                                                               C E L E B R AT I N G 4 Y E A R S
                                                                                                                      IN THE BEACH!

                                         THE




A Q U A R T E R L Y P U B L I C AT I O N O F W O M E N I N A H O M E O F F I C E ™ – B E A C H C H A P T E R          WINTER 2004/2005       VOLUME 3, ISSUE 4




 Chaos to Calm for the Holidays

AAre you determined to enjoy the holidays this
 year without feeling overwhelmed? If yes,
 then we have some tips to help make your
                                                                  Download the Holiday
                                                                                                                      • Keep copies of the
                                                                                                                          recipes you plan
                                                                                                                          to make in the
 goal a reality. Start a Holiday Binder. You                                                                              Binder Pocket.
 will need: a three-ring binder, lined and hole                       Shopping List from
                                                                                                                      Decorating
 punched paper, Binder Pockets (Avery
 786050, Removable labels (Avery 06505),                     www.kaosgroup.ca/money                                   • Set up a wrapping station and stock it
                                                                                                                        with the necessities: ribbon, tape,
 and 2 three hole punched pencil cases.
                                                                            to track your                               scissors, gift bags, writing supplies,
 Insert the Binder Pockets into the binder                                                                              tissue, and gift tags.
 with lined paper between each of them. Use                                                                           • When bringing out holiday decorations,
 a Removable label to vertically label each                                gift purchases                               store regular household items in the
 pocket on the lower right hand side with                                                                               decoration boxes to save space over the
 the following categories: Money, Gifts,                             during the holidays                                holidays.
 Entertainment, Decorating, and The
 Schedule. Insert your pencil cases: one with                            and throughout                               The Schedule
                                                                                                                      • Start listing all the things you need to
 writing supplies, highlighters, and sticky
                                                                                                                        do and check them off when you have
 notes at the front of the binder and the                                         the year.                             scheduled it or you have done it.
 other into the Money section.
                                                                                                                      • Allocate time for the necessary To-Do’s
 Start with the following items in each                         flyers, or warehouse sale flyers so that                such as: dry-cleaning the linens, getting
 section and add you own items as your                          you know where and when you can                         your hair done (if you get colour you
 binder grows.                                                  purchase specific gifts.                                have time to book a manicure while
 Money                                                        • Mailing Gifts – check the Canada Post                   your colour is processing), scheduling
 • Keep all receipts from your holiday                          web site to check shipping times and                    the house cleaner, volunteer activities,




                                                                                                               ❄
   purchases in the pencil case – after the                     costs.                                                  grocery shopping, buying flowers and
   holidays you can add up the categories                     • Include gift receipt when sending gifts.                candles, decorating the house, etc.
   and have ‘actual dollars spent’ to                         • Carry a list with family members                      • Schedule all events on the family
   budget next year’s expenses on.                              measurements to make shopping easier.                   calendar to avoid conflicts.
 • Categorize all receipts – decorations,                                                                             Deanne Bogdanovich and Kaos Group
                                                              Entertainment
   food, entertainment, gifts given, etc. to                                                                          wish you all a Safe and Happy Holiday
   make adding them up in January easier.                     • Determine how much baking you need
                                                                to do – gifts, cookie exchange, school,               Season.
 Gifts                                                          and identify what recipes you plan to                 Deanne Bogdanovich
 • Download the Holiday Shopping List                           make for other entertaining.                          Kaos Group
   from www.kaosgroup.ca/money to track                       • Check your cupboards to see what                      T. 416.707.1816
   your gift purchases during the holidays                      supplies you have and what you will                   E. db@kaosgroup.ca
   and throughout the year.                                     need – start the speciality-shopping list.            W. www.kaosgroup.ca
 • Include pictures from magazines, store                       Shop early for non-perishables.
                                                                                    INSIDE
                              1    CHAOS TO CALM FOR THE HOLIDAYS               2   THE RIGHT ACCOUNTING SYSTEM FOR YOUR BUSINESS

                                          3     THE HOME YOU’LL LOVE ISN’T ABOUT MONEY                4   FIRING A CUSTOMER ?

                                                              www.womeninahomeoffice.com
The Right Accounting System for Your Business
T   There’s no getting around it. If you run a
    business, you have to do the accounting or
    bookkeeping. Such is life.
                                                       and forms to use. They’re available through
                                                       stationery outlets.
                                                       One-Write Systems - these are copyrighted
                                                                                                           training for the program.
                                                                                                           Or have a professional
                                                                                                           accountant review your
    Canadian law regarding financial records           systems that are set up using carbon-backed         work periodically to
    specifies that they be a permanent, accurate,      cheques. As you write the information on a          keep you on the right
    and complete record of your daily income and       cheque, it transfers the data to a record system.   track.




                                  ❄
    expenses. Keeping good records makes good          Single-Entry Bookkeeping - a single-                I like to set up the
    business sense, since they will:                   entry system means every dollar transaction is      system and do the initial transactions
    • Keep you informed about the past and             recorded only once, either as income or             for my client’s business to make sure it’s done
        present financial position of your business.   expense, asset or liability. All entries are        right the first time. Then I train the client on
    • Keep you in control and give you the             recorded on a one-page synoptic journal, also       the functions of the package, such as
        information you need to make smart             known as a revenue and expense journal. It’s        recording invoices, recording bills, receiving
        business decisions.                            simple and easily understood, and requires          payments from customers, and paying bills.
    • Facilitate correct and timely remittances to     little training.                                    Once these basics are mastered, I move on to
        agencies such as Canada Revenue Agency,        There are also several excellent software           reconciling the bank, and familiarizing my
        Canada Pension Plan, Employment                packages available. These programs take             client with the system’s various reports. And I
        Insurance, Department of Finance, Goods        advantage of the power of the computer, and         always make myself available to answer my
        and Service Tax, and Workplace Safety &        can produce daily updated financial                 client’s questions as they’re learning the ins




                                                                                                  ❄
        Insurance Board.                               statements. As they grow, most small                and outs of the package. Within six months,
    • Increase the odds of survival for your new       businesses have to manage larger inventories        most businesses are comfortable enough to
        business, and the chances of staying           and increased volumes of transactions. That’s       work more independently.
        healthy and earning good profits for your      when they need a computerized system.               What’s the payoff from using an accounting
        established business.
                                                       What System Is Best For Me?                         system? A clean set of books at year end that
    Types of Record Keeping Systems                                                                        you can use to remit your taxes in a timely
                                                       In my practice I often advise my clients to use
    There are many types of record books and                                                               and (almost) painless manner. Remember –
                                                       a basic computerized system, such as
    bookkeeping systems available, both manual                                                             a good record-keeping system should be
                                                       QuickBooks, right from the start. It helps you
    and computerized. Some of the manual                                                                   simple to use, easy to understand, reliable,
                                                       collect and manage your data and can be
    systems include:                                                                                       accurate, consistent, and designed to provide
                                                       expanded easily as your business grows. The
                                                                                                           information on a timely basis.
    Double-Entry Bookkeeping - this is the             benefits are time savings, accuracy, and
    system taught in most high-school and college      consistent record keeping.                          Which method is for you? Ask your friendly
    bookkeeping and accounting classes. Each                                                               accountant. He or she will assess your
                                                       With these systems in place, it’s easy for a
    transaction is recorded twice, with one account                                                        business and your aptitude, and suggest the
                                                       professional accountant to review your
    credited with the given dollar amount and a                                                            system that’s best for you.
                                                       processes. And that means you save time and
    second account debited by an equal amount.         money when you’re doing your taxes, evalu-          Melani Norman, CMA
    It’s an excellent system, but often requires       ating your business, or forecasting the future.     T. 416.471.0337
    formal training and practice to master.
                                                       Regardless of size, any business can use a          E. mnorman@mnacctg.com
    Commercial Bookkeeping Systems -                   computerized system. To ensure you’re getting       W. www.mnacctg.com
    usually a package system with instructions         the most from your system, be sure to get

                                                                                                                   Market Yourself Smarter
     more than just                                                                                                Breakfast Series
     a bean counter                                                                                                for Women
                                                                                                                   Career, Parenting
                                                                                                                   Work-Life Balance

                                                                                           For more information or to register
                                                                                             www.marketyourselfsmarter.com


2                                                      www.womeninahomeoffice.com
 The Home You'll Love Isn’t About Money

 IImagine experiencing your home as a true sanctuary from
  the outside world, sitting in a room and smiling with the
                                                                                  Creating an environment that feeds our
                                                                                  soul has a ripple effect in other areas of




                                                                                  ❄❄
  pleasure of looking at it.                                                      our lives.
                                                                                  You can literally begin to transform your life by
           You can literally begin to                                             changing your environment. Start small. Get rid of that
                                                                                  uncomfortable chair you’ve always hated and tchotchkees
                                                                                  you don’t even see anymore. Keep only what you love. Pull
     transform your life by changing                                              out your favourite china or the fabulous soaps you got as a
                                                                                  gift. That special occasion you’re saving them for begins
                 your environment.                                                today. .

  It’s not about the money you spend on renovations and                           Debra Gould’s mission is to inspire others to live a life they
  furnishings. It’s about careful consideration of all the items                  love. Interior redesign, colour consulting and home
  in your home, the use of colour, texture, light and proportion.                 staging services are based on her Empowerment by
  It’s about letting go of anything you don’t find beautiful or                   Design
  useful, even when that means giving away something you’ve                       Debra Gould
  had for years, or that you bought last month.                                   Six Elements Inc.
  Fear of change can stand in our way, as can a core belief that                  T. 416.691.6615
  we don’t deserve the home we’ve always wanted. It’s not about                   E. debra@sixelements.com
  how big your house is, it’s about how it makes you feel.                        W. www.sixelements.com


 Women in a Home Office wishes to thank all those who have supported our organization
    in 2004. We wish you a safe and happy Holiday Season. - Anne Stone, Founder
       At Astley-Gilbert Reproductions
              our foundation is built upon
         providing powerful solutions and
   technology-driven services that result
      in exceptional print quality, on time
          and in a cost effective manner.
Experience end-to-end print solutions
               delivered seamlessly.
              Elizabeth Allen-Scodellaro
             Tel: 416.288.8666 Ext. 246
             email: liz@astleygilbert.com
                   www.astleygilbert.com




                         Fastest Refunds in Toronto
                      Open six days per week year round
                                                                                    Thank you for shopping at Arts on Queen!
                  Closed Statutory Holidays and Christmas to New Years Holidays
                                                                                     As a new business in the Beach, our aim is to bring the works of
  Personal, Small Business, Corporate, Canadian and USA
                                                                                     Artists and Craftspeople from across the country to you. We offer a
     Precise - Accurate - Guaranteed                                                 unique selection of merchandise, all handmade in Canada.
                        www.Itset.com                                                Our staff, Artists and Craftspeople thank you for your appreciation
         852 Danforth Avenue (at Jones Avenue)                                       and patronage – and for supporting Canadian Artists. We hope you
                                                                                     will continue to enjoy our store in the future.
                    416-406-9990
         Questions Answered - Problems Solved
                                                                                     2198 Queen Street East, Toronto Tel. 416.699.6127

                                                       www.womeninahomeoffice.com                                                                          3
     Firing a Customer?




                             ❄❄
                                                                                                                                  1



    FFiring a customer? It may not be as crazy as             but Bill is less profitable. Profitability is the         profits . Firing just a few of them, would
     it sounds. Consider the customers of Jane                revenue the customer brings less the                      send your profit skyrocketing, even without
     Smith, a tax accountant.                                 associated costs. Bill’s phone calls, and                 replacing them.
     Fred is one of Jane’s customers. His annual              disorganization, cost Jane by taking time                 Take the time to understand your
     income tax return is straightforward, and he             away from other clients.                                  customer’s profitability – it’s worth it!
     provides Jane with all his information once.             “Firing” Bill means aligning costs -                      1
                                                                                                                            Angel Customer and Demon Customers, Selden and Colvin
     Bill is also a customer. However, every year,            charging him for the advice or for redoing
                                                              the tax return, for example. He may choose                Emma Warrillow
     after Jane has completed his tax return, he
                                                              another accountant, but that will allow Jane              Emma Warrillow & Associates Inc.
     discovers new receipts so that she has to redo
                                                              time to find another Fred or even two!                    T. 416.699.5730
     it. He also frequently calls her to ask for
                                                                                                                        E. emma@emmawarrillow.com
     advice.                                                  For many companies, the bottom 20% of
                                                                                                                        W. www.emmawarrillow.com
     Each customer provides the same revenue                  customers by profitability can generate losses
                                                              equal to more than 100% of total company



        Beach Meeting Dates                                                                    Thank you
                    Winter/Spring 2005:                                                  Holly Fisher & Associates
            January 7th • Feb 4th • March 4th                                                 Graphic Design Firm
              April 8th • May 6th • June 3rd                                              for the design/production
           Location: Ashbridge's Bay Yacht Club                                           and guidance in creating
    Check Web Site for details and Guest Speakers                                         “The Wizard” Newsletter
          www.womeinahomeoffice.com                                                         over the past 3 years.
                      (Dates subject to change)




                                                                                                                                                                                        PRINTED BY ASTLEY-GILBERT REPRODUCTIONS
                                                                                                       CHRISTINE RAFFAN
                                            30 minute fitness                                          CERTIFIED GENERAL ACCOUNTANT
                                            with over 7,000 locations
                                                                                           ACCOUNTING                 TAX PREPARATION                       BOOKKEEPING
                                            to serve you
                                                                                                              Tel: 416.230.2671
    842 Danforth Avenue                      1 Hannaford Street
    Toronto, Ontario M4J 1L7                 Toronto, Ontario M4E 3G6                             E-mail: craffan@sympatico.ca
    416.462.2638                             416.690.2878                                   8 Fernwood Park Ave Toronto ON M4E 3E7
                                                                                                                                                                                        & ASSOCIATES, TORONTO




Contribution deadlines If you have articles or ads that you would like to contribute to the newsletter related to your work, a Daily Smile, Recipe, Favourite
Restaurant or Hot Web Site, please contact Anne Stone, info@womeninahomeoffice.com. The 2004 issues of The Wizard will be published – April 1, July 1, Sept. 15, & Dec. 1.
Articles are due 3 weeks prior to publication date. (Advertising rates for non-members available at www.womeninahomeoffice.com.)
                                                                                                                                                                                               HOLLY FISHER




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                           THE                                                                        The Wizard is published quarterly by Stone Communications Inc. on behalf
                                                                                                      of Women in a Home Office™. No part of this publication may be
                                                                                                                                                                                        & ART DIRECTION:




                                                                                                      reproduced in any way without the express written permission of the
                                                                                                      publisher and writer of the article. The opinions expressed in this publication
                                                                                                      do not necessarily reflect those of the publisher who hereby disclaims any
                                                                                                      liability whatsoever arising from the advice, information or offers presented
                                                                                                      in articles or advertisements herein. Readers who require legal, accounting or
                                                                                                      other expert advice should obtain the services of a qualified professional.
                                                                                                                                                                                               DESIGN




    Stone Communications Inc.                 E: info@womeninahomeoffice.com W: www.womeninahomeoffice.com         T. 403.726.0785        F. 403.726.0780      TF: 1.800.615.7685



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