The HCIMS - Staff Scheduling RFI/RFP Template lists and describes 555 features and functions found in HCIMS - Staff Scheduling software solutions. This HCIMS - Staff Scheduling Template can help you save time, control costs, and communicate clearly with vendors at nearly every stage of your HCIMS - Staff Scheduling software selection projects. Features and functions included in this HCIMS - Staff Scheduling Template:
* Employee Data
* and Product Technology
This functional and technical requirement set template covers industry-standard functional criteria of HCIMS - Staff Scheduling that can help you easily gather and prioritize your business needs in a simple and categorized excel document. More than a RFP template, it is a working document that serves as a knowledge base reference throughout the life-span of your HCIMS - Staff Scheduling software project.
Use this template to gather your HCIMS - Staff Scheduling requirements, build RFIs and RFPs, and track the progress of your software implementation.
Gather Your HCIMS - Staff Scheduling Requirements Quickly and Effectively
* Identify and prioritize the features and functions you need instead of building a list from scratch.
* Easily add your company's unique HCIMS - Staff Scheduling requirements.
* Find out what features and functions vendors support, and how they support them.
Collect Clear HCIMS - Staff Scheduling RFI and RFP Responses
* Improve vendor participation by issuing RFIs that vendors can understand, and respond to easily.
* Use RFI responses to create lists of requirements for your RFPs or requests for quotation (RFQs).
* Make sure that vendors understand and can support all your requirements.
Eliminate HCIMS - Staff Scheduling Implementation Surprises
* Get a clear picture of any required customizations.
* Help HCIMS - Staff Scheduling vendors accurately cost required development work.
Technology Evaluation Centers Inc. Staff Scheduling Criteria Worksheet Priority Mandatory Hierarchy Criterion (0-10) (Y/N) SUP PSUP PADD MOD 3RD CST FUT NS Description Employee Data includes functions to collect and maintain the many types of employee data. It should include categories such as addresses, emergency contact information, job codes, etc., and 1 Employee Data provide various search capabilities. 1.1 Employee Data Creation Creation of 100 user-defined data fields for unique 1.1.1 needs 1.1.2 Storage and display of employee photograph On-line search for employee data by a national identification number (such as a social security number 1.1.3 of social insurance number) 1.1.4 On-line search for employee data by employee number 1.1.5 On-line search for employee data by name 1.1.6 On-line search for employee data by special skill 1.1.7 Reinstatement of a terminated employee 1.1.8 Ability to view any terminated employee's records Security control that goes down to the field level based on individual employees or groups, job codes, 1.1.9 departments, etc. The system should be able to collect and maintain the many types of employee data. It should include categories such as addresses, emergency contact 1.2 Employee Data--Collection and Maintenance information, job codes, etc. Maintenance of data and scheduling for up to 10,000 1.2.1 employees 1.2.2 Employee names 1.2.3 Employee addresses 1.2.4 Employee phone numbers (at least three) 1.2.5 Employee pager numbers Employee numbers and national identification numbers 1.2.6 (such as social security or social insurance numbers) 1.2.7 Emergency contacts 1.2.8 Date of birth 1.2.9 Date of hire 1.2.10 Termination date 1.2.11 Anniversary date 1.2.12 Position control number 1.2.13 FTE value FTE = full time equivalent 1.2.14 Department number 1.2.15 Job code 1.2.16 Skill level 1.2.17 Primary nursing unit and shift 1.2.18 Job status 1.2.19 Salary or wage 1.2.20 License numbers and expiration dates 1.2.21 Continuing education credits 1.2.22 Special skills, languages, etc. 1.2.23 Disciplinary actions 1.2.24 Mandatory review data (fire, safety, CPR, etc.) CPR = cardiopulmonary resuscitation Scheduling includes functions to define and schedule for a wide variety of hospital shifts, departments, and employee groups with tools to 2 Scheduling facilitate planning, forecasting, and cost reporting. 2.1 Scheduling Type 2.1.1 Full-time and part time employees 2.1.2 Multiple facilities and locations 2.1.3 Float employees 2.1.4 Extra help employees 2.1.5 On-call staff 2.1.6 Nurse registry personnel 2.1.7 Scheduling periods of two, four, six, or eight weeks 2.2 Scheduling for Shifts Variable shift lengths (eight, ten, or twelve hours) for 2.2.1 individual departments 2.2.2 Variable shift start times for individual departments 2.2.3 Multiple "start of shift" and "start of day" schedules 2.2.4 Scheduling for split shifts 2.2.5 Scheduling for multiple shifts Ability to have a minimum number of job codes for a given shift based on the required staffing, allowing for 2.2.6 multiple minimums for different departments Tracking of work volumes and staffing levels per shift on 2.2.7 a unit Scheduling for multiple facility-defined shifts for 2.2.8 individual units 2.3 Scheduling for Non-work Activities Ability for users to define holidays in the scheduling 2.3.1 system 2.3.2 Vacation, sick leave, jury duty, bereavement leave, etc. Maintenance of history and reports on absenteeism, 2.3.3 planned versus unplanned leave, etc. Management of overtime and holiday hours, with 2.3.4 reporting by department, group, and individual Emphatic display of the consequences of changes to the schedule due to absences, shift exchanges, 2.3.5 overtime, etc. Up to 999 user-defined scheduling codes or categories 2.3.6 for work activities, "reasons" for leave, absence, etc. Ability to block off time for staff training, meetings, or 2.3.7 other non-work activities Advance scheduling of staff absences and work 2.3.8 requests 2.4 Scheduling Management Rule-based staff schedule generation that incorporates 2.4.1 user-defined rules, requirements, and patterns 2.4.2 Multiple schedule formats for different departments 2.4.3 Definition of daily budgeted staffing levels Definition of standard rotation schedules that will be 2.4.4 used to automatically assign staff 2.4.5 Assignment of staff to teams 2.4.6 Schedule and budget by teams 2.4.7 Maintenance of minimum staffing requirements On-line inquiry into staff schedules by unit, department, 2.4.8 etc. 2.4.9 On-line display of current schedules by department 2.4.10 On-line display of current schedules by employee 2.4.11 What-if capabilities for reviewing scheduling options Display of actual cost of scheduled staff per day, with 2.4.12 indication of overtime costs Entry of a future employee termination date that will 2.4.13 cause the employee's schedules to be deleted Ability to ensure that labor laws and agreements related 2.4.14 to working hours are correctly enforced 2.4.15 Tracking of staff credentials Maintenance and tracking of history of required training and certifications, with automatic scheduling of 2.4.16 employees for both On-line maintenance of five years of staff schedules for 2.4.17 reference and planning 2.4.18 On-call and call-back plans Scheduling of staff twelve months in advance (e.g., to 2.4.19 block out vacations, etc.) Automatic, intelligent generation of employee schedules based on the availability of qualified personnel, staffing 2.4.20 requirements, user-defined rules, etc. Definition of scheduling rules and requirements at the hospital-wide level, department or cost center level, and 2.4.21 employee level Automatic generation of employee schedules based on patient acuity levels, hospital census data, or activity 2.4.22 data Reports include operations reports for departments and individual staff, along with managerial reports to monitor labor costs, FTE (Full Time Equivalents) levels, position control, credentials, terminations, 3 Reports etc. 3.1 Schedule Reports 3.1.1 Ability to print staff schedules by shift for weekly periods Ability to print staff schedules by shift for monthly 3.1.2 periods 3.1.3 Ability to print individual staff schedules 3.1.4 Ability to print nurse schedules by unit on demand Generation of individual calendar schedule reports and 3.1.5 labels 3.1.6 Ability to print nurse schedules by shift on demand 3.1.7 Ability to print scheduling worksheets 3.2 Management Reports 3.2.1 User-defined printed schedule formats Weekly staffing rosters that show coverage for all shifts, 3.2.2 with actual and planned FTE counts and variance FTE = full time equivalent Shift summary reports that list the nursing unit staff required, volume, workload, census, and budget 3.2.3 variance Daily executive summary reports that summarize the staffing for each unit showing census, occupancy, FTE 3.2.4 data, etc. FTE = full time equivalent Productivity detail reports by cost center that list productive hours and non-productive hours as 3.2.5 compared to the budget, with variances Productivity summary reports that show totals by cost center of productive hours and non-productive hours as 3.2.6 compared to the budget, with variances Non-productive statistical analysis reports that show hours counts by category and cost center with budget, 3.2.7 actual, and variance Acuity management reports that compare volumes, workload, productive and non-productive time, and 3.2.8 acuity levels Performance review reports of all employees that are due for performance appraisals within a user-specified 3.2.9 time period 3.2.10 Alphabetic staff telephone lists 3.2.11 Monthly staff birthday lists Position control reports that show budgeted, filled, and 3.2.12 unfilled FTE positions FTE = full time equivalent Job summary reports that show the distribution of 3.2.13 nursing job classes by shift, job status, etc. Available personnel reports (e.g., on-call, per diem) by 3
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