HCIMS - Laboratory Information System RFP Template by TEC

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									Technology Evaluation Centers Inc.
Lab Info Systems

                                                                                  Criteria Worksheet
                                                             Priority   Mandatory
Hierarchy                            Criterion               (0-10)       (Y/N)
                                                                                  SUP PSUP PADD MOD 3RD CST FUT   NS                                       Description
1           Product Functionality
1.1         General
1.1.1       Multisite operations                                                                                       Supports multifacility and multisite provision of lab services.
                                                                                                                       Supports the provision of multiple lab services, including (a) Clinical Chemistry;
                                                                                                                       (b) Endocrinology; (c) Toxicology; (d) Hematology; (e) Immunohematology; (f)
                                                                                                                       Immunology; (g) Microbiology; (h) Body Fluids; (i) Pathology;
1.1.2       Lab services
                                                                                                                        Supports creation and placement of orders at multiple sites, including (a)
                                                                                                                       hospitals; (b) emergency rooms; (c) physicians' offices and clinics; (d)
1.1.3       Order entry sites                                                                                          community health centers; (e) off-site care facilities;
                                                                                                                       Supports collection, labeling, verification, and management (e.g., storage,
1.1.4       Specimen collection sites                                                                                  transport, processing) of specimen at multiple sites.
                                                                                                                       Provides the capability to analyze specimen and capture results at multiple
1.1.5       Specimen processing                                                                                        sites.
                                                                                                                       Provides the capability to perform Quality Control (QC) functions and validate
1.1.6       Results validation                                                                                         the lab test results at multiple sites.
                                                                                                                       Provides the capability to: (a) provide access to test results to authorized care
                                                                                                                       providers (pull protocol); and (b) send test results to authorized care providers
1.1.7       Results delivery                                                                                           (push protocol).
                                                                                                                       Provides the capability to utilize bar coding for identification and tracking
                                                                                                                       purposes throughout the entire testing life-cycle, including: (a) creation and
                                                                                                                       placement of orders; (b) collection and analysis of specimen; (c) capturing and
1.1.8       Identification and tracking                                                                                validation of results; (d) delivery of lab results.
1.2         Client Management
                                                                                                                       Provides the capability to generate client's demographic report, including: (a)
1.2.1       Managing Client Demographics                                                                               client identification data
                                                                                                                       Provides ability to create and maintain client identification record, including
                                                                                                                       unique identifier (e.g., personal health number); hospital identifier; alternate
                                                                                                                       identifier; name, including last name, middle name or initial, and first name; date
                                                                                                                       of birth (DOB); date of death (DOD); and gender.
1.2.1.1     Client identification
                                                                                                                       Provides ability to create and maintain client address, including street address;
1.2.1.2     Client address                                                                                             city/town; zip/postal code; and country.
                                                                                                                       Provides ability to create and maintain client contact data, including telephone
                                                                                                                       number(s); fax number (if available); and email address (if available).
1.2.1.3     Client telecom
                                                                                                                       Provides ability to create and maintain client family data, including next of kin;
1.2.1.4     Client family                                                                                              and telecom information (e.g., telephone number).
                                                                                                                       Provides the capability to generate client's medical history report, including (a)
1.2.2       Managing Client Medical Record                                                                             client demographics; (b) diagnoses and treatment; (c)
                                                                                                                       Provides ability to create and maintain client biometric record, including: (a)
                                                                                                                       client height and weight; and (b) vital signs, including blood pressure,
1.2.2.1     Client biometric                                                                                           respiratory rate, and heart rate.
                                                                                                                       Provides ability to create and maintain client allergy information, including
                                                                                                                       allergy type; allergent or agent; reaction description; therapy precautions; and
1.2.2.2     Client allergies                                                                                           allergy date in effect.
                                                                                                                       Provides ability to create and maintain client pharmacological therapy record,
                                                                                                                       including drug name; dosage and route; start and end date of treatment; and
1.2.2.3     Client medication therapy record                                                                           care provider identifier and name;
                                                                                                                       Provides ability to create and maintain client medical record, composed of: (a)
                                                                                                                       hospitalization record, including encounter type (e.g., admission, discharge,
                                                                                                                       transfer); date and time; (b) health facility identifier and name; (c) care provider
1.2.2.4     Client medical history                                                                                     identifier and name; and (d) diagnosis and treatment.
1.2.3       Managing Client Financial and Billing Profile
                                                                                                                       Provides the capability toCreate and maintain the client's financial profile,
                                                                                                                       including eligibility to receive care services and medications; guarantor; and
1.2.3.1     Financial profile                                                                                          insurance coverage.
                                                                                                                       Provides the capability toCreate and maintain the client's billing profile, including
                                                                                                                       account identifier; responsible party; charge amount; charge type; billing date;
1.2.3.2     Billing profile                                                                                            and payment status.
1.2.4       Accessing Client Information
                                                                                                                       Supports retrieval of client demographic data by: (a) client identifier (e.g.,
                                                                                                                       personal health number; hospital inpatient identification number); (b) name or
                                                                                                                       partial name; and (c) soundex lookup method when name spelling is uncertain.
1.2.4.1     Accessing client demographics
                                                                                                                       Provides access to the client medical history for the selected client, including
1.2.4.2     Accessing client medical history                                                                           biometric data, clinical investigation results, and care plan.
1.2.4.3     Accessing client financial and billing history
1.3         Order Management
                                                                                                                        Provides the capability to generate a client's test results report, including: a)
                                                                                                                       name and address of the laboratory; b) report identifier and date of issue; c)
                                                                                                                       client demographic data; (d) order identifier; (e) specimen identifier, and
                                                                                                                       date/time of specimen collection, receipt and analysis; (f) test identifier and
                                                                                                                       method used; (g) measured values, normal ranges and abnormal result flag;
                                                                                                                       and on-line inquiry about clinet's lab test results (pull protocol) by: (a) client
                                                                                                                       name; and (b) client identifier; (c) soundex lookup method when name spelling
1.3.1       Creating Orders                                                                                            is uncertain; (d) accession number.
                                                                                                                       Provides ability to create lab order (test requisition) record composed of: (a)
                                                                                                                       order data, including order identifier; order indicator (e.g., new, recurring);
                                                                                                                       date/time the order was created; facility identifier and name issuing the order;
                                                                                                                       and order priority indicator; (b) care provider data, including care provider
                                                                                                                       identifier; care provider name; and contact information; (c) client demographics,
                                                                                                                       including client type; client identifier; client name; address; gender; date of birth;
                                                                                                                       and contact information; (d) client medical data, including diagnosis; allergy
                                                                                                                       information; treatment (particularily medication treatment); and care provider's
                                                                                                                       comments (e.g., precautions, travel history); (e) client financial and billing data;
                                                                                                                       (f) lab tests requested, including test code and test name; (g) order directives
                                                                                                                       (e.g., fasting required), and (h) speciment data, including speciment source;
                                                                                                                       specimen collection directives (e.g., collect from right arm); and specimen
                                                                                                                       handling directives (e.g., transport in vertical position).
1.3.1.1     Creating lab order
                                                      Provides ability to scan paper-based orders and store the orders as binary files
1.3.1.2    Scanning orders                            (e.g., JPG, PDF).
                                                      Provides ability to perform medical necessity validation based on lab-defined
1.3.1.3    Validating orders                          diagnosis codes for each applicable test.
1.3.2      Sending Orders
                                                      Supports ability to send lab order data to external systems (e.g., the hospital
                                                      information system) through the interface, including: (a) order details (unique
                                                      order identifier, order indicator, date/time the order was created, facility issuing
                                                      the order, and order priority indicator); (b) care provider information (care
                                                      provider identifier, name, and contact information); (c) client demohraphics
                                                      (client type, unique client identifier, name, address, gender, date of birth, and
                                                      contact information); (d) client medical information (allergy information,
                                                      diagnoses and care management information (including current medication
                                                      treatment information), and care provider's comments (e.g., precautions, travel
                                                      history); (e) client financial and billing information; (f) lab tests required; and (g)
1.3.2.1    Sending order via interface                specimen directives.
                                                      Provides ability to send orders to external systems captured as a binary file
1.3.2.2    Sending scanned order                      through scanning (e.g., JPEG, PDF).
1.3.2.3    Printing order                             Provides ability to print orders on a user-selectable printer.
                                                      Provides ability to receive messages from external systems confirming order
1.3.2.4    Receiving confirmation                     receipt.
1.3.3      Receiving Orders
                                                      Provides ability to receive lab order record from external systems (e.g., Order
                                                      Entry System, Hospital Information System) through interface, including: (a)
                                                      order data, including order identifier; order indicator (e.g., new, recurring);
                                                      date/time the order was created; facility identifier and name issuing the order;
                                                      and order priority indicator; (b) care provider data, including care provider
                                                      identifier; care provider name; and contact information; (c) client demographics,
                                                      including client type; client identifier; client name; address; gender; date of birth;
                                                      and contact information; (d) client medical data, including diagnosis; allergy
                                                      information; treatment (particularily medication treatment); and care provider's
                                                      comments (e.g., precautions, travel history); (e) client financial and billing data;
                                                      (f) lab tests data, including test cod; and test name; (g) order directives (e.g.,
                                                      fasting required), and (h) speciment data, including speciment source;
                                                      specimen collection directives (e.g., collect from right arm); and specimen
                                                      handling directives (e.g., transport in vertical position).
1.3.3.1    Receiving order via interface
1.3.3.2    Receiving order via fax                    Provides ability to receive lab orders via fax.
                                                      Provides ability to receive orders from external systems as a binary file (e.g.,
1.3.3.3    Receiving scanned order                    JPG, PDF).
1.3.3.4    Printing order                             Provides ability to print orders on the user-selectable printer.
                                                      Provides ability to send messages to external systems confirming order receipt.
1.3.3.5    Confirming order receipt
1.3.4      Managing Orders
1.3.4.1    Maintaining order sets                     Provides ability to maintain predefined standard order sets.
1.3.4.2    Linking orders with client record          Provides ability to link the lab order with the client record.
1.3.4.3    Checking for duplicate orders              Provides ability to check for duplicate orders.
1.3.4.4    Cancelling duplicate orders                Automatically cancels duplicate orders from the system.
1.3.4.5    Postponing received orders                 Provides ability to suspend received orders.
1.3.4.6    Cancelling received orders                 Provides ability to cancel received orders.
                                                      Provides ability t
								
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