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					Types of PowerPoint Presentation

Presentation

Single File Web Page

Web Page

How to Open, Close and Edit a Presentation

Opening a Presentation

1. Click Start. 2. Point to All Programs.

3. Point to Microsoft Office. 4. Click Microsoft PowerPoint.

Opening a Presentation
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Closing a Presentation
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1. Click File on the Menu bar. 2. Click Exit.

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Closing a Presentation

OR
1. Click the Program Close button.

OR
1. With the keyboard short cut, press Ctrl + W or Alt + F4.

Editing a Presentation The Slide Master in a template is a slide that controls the formatting, text, and objects that appear on every slide in your presentation.

Editing a Presentation

You can then edit this slide. Changes you make to the Slide Master also appear on each slide in your presentation.

How to Insert: Table, Illustration, Links, Text & Media Clips

Inserting a Table

1. Click Insert on the Menu bar. 2. Click Table…
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Inserting a Table
3. Type the number of columns and rows that you want to create.

4. Click Ok button.

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OR
1. Click Insert Table on the Standard Toolbar. 2. Drag your mouse to select the number of rows and column you want.

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Inserting a Picture
1. Click Insert on the Menu bar. 2. Point to Picture. 3. Click From File.
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Inserting a Picture 4. Locate then click to select the picture you want to insert. 5. Click Insert button.

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Inserting a Clip Art
1. Click Insert on the Menu bar. 2. Point to Picture. 3. Click Clip Art.
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Inserting a Clip Art
4. Type the keyword you want to search on the Search Text box. Example: Animal

5. Click to check the media file type you want to search. Example: Clip Art

Inserting a Clip Art
6. Click the Search button. The result of the search will be displayed.

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Inserting a Clip Art
7. Click the clip art you want to insert.

Inserting Chart 1. Click Insert on the Menu bar. 2. Click New Slide.
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Inserting Chart 3. Click the Title and Chart layout on the task pane.
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Inserting Chart
4. Double-click the chart placeholder.

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5. Enter your own data into the data sheet.

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Inserting Chart

OR
1. Click Insert Chart on the Standard Toolbar.

Inserting Shapes 1. Click Insert on the Menu bar. 2. Point to Picture. 3. Click AutoShapes.
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Inserting Shapes 4. Select the category and AutoShapes you want to draw. Example: 24-Point Star

Inserting Shapes
1. Click the AutoShapes button on the Drawing Toolbar.

OR

Inserting Links

1. Select the text or object that you want to represent the hyperlink.
2. Right click and select Insert Hyperlink.

3. Under Link to, click Place in This Document. 4. In the following list, select the slide you want to go.

Inserting Textbox 1. Click Insert on the Menu 1 bar. 2. Click Text Box. 3. Click and drag the text box to the size you want.

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OR

Inserting Textbox

1. Click the Text Box button at the Drawing Toolbar. 2. Click and drag the area of the slide where you want your text box to appear.

Inserting Header & Footer 1. Select the slides where you want to add 2 a header and footer. 2. Select View on the Menu bar.

3. Click Header and Footer.

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Inserting Header & Footer 4. Click to check Date Time box. 5. Click Apply button

and

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Inserting WordArt 1. Click Insert on the Menu bar. 2. Point to Pictures.

3. Click WordArt.
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Inserting WordArt
4. Click to select the style you like. text

5. Click Ok button.

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Inserting WordArt 6. Type the text for the WordArt object.
7. Change the font style and size. 8. Click Ok button.

Inserting Slide Number
1. Click Insert on the bar. Menu

2. Click Date and Time. 3. Select Slide Number.
4. Click Ok.

Inserting Slide Number

Inserting Symbol
1. Place the insertion point where you want to insert the character.

2. Click Insert on the Menu bar.

3. Click Symbol.

Inserting Symbol 4. Click then select the Font type. 5. Click to select the symbol you like. 6. Click Insert button.

Inserting Symbol

Inserting Movie from Clip Gallery 1. Click Insert on the Menu bar. 2. Point to Movies and Sounds. 3. Click Movie from Clip Organizer… 4. Click to select the movie you like.

Inserting Movie from Clip Gallery

Inserting a Movie from File
1. Click Insert on the Menu bar. 2. Point to Movies and Sounds.

3. Click Movie from File.

Inserting a Movie from File
4. Locate and select the movie you like to insert.

Inserting Sounds from Clip Gallery

1. Click Insert on the Menu bar. 2. Point to Movies and Sounds.
3. Click Sound from Clip Organizer.

Inserting Sounds from Clip Gallery

Inserting Sounds from Clip Gallery 4. Click to select the sound you like to insert. 5. Click Yes button if you want to play the sound automatically in the slide show.

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Inserting Sounds from an External File 1. Click Insert on the Menu bar. 2. Point to Movies and Sounds. 3. Click Sound from File.

Inserting Sounds from an External File 4. Browse to the drive and folder where the file is located. 5. Click Open button.

How to Set a Presentation Design

Page Set Up
1. Click File on the Menu bar. 2. Click Page Set up.

3. Edit for the Size of the slides with the Height and Width, the Orientation of the Slides and the Notes, Handouts & Outline and the Number the Slides. 4. Click Ok.

Themes
1. Click Format on the Menu bar. 2. Click Slide Design. 3. The Slide Design Task Pane appears.

Themes
4. Scroll down the task pane and look at the various templates. 5. Click the down arrow next to the Design Template you want. 6. Click Apply to Selected Slides or Apply to All Slides.

Background
1. Click Format on the Menu bar. 2. Click Background. 3. Click the background fill list arrow.

Background 4. Click to select the color you want to apply.
5. Click Apply button.

How to Include Animation and Slide Transition

Animation
1. Click Slide Show on the Menu bar, then click Animation Schemes. 2. Click the animation you want to apply.

Animation

Applying Custom Animation
1. Click Slide Show on the Menu bar, then click Custom Animation. 2. Click Add Effect button.

Applying Custom Animation
Point to Entrance, then click the effect you want

Applying Custom Animation
Point to Emphasis, if you want to add an effect and click the effect you want.

Applying Custom Animation
Point to Exit if you want to add an effect to text/object that makes it leave the slide at some point and click the effect you want.

Slide Transition
1. Click Slide Show on the Menu bar, the click Slide Transition. 2. Click to select the Slide Transition you like.

Slide Transition
3. Click to select the Speed you want. 4. Click to select the Sound you want.

Slide Transition
5. Click to check Automatically after checkbox then type the time you want for each transition 6. Click Apply to All Slides button.

Slide Show

How to Secure Documents using Password

MS Word
1. Click Tools on the Menu bar, then click Options.

MS Word 2. Click the Security tab.
3. Type your password on the Password to open box. 4. Type your password on the Password to modify box.

5. Click Ok.

MS Word

MS PowerPoint
1. Click Tools on the Menu bar, then click Options.

MS PowerPoint
2. Click the Security tab. 3. Type your password on the Password to open box. 4. Type your password on the Password to modify box.

5. Click Ok.

MS PowerPoint

MS Excel
1. Click Tools on the Menu bar, then click Options.

MS Excel
2. Click the Security tab. 3. Type your password on the Password to open box. 4. Type your password on the Password to modify box. 5. Click Ok.

MS Excel


				
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posted:5/19/2009
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