Request for Qualifications Juanita Beach Park Master Planning Kirkland, Washington
Notice is hereby given that the City of Kirkland, Washington, Department of Parks and Community Services is seeking a consultant or a team of consultants to provide services related to developing a new Park Master Plan for Juanita Beach Park. The complete Request for Qualifications (RFQ) may be viewed at http://www.ci.kirkland.wa.us/. This RFQ provides complete information on the services being sought, the submittal requirements, and timeline. Copies of the RFQ may be downloaded directly from this site. Responses to this RFQ are to be addressed to Michael Cogle, Park Planning Manager, City of Kirkland, Department of Parks and Community Services, 505 Market Street, Suite A, Kirkland, Washington, 98033. Submittals must be received by 4:00 PM on Tuesday, July 27, 2004. For questions or more information email at mcogle@ci.kirkland.wa.us or call (425) 828-1215. This RFQ does not obligate the City to pay any cost incurred by respondents in the preparation and submission of a response. Furthermore, the RFQ does not obligate the City to accept or contract for any expressed or implied services. The City of Kirkland reserves the right to reject any and all submittals. The City of Kirkland is committed to a program of equal employment opportunity regardless of race, color, creed, sex, age, nationality or disability.
First Publication: Second Publication:
July 1, 2004 July 8, 2004
Juanita Beach Park RFQ Page 2 of 7
REQUEST FOR LETTERS OF INTEREST AND STATEMENTS OF QUALIFICATIONS JUANITA BEACH PARK MASTER PLAN
BACKGROUND Juanita Beach Park is a 30-acre community park on the shores of Lake Washington, sitting at the north end of Juanita Bay. The park features an expansive (over 1,000 lineal feet) sandy beach, a quarter-mile long U-shaped walking pier extending into the bay, large lawn areas with mature trees, group picnic shelters, lighted tennis courts, Little League ballfields, and parking for over 400 vehicles. A salmon-bearing stream (Juanita Creek) flows to the lake at the park’s western edge. An historic home (the Forbes House) built in 1906 and once owned by prominent Kirkland settlers rests on the site. Juanita Drive, a busy arterial, bisects the park. Once situated in a rural area, the park is now at the heart of an emerging and vital urban community, with expensive condominium homes and impressive mixed-use commercial developments as its immediate neighbors. The property has a rich history, including use for several decades in the early 1900’s as a popular, privately-owned destination beach resort for Seattle-area families. It was purchased as a regional park by King County in 1956. Juanita Beach Park continued to be a popular destination for swimming, sunbathing, picnicking, and active sports activities well into the early 1990’s. However, in recent years two factors served to cause visitors to significantly dwindle and the park to fall into disrepair. First, various coastal processes and other environmental factors caused the popular swimming area to become unusable and unsafe. (For example: Juanita Creek is a significant source of sediments that shoal the swimming area during the winter and is a source of pollution during the summer.) As a result, the County was forced to close the formerly busy life-guarded beachfront to swimmers for the past several summers. Second, King County government itself suffered from serious and systemic budget problems which prevented the County from both making necessary capital improvements and maintaining the park to the degree that was necessary. The resulting unkempt and unsightly conditions, combined with closure of the swimming beach, caused park attendance to sharply decline. With this background, in 2002 the City of Kirkland agreed to assume ownership of Juanita Beach Park from King County, contingent upon voter approval of a Kirkland park bond/levy measure of which Juanita Beach Park was a key component. Funding from the measure would provide for ongoing maintenance of the park, as well as to create a new park master plan – a new vision for Juanita Beach Park. When Kirkland voters handily approved the measure in November of 2002, the City of Kirkland became the park’s new owners.
Juanita Beach Park RFQ Page 3 of 7
PRELIMINARY SCOPE OF WORK The following is a preliminary scope of work that may be modified during contract negotiations with the selected consultant. It is anticipated that planning and design will be completed within two phases as described below. Public involvement will be an element of each phase. Phase 1 - Inventory and Site Assessment, Development of a Park Design Program Phase 2 - Schematic Design and Implementation Program Future phases will be contingent upon securing necessary funding, and would include Design Development, Construction Documents, Construction monitoring and observation. The selected consultant shall initially complete the Phase 1 and Phase 2 scope of work. The City of Kirkland reserves the right to award additional work for future phases to the same firm, or another firm, as necessary to complete the project. Public Involvement This project will involve significant public involvement, with participation by a City Councilappointed Citizen Advisory Team (CAT), the City’s Park Board, identified stakeholders, and interested citizens. Tasks will include: Assist the Citizen Advisory Team (CAT) in carrying out a public involvement process that encourages the participation of all interested parties. Attend regular meetings of the CAT to gather input from stakeholders and provide project updates. Attend and facilitate three to four public workshops to keep community members informed and to solicit input from the public during the planning process. Provide graphic and written information as required to support the public outreach efforts of the CAT. Department and City Reviews Prepare written and graphic materials and assist with presenting the project at 4-5 reviews by Parks and Community Services Department staff. Present project or provide updates at 3-4 meetings of the Park Board. Present project or provide updates at 2-3 City Council meetings. Permitting and Environmental Review Identify permitting/regulatory requirements and deadlines Complete SEPA checklist for the schematic design.
Juanita Beach Park RFQ Page 4 of 7 Phase I Tasks Participate in a kickoff meeting with Parks Dept. to review project parameters, gather available materials, identify additional information requirements, review preliminary community involvement strategy, and establish project timetable and products. Conduct site visit with Parks staff and CAT members. Conduct and prepare a comprehensive site survey identifying and locating natural and man-made features. Include topography, wetlands, streams, vegetation, utilities, structures, and other features as necessary. Conduct an inventory and assessment of the property’s significant trees utilizing a qualified arborist. Gather and review relevant background materials relating to the project. These materials may include, but are not limited to, past planning documents, GIS maps, existing surveys, assessor’s maps, utility maps, historic plans and documents, and as-builts. Communicate and coordinate with various local, state, and federal permitting authorities necessary for understanding regulatory issues and constraints, particularly related to shoreline access and recreation activities. Conduct meetings (or phone interviews) with agency representatives from Parks and Community Services, Public Works, Planning, City Manager’s Office, Park Board, and CAT members. City Council members may also be interviewed. Prepare a graphic summarizing site opportunities and constraints at an appropriate scale, using both existing and prepared maps, surveys, GIS maps and other available information. Prepare a report that summarizes identified issues and opportunities. In addition to existing uses, it is anticipated that opportunities for new recreation uses will be explored, some at a perfunctory level, some at a more detailed level. These new uses may include some or all of the following: skate park, off-leash dog recreation area, non-motorized boating concessions, and food/restaurant concessions. Attend meetings with the CAT to discuss the results of the inventory and analysis. Facilitate and conduct public workshops to ascertain public sentiment towards needs, desires, opportunities and constraints. Based upon the results of site analysis, technical input, CAT input and public workshops, develop a preliminary Park Design Program detailing proposed park uses, design character and design criteria. Design Program review and approval process to include Public Workshops, Citizen Advisory Team, Park Board, and City Council (for final approval). Phase II Tasks: Assist the Park Board in establishing evaluation criteria for schematic alternatives. Prepare at least two schematic design alternatives based upon the approved Design Program. Prepare conceptual level line-item construction cost estimates for each alternative. Assist staff in preparing operational/maintenance cost models.
Juanita Beach Park RFQ Page 5 of 7 Prepare a narrative which summarizes the existing conditions, design alternatives, cost implications and regulatory criteria, and identifies issues which require further study at the next stage of project development. Meet with the Park Board to review the design alternatives, using the evaluation criteria established earlier. Meet with the Parks staff team to review the design alternatives. Conduct a community workshop(s) to solicit input on the schematic design alternatives. Meet with City, County, State, and Federal permitting authorities to review initial schematic design direction. Meet with the Park Board to review comments from workshop and to solicit direction on draft schematic design. Provide briefing to the City Council. Create a draft schematic design based upon the preferred elements from the alternative designs and consistent with the approved Design Program. Update cost estimate and operational models. Create a draft implementation strategy/phasing program for development of the park that identifies priorities for improvements, responsibilities for improvements and a timeline for implementing improvements. Identify scope and schedule of permitting process. Attend meetings with the Parks staff team to review draft schematic design and phasing program. Conduct a community workshop to solicit input on the draft schematic design and phasing program. Meet City permitting authorities to review draft schematic design and phasing program. Meet with the Park Board to present draft schematic design and phasing program for Board’s recommendation to the City Council. Refine the draft schematic design and phasing program incorporating gathered input. Revise cost estimates. Meet with the Park Board to review workshop comments. Make minor revisions to the schematic design following the presentations. Prepare SEPA Checklist if needed. TENTATIVE SCHEDULE The following schedule contains major milestones and may be modified as a result of consultant proposals and contract negotiations: July 27 – RFQ Submittal Deadline By August 3 – City to short-list for interviews Week of August 9-13 - Consultant Interviews Mid-August – Consultant Selection September/October – Project Start; Survey, Inventory and Site Analysis, Initiate Advisory Team October/November – Initial Public Meeting(s)
Juanita Beach Park RFQ Page 6 of 7 November – March 2005 – Complete Public Process for Design Program March/April 2005 – City Council Approval of Design Program April/May/June 2005 – Develop Schematic Design Alternatives June – Sept. 2005 – Public review and comment; Design refinement October/November 2005 – City Council approval of Schematic Design PRE-SUBMITTAL MEETING There will be a pre-submittal meeting for interested firms on Thursday, July 15, at 11:00 a.m. at the Forbes House at Juanita Beach Park (at NE Juanita Drive and 97th Ave NE). Attendance at the pre-submittal meeting is encouraged but not required. Parks staff will be available to answer questions about the project. Please contact Parks Project Manager Michael Cogle if accommodations must be made for persons with disabilities. Minutes of the meeting will not be taken. SELECTION CRITERIA (100 points possible) 20%: Project Approach and Understanding of Project Objectives and Constraints 20%: Demonstrated Design Excellence and Understanding of the Design Needs of Public Open Spaces 20%: Experience Working with Community and Agencies on Similar Projects, including waterfront parks, community parks, active public participation, etc. 15%: Demonstrated Ability to Meet Project Schedules and Budgets 15%: Management, Team Organization and Skill Experience of Key Team Members 10%: Other Factors as determined by the Selection Panel (Examples: Knowledge of Issues Local to Kirkland and Lake Washington, Quality of Presentation Materials, Responsiveness, etc.) SUBMITTAL RESPONSE Provide eight (8) copies (including one unbound copy suitable for photocopying) of submittals. Submittals must contain the following information: One page letter of interest that includes a synopsis of the prime firm and sub-consultants, the team’s qualifications, the project manager and primary contact, the project principal representing the contractual authority of the firm. A project organization chart. Identify team composition if a team is proposed. Define key staff members who will be working on the project and explain their roles. Profile(s) of firm or team members including number of employees, location and number of years in business under its current name and relevant experience. A description of the proposed approach to the project. Include a response to the preliminary scope.
Juanita Beach Park RFQ Page 7 of 7 Resumes of the project manager and principal and staff identified as having a major role in the project. Project descriptions for recent projects of a similar scope performed by the project manager or principal. At least two should be constructed projects. For each of the projects identified, provide references (name and phone numbers) estimated design fee and construction cost, year the design was done and the year the project was built. CONSULTANT EVALUATION COMMITTEE The consultant evaluation committee will include representatives from the following groups: -- Parks Dept. Staff -- Public Works Dept. Staff -- Park Board RESPONSES DUE Submittals are due no later than 4:00 p.m. on Tuesday, July 27, 2004. Please submit eight (8) copies (including one unbound copy suitable for photocopying) to: Michael Cogle, Project Manager Kirkland Parks and Community Services 505 Market Street, Suite A Kirkland, WA 98033 Questions may be directed to: Michael Cogle, Project Manager via email at mcogle@ci.kirkland.wa.us or at 425-828-1215.