Request for Proposal for 1. Site Planning For New City Hall and Community Center & 2. Architectural Services for Design of New City Hall The City of Bonney Lake, Washington desires the services of a qualified architectural/engineering firm to undertake design and development of site planning for a new city hall and community center, and bid-ready plans and specifications for the city hall on property owned by the City. The facilities will be located on a site being purchased by the City adjacent to Fennel Creek in a recently annexed commercial and residential neighborhood, in the geographic heart of the City. The City’s schedule is to have plans and specifications ready for contractor bidding no later than April 1, 2005. The RFP is presented as outlined below: I. Background II. Scope of Services III. Proposal Format & Content IV. Evaluation Criteria and Selection Process V. Submittal Requirements III. Background Bonney Lake is one of the fastest growing cities in the state of Washington. The City has transitioned from a town of 7,500 population in 1990 to a city of over 13,000 today. Land area has increased from 4.4 to over 7 square miles during that same period. Dramatic and sustained growth in the residential and commercial sectors is expected to continue into the foreseeable future. During this period, band-aids and people-packing have been the fix for city hall overcrowding. In response to overcrowding, the City is completing acquisition of approximately 12 acres of property in a newly developing area in the central part of Bonney Lake for construction of a new city hall and community center. This new site will bring City Hall out of a remote, hard to find residential neighborhood and into a central, highly visible and easily accessible location. The Mayor and City Council are now seeking the services of an experienced architectural/engineering firm to proceed with site planning for the new City Hall and Community Center and completion of architectural plans and specifications for City Hall. II. Scope of Services The project consists of furnishing all labor, materials, supervision and travel to undertake and complete the following: A. Space needs assessment 1. Interview necessary staff and apply professional knowledge and standards to determine current and future space needs for the following: • Executive offices – Mayor and administrative support staff • Council Chamber • City Council meeting and work space • Office of the City Clerk • Office of Human Resources • Public Works Administration • Finance Department • Police Department • Municipal Court staff and court room needs • Information Technology offices and laboratory/work space • Building and Planning Department & permit center 2. Determine appropriate space for offices, work areas and cubicles 3. Determine adjacency requirements between various working units and departments B. Design 1. Conduct on-site analysis and review material on file with the City to determine location and siting requirements for a city hall and community center, both as free-standing buildings. 2. Prepare preliminary site plan showing layout of buildings, parking areas and generalized public areas and uses for the site. 3. Prepare detailed construction drawings for a two or three story City Hall building of approximately 40,000 square feet, with design to accommodate the offices and activities identified above. IV. Proposal Format and Content Proposals are to follow the format and are to contain information listed in this section. In order to be responsive, proposals must address all the items listed in this section. A. Letter of transmittal introducing firm and nature of proposal. B. Narrative items 1. Brief resumes’ of principal-in-charge and key technical/professional personnel to be assigned to the project. Discuss experience and how experience will be applied to this project. 2. Program of work satisfying the requirements of the Scope of Services section. Program should include a Completion Schedule (bar chart) and a Work Plan identifying discrete tasks and outlining • Activity/task description • • C. Prior Work Person completing the task Deliverables A copy (s) of work from not more than two similar projects completed by your firm. D. References Provide names and telephone numbers of three references who will attest to your firm’s ability to undertake and complete projects similar to this on time and within budget. V. Evaluation Criteria and Selection Process Consultant selection and award of contract will be made on the basis of the respondent receiving the most points based on the following: A. Qualifications of the firm (Staff strength & similarity of projects) (40 POINTS AVAILABLE) B. Program of Work and general approach (40 POINTS AVAILABLE) C. General knowledge of Bonney Lake community (5 POINTS AVAILABLE) D. Past performance/references (15 POINTS AVAILABLE) VI. Submittal Twelve copies of the proposal are due in the office of the City Clerk no later than 4:30 p.m. on May 18, 2004. Proposals are to be submitted in a sealed envelope and marked “Bonney Lake City Hall Proposal”. Proposals submitted by any means other than mailing, courier or hand delivery will not be accepted. Submittal address: City Clerk CITY OF BONNEY LAKE P.O. Box 7380 Bonney Lake WA 98390-0944 City of Bonney Lake Office of the City Clerk 19306 Bonney Lake Blvd. Bonney Lake WA Hand delivery: Inquiries regarding the RFP should be directed to Bob Leedy, Director of Planning and Community Development at (253) 862-8602, ext. 345, or by inquiry to the address above. A pre-submittal meeting will be held to answer questions regarding the project. The meeting will take place on Monday, April 26, 2004 at 4:00 p.m. in the Council Chamber of Bonney Lake City Hall at the address shown above. Interviews on the RFPs may be necessary. In that event, selected firms will be notified, with at least 10 days advance notice, of the date, time and location of interviews. The City reserves the right to award the contract to the highest ranked firm without further consideration or discussion. The City reserves the right to reject any and all proposals received.