CITY OF VANCOUVER PAYROLL ANALYST DEFINITION To perform advanced level clerical accounting and fiscal duties related to the City's payroll system using an integrated HR/payroll software system. SUPERVISION RECEIVED AND EXERCISED Receives general supervision from higher level staff. ESSENTIAL AND OTHER FUNCTION STATEMENTS--Essential and other important responsibilities and duties may include, but are not limited to, the following: Examples of Essential Functions: Issue, receive and audit time cards and payroll records ensuring compliance with City policies, procedures, regulations and appropriate labor agreements; prepare and balance payroll reports; input timesheets. Identify, calculate and input appropriate adjustments as necessary; process payroll through issuance of checks; balance and process reports; prepare tax reports ensuring accuracy and compliance with all laws and regulations. Process and calculate a variety of complex payroll actions including wage garnishments, incentive pay, benefits withholding, overtime hours, and workers compensation claims. Process remittances to appropriate agencies for funds withheld from paychecks including benefits and payroll taxes and balance to appropriate reports. Maintain a variety of files and records related to the City's payroll system and general accounting functions; maintain various ledgers, registers and journals according to established account classifications. Compile and prepare reports using an ad hoc report writer software package as necessary. Remain current with local policies, laws, contracts, and regulatory changes affecting payroll. Calculate, issue and process manual payroll checks from timesheet to the final product including all required remittances and reporting. Maintain all payroll documentation for HRIS software, payroll process and time entry.
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CITY OF VANCOUVER Payroll Analyst (Continued) Examples of Essential Functions: Provide technical information and instruction regarding applicable procedures and methods to other City staff; interpret and explain payroll rules and regulations; answer questions and resolve problems or complaints. Examples of Other Functions: Perform a variety of accounting and clerical duties related to payroll and benefits including wage verifications and researching wage and hour inquiries from various governmental entities. Research, implement, and administer new payroll reporting methods, i.e., automated reporting for DRS, deferred compensation, payroll tax deposits, quarterly reports, etc. Research background information; compile and prepare a variety of statistical and financial reports. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principles and practices of payroll administration, record keeping and reporting Current laws and regulations related to payroll and labor compensation. Procedures, methods and techniques of payroll preparation and processing. Record keeping requirements as they relate to payroll. Generally accepted accounting principles as they relate to payroll. Computerized payroll systems. Ability to: Understand, interpret, communicate and apply payroll procedures, rules and regulations in a multi-union environment. Review complex payroll transactions for accuracy and compliance to applicable laws and regulations. Perform multiple tasks under strict deadlines.
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CITY OF VANCOUVER Payroll Analyst (Continued) Ability to: Maintain a variety of records and files. Implement applicable procedures. Type and enter data at a speed necessary for successful job performance. Use a personal computer, appropriate computer software and other office equipment. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible payroll experience, utilizing an integrated software system, in a multi-union environment. Training: Equivalent to completion of the twelfth grade supplemented by courses in accounting or business practices. WORKING CONDITIONS Office environment; intense attentiveness and ten-key operation for prolonged periods. OPERATING PRINCIPLES Individuals are expected to work in a manner consistent with the City of Vancouver’s Operating Principles; specifically: Work and act as a team player in all interactions with other city employees; provide a high level of customer service at all times; project and maintain a positive image with those contacted in the course of work; develop and maintain collaborative and respectful working relationships with team members and others; and, consistently provide quality service. 1991 RA Rev 2001 HROhana
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CITY OF VANCOUVER Payroll Analyst (Continued)
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