CITY OF PORT ANGELES JOB DESCRIPTION City Attorney’s Office
LEGAL RECORDS SPECIALIST
NATURE OF WORK: This position performs a variety of legal and administrative duties of a confidential nature for the City Attorney and Senior Assistant City Attorney. Duties include assisting in preparing District Court cases for prosecution. The duties include typing and preparing case files and related records, opening/closing files, photocopying, maintaining calendars, general clerical projects, and database entry. This position communicates with people who are involved in the criminal justice system as defendants, victims, and witnesses, as well as police officers, attorneys, and District Court staff. EXAMPLES OF DUTIES: The following duties are not inclusive of all duties and the incumbent may perform other related duties as required: 1. *Assemble files and documents according to the District Court calendar and other court appearances; assure files are complete and orderly before arraignments, pre-trials, trials, and sentencing; schedule meetings with other attorneys, clients, victims, and witnesses; index and file legal documents. *Perform a variety of legal, administrative, clerical, and public relations duties to assist the staff attorney(s) and Legal Assistant in the prosecution of District Court cases. *Prepare and process legal papers and documents requiring knowledge of legal format, terminology, and procedures. Keep appraised of Local District Court Rules and other court rules as necessary. Assist in drafting documents and pleadings. *Review misdemeanor citations daily and create case files; review case reports and discuss with staff attorneys; obtain required information from the police department and other agencies and distribute appropriate communications. *Track cases and maintain related legal and technical files, databases and records. Operate office equipment and machines, such as personal computer, typewriter, dictating machine, and calculator.
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PHYSICAL LIMITATIONS: Requires sitting at a desk for extended periods of time, using a PC work station for extended hours, and lifting up to 25 pounds on occasion. PREFERRED QUALIFICATIONS: Education: None Experience: Minimum two years experience in clerical/secretarial type job. Must be able to type 45 wpm net, have good communication skills and the ability to follow directions. KNOWLEDGE, ABILITIES AND SKILLS: 1. Ability to operate a personal computer (knowledge of Word Perfect and Access database programs desirable). Ability to type, alphabetize, and file accurately.
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Ability to communicate clearly, follow established procedures, and maintain strict confidentiality standards. Ability to Read, write, and speak the English language at a level necessary for efficient job performance. Ability to demonstrate proficiency in business English, including spelling, grammar, and punctuation used in a legal office. Knowledge of local court procedures, calendaring requirements, and legal office methods and procedures
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APPROVAL SIGNATURES: Department Head __________________________________ Date ________________________ City Manager _____________________________________ Date ________________________ Human Resources Mgr. _____________________________ Date ________________________
Effective Date: July 2001 Representation: Mgmt/Admin Department: City Attorney *denotes essential function
P54-legal.records.specialist.doc July 11, 2001 (2:08pm)