Business Plans for Property Management by xlq89369

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Business Plans for Property Management document sample

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									           DOI Business Conference 2006




      Real Property
    Asset Management
         in USGS


May 2006                                  1
                        DOI Business Conference 2006

USGS Portfolio - Buildings
Owned: 229 Bldgs / 1,121,473 rsf
Leased: 114 Bldgs / 357,014 rsf
GSA:                    202 Bldgs / 4,227,024 rsf
Other:                  195 Bldgs / 862,888 rsf
Total:                  740 Bldgs / 6,618,399 rsf

Replacement Value: $390.8 Million


Data from FY 06 FRPP

             May 2006                                  2
                       DOI Business Conference 2006

USGS Portfolio –
Structures & Land
274 Structures
Replacement Value: $78,106,010

55 Land Parcels / 2,237 acres




Data from FY 06 FRPP

         May 2006                                     3
             DOI Business Conference 2006

USGS FY 05 Annual Portfolio Costs
     Rent:                    $ 91.7 M
     Operations &
     Maintenance:             $ 28.0 M
     Deferred Maintenance &
     Capital Improvement      $ 3.4 M

             Total            $123.1 M


  May 2006                                  4
                DOI Business Conference 2006
Evolution of Asset
Management in USGS
• Centralized Funding through
  the Facilities Budget Activity –
  FY 2000
• HQ & Regional 5-Year Asset
  Management Plans –
  February 2003
• Strategic Facilities Management
  Model –
  October 2003

     May 2006                                  5
               DOI Business Conference 2006
Evolution of Asset
Management in USGS
• Investment Review Board -
  January 2004
• Strategic Facilities Master Plan -
  October 2005

• USGS Asset Management Plan -
  June 2006

• Site Specific Asset Business Plans -
  December 2006

    May 2006                                  6
                 DOI Business Conference 2006
Facilities Budget Activity (FBA)
•   Established in FY 2000
•   Includes Rent, Operations & Maintenance,
    Deferred Maintenance & Capital Improvement
•   Funds 80% of Facilities costs; 20% of costs
    are funded by Reimburseable Income
•   Includes uncontrollable and related changes
•   Includes approved requests for non-recurring
    costs and facility expansions


      May 2006                                     7
               DOI Business Conference 2006

Facilities Budget Allocation Process
• Bureau Program Coordinator makes
  initial allocation to 3 regions
• Secondary allocation is made by
  Regional Program Coordinators on
  behalf of the Regional Director to
  the local cost centers
• Allocation to cost center is
  determined by anticipated costs,
  estimated reimbursable income,
  and available FBA funding
    May 2006                                  8
                 DOI Business Conference 2006
Deferred Maintenance
•   Bureau DMCI Team prepares
    DM 5-year plan and updates
    annually
•   Comprehensive condition
    assessments provide basis for
    projects in plan
•   Projects include repairs to
    owned buildings, structures,
    and unique mission equipment

      May 2006                                  9
               DOI Business Conference 2006
Facilities Budget Activity On-Line
• Bureau wide web-based system
• Local facility staff enter detailed
  estimates of recurring costs for
  PY, CY, & BY
• Data is used to develop fixed
  cost estimates; calculate
  reimbursable burden income;
  make FBA allocations to
  Regional and HQ cost centers


    May 2006                                  10
               DOI Business Conference 2006
Headquarters & Regional 5-Year
Asset Management Plans
• Completed February 2003
• Summarized key
  accomplishments
• Tracked progress against
  strategic goals
• Highlighted priority science
  needs and activities

    May 2006                                  11
               DOI Business Conference 2006
Facilities Strategic Management
Model
Management plan and guiding
principles for asset management:
  • Operate and maintain facilities responsibly
  • Plan facility changes based on relevant
    program and business factors
  • Control cost of facility changes
Basis for Strategic Facilities Master Plan and
Asset Management Plan

    May 2006                                      12
              DOI Business Conference 2006
USGS Investment Review Board
• Chartered 2003. Facilities added 2004.
• Ensures portfolio investments meet
  mission and strategic goals
• Chaired by Deputy Director. Includes
  senior executives from across USGS.
• Bureau IRB reviews construction
  projects ≥ $2 million and leases ≥ $1
  million or more per year
• Regional IRBs review projects > $200K

   May 2006                                  13
                 DOI Business Conference 2006
  Strategic Facilities Master Plan
• Completed October 2005
• Applied Asset Priority Index (API) to all owned and
  some rented assets
• Provided standard business case template
• Benchmarked USGS with private sector and peers
• Prepared USGS for compliance with EO 13327
• Reviewed real property information systems, data,
  and processes and recommended improvements

      May 2006                                          14
              DOI Business Conference 2006
Strategic Facilities Master Plan
Findings:
• USGS has not developed or tracked key
  metrics to determine asset performance
• USGS facilities costs per RSF are lower
  than those of peer organizations
• USGS portfolio supports mission in terms
  of asset location and total costs
• Needs improvement in: space utilization,
  asset condition, and data management

   May 2006                                  15
               DOI Business Conference 2006
Strategic Facilities Master Plan
Key Recommendations:
• Standardize data fields and
  better integrate systems,
  particularly for asset
  inventory
• Improve space utilization
• Improve facility condition
• Focus on high cost assets


    May 2006                                  16
               DOI Business Conference 2006
USGS Asset Management Plan
• USGS Structure for asset
  management
• Inventory summary
• Condition of portfolio
• Strategic plan for improving
  asset management and condition
• Total asset cost management
• Guidance for asset investments

    May 2006                                  17
                DOI Business Conference 2006

Site Specific Asset Business Plans
•   Site Specific Asset Business Plans
    due to DOI 1st Qtr FY 2007
•   Regional-based plans
•   Focus on life-cycle planning &
    costs for portfolio sustainment
•   Regional budgeting & funding
    strategy to address asset priorities
•   Detailed tactical plans for achieving
    established performance metric goals

     May 2006                                  18
                DOI Business Conference 2006

                 Contact Information
Keith Anderson
Chief, Office of Management Services
703-648-7338
kanderson@usgs.gov
Paul Gargano
Chief, Facilities Management Branch, OMS
703-648-7505
agargano@usgs.gov


     May 2006                                  19

								
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