"March 17, 2004"
Faculty Senate March 17, 2004 Senators: Mark Burnette, Tom Heaney (Chair), Paula Jordan, Sue Jungck, Judith Kent, Carol Kohlman, Natalie Manbeck, Paul O’Neill, Todd Price (Secretary), June Steinberg, Fred Widlak Guests: Judy Christensen, Judy Feigen, Jeff Geisler, Elizabeth Hawthorne, Carole Kabel, Ken Kantor, George Litman, Rich Magner, Ellen McMahon, Carol Melnick, Kathryn Miller, Pennie Olson, Patrick Roberts, Barb Scheidt, Gale Stam, Steve Thompson, Kathy Tooredman, Howard Zacks Call to Order 10:46 a.m. A motion was made to approve the February minutes. The minutes were approved. Reports Senate Chair’s Report Tom Heaney reported on the Future Search Conference. UPG will develop a strategic plan based on the common ground identified at that Conference. A report on the entire workshop will be developed for the university community. Tom asked the group for agenda items for a Faculty Association Meeting that will take place before the end of the academic year. The date will be set at the April meeting of the Senate. Provost Report Kathy described the Future Search Workshop as a valuable tool that will allow the Board to be more engaged with the institution. The Workshop did not result in a mission statement but gave us areas of common ground in terms of mission and strategic plan. Kathy expressed concern with some of the wording in the report on Undergraduate Education. Later in the meeting Pennie Olson assured her that the wording of concern had been changed in the final draft of the report. A search firm is working free of charge to assist in finding candidates for the Dean of Students position. Kathy hopes to have this person in place in time for fiscal year ’05. Kathy explained the role of Brisbane Rouzan as a dispute resolution practitioner. She encouraged the faculty to refer students to him who are having problems with the institution. He prepares a monthly report that can be analyzed to determine areas where improvement is needed. His number is 877 HELP NLU, x3461. Kathy Walsh has been named the Dean of University Library. Ron Hendrix is now the Vice President of Human Resources. He is from the private sector and comes with significant HR experience. Student email is up and running. Students should contact OIT directly if the helpdesk cannot assist them. 83% of the students still have not logged on. The more the faculty utilizes NLU mail for the students, the more the students will use their email accounts. Enrollment reports will be given in the Provost’s report each month going forward. Enrollment Management reports directly to the Provost Office. Jim Falco’s duties on out of state enrollment management have been transferred to Kelly Thompson and Jim’s position has been eliminated in the interest of overhead reduction. George Litman and Kelly Thompson are handling the transition effectively. NLU is on plan with projected enrollments. Academic enrollments should come in on plan overall with a small margin for error. Out of Illinois campuses are projecting to achieve academic revenue targets overall. Marketing efforts have resulted in 5% more inquiries than were received at this time last year. If spring semester registration slips, revenue will be down. There was slippage on non-academic revenues. Dr. McCray has been actively involved with lobbying efforts to limit the reductions in funds available to our students through the Monetary Assistance Program (MAP). The State Legislature is considering a proposal that would severely impact independent institutions. We are anticipating a loss of a half million dollars- in grants to undergraduate students next year. There was a recommendation NOT to increase tuition for undergraduates next year and a recommendation for a 4% increase in tuition for graduate students. The 0% for undergrad is to take in to account that we are trying to attract undergrads and to help ease the possible reduction in aid. The 4% increase for grad students is in line with what other institutions are planning to do and we need to stay competitive. This yields 1.2 million new dollars. Kathy reported that most of her time is spent on enrollments and budgets and she has come to realize that NLU is a financially fragile institution. There will be an overhead reduction program in place by late April. The point of it is to let us compete and have surplus dollars for investment and to add to our endowment. A lot of our overhead is in facilities. This does not mean cuts in faculty, adjuncts, marketing, scholarships and recruitments. The presidential search is on hold by the Board pending the development of a strategic plan. If we do not have a strategic plan, the board does not feel we can attract quality individuals. We do not want someone new to come in and decide NLU’s future for us. A strategic plan is due to the th Board by April 28 . This is the key point in time that we decide who we are and whom we serve. Important decisions need to be made. Kathy’s goal is to ensure a healthy NLU. If we continue in our current mode, someone else will make these decisions for us. Her job is to look at the big picture all the time. Unfortunately, when endowment is minimal, everything is a trade off. In the end, we have to balance and decide daily how best to serve the mission of the institution, the faculty and students. It is heart breaking and difficult. We cannot afford to be all things to all people. NLU will not be able to distinguish itself in the community. Kathy reassured Senate that the PACE program is not being spun off. The board would have preferred not to consider Baker and Evanston until later, but the pressure is coming from the parents. They need to know what to do for their children. Kathy thanked Senate and answered questions and stressed the importance of good communications. SAPC Report Patrick Roberts reported for SAPC. In a special report SAPC recommended that Baker remain open as part of NCE based on the 4 options being considered by the Board of Trustees. SAPC recommended making Baker financially viable and to keep it in NCE but change some things with regard to organization. SAPC felt that the Baker parents seemed confident that Baker could break even in 5 years given the right kind support, marketing, involvement in raising money, redistribution of tuition waivers - Baker could be viable in five years. Many options for Baker were discussed. Sue Jungck presented a motion. MOTION: The Senate proposes that: 1) A “Stay within NCE and Prosper” model be built based on the previous strategic plan, the final report of the SAPC, the NCE Dean’s “White Paper”, the BLAG’s recommendations and the Baker Faculty. 2) Whatever the details of the final model, it must provide for the short- and long-term financial and academic viability of the Demonstration School and keep the Demonstration School within the National College of Education. 3) No decision should be made until all stakeholders, through an agreed-upon process, have had an opportunity to develop consensus on a recommendation. Todd Price immediately presented the following motion. MOTION: That 30 minutes be allowed for discussion on the previous motion. The motion passed and discussion of the motion on Baker ensued. Positions were stated that the Demonstration School makes NLU distinct and that the loss of Baker would affect all the colleges. Other positions stated that it is costly to the institution and that all colleges and faculty would have to be willing to make Baker a priority no matter the cost. The question was called and passed with one abstention. OCCA Report The Out of Chicago-area Campus Affairs Committee asked the Senate to respond to reports issued in 2002-2003. Since the current Senators had not seen these reports, Tom Heaney asked the committee to send copies before the next meeting. Responding to a general concern of OCCA, Paula Jordan presented a motion. MOTION: In the past there appears to have been a trend of issues being considered that do not appear to be guided by sound decision-making procedures. If decision-making procedures are being followed, they appear to be ad hoc and misunderstood by the involved parties. In order to bring about some standards and consistency in financial making decisions, Senate supports the following for all business decisions with regard to academic programs, sites and colleges. 1. The establishment of reasonable standards and procedures. 2. The consistent utilization of these standards and procedures across all decisions. 3. The communication and publication of these standards and procedures. The motion was seconded and, after discussion, passed unanimously. The Senate Task Force on Undergraduate Education Pennie Olson read the updated language with regard to community colleges. She highlighted the trends that would support freshman and sophomores. She reported on the undergraduate enrollments at other local institutions. Finally, she asked the senate to endorse the report. Judith Kent made the following motion. MOTION: The Senate endorses the conclusions of the Task Force regarding the importance of undergraduate education to the future of the University. The question was called. The motion passed unanimously. Judith Kent made a second motion. MOTION: The Senate accepts and makes its own the recommendations of the Task Force as included in its report. The question was called. The motion passed unanimously. Judith Kent and other members of the Senate commended the task force on their report for looking at the big picture. Pennie Olson thanked Paul Gross for considerable contribution to the work of the Task Force. Tom Heaney thanked the Task Force and the Task Force was disbanded. Policy on Non-Tenure Track Faculty Kathryn Miller presented the report for the committee. The committee asked Senate to present the NCE policy as a model to CMB, CAS and University Library. Tom referred this back to the committee. He suggested that the individual committee members request that this be put on the agenda for their respective colleges and the library. Finance Committee Report Howard Zacks reviewed the results of the committee’s analysis of the Florida campus’ finances. The Finance Committee recommended that, based on this analysis, the Florida campus and all of its programs remain open. Todd Price presented the following motion. MOTION: That the findings of the Senate Finance Committee be forwarded to SAPC for further consideration. The question was called and the motion carried. Based on faculty input the Finance Committee recommended that faculty positions on UPG be elected. It was pointed out that a number of faculty members on UPG are elected to positions, which then places them on the Planning Group—the Senate chair and chair-elect, the chair of SAPC. Paul O’Neill presented the following resolution. RESOLUTION: The senate requests that the president and UPG consider the following: that faculty members previously appointed to UPG be elected by the Faculty Senate. Tom called the question and the resolution passed. Senate Academic Support Committee As liaison for the committee, Mark Burnette presented the following comments. The reorganization of the Registrar’s office in Evanston will continue and student services representatives will be assigned to Evanston. This will be undergoing continual evaluation to insure that student and faculty are well served on that campus. Kathy reported that a person is in place in Evanston and is being trained. When it is determined that this person is up to speed and can service students and faculty, then Heidi and Joyce will be transferred. Ken Kantor asked that the resolution from the February meeting on this topic be read. Tom read the motion from the February minutes. Kathy reiterated that student and faculty satisfaction would be assessed. Tom suggested that the committee continue to keep watch and report back on how things are being resolved. Kathy reported that Kelly Thompson and Ken Gilson have been asked to set up a process to deal with problems. Enrollment Services will create a FAQ on the web site for faculty on how to direct students. Adjunct Council A motion was presented to accept the Adjunct Council Charter. They had made the changes requested by Senate at the February meeting. Sue Jungck moved: MOTION: That the Senate approve the Adjunct Council Charter. The Charter was approved unanimously. Senate complimented the Council on the document. New Business: ESOL June Steinberg presented the following motion on ESOL. MOTION: The decision to begin a teach-out with the intention of closing the ESOL program is premature and needs to be put on hold pending a program review and a recommendation from SAPC. Tom called the question and the motion passed unanimously. New Business: Task Force on Due Process June Steinberg distributed the statement from the Task Force on the Policy for Termination of Tenured Faculty for Cause. The task force is working on a flow chart to describe the process. Tom requested that the policy be sent to faculty at the three colleges and the library. The meeting adjourned at 2:28 p.m.