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Planning Mngr Job Description Sample

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CITY OF ISSAQUAH CLASSIFICATION DESCRIPTION PLANNING MANAGER SUMMARY: Positions in this class are responsible for current and long range planning programs of the City. As such, incumbents are required to plan, organize, and manage activities of the City's Planning Department. The responsibilities are shared by two positions divided along the two functional areas of current and long-range planning. Duties include development and administration of land use regulations, review and coordination of all development proposals, development of current and long range planning and planning permit processing. This work requires the application of well-developed written and analytical skills in urban design, land use, transportation, economic development and other subjects related to planning. Issues are often highly sensitive and therefore require direct contact with the citizens, elected officials, officials from other jurisdictions, other City administrators and community leaders. Incumbents must be able to communicate policy in persuasive, informative and a diplomatic manner. Work is performed under deadlines and requiring attendance at public meetings and hearings many of which are held in evening hours. Planning Managers are commonly involved in interpersonal situations requiring advanced negotiation and persuasion skills in dealing with other professionals, citizens and elected officials that can be hostile. Frequent presentations before community groups, boards and the City Council require excellent speaking and communication skills and the ability to present technical information in such situations. SCOPE: Reports to: Planning Director

Supervises: Senior Planners, Associate Planners, Assistant Planners and office staff. Independently manages operational functions in accordance with broad, general instructions and established procedures and policies. WORK ENVIRONMENT: Work is primarily performed in an office setting. Duties require considerable public involvement through a variety of meetings with some at night. ESSENTIAL FUNCTIONS: • Manages assigned operations to achieve goals within budgeted funds and available personnel; plans and organizes workloads and staff assignments; reviews progress, and direct changes as needed. • Provides land use decisions for shoreline master program; signs permits, short plats, and minor land development proposals. Administers or provides assistance on complex planning projects by developing work programs and conducting or overseeing research activities, report writing, and compliance with pertinent regulations. Organizes and manages current and long-range planning programs and projects; oversees the gathering, interpretation, and preparation of data for studies, reports,

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and recommendations regarding annexations, land use management, land economics, capital improvements, and any other related plans and/or policies. Coordinates intergovernmental and interdepartmental participation in development and administration of community plans and policies. • Oversees the updating of the City's Comprehensive Plan as required by state laws and regulations. Develops recommendations to amend the Comprehensive Plan and directs preparation of revised Comprehensive Plan map. Develops new zoning ordinances for the City and directs preparation of accompanying map; researches and writes documents and reports. Applies and enforces City zoning ordinances and other code approvals by overseeing the processing of permits and interpreting appropriate codes and ordinances. Develops new codes as needed. Establishes and implements policies, procedures, and standards for the efficient and effective processing and review of land use, zoning, and annexation permits. Develops, organizes, and manages the policies, procedures, and standards for the development review process ensuring compliance with all zoning regulations and federal, state, and local legal requirements. Ensures proper application of established policies including site review and inspection. Evaluates operations and implements revisions to systems as appropriate to improve overall process. Assures a staff capable of providing services to maintain all department operations by providing managerial leadership and supervision to subordinates. Recommends selection of staff, provides training, and evaluates performance. Offers technical assistance to staff on more complex problems. Provides staff development in areas of functional specialization. Assists in the preparation of a detailed work program for department and division operations, and periodic status reports as needed. Serves as staff member or department representative to various boards, commissions, committees and agencies; attends various business and civic meetings to represent the City in the planning and development process. Assists in preparing the annual budget and justifies budget requests and amendments. Assures the efficient and economical use of departmental funds, personnel, materials, facilities, and time. Provides for effective communication of department operations by compiling and preparing periodic status reports on projects and programs and making presentations to appropriate boards, commissions, citizens and civic groups, contractors, and developers. Ensures the maintenance of accurate and complete records of department activities and of all records relating to licenses, permits, maps, blueprints, overlays, and sketches pertinent to City planning and development programs and projects. Directs the resolution of problems regarding availability or quality of planning related projects and services. Responds to the most sensitive or complex public inquiries or complaints regarding planning issues.

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Functions as departmental liaison when interacting with other jurisdictions and agencies; provides staff support to boards commissions and ad hoc committees to further public process and involvement in planning policies and projects; assures the public process for all planning actions is followed.

OTHER JOB DUTIES: • Contributes to effective City operations by performing other related duties as assigned; provides advice and counsel to Mayor and implements Mayor's directives, as assigned; makes presentations to City Council, Commissions and citizen groups; as directed, serves as staff to Council Committees; works with other departments on matters of mutual concern and to accomplish department objectives; communicates City programs and policies to department staff. QUALIFICATIONS: Education and Training: Bachelor's degree in urban planning or related field, and five years of experience in urban planning, including supervisory experience; or a Master's degree and four years of planning experience including supervisory experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job. Licensing and Certification: Valid Washington State Driver's License with a driving record free of serious or frequent violations. Membership in AICP is desirable. Knowledge, Skills, and Abilities: • Thorough knowledge of the principles and practices of urban planning and community development. • • • • • • • Thorough knowledge of federal, state, and local laws, regulations, policies, and procedures applicable to land management, building, and zoning. Knowledge of effective supervisory methods, practices and techniques. Knowledge of the principles and practices of office management and work organization, including computer usage. Ability to perform research and write comprehensive reports on planning, zoning, or related matters for internal and external use. Ability to interpret engineering, architectural, and landscaping plans and designs, maps, and property descriptions. Ability to analyze and evaluate operations, and develop and implement corrective action to resolve problems. Ability to plan, organize, coordinate, assign and evaluate the work of subordinate professional and support staff.

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Ability to communicate effectively, both orally and in writing. Ability to prepare and direct preparation of comprehensive reports, budgets, departmental materials, and correspondence. Ability to establish and maintain effective working relationships with elected officials, other employees, and the general public. Ability to develop and monitor work procedures and budget guidelines.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. ORIGINATION DATE: EEO CATEGORY STATUS CLASS CODE: January 1998 Professional Exempt 13266