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FINADMDR Job Description Sample


									CITY OF BURIEN, WASHINGTON POSITION DESCRIPTION FINANCE AND ADMINISTRATIVE SERVICES DIRECTOR NATURE OF WORK: Plans, organizes and directs activities of the Finance and Administrative Services Department. The Director is responsible for the development, recommendation and implementation of policies, programs and procedures that accomplish the goals and objectives of the department. The Director reports to the City Manager, assists city manager services with policy and legislative research and analysis, and participates as a member of the City management team to assist in planning, organizing and implementing goals, objectives and policies that affect the City. (This is an exempt position under FLSA regulations.) ESSENTIAL DUTIES: Directs the preparation of the annual budget, five year forecast and other financial publications as required. Establishes and oversees financial functions within the department including accounts payable, accounts receivable, job costing, fixed assets, purchasing, payroll, budgeting, grant and project accounting, and others as assigned- assures compliance with state, federal and local policies, procedures, rules and regulations. Directs the City's accounting and reporting operations, including maintaining accounting systems, establishing and maintaining internal financial controls, preparing and directing required financial reports, and conducting internal audits according to established laws, regulations, policies and procedures. Directs the City's cash management function including collecting, depositing, investing and disbursing public funds controlled by the City; issues and repays City debt, collects accounts receivable, provides central cashiering services and manages the City's various impress funds. Directs contract management systems; analyzing and evaluating contracts to ensure accurate and efficient purchasing and services. Directs the City's management information system and software/hardware applications; directs the maintenance and development of financial software and staff procedures needed to operate and integrate the City's various financial and word processing components. Prepares and administers the long range management information system plan; serves as the chair of the management information systems committee.

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Prepares, maintains and submits a variety of records and reports related to financial systems to the City Manager, City Council Finance Committee and full City Council. Communicates with all City departments and a variety of outside organizations to coordinate financial activities, exchange information, and resolve issues or concerns. Makes presentations to community groups explaining city financial operations and issues. Establishes and updates organization and department procedures as needed. Conducts research, analysis, surveys, and prepares staff reports on a variety of projects Ensures a staff capable of providing services to maintain financial and information systems services by providing managerial leadership and supervision to subordinates. Plans, organizes and directs the work of directly reporting subordinates. Recommends the selection of staff, provides training and evaluates performance. Provides staff development in areas of functional specialization. Conducts research and writes reports on various issues and regulations for the City Manager. Reviews and comments on various reports, memos, and communications. Develops and follows through to implementation, special assignments received from the City Manager. KNOWLEDGE, ABILITY]ES AND SKULLS: Knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules and regulations related to City accounting. Knowledge of financial analysis and projection techniques and ability to perform financial analysis, projections and forecasts. Ability to analyze complex financial statements and reports and to perform cost and revenue analysis. Ability to make appropriate recommendations. Knowledge of city budgeting and annual reporting processes. Knowledge of theory and practice related to intermediate and long-term financial forecasting. Knowledge of structure and operation of municipal government principles, practices, procedures and legal requirements. Ability to plan, organize, direct, and evaluate the City's overall financial operations, fiscal planning functions, and systems administration. Ability to plan, develop and maintain complex detailed administrative projects and programs.


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Thorough understanding of the City's political environment and sensitivities, ability to function effectively within that environment. Advanced level knowledge of modern office practices, procedures, systems and equipment. Ability to establish and maintain cooperative and effective working relationships with elected officials, department heads, supervisors, employees, the media and the general public. Ability to accurately analyze problem situations and adopt an effective course of action. Ability to communicate effectively in written and oral form to a diverse audience. Ability to effectively represent the City in situations which are potentially adversarial or stressful. Ability to plan work for, manage, and supervise employees with diverse responsibilities. Requires sound knowledge of organizational, fiscal and supervisory practices and principles. MINIMUM QUALIFICATIONS Bachelor's degree in finance, accounting, public administration, business administration or related field, and five years of increasingly responsible professional public sector experience in accounting, budgeting or fiscal management including five years in a supervisory capacity OR an equivalent combination of education and experience. Masters Degree preferred. Must be bondable and have a valid Washington State ID card or the ability to obtain one prior to employment.


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