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					             L.R.S. INSTITUTE OF TB AND RESPIRATORY DISEASES
                     SRI AUBORINDO MARG, NEW DELHI – 30

                                 TENDER NOTICE

Ref. No. LRS/Ten./2010-11/8

        Sealed tenders in two separate bids a) Technical bid, b) Financial bid are
   invited from reputed Manufacturers/authorised dealers/firms/ Contractors/Agency
   etc. for the following items /services*. The Tender forms containing detailed terms
   and conditions, specification of items, etc can be obtained from Account Section of
   this Institute on payment of Rs.500/- (non refundable) in cash for each item from
   27/08/2010 to 17/09/2010 between 10.00 am to 3.00 pm on all working days and
   upto 12.00 noon on Saturdays. The tender should reach the Procurement Cell by
   10.30 am on 17/09/2010 along with requisite EMD as mentioned in tender
   document. The tenders will be opened at 11.00 am on 17/09/2010 in Room No. 215
   (IInd Floor) of OPD Building. One representative of the bidder in possession of
   admit card as in tender can attend the tender opening.

    Sr.    Name of the Items
    No.
    1.     Portable Spirometer
    2.     Digital Radiography System
    3      Temperature Recording System for Oil Fired Incinerator
    4.     Food Trolley
    5.     Scrubber Machine
    6..    Supply of Egg
    7.     CMC of Computers, Printers & UPS and other Network Equipments*
    8.     Drugs and Surgical items
    9.     Photostat Services*

      The undersigned reserves the right of rejecting or accepting any tender without
   assigning any reason at any stage. The specifications of items listed above are
   available on Institute’s Web-site http://www.lrsitbrd.nic.in



                                                     (Director)

NOTE : This tender document contains 16 pages, including tender notice.
                                                   -2-
                                            Check List*
  Sr.   Requirement                                  Tender Clause     Page     Yes/No     Remarks
  No                                                                   No.                 (For Official
                                                                                           Use Only)
  1.    Proof of Purchase of Tender Form.

   2.   Pan Number of Firm                           B-1 (iii)

   3.   Service tax/Sales tax/VAT registration       B-1 (iv)
        No.
   4.   Affidavit as per annexure ‘A’                B-1 (ii)

  5.    Authorization letter from D-Link             B-1 (v)
        Regarding System Integration

Note:   Tender should be typed, properly signed on all pages. All pages to be numbered.
        Remarks column should be kept empty for official use



                                                                         Authorized Signature

                                                                    (Name with rubber stamp)


        * Checklist is just for reference and not exhaustive. All documents as given in tender
        conditions are to be submitted.
                                               -3-
                                                                  E-mail : lrsinstitute@eth.net
                                                                  Web Site : www.lrsitbrd.nic.in
  Lala Ram Sarup Institute of Tuberculosis and Respiratory Diseases
              Sri Aurobindo Marg, (Near Qutub Minar) New Delhi – 110 030
(Autonomous Institute under the Ministry of Health and Family Welfare, Govt. of India)

 INSTRUCTIONS TO TENDERERS REGARDING MODE OF BID AND EMD

  1. The tender will be on a two bid system comprising of :-

                             i.    Technical Bid containing all the technical
                                   specifications and other tender requirement as per
                                   tender document except the proforma Invoice/Price.
                             ii.   Technical bid is to be submitted in duplicate. The
                                   financial bid should attached with the original copy
                                   of technical bid.

                      iii.         Financial bid containing the Proforma Invoice and
                                   the other details of financial needs required.

                      iv.          EMD amount Rs. 5000/- should be enclosed for the
                                   tender to be considered for evaluation EMD should
                                   be in the form of Demand Draft. Tender without
                                   EMD would be rejected. EMD already lying with the
                                   LRS Institute of any previous tender/quotation etc.
                                   will not be considered for this tender. EMD will be
                                   forfeited if the bidder has misrepresented/not supply
                                   the item. EMD to be drawn in favor of DIRECTOR
                                   LRS INSTITUTE OF TB AND RESPIRATORY
                                   DISEASES.
                      v.           EMD will be released directly by Procurement
                                   Cell after the order is placed to the successful
                                   bidder. Representative who will collect the EMD
                                   will be required to bring a photo-ID and authority
                                   letter of bidder.
2. Please ensure that the E.M.D., Technical Bid, Financial Bid is submitted in
   three different envelops and these should be put in an outer envelope super
   scribed with quotation no., Date of opening and item name. If exemption of
   E.M.D is claimed as per Govt. rules proof may given clearly.
 3. Bidder must write the name of item quoted for and the tender number / date
    on the bid envelope without which the tender will be rejected.
                                          -4-


     Comprehensive Annual Maintenance Contract for Computers,
           Printers, UPSs and other Network equipment.


The following equipment are available and will be contract under CMC. If desired,
equipment working conditions and configuration details of the equipments can be
seen from 9am. To 4 pm. on all working days (on Saturday from 9a.m. to 1 p.m.)
before submitting the quotation.

                            (A) SCOPE OF WORK
The Institute has Computer / Printer / UPS and others Network Equipments as
under:-

S.     Item Descriptions                  Brand / Make                 Quantity
No.
1.     Desktop Computers                  HCL, Acer, HP                40
2.     Laptop Computers                   HP Pavalion, Toshiba         2
3.     Laser Printers                     HP, Xerox,Epson              40
4.     Dot Matrix Printers – 132 Col. /   Wipro, TVSE, Epson           10
       80 Col.
5.     UPS 500/625 VA                     Nexus, Elnova, APC           23
6.     UPS 2 KVA                          Deltron (On – Line), Uni     3
                                          Power (On – Line), Datex
                                          (Off – Line)
7.     Network Equipments

         -   24 – port managed switch
         -   16 – port Hub                D – Link                     3
         -   Patch Panel                  D – Link                     2
         -   Fiber Connectivity
         -   UTP Connectivity
         -   Other network accessories

8.     Supply of UPS Batteries (SMF)      12 V/7 AH, 26AH
       as an when required during CMC
       period *
9.     Resident Engineer                                               1

[*      Rate may be given on Buy back of old batteries ]

      Please read the scope of work of CMC and terms and conditions before
submitting the quotation.
                                       -5-

I.     Hardware:-

       1. The equipment shall be repaired / rectified as and when the same
          is reported to be out of order which includes replacement of
          defective parts/ components without any extra cost. The parts
          replaced will be new or equivalent performance of respective
          brands. The old parts will be property of the company.
       2. In the event of any spare part/ sub assembly going out of the
          production or any equipment goes beyond economic repair the
          company shall convey the same to the Institute and AMC charges
          shall be reduced on proportionate basis.
       3. Repair of keyboard and mouse was restricted to two times and if
          the same repair occurred on third time in a month, the company is
          required to replace with the new of equivalent brand.
       4. The company should ensure proper earthing. In case of UPS
          safety precaution such as fuse remain in working condition is to be
          ensured to prevent high voltage damage. The Institute will procure
          the required new batteries and the company is required to put those
          batteries inside the UPS by removing the old batteries.
       5. Supply of New Batteries (SMF) as and when required the CMC
          period

II.    System Software

       1. Installation / Re- installation/ Restoration of operating system,
          drivers, MS – Office and Anti – virus software (freely available / trial
          version).
       2. Configuration/ Restoration of internet connection settings, existing
          network settings, outlook express, etc. and removal of e-mail borne
          virus/ worm and installation of free security data/ patches as
          recommended by Microsoft during the period of AMC.
       3. Taking backup and transfer of data from one system to other on
          demand.
       4. Recovery of data in case the system crashes.

III.   Resident Engineer

       1. The company is required to provide a Resident Engineer from
          9 a.m. to 4 p.m. on all working days. The Resident Engineer should
          be Diploma Holder with 2 years experience in hardware, network
          maintenance and PC trouble shooting.
       2. The Institute will not provide any conveyance or phone to the
          Resident Engineer.
       3. Rs. 500/- per day will be deducted from the CMC charges if the
          Resident Engineer remains absent / or leave.
                                       -6-
(B) Terms and Conditions:-
   1. The Technical bid must contain the following documents
       (i) Earnest Money Deposit
        (ii)   Notarized Affidavit that the company/firm has not been
               blacklisted as per ANNEXURE –‘A’
        (iii) Attested Photocopies of PAN number of company/authorized
              firm, submitting the quotation. PAN in the individual name is not
              acceptable. Except if individual is the sole proprietor of the
              company, in such case copy of the recent Income Tax Return
              filed by individual, as a proprietor of the firm must be enclosed.
        (iv) Attested Photocopies of Service tax/Sales tax/VAT registration
             number
        (v)    Authorization letter about system integration from D – Link.
   2. Financial bid (as per annexure – ‘B’) should contain
         a. The prices quoted for the work (Excise duty, Service tax/sales
            TAX/VAT and other taxes, if any, to be charged extra should be
            shown distinctly along with the price quoted. Where this is not
            done, no claim to any such tax will be admissible at any later
            stage on any grounds)
   3. Conditional quotation will not be accepted
   4. The director reserves the right to accept or reject the offer in part of in
      Toto without assigning any reason.
   5. All the firms should mention their Delhi/NCR address, telephone
      number, and fax number for Correspondence.
   6. The quantity of equipment may increase/ decrease.

   7. Authorization letter about system integration from D – link is must and
      it should be enclosed with the quotation.

   8. Preventative maintenance is required once in quarter which includes
      through cleaning of the equipment inside as well as outside.

   9. The company must provide stand by equipment in case the down time
      exceeds 48 hours or 2 working days.

   10. Enclose company profile, Registration Certificate, Sales Tax certificate,
       PAN Number, Customer lists for the last two consecutive years, their
       contact address, and other relevant certificates.

   11. No Advance payment will be made.
                                -7-

12. AGREEMENT: The successful Bidder is to enter or execute an
    agreement (as per annexure ‘C’) on non-judicial stamp paper of
    Rs.100/=. This cost will be borne by the Bidder. Such agreement must
    conform to terms & conditions as stated in the Tender or as may be
    mutually agreed upon by the Bidder and LRSITB, Delhi.

13. Arbitration clause

       In case of any dispute between the Institute and the firm,
arising under the contract or in regard to the interpretation of the
terms and conditions of the contract (except as to any matters the
decision of which is specially provided for by these or special
conditions), decision of the Director, LRS institute of TB and
Respiratory diseases to act as sole arbitration in the dispute shall be
final and binding on both the parties to his contract.

    Subject to aforesaid, the arbitration and conciliation act, 1996
and any statutory modifications thereof for the time being in force
shall be deemed to apply to the arbitration proceedings under this
clause. The venue of arbitration shall be at New Delhi/ Delhi In India.



                                                               Director
                                         -8-

                                  ANNEXURE –‘A’

I/we (Name) _________________ partner /sole proprietor (strike out word which
is not applicable) of (Firm)___________________do hereby declare and
solemnly affirm to the fact that the individual firm/companies are not black-listed
by the Union or State Government or any partner or shareholder there of are not
directly or indirectly connected with or has any subsisting inters in business of
my/our firm.
DEPONENT
Address ___________
I/we do hereby solemnly declare and affirm that the above declarations is true
and correct to the best of my knowledge and beliefs. No part of it is false and
nothing has been concealed.
Dated: DEPONENT
(Note: - To be furnished on non judicial stamp paper duly attested by the Oath
Commissioner).
                                            -9-

                                       ANNEXURE – ‘B’
To,

The Director,
LRS Institute of T.B. & Respiratory Diseases,
Sri Aurbindo Marg, New Delhi – 110 030

Sub:- Comprehensive Annual Maintenance Contract rates for Computers,
      Printers, UPSs & other network equipment.

I/We, Mr. / ms. ______________________ , the authorized signatory on behalf
of M/s ___________________________ submit following tender in response to
open tender _____________________ dated ___________.

S.    Item Descriptions                Brand / Make     Quantity   Unit    Total
No.                                                                Price   Cost
1.    Desktop Computers                HCL, Acer,          40
                                       HP
2.    Laptop Computers                 HP Pavalion,        2
                                       Toshiba
3.    Laser Printers                   HP,                 40
                                       Xerox,Epson
4.    Dot Matrix Printers – 132 Col.   Wipro, TVSE,        10
      / 80 Col.                        Epson
5.    UPS 500/625 VA                   Nexus, Elnova,      23
                                       APC
6.    UPS 2 KVA                        Deltron (On –       3
                                       Line), Uni
                                       Power (On –
                                       Line), Datex
                                       (Off – Line)
7.    Network Equipments
         - 24 – port managed
                      switch
         - 16 – port Hub               D – Link            3
         - Patch Panel                 D – Link            2
         - Fiber Connectivity
         - UTP Connectivity
       -    Other network
            accessories
8.    Cost of UPS Batteries (SMF)      Popular Brand
      as an when required during       12 V / 7 AH,
      CMC period *                     26AH
9.    Resident Engineer
      Total


[*    Rate may be given on Buy back of old batteries ]
                                          -10-

It is certified that

    1. I / We, have carefully studied scope of work and all terms and conditions
       of the tender. The rates quoted above are in acceptance to all terms and
       conditions along with scope of work described in the tender form.

    2. Validity of rate: 60 days from the last date of submission of quotation.

    3. All rates quoted above are inclusive / exclusive of taxes whatsoever
       applicable.

    4. Authorization letter above system integration from D-Link in enclosed.

    5. Computer Profile, PAN Number, Company Registration certificate and
       customer list for the last two years their contact address.

    6. I/ We shall not retreat from the rate quoted above in event of work in full or
       part.
                                            -11-

                                  Annexure – ‘C’
Comprehensive Annual Maintenance Service Contract (CMC)
   An agreement is hereby made between L.R.S Institute of T.B and Respiratory
Diseases, Sri Aurobindo Marg, New Delhi-30, (herein after referred to as
Institute).
                                   And

                                     M/s ------------------------------------------------
       (herein after referred as company) for             comprehensive annual
maintenance service contract (herein after referred to as CMC) to maintain
following equipment mentioned below.
S.    Item Descriptions                      Brand / Make                      Quantity
No.
1.    Desktop Computers                      HCL, Acer, HP                         40
2.    Laptop Computers                       HP Pavalion, Toshiba              2
3.    Laser Printers                         HP, Xerox,Epson                       40
4.    Dot Matrix Printers – 132 Col. / 80    Wipro, TVSE, Epson                    10
      Col.
5.    UPS 500/625 VA                         Nexus, Elnova, APC                    23
6.    UPS 2 KVA                              Deltron (On – Line), Uni Power        3
                                             (On – Line), Datex (Off – Line)
7.    Network Equipments
        - 24 – port managed switch
        - 16 – port Hub
        - Patch Panel                        D – Link                              3
        - Fiber Connectivity                 D – Link                              2
        - UTP Connectivity
        - Other network accessories
8.    Supply of UPS Batteries (SMF) as       12 V/7 AH
      an when required during CMC
      period *
9.    Resident Engineer                                                            1

 [*    Rate may be given on Buy back of old batteries ]

Concerned Department                 :       Computer Section

Date of Commencement of CMC :

CMC Valid till                       :

CMC Charges                          :        Rs           Plus Service Tax as
                                             applicable from time to time

Where as the company agreed to undertake CMC subject to the following terms
and conditions.
                                        -12-
1. Scope of CMC :

I. Hardware

  1. The equipment shall be repaired / rectified as and when the same is
     reported to be out of order which includes replacement of defective parts/
     components without any extra cost. The parts replaced will be new or
     equivalent performance of respective brands. The old parts will be property
     of the company.
  2. In the event of any spare part/ sub assembly going out of the production or
     any equipment goes beyond economic repair the company shall convey
     the same to the Institute and CMC charges shall be reduced on
     proportionate basis.
  3. Repair of keyboard and mouse will be restricted to two times and if the
     same repair occurred on third time in a month, the company is required to
     replace with the new of equivalent brand.
  4. The company should ensure proper earthing. In case of UPS safety
     precaution such as fuse remain in working condition is to be ensured to
     prevent high voltage damage. The Institute will procure the required new
     batteries and the company is required to put those batteries inside the UPS
     by removing the old batteries.

II. System Software

   1. Installation / Re-installation/ Restoration of operating system, drivers, MS-
      Office and Anti-virus software (freely available / trail version).
   2. Configuration/ Restoration of internet connection settings, existing network
      settings, outlook express, etc. and removal of e-mail borne virus/ worm
      and installation of free security data/ patches as recommended by
      Microsoft during the period of CMC.
   3. Taking backup and transfer of data from one system to other on demand.
   4. Recovery of data in case the system crashes.

III. Resident Engineer

   1. The company is required to provide a Resident Engineer from 9 a.m. to 4
      p.m. on all working days. The Resident Engineer should be Diploma
      Holder with 2 years experience in hardware, network maintenance and PC
      trouble shooting.
   2. The Institute will not provide any conveyance or phone to the Resident
      Engineer.
   3. Rs. 500/- per day will be deducted form the CMC chargers if the Resident
      Engineer remains absent / or leave.
                                         -13-

2. CMC Not included / Not Covered :

    a)      Repair / Damage due to accident, transportation, neglect of misuse,
            and cause of electrical power supply or high voltage power spikes
            other than ordinary use.

    b)      Such service which is impractical for the company's representative
            to render because of alternation in equipment                and its
            peripherals by      mechanical or electrical means to another
            devices. The service charges specified are for normal usage and
            are only in respect of the features installed on the machines on the
            date of commencement of the agreement. The company shall levy
            additional charges as applicable on features installed subsequently.

    c)      Consumable parts like laser printer cartridges, printer ribbons,
            computer papers, plastic parts, Gear Assembly, and storage media,
            picture tube, and printer head.

3. CMC Period :

     The period of this agreement is one year from the date of commencement
     of maintenance contract.

4. Uptime Guarantee :

     a)    The company shall guarantee 95% (ninety five percent) uptime of the
           equipment.

     b)    In case of major breakdown the fault will be attended by the company
           within 24 working hours. However, the company shall not be liable for
           delays in performance due to cause(s) beyond its reasonable control
           or acts of civil or military authority, strikes or labour disturbances,
           floods, epidemics or war.

     c)    The company further ensures that the equipment is not down for any
           want of spare parts.

5. Preventive Maintenance :

      The company shall conduct preventive maintenance (including but not
limited to inspection, testing, satisfactory execution of all diagnostics, cleaning
and removal of dust and dirt from the interior and exterior of the equipment,
and necessary repair of the equipments) once in quarter on a working day of
the Institute for preventive maintenance. The institute has the right to adjourn
preventive maintenance from any schedule time to a date and time convenient to
the institute.
                                         -14-

6. Place for Equipment Repair:

    a)    The place for minor repair or maintenance of equipments will be
          respective user site of the concerned department in the Institute. In
          event of any major breakdown and if the repair can not be carried
          out at the Institute premises, then the defect be got rectified at the
          service centre of the company. But, dismantling, packing forwarding
          and transportation charges, etc. if any would be born by the company.
    b)    In case the equipment is down continuously for more than 48 hours
          then the company has to provide stand by equipment.
7. Future Additions
     Institute has the right to
   a) Shift the equipment to an alternative site of choice with prior intimation of
      the company.
   b) Disconnect/Connect/Substitute any device or any equipment
      acquired from another vendor.

8. Payment Terms

      Payment will be released on quarterly basis on receipt of satisfactory
      service from the concerned department head.

9. Taxes and Duties :

      This agreement excludes service tax as applicable from time to time.

10. Penalty Clause :

  a) In case the system is completely down for more than 48 working hours
     and the company is not able to provide alternative facility in lieu of loss
     of equipment uptime, a sum equal to maintenance charges would be
     deducted for the time actually lost. Further the CMC shall be extended by
     twice the period of short fall from 95% uptime without any additional
     charges.
  b) If any PC/Printer/Network accessory is not repaired within two days, the
     firm will provide a stand by PC/Printer/Network accessory within 2 days, a
     penalty of Rs. 200/- (Rs. Two hundred only) per day or part thereof will be
     charged for delay beyond the two days till such time the
     PC/Printer/Network accessory is repaired. In case the requisite parts are
     not available, the same should be replaced with the parts of higher level
     compatible with the system.
                                      -15-

  c) The vendor will provide Resident Engineer from 9.00 AM to 4.00 PM on
     all working days. The engineers would be equipped with mobile phones to
     ensure their availability. In the event of Service Engineer remains
     absent/on leave, without substitute thereof, deduction will be made @ Rs,
     500/- for each day of absence, from the contacted amount.

  d) If Service Engineer remains absent /on leave, without substitute there of,
     deduction will be made @ Rs. 500/- for each day of absence from the
     contracted amount.

11. Termination of Contract :

      Either parties shall be entitled to terminate the contract with three full
      calendar months notice in writing to the other party. However, the
      Company shall provide service if required, on chargeable basis after the
      completion of three months period.


12. Arbitration :

       In the event of any dispute arising out of this agreement of breach of
      any condition the matter would be resolved by head of the concerned
      department and representative of Company.            In case, if it is not
      resolved, the matter would be resolved by the Director of the Institute and
      the Director of the Company.

13. Assignments :

       The company shall not assign the job or part of contract to any other
      company without the consents of the institute. Also the institute shall not
      assign this agreement or any part thereof to outside company.

14. Liability and Indemnities :

       The company must warrant that the equipment under CMC hereby do
      not violate or infringe upon any patient, copyright, trade secret, or other
      property right of any other person or other entity the company must
      indemnity institute from any claim, directly or indirectly resulting from
      or arising out of any breach or claimed breach of such rights.

18. Agreement will be NULL and VOID if:

   a) The equipment or any part thereof is serviced or tampered with by
      any person other than the company's authorized service personnel.
                                     -16-

   b) The equipment or any part thereof is moved from its original place of
      installation without a prior written approval from the company.



Signed on behalf of the                             Signed on behalf of the
     'Institute'                                              'Company'



AUTHORISED SIGNATORY                                    AUTHORISED
SIGNATORY




WITNESS:                                                    WITNESS:

				
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