"Summarized Steps to Writing a Grant Proposal"
The Institute for Teaching and Learning’s Discipline Research Project— Round #2 -- RFP Addressing Critical Classroom Issues Related to the Quality of Student Learning Project dates: January 2009 to January 2011 Overview I. Program Description Online applications due Monday, November 3, 2008 II. Create Your Project Team Date posted: July 21, 2008 III. Multi-campus Team Composition Questions? IV. Timeline Contact Cynthia Desrochers: firstname.lastname@example.org Director, Institute for Teaching and Learning V. Award Information CSU Office of the Chancellor VI. Complementary Projects I. Program Description VII. Project Steps Summarized The Discipline Research Project is a 2-year multi-campus VIII. Support Personnel discipline-based community, whereby faculty teams focus on critical teaching and learning issues as an applied- IX. Budget research project. Teams receive funds in order to support their collaboration and experimentation on individual and X. Six (6) Components of Proposal team research questions. All project faculty are required to attend a 2-day workshop to be held March 27-28, 2009, at XI. Criteria for Evaluating Proposals LAX, in order to (a) revise a course and (b) design a research project to assess the impact of this course revision. Teams XII. Project Reporting Requirements will communicate throughout the duration of this 2-year project, refine their classroom teaching-learning strategies, and disseminate results through manuscript-writing and XIII. Submitting the Proposal presentations, followed by grant-writing as appropriate. II. Create Your Project Team Register on the Colleague Connector: http://transform.csuprojects.org/itlconnect 1 Contact other faculty from your discipline who have registered on the Colleague Connector; select a tenured faculty member to serve as project leader for this 2-year project. This individual assumes responsibility for submitting the proposal, guiding the project team members, allocating project funds, preparing project evaluations, and communications with the Chancellors’ Office regarding the project. Once funded, all project teams meet face-to-face at the 2-day kick-off workshop on March 27-28, 2009, at LAX. During years #1 and #2 of this project, team members arranges to communicate frequently with one another using various means (e.g., Elluminate Live online conferencing, phone conferences, Google/Yahoo groups, campus visits as feasible, etc.). III. Multi-campus Team Composition The following description of a project team should be viewed as a guideline versus an absolute; however, if your plans vary significantly from what is outlined below, please contact Cynthia Desrochers to discuss them: email@example.com. Six to eight (6-8) disciplinary faculty in the same or related disciplines with a common pedagogical issue/theme that lends itself to a project with clear outcomes, whereby: o One tenured team member is the Project Team Leader (required). [Check individual campus requirements for being a project leader on a CSU grant.] o One team member must have a demonstrated knowledge of teaching and learning principles and practices (required). One (1) faculty development Center director or designee (strongly recommended). Total team membership should number approximately 7-9 individuals. IV. Project Timeline 2008 July-Aug.-Sept.-Oct. Register on Colleague Connector, contact CSU faculty, write proposal Nov. 3 (Monday) RFP due via email to ITL: firstname.lastname@example.org Nov. 17 (week of) Decisions/notification on proposals Dec. 12, 2008 (Fri.) Planning meeting: Project Team Leaders meet in Long Beach at the 10:30 a.m.-4:00 p.m. Chancellor’s Office to plan the All-Project-Participants’ 2-day Chancellor’s Office Workshop (faculty development Center director attendance is optional). 2009 YEAR # 1 February 2009 to February 2010 March. 27- 28 (Fri/Sat) Workshop: All-Project-Participants’ 2-day Course Revision and Research Design Workshop at LAX hotel. 2 March - June 2009 Teams study, collaborate, and share Fall 2009 Faculty teach revised courses. Teams meet face-to-face or through technology-enabled communication tools in order to share concerns and best practices. Dec. 2009 - Jan. 2010 Faculty analyze impact of course revisions. 2010 Feb. 1, 2010 (Monday) Interim Report of Project Benefits to Students and Faculty due to ITL (concise template provided). 2010 YEAR # 2 February 2010 to February 2011 Spring 2010 Faculty teach revised course a 2nd time. Prepare manuscripts and grant proposals. Fall 2010 Faculty teach revised course a 3rd time. Manuscript submitted for publication. External grant proposals submitted for funding. Feb. 1, 2011 (Tuesday) Final Report of Project Benefits to Students and Faculty due to ITL (concise template provided). V. Award Information Year #1 Support Through the Institute for Teaching and Learning (ITL), the Chancellor’s Office will provide travel and lodging to these required events: Project Team Leader meeting at Chancellor’s Office in Long Beach, Dec. 12, 2008. All-Participants’ Workshop at LAX hotel, March 27-28, 2009. Through ITL, the Chancellor’s Office will provide professional stipends to team members in order to assist them in fulfilling the stated outcomes in their proposal: Project Team Leader professional stipend of $3000 per Project Team Leader Faculty team member professional stipend of $500 per disciplinary team member Faculty development Center director professional stipend of $500 per director for Center materials, supplies, or other expenses incurred through this project 1 Lead; 1 FD Director; 5 Faculty = 7 team members $6,000 – total award 1 Lead; 1 FD Director; 6 Faculty = 8 team members $6,500 – total award 1 Lead; 1 FD Director; 7 Faculty = 9 team members $7,000 – total award Key Lead: Project Team Leader of Discipline Research Project FD Director: Director of a campus Faculty Development Center Faculty: Disciplinary faculty on the Discipline Research Project team 3 Year #2 Support Through ITL, the Chancellor’s Office will provide professional stipends to team members in order to assist them in fulfilling the stated outcomes in their proposal: Manuscript and grant writing workshop Project Team Leader professional stipend of $2000 per Project Team Leader Faculty team member professional stipend of $500 per disciplinary team member VI. Complementary Projects The Discipline Research Project incorporates current research on faculty professional development by employing: faculty learning communities to develop course specific practices; technology in order to engage faculty in both face-to-face and technology-enabled modes of cross-CSU communication, collaboration, and resource sharing; course design to address critical concepts and standards, alternative modes of instruction and assessments (formative and performance-based summative tasks); and a focus on student-learning results as measured by performance-based assessment of course student-learning outcomes. The Discipline Research Project shares a similar focus with the CSU’s Transforming Course Design (TCD) Initiative. Both encourage course revisions that promise to enhance student learning and achievement. However, these projects differ in that the TCD Initiative is an institutionally-led effort, seeking to improve student learning in high enrollment, high failure courses, whereas the Discipline Research Project is faculty-led, system-wide, and encourages faculty study, experimentation, and scholarship in self-identified critical need areas within one’s unique CSU context. Moreover, these two CSU projects may complement each other in that positive results in the Discipline Research Project may seed future proposals for the TCD Initiative. VII. Project Steps Summarized Prior to Funding Step 1: Identify a course with a critical student-learning need that is classroom focused in finding solutions. Examples include, but are not limited to: high-failure rates; under enrollment; specific skills not mastered by students; particular units of instruction which students do not adequately or deeply understand; and groups of students performing well below their apparent capabilities. Step 2: Register on the Colleague Connector at http://www.calstate.edu/itl/connect and use its information to form a system-wide team of 6-8 common-disciplinary faculty who will actively participate in the project for 2 years, January 2009 through January 2011. Step 3: Identify one (1) tenured (required) Project Team Leader for the project team. Identify one (1) faculty development Center director (strongly recommended) to assist with project implementation. You will find a list of Center directors and contact information at http://www.calstate.edu/itl/fdc/member_roster.shtml. 4 Step 4: If you have questions, please contact Cynthia Desrochers, director, Institute for Teaching and Learning, CSU Office of the Chancellor at email@example.com. Step 5: Complete and submit your proposal online by Monday, November 3, 2008. Subsequent to Funding Step 6: Disciplinary teams collaborate, guided by each Project Team Leader, to select and distribute discipline-specific resources to all project team members for study; arrange face-to-face meetings as feasible; and arrange technologically-enabled meetings. Step 7: Teams collect relevant baseline data from their spring 2009 revision target course to inform study of the project’s critical student-learning need (e.g., student attendance records, quiz grades, course grades, student course evaluations, etc.), as well as any relevant historical data that may be available. Step 8: All Project Team Leaders meet at the Chancellor’s Office in Long Beach on Friday, December 12, 2008, 10:30 a.m. to 4:00 p.m., with the ITL director to plan the All- Project-Participants’ 2-day Workshop [Workshop to be held March 27-28, 2009, Friday & Saturday, at LAX hotel]. Attendance at the December 12th meeting by the project faculty development Center director is optional. It is anticipated that the 2-day workshop will include sessions on: Curriculum design Alternative modes of teaching and learning Assessments Classroom research design The scholarship of teaching and learning Technology-enabled tools for communication, collaboration, interactive presentations, and sharing best practices. Step 9: Attend All-Project-Participants’ 2-day Workshop, March 27-28, 2009 (Friday & Saturday) at LAX hotel. Step 10: Project teams continue to meet fact-to-face and/or through technology-enabled communication tools, in order to support members of their disciplinary team with course revisions during spring (and possibly summer) 2009. Step 11: Fall 2009 will include course implementation, data collection and evaluation, and revisions for re-teaching of courses in spring 2009. Step 12: Year #2 will include teaching the revised courses, as well as manuscript and grant writing projects related to the Discipline Research Projects. 5 VIII. Discipline Research Project Support Personnel ITL director: Project consultation and administration as well as facilitation of the Team Leaders’ Workshop Planning meeting and the 2-day All-Project-Participants’ Workshop planning and implementation. Campus faculty development Center director (strongly recommended): Collaborate with discipline Project Team Leader to organize and host project team study during the 2-year project. Classroom research experts: Share expertise on classroom research design to evaluate student-learning results of the Discipline Research Projects. Scholarly writing experts: Share expertise on translating the discipline project results into a manuscript for publication (year #2). IX. Budget Travel, lodging, and meals at the following two events will be paid by or reimbursed through ITL at the CSU Chancellor’s Office and should not be included in the project budget that is prepared by the Project Team Leader: Project Team Leaders’ Planning meeting at Chancellor’s Office, Dec. 12, 2008 All-Project-Participants’ Workshop at LAX, March 27-28, 2009 Note that your budget is for year #1 only of the Discipline Research Project, and that the upper limit of funds that you may request is determined by the number of individuals on your team, such that your request may not exceed the total award shown below: 1 Lead; 1 FD Director; 5 Faculty = 7 team members $6,000 – total award 1 Lead; 1 FD Director; 6 Faculty = 8 team members $6,500 – total award 1 Lead; 1 FD Director; 7 Faculty = 9 team members $7,000 – total award Please submit a budget that estimates costs for team face-to-face meetings, facilities fees, materials and supplies, consulting fees, and/or stipends for year #1 of the project. All funds are from the ITL state budget. We will transfer awarded funds to a state account at one CSU campus as specified by the Discipline Research Project Team; this Project Team Leader will be responsible for all disbursement of funds to the team members. Stipends for the Project Team Leader may not exceed $3,000. Stipends for the project faculty and the faculty development Center director may not exceed $500 per person. If stipends are included in the budget, the Project Team Leader must discuss the budgetary plans with her/his campus Human Resources unit and observe the “25% overload”/additional employment policy of the CSU and ensure that any necessary fringe benefit costs are covered. Project Team 6 Leaders should also discuss budgetary plans with their campus Grants Office or accounting personnel to insure that the budget covers all direct costs. ITL does not provide funding for indirect costs. Anticipated funding for project year #2 will be $500 for each disciplinary faculty member and $2,000 for the Project Team Leader. Funding for year #2 is contingent upon receipt and acceptance of the “Preliminary Report of Projects Benefits to Students and Faculty” (see Timeline for due date). X. Six (6) Components of the Proposal 1. Cover Page Identify the following: Discipline(s) and course(s) that are the focus of the project; the classroom-focused critical student-learning need addressed in the project; the name of the Project Team Leader (with mailing, phone, fax, and email address); names of all project team members, their role in the project, campus affiliations, and email addresses; the amount of funds requested from ITL for Year #1; and the date. 2. Proposal Narrative (five pages double-spaced maximum) Explain the critical problem, issue, or need in the discipline and course and how a focus on course revision and classroom practices can address this problem. Describe expected outcomes of the 2-year project; work already completed on individual campuses relating to this problem; the team interest in collaboration, course revision, and experimentation leading to manuscript writing for publication; and the team interest in external grant writing to study the problem further and disseminate results to disciplinary colleagues. Please keep in mind that proposal reviewers may not be from your discipline and may need some background information and explanation of specialized terms. 3. Timeline Summarize your understanding of the deadlines and major steps required to complete this project as outlined in this RFP. Further, tentatively outline additional experiences that your project team will organize and participate in as a faculty learning community other than the 2-day All-Participants’ Workshop on March 27-28, 2009. 4. Budget Submit an itemized budget that estimates costs or stipends as outlined in this RFP. Project Team Leaders should discuss budgetary plans with their campus Grants Office or accounting personnel to ensure that budgets cover all direct costs. ITL does not provide funding for indirect costs. 5. Qualifications Include a 200-word statement of the abilities of the tenured Project Team Leader to organize and implement the project. Also, briefly describe your adherence to your campus requirements for reviewing requests for external funding. If your proposal is exempt from this review, please describe this exemption. 7 6. Indication of Commitment Include an email note indicating Agreement to Participate for the entire 2 years of the project (through February 1, 2011) from each project team member. XI. Criteria for Evaluating Proposals The proposals will be evaluated by a subcommittee of the ITL Advisory Board using the following criteria: Focus on critical classroom issues related to the quality of student learning. Description of tentatively hoped for and expected outcomes of this project, both as a team and as individuals. Involvement of multiple CSU campuses from the same discipline. Involvement of a faculty development Center director (strongly recommended) Attendance and participation by the Discipline Research Project Team Leader at the planning meeting on December 12, 2008, 10:30 a.m. to 4:00 p.m., at the CSU Office of the Chancellor. Commitment by all team members to: o Participating in the All-Team Workshop at an LAX hotel site on March 27-28, 2009. o Participating in the 2-year project. o Collaborating in this faculty learning community in order to study classroom issues through face-to-face and/or technological-enabled communication tools. o Experimenting, followed by manuscript and grant writing, as well as dissemination of results to disciplinary colleagues. XII. Project Reporting Requirements ITL requires an interim and final report from each funded project, due February 2, 2010, and February 1, 2011, respectively. A concise template will be provided to simply this reporting requirement. XIII Submitting the Proposal Please send a digital copy of your proposal as a Microsoft Word email attachment to firstname.lastname@example.org, due Monday, November 3, 2008, by 5:00 p.m. Appendices should be included within the document to ensure that pieces of your proposal remain connected. Proposals will be immediately sent to reviewers, and we hope to announce results the week of November 17, 2008. Your campus may require an internal approval process for CSU System funding requests. Be sure to take these requirements into account as you prepare your proposal. Also, check with your dean or grants officer to identify relevant internal deadlines and procedures. Questions? For further information, please contact Dr. Cynthia Desrochers at email@example.com, director, Institute for Teaching and Learning, CSU Office of the Chancellor. 8