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					Manual for the Triple Fundraiser: Car Wash/Bake Sale/Used Book Sale

  This is usually held in the spring: perhaps having this in the fall would be better since
the weather would be more predictable and it is a great community builder.
  Please see the separate manual for the book fair.

Event planning Timeline:

1. Several months ahead of time: select a site: in the past, we used the playground at
Commodore Sloat, In 2006, we used James Lick Middle School. A large area is needed
and also the grounds have to be approved for cars to drive onto.

2. Several weeks ahead of time:
       1. Put notices in the Tiger Tales each week for at least the 3 weeks before the
event. For example:

(Sarah,
Could you put this into this week's news? Thanks, Lisa
Vicki will also run off a double sided flyer for the Car wash and Bake sale)


It's time for our Spring Fundraiser: This Saturday, April 22, 2006, is our Spring Fundraiser with a
Car Wash, Bake Sale and Used Book Sale at James Lick Middle School. Come to help out, have
your car washed, and buy some goodies to eat while you check out the used book sale! We
would like all students to participate in this event by signing up for a 2 hour shift to help set up,
wash the cars, and clean up. Shifts start at 8 AM and end by 4 PM. We also need students and
parents/guardians to donate books, CDs, DVDs and videos for the book sale and snacks for the
bake sale. Items for the book sale should be brought to your homeroom by this Friday and items
for the Bake Sale can be brought to school Friday or delivered to the event on Saturday. Please
see the colorful flyer in this week's Wednesday envelope for more information. Parents are also
needed to help staff the event and bring their cars in to be washed. There will be a homeroom
competition for the class that has the greatest number of students that participate. Beta club
members can earn community service hours. Students will need to sign in and out at the event to
document their hours. Please help us make this event a success! If you have any questions,
please contact Candace Anderson for the bake sale (Ridem1000@aol.com or phone 334-8978),
Deb Wells for the book sale (debwells6@comcast.net), or Lisa Sandles (TedLisa1@aol.com or
584-8680) about the car wash. Cost for the car wash is $10. If you cannot make it to the event but
would like to support the school with a donation, please send your donation in with your student
and have them give it to their homeroom teacher.


        2. Send out a separate flyer announcing the event. This should be a colorful flyer
sent into the Wed. envelope (see example below) 2 weeks and 1 week before the event.
Students, parents/guardians are needed to wash the cars, set up the book fair tables, and
bake sale items. Clean-up is primarily related to the book fair (see separate manual). Mrs.
Honaker’s class has made up 2-3 large posters to put up at the time of the event to draw
in street traffic and let folks know where to pull in.
Example of separate flyer:
MAKE OUR 3rd ANNUAL CARWASH, BOOK SALE & BAKE SALE A
SUCCESS!

   On Saturday, April 22ND, 2006 Aptos is having a big triple event fundraiser at
JAMES LICK MIDDLE SCHOOL from 8 am to 4 pm with a carwash (requested
donation is $10), bake sale and used book sale!
   You can check out great bargains on used books, eat a yummy lunch or snack,
get your car washed AND know that you are helping your child’s school all at the
same time. Students, parents and guardians are needed to help wash the cars, set
up and run the book sale and help sell the baked goods.
   Here is what we need to make this a success:
  1. We are asking each student to try to have 2 cars come in to be
washed for $10/car. Students do not need to collect any money. Please ask
your family, friends and neighbors to come. Money will be collected on site at the
car wash. If anyone wants to support the school even if they cannot come to the
event, they can mail in their donation to the school. There will be a homeroom
competition for getting the most cars to come to be washed.
  2. Start collecting books, CDs and DVDs that you would like to
donate. Students, bring your donations into your homeroom and place them in
the boxes. We will be collecting books this week and the week that we get back
from spring break.
   3. We need donations for the bake sale: see the separate notice in this
week’s Tiger Tales.
   4. Beta club members: this is a great way to get community service hours.
The book sale folks will need lots of help before the event collecting books at
school beginning this week and the week that we come back from spring break.
Please let Deb Wells know how you can help (see below).
  5. Finally we would like EVERYONE (Students, Parents
and Guardians) to sign up for a two hour shift for either the
car wash, book sale and/or bake sale. You can send the bottom of
this flyer back to school with your student or contact one of the chairpersons: Lisa
Sandles for information about the car wash (584-8680 or email at
TedLisa1@aol.com), Deb Wells regarding the book sale
(debwells6@comcast.net) or Candace Anderson about the bake sale
(Ridem1000@aol.com). We hope to see your there!

Your Name: ____________________________________ Phone
#_____________________________

Student’s Name: _______________________ Grade ____         Email
address:_________________________
I can help with the following:
___ Book Sale:                                                  _____ Bake Sale
   ____ I can help now collecting books                             _____ Set-up: 8
AM to 10 AM
   ____ Set up before the event (8 AM to 10 AM)                      _____ Serving: 10
AM to Noon
   ____ Selling books ( 10 AM to Noon)                               _____ Serving:
Noon to 2 PM
   ____ Selling books: Noon to 2 PM                                  _____ Serve/clean-
up: 2 PM to 4 PM
   ____ Selling books/clean-up: 2 PM to 4 PM
___ Car wash                                                   ___ I can donate food,
drinks, or fruit
   _____ Set-up/first shift: 9 AM to 11 AM                   Specify:
____________________________
   _____ Washing/drying: 11 AM to 1 PM
   _____ Washing/drying: 1 PM to 3 PM

_______________________________________________________________________



3. The 1-2 weeks before the event:
       1. Put a notice with a sign-up sheet into each homeroom teachers’ mailbox. For
example:

Dear Homeroom Teachers:

This Saturday, April 22, 2006, is our Spring Fundraiser with a Car Wash, Bake Sale and
Used Book Sale (see the reverse side of this paper) at James Lick Middle School.

We would like all students to participate in this event by signing up for at least a 2 hour
shift to help set up, wash the cars, and clean up. Also, please ask students to donate
books, CDs, DVDs and videos for the book sale and snacks for the bake sale. Items for
the book sale should be brought to your classroom by this Friday and items for the Bake
Sale can be brought to school Friday or delivered to the event on Saturday. There will be
another flyer sent out in this week’s Wed. envelope to remind students and their parents
about the event. Parents are also needed to help staff the event and bring their cars in to
be washed.

Please ask your students to sign up for a shift; there will be a homeroom competition for
the class that has the greatest number of students that participate. Beta club members can
earn community service hours. Students will need to sign in and out at the event to
document their hours.

Please place this sign-up list in the PTSA drawer in the office Friday after school. Thanks
for helping make this event a success!
Teacher’s Name: _______________________________ Rm # ____________ Grade: __

Shift times:    STUDENT’S NAME                   STUDENT’S NAME
8 AM T0 10 AM    ___________________________ ___________________________
8 AM T0 10 AM    ___________________________ ___________________________
8 AM T0 10 AM   ___________________________ ___________________________

9 AM T0 11 AM ___________________________ ___________________________
9 AM T0 11 AM ___________________________ ___________________________
9 AM T0 11 AM ___________________________ ___________________________

10 AM T0 12 PM ___________________________ ___________________________
10 AM T0 12 PM ___________________________ ___________________________
10 AM TO 12 PM ___________________________ __________________________

11 AM T0 1 PM ___________________________ ___________________________
11 AM T0 1 PM ___________________________ ___________________________
11 AM T0 1 PM ___________________________ ___________________________

12 PM T0 2 PM ___________________________ ___________________________
12 PM T0 2 PM ___________________________ ___________________________
12 PM T0 2 PM ___________________________ ___________________________

1 PM T0 3 PM ___________________________ ___________________________
1 PM TO 3 PM ___________________________ ___________________________
1 PM TO 3 PM ___________________________ ___________________________

2 PM TO 4 PM ___________________________ ___________________________
2 PM TO 4 PM ___________________________ ___________________________
2 PM TO 4 PM ___________________________ ___________________________
To continue: 1-2 weeks before the event
        2. Co-chairs make sure that all of the needed items are available or have been
purchased. It works well to have 3 or 4 separate washing “stations”, then have the cars
moved to a “drying area” and then moved to a “clean car” area where folks can pick up
their cars after they are done buying food and books.

If there are 4 car washing stations, items needed are:

4 to 8 hoses (2 hoses may need to be connected depending on where the faucet is located)
Faucet line splitter (if there is just one faucet, this allows 4 hoses to be connected to that
        one line.
4 buckets
4-8 sponges and/or brushes (we purchased ones that hook up to the hoses)
one pressure washer (if electricity is available) and a long extension cord
Towels
Soap
4 squeeges for drying windows
1 money box and change (lots of $1, $5s and $10)
1 table, 2 chairs
Sign-up tablet, pens (students and parents log in and out to document their hours of
        participation)
Extra poster board, permanent markers, duct tape: to make more posters if needed




4. The day of the event:
Arrive 1-2 hours early to set up the stations, decide how traffic flow will work for the site
Have everyone sign in (Name, classroom, time in and time out)
Assign a parent to be in charge of the money box
Have one parent at each washing station, if possible, and at least one parent at the drying
area to supervise.



After the event:

1. Collect all of the sign up sheets and type up a summary for the Tiger Tales thanking
everyone. This year’s summary was as follows (see below).
2. Make a list of the students in beta club along with their number of hours and give that
to the beta club faculty advisors.
3. There is also a homeroom competition for the homeroom with the greatest
participation and some teachers give extra credit to their students. Thus, the teachers need
a list of the students in the homeroom along with their number of hours of participation.
4. Announce the winner of the homeroom competition and that class is given a party,
such as a pizza party. A good day to do this is on the staff appreciation luncheon day
because there are parents around to help out.

Summary for the Tiger Tales after the event:

Fundraiser was a “Splashing” Success: Thanks to all of the students, parents,
guardians and teachers (and we should add, the weather) that came to support Aptos this
past Saturday, our Car Wash, Book and Bake sale raised $2,850! The car wash
brought in $1330 (that means we washed 133 cars!), the book sale made $880 and the
bake sale $640. Thanks to our chairpersons for all of the time spent organizing the event:
Abbie Yant and Lisa Sandles for the car wash, Debbie Wells and Candi Strecker for the
book sale, and Candace and Malcolm Anderson for the bake sale. The car wash also
owes a huge “Thank-you” to our principal, Mrs. Louvrin who was there all day and to
Mr. Peterson who not only brought his amazing squeegees to dry the cars but who also
took charge of the washing area and kept the flow of traffic moving! Ms. Neves must
have won the most original incentive for getting her home room students to come (they
got to hose her down if they worked for at least an hour). Thanks also to the other staff
who came to help and to have their cars washed: Mr. Pryor, Mr. Addiego, Mr. Payne, Mr.
Wilson, and Ms. Loura. We have a long list of students, parents and guardians to thank
not just for helping staff the event but also for donating lots of yummy food for the bake
sale: (we apologize in advance if we forgot anyone or if we misspelled your name).
Brianna Carrier, Yesenia Fernandez, Yolanda Rivas, Roxanne, Chris and Wendy
Manners, Jordan Anderson, David Lantaw, Jr. and David Lantaw, III, Serena and Kwai
Lun Wong, EJ and Elizabeth Yurkov, Zachery and Quincy Ogawa, Brigid Crosson,
Emily Moody, Barb Coffey, Nathan Chan, Joy and Timothy Harmon, Erik and Ernio
Easthan, Sophie Abrams, Amara Wilson, David van Daalen Wetters, Douglas Kwan, PK
Jones, Max and Paulette Cauthorn, Jenny Calderon, Cicely Barker, Ellie Perry, Robby
Yant, Roger Chapman, Kyle Kamibayashi, Shelley Fung, Amy Tan, Celeste and Ann
Melamed, Emma Smoot, Adrei and Andrei Ivanov, Monica Molina and Monica Galvez,
Dale Herr, Katie Morrison, Tom Ebergen, Nick Butler, Tina and Colin Fong, Serena
Huguet-Holway, Cassidy Arevalo, Amanda Morris, Brittani Combs, Jessica Lavelle,
Austin Guerin, Lorraine Handy, Pamela and Claire Graham, Marie-Cecile vandelavoir,
Steve and Anna Rubenstein, Asmara Gihebreyesus, Jewel Conrad, Cindy Yu, Jennie
Yeung Janet Ling, Leslie Long, Wilson Yeng, Jennifer Ling, Ryan Donnelly, Annika
Min, Mirabella Cong, Linda Wajciedrawska, Justin Fernandez, Laura Hughes, Florinda
Alvarado, Chris Bassott, Allison Lena, Laura and Cory Tung, Jane and Julian Mimibatin,
Timothy and Tiffany Schmitz, Balbino and Joseph Pena, Sandy Kepler, Debra and Ben
Fischer,Susy and Fabio Scarpore, Vicki Symonds, Marcia and David Lantow, Martha
Luna and Estivaliz Galvez, Sheila Sexton and Geneva Lovett, Joseph and Kathryn Rato,
and Robin Day.
   We are still tallying up the numbers and we will announce the winners of the
homeroom competition later this week.
   Note to Beta Club members and students whose teachers said they would earn
extra credit: some students signed in but forgot to sign out; please check with your
teachers regarding the number of hours that you helped out for the event.

				
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