VIEWS: 10 PAGES: 7 POSTED ON: 11/4/2010
Manual for the Triple Fundraiser: Car Wash/Bake Sale/Used Book Sale This is usually held in the spring: perhaps having this in the fall would be better since the weather would be more predictable and it is a great community builder. Please see the separate manual for the book fair. Event planning Timeline: 1. Several months ahead of time: select a site: in the past, we used the playground at Commodore Sloat, In 2006, we used James Lick Middle School. A large area is needed and also the grounds have to be approved for cars to drive onto. 2. Several weeks ahead of time: 1. Put notices in the Tiger Tales each week for at least the 3 weeks before the event. For example: (Sarah, Could you put this into this week's news? Thanks, Lisa Vicki will also run off a double sided flyer for the Car wash and Bake sale) It's time for our Spring Fundraiser: This Saturday, April 22, 2006, is our Spring Fundraiser with a Car Wash, Bake Sale and Used Book Sale at James Lick Middle School. Come to help out, have your car washed, and buy some goodies to eat while you check out the used book sale! We would like all students to participate in this event by signing up for a 2 hour shift to help set up, wash the cars, and clean up. Shifts start at 8 AM and end by 4 PM. We also need students and parents/guardians to donate books, CDs, DVDs and videos for the book sale and snacks for the bake sale. Items for the book sale should be brought to your homeroom by this Friday and items for the Bake Sale can be brought to school Friday or delivered to the event on Saturday. Please see the colorful flyer in this week's Wednesday envelope for more information. Parents are also needed to help staff the event and bring their cars in to be washed. There will be a homeroom competition for the class that has the greatest number of students that participate. Beta club members can earn community service hours. Students will need to sign in and out at the event to document their hours. Please help us make this event a success! If you have any questions, please contact Candace Anderson for the bake sale (Ridem1000@aol.com or phone 334-8978), Deb Wells for the book sale (email@example.com), or Lisa Sandles (TedLisa1@aol.com or 584-8680) about the car wash. Cost for the car wash is $10. If you cannot make it to the event but would like to support the school with a donation, please send your donation in with your student and have them give it to their homeroom teacher. 2. Send out a separate flyer announcing the event. This should be a colorful flyer sent into the Wed. envelope (see example below) 2 weeks and 1 week before the event. Students, parents/guardians are needed to wash the cars, set up the book fair tables, and bake sale items. Clean-up is primarily related to the book fair (see separate manual). Mrs. Honaker’s class has made up 2-3 large posters to put up at the time of the event to draw in street traffic and let folks know where to pull in. Example of separate flyer: MAKE OUR 3rd ANNUAL CARWASH, BOOK SALE & BAKE SALE A SUCCESS! On Saturday, April 22ND, 2006 Aptos is having a big triple event fundraiser at JAMES LICK MIDDLE SCHOOL from 8 am to 4 pm with a carwash (requested donation is $10), bake sale and used book sale! You can check out great bargains on used books, eat a yummy lunch or snack, get your car washed AND know that you are helping your child’s school all at the same time. Students, parents and guardians are needed to help wash the cars, set up and run the book sale and help sell the baked goods. Here is what we need to make this a success: 1. We are asking each student to try to have 2 cars come in to be washed for $10/car. Students do not need to collect any money. Please ask your family, friends and neighbors to come. Money will be collected on site at the car wash. If anyone wants to support the school even if they cannot come to the event, they can mail in their donation to the school. There will be a homeroom competition for getting the most cars to come to be washed. 2. Start collecting books, CDs and DVDs that you would like to donate. Students, bring your donations into your homeroom and place them in the boxes. We will be collecting books this week and the week that we get back from spring break. 3. We need donations for the bake sale: see the separate notice in this week’s Tiger Tales. 4. Beta club members: this is a great way to get community service hours. The book sale folks will need lots of help before the event collecting books at school beginning this week and the week that we come back from spring break. Please let Deb Wells know how you can help (see below). 5. Finally we would like EVERYONE (Students, Parents and Guardians) to sign up for a two hour shift for either the car wash, book sale and/or bake sale. You can send the bottom of this flyer back to school with your student or contact one of the chairpersons: Lisa Sandles for information about the car wash (584-8680 or email at TedLisa1@aol.com), Deb Wells regarding the book sale (firstname.lastname@example.org) or Candace Anderson about the bake sale (Ridem1000@aol.com). We hope to see your there! Your Name: ____________________________________ Phone #_____________________________ Student’s Name: _______________________ Grade ____ Email address:_________________________ I can help with the following: ___ Book Sale: _____ Bake Sale ____ I can help now collecting books _____ Set-up: 8 AM to 10 AM ____ Set up before the event (8 AM to 10 AM) _____ Serving: 10 AM to Noon ____ Selling books ( 10 AM to Noon) _____ Serving: Noon to 2 PM ____ Selling books: Noon to 2 PM _____ Serve/clean- up: 2 PM to 4 PM ____ Selling books/clean-up: 2 PM to 4 PM ___ Car wash ___ I can donate food, drinks, or fruit _____ Set-up/first shift: 9 AM to 11 AM Specify: ____________________________ _____ Washing/drying: 11 AM to 1 PM _____ Washing/drying: 1 PM to 3 PM _______________________________________________________________________ 3. The 1-2 weeks before the event: 1. Put a notice with a sign-up sheet into each homeroom teachers’ mailbox. For example: Dear Homeroom Teachers: This Saturday, April 22, 2006, is our Spring Fundraiser with a Car Wash, Bake Sale and Used Book Sale (see the reverse side of this paper) at James Lick Middle School. We would like all students to participate in this event by signing up for at least a 2 hour shift to help set up, wash the cars, and clean up. Also, please ask students to donate books, CDs, DVDs and videos for the book sale and snacks for the bake sale. Items for the book sale should be brought to your classroom by this Friday and items for the Bake Sale can be brought to school Friday or delivered to the event on Saturday. There will be another flyer sent out in this week’s Wed. envelope to remind students and their parents about the event. Parents are also needed to help staff the event and bring their cars in to be washed. Please ask your students to sign up for a shift; there will be a homeroom competition for the class that has the greatest number of students that participate. Beta club members can earn community service hours. Students will need to sign in and out at the event to document their hours. Please place this sign-up list in the PTSA drawer in the office Friday after school. Thanks for helping make this event a success! Teacher’s Name: _______________________________ Rm # ____________ Grade: __ Shift times: STUDENT’S NAME STUDENT’S NAME 8 AM T0 10 AM ___________________________ ___________________________ 8 AM T0 10 AM ___________________________ ___________________________ 8 AM T0 10 AM ___________________________ ___________________________ 9 AM T0 11 AM ___________________________ ___________________________ 9 AM T0 11 AM ___________________________ ___________________________ 9 AM T0 11 AM ___________________________ ___________________________ 10 AM T0 12 PM ___________________________ ___________________________ 10 AM T0 12 PM ___________________________ ___________________________ 10 AM TO 12 PM ___________________________ __________________________ 11 AM T0 1 PM ___________________________ ___________________________ 11 AM T0 1 PM ___________________________ ___________________________ 11 AM T0 1 PM ___________________________ ___________________________ 12 PM T0 2 PM ___________________________ ___________________________ 12 PM T0 2 PM ___________________________ ___________________________ 12 PM T0 2 PM ___________________________ ___________________________ 1 PM T0 3 PM ___________________________ ___________________________ 1 PM TO 3 PM ___________________________ ___________________________ 1 PM TO 3 PM ___________________________ ___________________________ 2 PM TO 4 PM ___________________________ ___________________________ 2 PM TO 4 PM ___________________________ ___________________________ 2 PM TO 4 PM ___________________________ ___________________________ To continue: 1-2 weeks before the event 2. Co-chairs make sure that all of the needed items are available or have been purchased. It works well to have 3 or 4 separate washing “stations”, then have the cars moved to a “drying area” and then moved to a “clean car” area where folks can pick up their cars after they are done buying food and books. If there are 4 car washing stations, items needed are: 4 to 8 hoses (2 hoses may need to be connected depending on where the faucet is located) Faucet line splitter (if there is just one faucet, this allows 4 hoses to be connected to that one line. 4 buckets 4-8 sponges and/or brushes (we purchased ones that hook up to the hoses) one pressure washer (if electricity is available) and a long extension cord Towels Soap 4 squeeges for drying windows 1 money box and change (lots of $1, $5s and $10) 1 table, 2 chairs Sign-up tablet, pens (students and parents log in and out to document their hours of participation) Extra poster board, permanent markers, duct tape: to make more posters if needed 4. The day of the event: Arrive 1-2 hours early to set up the stations, decide how traffic flow will work for the site Have everyone sign in (Name, classroom, time in and time out) Assign a parent to be in charge of the money box Have one parent at each washing station, if possible, and at least one parent at the drying area to supervise. After the event: 1. Collect all of the sign up sheets and type up a summary for the Tiger Tales thanking everyone. This year’s summary was as follows (see below). 2. Make a list of the students in beta club along with their number of hours and give that to the beta club faculty advisors. 3. There is also a homeroom competition for the homeroom with the greatest participation and some teachers give extra credit to their students. Thus, the teachers need a list of the students in the homeroom along with their number of hours of participation. 4. Announce the winner of the homeroom competition and that class is given a party, such as a pizza party. A good day to do this is on the staff appreciation luncheon day because there are parents around to help out. Summary for the Tiger Tales after the event: Fundraiser was a “Splashing” Success: Thanks to all of the students, parents, guardians and teachers (and we should add, the weather) that came to support Aptos this past Saturday, our Car Wash, Book and Bake sale raised $2,850! The car wash brought in $1330 (that means we washed 133 cars!), the book sale made $880 and the bake sale $640. Thanks to our chairpersons for all of the time spent organizing the event: Abbie Yant and Lisa Sandles for the car wash, Debbie Wells and Candi Strecker for the book sale, and Candace and Malcolm Anderson for the bake sale. The car wash also owes a huge “Thank-you” to our principal, Mrs. Louvrin who was there all day and to Mr. Peterson who not only brought his amazing squeegees to dry the cars but who also took charge of the washing area and kept the flow of traffic moving! Ms. Neves must have won the most original incentive for getting her home room students to come (they got to hose her down if they worked for at least an hour). Thanks also to the other staff who came to help and to have their cars washed: Mr. Pryor, Mr. Addiego, Mr. Payne, Mr. Wilson, and Ms. Loura. We have a long list of students, parents and guardians to thank not just for helping staff the event but also for donating lots of yummy food for the bake sale: (we apologize in advance if we forgot anyone or if we misspelled your name). Brianna Carrier, Yesenia Fernandez, Yolanda Rivas, Roxanne, Chris and Wendy Manners, Jordan Anderson, David Lantaw, Jr. and David Lantaw, III, Serena and Kwai Lun Wong, EJ and Elizabeth Yurkov, Zachery and Quincy Ogawa, Brigid Crosson, Emily Moody, Barb Coffey, Nathan Chan, Joy and Timothy Harmon, Erik and Ernio Easthan, Sophie Abrams, Amara Wilson, David van Daalen Wetters, Douglas Kwan, PK Jones, Max and Paulette Cauthorn, Jenny Calderon, Cicely Barker, Ellie Perry, Robby Yant, Roger Chapman, Kyle Kamibayashi, Shelley Fung, Amy Tan, Celeste and Ann Melamed, Emma Smoot, Adrei and Andrei Ivanov, Monica Molina and Monica Galvez, Dale Herr, Katie Morrison, Tom Ebergen, Nick Butler, Tina and Colin Fong, Serena Huguet-Holway, Cassidy Arevalo, Amanda Morris, Brittani Combs, Jessica Lavelle, Austin Guerin, Lorraine Handy, Pamela and Claire Graham, Marie-Cecile vandelavoir, Steve and Anna Rubenstein, Asmara Gihebreyesus, Jewel Conrad, Cindy Yu, Jennie Yeung Janet Ling, Leslie Long, Wilson Yeng, Jennifer Ling, Ryan Donnelly, Annika Min, Mirabella Cong, Linda Wajciedrawska, Justin Fernandez, Laura Hughes, Florinda Alvarado, Chris Bassott, Allison Lena, Laura and Cory Tung, Jane and Julian Mimibatin, Timothy and Tiffany Schmitz, Balbino and Joseph Pena, Sandy Kepler, Debra and Ben Fischer,Susy and Fabio Scarpore, Vicki Symonds, Marcia and David Lantow, Martha Luna and Estivaliz Galvez, Sheila Sexton and Geneva Lovett, Joseph and Kathryn Rato, and Robin Day. We are still tallying up the numbers and we will announce the winners of the homeroom competition later this week. Note to Beta Club members and students whose teachers said they would earn extra credit: some students signed in but forgot to sign out; please check with your teachers regarding the number of hours that you helped out for the event.
Pages to are hidden for
"CarWashManual06"Please download to view full document