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					                             Mekong River Commission
                 Regional Flood Management and Mitigation Centre
                       P.O. Box 623, # 576, National Road #2, Phnom Penh, Cambodia
                         Telephone: (855-23) 425 353 Facsimile: (855-23) 425 363




                             6th Annual Mekong Flood Forum
     ‘Integrated approaches and applicable systems for medium term flood
           forecasting and early warning in the Mekong River Basin’
                              Tuesday 27 & Wednesday 28 May 2008
                                    Phnom Penh, Cambodia


                                        Call for Papers

Background

Under the umbrella of the Mekong River Commission (MRC), the Regional Flood Management and
Mitigation Centre (RFMMC) operates from Phnom Penh, Cambodia. The Centre plays an important
role in maintaining (the national and regional) availability of flood-related tools, data and knowledge;
producing reliable regional forecasts with suitable lead time and a timely and effective dissemination;
and providing accurate, well documented and consistent tools for basin-wide flood risks assessment
and trans-boundary impact assessment.

One of the important tasks of the MRC-RFMMC is to organise the Annual Mekong Flood Forums.
The forums provide the floor to present completed activities, to discuss emerging needs and to review
the progress each country has made towards holistic and balanced flood management. As an on-going
activity, the forums provide a suitable framework to strengthen cooperation and information exchange
among the MRC member countries - Cambodia, Lao PDR, Thailand and Viet Nam - the dialogue
partners - China and Myanmar - and the international community, International Organisations (IO) and
Civil Society Organisations (CSO).

Since 2002, the Mekong River Commission (MRC) has successfully organised five Annual Mekong
Flood Forums with the following themes ‘Flood Preparedness’, ‘Information Flow, Networking and
Partnership’, ‘Flood Management and Mitigation in the Mekong Basin’, ‘Improving Flood
Forecasting and Early Warning Systems for Flood Management and Mitigation in the Lower Mekong
Basin’ and ‘Improving Inputs Towards Medium-term Flood Forecasting and Warning in the Mekong
Basin’, respectively.

The 6th Annual Mekong Flood Forum will be held on 27 - 28 May 2008, Phnom Penh, Cambodia,
under the theme ‘Integrated approaches and applicable systems for medium term flood forecasting
and early warning in the Mekong River Basin’. This theme is chosen in close consultation with the
member states, based on their requirements with respect to flood forecasting and early warning by the
MRC-RFMMC.

The rapid population growth in the region, urbanisation, intensification of agriculture, changes in land
use and river morphology, and rapid technology development require present flood forecasting to be
improved, with better accuracy and lead time, which must be based on better data inputs and modern
technology and tools. The flood forecasting in the Mekong River Basin is therefore being improved by


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the introduction of new means of data collection and processing, and the application of the Mekong
River Flood Forecasting System (MRFFS) for the mainstream of the Mekong River.

The forum will be focused on the theme and result-oriented in order to assure that the results can be
applied by the MRC-RFMMC and the member countries in their pursuit of improving data collection
and sharing, which is the prerequisite for the attainment of reliable and dependable medium-term flood
forecasting (6 – 10 days) and early warning.

During the two-day forum the following issues will be discussed:
       to present and share lessons learned based on the 2007 floods by the concerned line agencies
        of the member states;
       to present and discuss the current status of data collection and transmission (especially water
        level and rainfall) as well as the new Mekong River Flood Forecasting System (MRFFS) and
        systems for flood forecasting and early warning in use and under development by the MRC-
        RFMMC and the National Centres;
       to keep the member states and their concerned line agencies informed about the progress with
        respect to the MRC-RFMMC flood forecasting database system; the database system as well
        as the exchange of data and data sharing among the MRC member countries and the MRC-
        RFMMC is essential for operational medium-term flood forecasting for the mainstream of the
        Mekong River, based on basin wide rainfall and water level data availability;
       to exchange experience and best practices with IOs, academic institutions, and CSOs on the
        process and systems for data collection and exchange for flood forecasting as well as database
        hardware and software used for data storage and processing. To strengthen cooperation and
        information exchange among the international community, IOs and CSOs;
       to exchange information on the requirements that the different types of land use and various
        types of measures pose to the flood forecasting and early warning systems in the conditions of
        the Mekong River Basin;
       to exchange information on to what extent flood forecasting and early warning results in
        information that enables institutions or individuals to take the best possible measures to
        reduce damage and number of casualties;
       to exchange experiences on lessons learned during previous flood events.

The terms ‘flood’ and ‘flooding’ are often used in different ways. In the 6th Annual Mekong Flood
Forum the words will be based on the following definitions:
     a flood is a natural abundance of water in response to storm rainfall, snowmelt, etc., ergo the
      flood season on the Mekong......however, this does not necessarily lead to flooding;
     flooding is the inundation of areas not usually submersed.


Submission of Abstracts and Papers

Each of the member countries will prepare and present a country paper on the flooding during 2007
and its progress with respect to data collection, flood forecasting, flood warning, flood damage
assessment, organisation of emergency measures, relief and reconstruction. The MCR-RFMMC will
prepare and present the 2007 Flood Report for the Lower Mekong River Basin (LMB).

In addition organisations, institutions, companies, or individuals who are working in the fields relating
to the theme of the forum: ‘Integrated approaches and applicable systems for medium term flood
forecasting and early warning in the Mekong River Basin’ are invited to submit a paper or an exhibit
on one of the following topics:




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Topic I     New developments with respect to flood forecasting and early warning


The meteorology, the weather forecast and the conditions in the river basin create the basis for
producing flood forecasting and early warning. An efficient data collection, processing and retrieval
system for real or near-real time meteorological and weather forecast data will be of utmost
importance to enable an adequate input to the river flow modelling and finally the issuing of forecasts.
In case of the Mekong River Basin most of the data are collected by the agencies in the riparian states,
while forecasts for the mainstream of the Mekong River are prepared by the MRC-RFMMC as well as
by most of the riparian states. This requires a good compatibility of the data, based on agreed accuracy
and protocols. From the MRC-RFMMC short-term and reliable medium term forecasts (6 – 10 days)
are expected. These forecasts need to be based on up to date technology for data collection,
processing, retrieval and subsequent river modelling, with a focus on flood forecasting, related to the
risks in the flood prone areas. With respect to this a wide range of new developments may be observed
regarding weather models, remote sensing techniques, global positioning systems, geographic
information systems, automation in data collection, transmission, storage and retrieval, etc. The
applicability of new developments for the interrelated database and flood forecasting systems in the
conditions of the Mekong River Basin will be an important aspect of this Topic I.


Topic II    Land use based requirements for flood forecasting and early warning systems


The rapid population growth in the region, urbanisation, intensification of agriculture, changes in land
use and river morphology, and rapid technology development require present forecasting to be
improved, with better accuracy and lead time, which must be based on better data inputs and modern
technology and tools. Related to differences in land use, the occurrence of land use changes and the
need for land use zoning there will be different requirements to flood forecasting and early warning.
For densely populated areas with limited possibilities for a timely evacuation early warning is of
utmost importance. On the other hand, for the recession agriculture in the Tonle Sap Great Lake area
and Cambodian flood plain a seasonal forecast of the expected flood is more relevant. The responsible
agencies in the member states are in charge of the early warning and the organisation of the flood
preparedness measures. This requires an effective interaction between the MRC-RFMMC and the
concerned agencies. In addition there is the requirement of the issuing of the flood forecasts to land
and property owners, organisations in charge of public facilities and infrastructure provisions in the
areas that potentially may suffer from a flooding. The requirements that the different types of land use
and different types of measures pose to the flood forecasting systems for the conditions of the Mekong
River Basin will be an important aspect of this Topic II.


Topic III   Costs and benefits of flood forecasting and early warning


Flood forecasting and early warning is provided for more than 30 years in the member states of the
MRC. Systems are improved and more people are aware of the systems. There is limited insight in the
extent to which flood forecasting and early warning may reduce casualties and/or damage of a
flooding. However, the perception is that this is undoubtedly the case. Analyses under different
conditions in flood prone areas may give insight in the various relations and interactions. Based on
relevant indicators justification can generally be found for the investments in the development,
operation and maintenance of flood forecasting and early warning systems. Therefore the focus of this
Topic III will be on to what extent flood forecasting and early warning have resulted, or can result in
information that has enabled, or will enable institutions or individuals to take the best possible
measures to reduce damage and number of casualties.




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Topic IV     Lessons learned from past flood events

The member states, dialogue partners, IOs, CSOs and individuals have obtained an impressive treasure
trove of experiences from past flood events. These experiences are increasingly documented. The five
previous Annual Mekong Flood Forums have been helpful in documenting experiences. These
experiences may concern the hydraulic behaviour of rivers under extreme conditions, the effectiveness
of flood forecasting and early warning, the effectiveness of communication and measures taken during
the event of a flood, and the measures to be taken to reduce at least the risk of flooding in future. For
Topic IV the focus will be on the lessons learned in the broad sense in the various river basins of the
world. Papers would preferably have to be prepared in such a way that the lessons learned may be of
use in the Mekong River Basin.


Deadlines

Abstracts and papers

Submission of abstract (200 – 400)                         25 January 2008
and paper submission form (Annex to this call)
Notification of acceptance of abstract                     08 February 2008
Submission of full paper (max. 8 pages)                    21 March 2008
Notification of acceptance of paper                        18 April 2008
and specification on presentation

Note: The organisation will inform you whether your accepted paper can be presented in the plenary
or parallel sessions, or be presented as a poster.

Contact address

Please submit abstracts, papers, paper submission and registration forms as attached word file to:
amff6@mrcmekong.org, or amff6.mrc@gmail.com.

For further information please contact:

        Bob PENGEL
        Technical Advisor Component 1
        Regional Flood Management and Mitigation Centre (RFMMC)
        Mekong River Commission (MRC)
        Tel: (855)-23- 425-353; Ext: 2101
        Fax: (855)-23- 425-363
        E-mail: amff6@mrcmekong.org, or amff6.mrc@gmail.com.




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Authors instructions

Abstract and papers will be printed as camera-ready copy in the proceedings and as pdf file on
CD/ROM.

For submitting papers follow the instructions below:
     Use A4 format, with on all sides a margin of 3 cm. Don’t add page numbers;
     Abstracts and papers have to be submitted as an attached word file;
     Check the paper with the UK spelling checker;
     Use the following letter type and letter size:
           Heading:                   Capitals, Times New Roman 12 pt bold, centred
           Author(s) name(s):         Capitals, Times New Roman 11 pt, centred
           Footnote:                  Full affiliation, address and e-mail of the corresponding author,
                                       Times New Roman 10 pt, justified
           Main text:                 Times New Roman 11 pt, justified

           Tables:
                 heading:            On top of Table, Times New Roman 11 pt, justified
                 auto format:        Simple 1
                 text in Table:      Times New Roman 10 pt
                 Note:               All tables have to be referred to in the text by (Table ..)
           Figures, graphs and photos:
                 Insert figures, graphs and photos in the right place in the text
                 Provide the figures, graphs and photos as separate files (tiff, jpg at resolution of at
                                      least 600 dpi)
                 heading:            Under the figure, graph, or photo, Times New Roman 10 pt,
                                      centred
                 text in figures:    Times New Roman 11 pt
                 colour:             Figures can be in colour
                 Note:               All figures have to be referred to in the text

           References:
                 in the text:         References have to be shown as (name author, or organisation,
                                       year of publication)
                  in the list:        Name of first author, initial(s), Name of second author,
                                       initial(s), etc., year of publication. Title of publication (italic),
                                       publisher, or Journal, city, country, Times New Roman 10 pt.

Please note that submitted manuscripts should not have been previously published and should not be
submitted for publication elsewhere while they are under consideration for inclusion in the forum
proceedings. Submitted material will not be returned to the author unless specifically requested.




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 PAPER SUBMISSION FORM FOR THE 6TH ANNUAL MEKONG FLOOD FORUM
                     PHNOM PENH, CAMBODIA
                         27 – 28 MAY 2008

Title of abstract/paper                 : ………………………………………………………..
Full name of corresponding author       : ………………………………………………………..
Address of corresponding author         : ………………………………………………………..
                                          ………………………………………………………..
Telephone office                        : ………………………………………………………..
Telephone mobile                        : ………………………………………………………..
Fax                                     : ………………………………………………………..
E-mail                                  : ………………………………………………………..


Relation of abstract/paper to forum topics (cross out the concerned box):

                          I     New developments with respect to flood forecasting and early
                                warning


                          II    Land use based requirements for flood forecasting and early
                                warning systems


                          III   Costs and benefits of flood forecasting and early warning


                          IV    Lessons learned from past flood events


Contact address:
         Bob PENGEL
         Technical Advisor Component 1
         Regional Flood Management and Mitigation Centre (RFMMC)
         Mekong River Commission (MRC)
         Tel: (855)-23- 425-353; Ext: 2101
         Fax: (855)-23- 425-363
         E-mail: amff6@mrcmekong.org, or amff6.mrc@gmail.com.




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