AGENDA by Jdore

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									                                      AGENDA
                         CIVIL SERVICE COMMISSION MEETING
                            TUESDAY, SEPTEMBER 17, 2002
                                       7:30 a.m.


   I.   APPROVAL OF MINUTES

            August 20, 2002 – Regular Commission Meeting – Ms. Gibala

  II.   HEARINGS SCHEDULED FOR A FUTURE DATE

            None as of September 10, 2002

 III.   NEED TO RESCHEDULE HEARING DATES

            Aaron Mitchell, Corrections Officer, on his dismissal by the Department of
             Justice Services – originally scheduled for Tuesday, September 17, 2002
             beginning at 9:00 a.m. Both parties have requested a continuance

 IV.    REQUESTS FOR HEARINGS

            Clark Heard, Department of Revenue, appeal of involuntary demotion

  V.    DISCUSSION OF APPEALS HEARD

            None as of September 10, 2002

 VI.    DISCUSSION OF APPEALS FROM PROFESSIONAL & MANAGERIAL JOB
        CLASSIFICATION STUDY

VII.    JOB CLASSIFICATION STUDY APPEAL FINAL RECOMMENDATION –
        EISENREICH (postponed from August meeting)

VIII.   APPEAL FROM RAYMOND MCDONALD REGARDING PROMOTIONAL
        OPPORTUNITY FOR MAINTENANCE DRIVER III POSITION IN DEPARTMENT
        OF HIGHWAYS AND TRAFFIC (postponed from August meeting)

 IX.    APPEALS OF PERFORMANCE EVALUATION FROM JOSEPH DOBRINIC AND
        PATRICK MAY, DEPARTMENT OF HEALTH

  X.    SEPTEMBER APPOINTMENTS REQUIRING PERSONNEL DIRECTOR
        APPROVAL (FOR INFORMATION)

 XI.    STEP THREE OF SUSPENSION GRIEVANCE PROCEDURE FILED BY BOBBY
        VINSON, JUSTICE SERVICES

XII.    APPEAL FROM LOUIS MITCHELL REGARDING PROMOTIONAL
        OPPORTUNITY FOR MAINTENANCE DRIVER II POSITION IN DEPARTMENT
        OF HIGHWAYS AND TRAFFIC
XIII.   REQUEST TO ESTABLISH JOB CLASS M349 – ENGINEERING CONSULTANT
        – AT PAY RANGE 117

XIV.    REQUEST TO ESTABLISH JOB CLASS M227 – ASSISTANT TAX ASSESSOR –
        AT PAY RANGE 117

XV.     ATTACHMENT TO GRIEVANCE PROCEDURE FORM AT STEP FIVE FROM
        DONALD CLINKENBEARD, HIGHWAYS AND TRAFFIC (FOR INFORMATION)

XVI.    TAP APPROVAL (FOR CONFIRMATION)
                          MINUTES OF A MEETING
            OF THE ST. LOUIS COUNTY CIVIL SERVICE COMMISSION
                       TUESDAY, SEPTEMBER 17, 2002

A meeting of the Civil Service Commission was held on Tuesday, September 17, 2002

at the Division of Personnel Office, St. Louis County Administration Building, Clayton,

Missouri, beginning at 8:00 a.m. Present for the meeting was Ms. Lillie M. Thomas,

Chairman and Mr. Mitchell A. Margo, Member. Ms. Kathy L. Gibala, Vice Chairman,

was unable to attend the meeting. Present from the Division of Personnel were Kirk

McCarley, Personnel Director, Faye Betts, Fannie Lindo and Ruth Rollins. Also present

was Micki Wochner, Assistant County Counselor; and Dee Tracy, Business

Representative, Teamsters Local 610. Present from the Department of Public Works:

Karen Wittkoetter. Present from the Department of Highways & Traffic: Bob Tschopp,

Director of Administrative Services; Debbi Derr, Manager of Administrative Services;

Ray McDonald, Maintenance Driver II; Donald Clinkenbeard, Surveyor Lead; and

Dennis Harris, Manager, Operations.     Present from the Department of Health: Dr.

Jacquelynn Meeks, Director of Health; Shirley Eisenreich, Personnel Administrator;

Joan Bialczak, Division Director of Health Centers; Michael Zlatic, Engineer III; Janet

Williams, Division Director of Environmental Protection; Lawrence York, Environmental

Public Health Supervisor; Joseph Dobrinic, Environmental Public Health Sanitarian; and

Patrick May, Environmental Public Health Sanitarian.



APPROVAL OF MINUTES

The Commission reviewed the minutes of the August 20, 2002 regular Commission

meeting. Mr. Margo moved to approve the minutes and Ms. Thomas seconded the

motion. The minutes of the regular meeting were approved.



HEARINGS SCHEDULED FOR A FUTURE DATE
 None as of the date of this meeting.

NEED TO RESCHEDULE HEARING DATES

 Aaron Mitchell, Corrections Officer, on his dismissal by the Department of Justice
   Services. A tentative hearing date was scheduled for November 19, 2002 at 9:00

   a.m. Ms. Lillie Thomas will serve as the Hearing Officer.



REQUESTS FOR HEARINGS

 Clark Heard, Appraisal Manager, Department of Revenue, on his appeal of
   involuntary demotion. A tentative hearing date was scheduled for October 29, 2002

   at 9:00 a.m. Ms. Kathy Gibala will serve as the Hearing Officer.


DISCUSSION OF APPEALS HEARD
 None as of the date of this meeting.
DISCUSSION OF APPEALS FROM PROFESSIONAL & MANAGERIAL JOB

CLASSIFICATION STUDY

A total of 10 appeals were received from employees included in the Professional &

Managerial job classification study.   Discussion of one appeal was postponed until the

September meeting. At the August Civil Service Commission meeting, the Commission

determined that in six of the nine cases reviewed, the jobs were properly classified and

the appeals were denied. In three cases, the Commission requested additional review

by the Division of Personnel. As of the date of this meeting, the Division of Personnel

has received a completed Job Inventory Form (JIF) from Michael Zlatic, Engineer III,

Department of Health, with a JIF to be forthcoming from Kenneth Blake, Pharmacist,

Department of Health. Faye Betts, HR Manager, Division of Personnel, indicated that

job audits based upon the new JIF's will be conducted for both employees.     The third

appeal was resolved as a separate agenda item at the August meeting.
JOB    CLASSIFICATION         STUDY      APPEAL      FINAL     RECOMMENDATION            –

EISENREICH

This matter had been postponed from the August meeting. Information was received

from Ms. Shirley Eisenreich regarding the classification of her position to that of

Personnel Administrator in Pay Range 114 as a result of the Professional & Managerial

Job Classification Study. Ms. Eisenreich appealed the classification of her position.

She commented that her position is the only one at the Department of Health cabinet

level that is not classified as managerial. Ms. Eisenreich stated that she managed a

staff of four, and directs the personnel, payroll, volunteer and security function for a

department of over 700 positions. She noted that she oversees a unit budget of over

$380,000.    As such, she feels she should be reclassified to that of Manager,

Administrative Services or Manager, Human Resources in Pay Range 116, which would

then compare favorably with other County personnel with similar positions and

responsibilities. Faye Betts, HR Manager, Division of Personnel, presented information

indicating that an initial review of Ms. Eisenreich's position showed that the position was

correctly classified and that the Division of Personnel was under the impression through

correspondence with the Department of Health that Ms. Eisenreich had assumed

additional duties. She stated that correspondence had been sent to Ms. Eisenreich in

May, 2002 requesting that a new JIF outlining the additional duties be completed,

whereupon a job audit would be performed to determine final classification. Ms. Betts

stated that she never received the revised JIF, and that as a result, a job audit of Ms.

Eisenreich's position was not conducted. Ms. Eisenreich responded by stating that a

new JIF had not been completed because additional duties had not been added to her

position and that she is appealing the classification of her position based on current

duties. The Director of Health commented that she supported Ms. Eisenreich’s appeal
and believed the position should be classified as managerial. After discussion, the

Commission determined that at issue was a lack of communication between the

Department of Health and the Division of Personnel. The Commission recommended

that a job audit of Ms. Eisenreich's position based on her current duties be performed

prior to the Civil Service Commission meeting in October. Ms. Eisenreich and Ms. Betts

were both in agreement with this recommendation.



APPEAL      FROM      RAYMOND         MCDONALD         REGARDING        PROMOTIONAL

OPPORTUNITY FOR MAINTENANCE DRIVER III POSITION IN DEPARTMENT OF

HIGHWAYS AND TRAFFIC

The Commission reviewed material received from Raymond McDonald regarding the

denial of a promotional opportunity to Maintenance Driver III in the Department of

Highways and Traffic. As part of his evidence, Mr. McDonald presented a videotape for

the Commission's consideration. After a brief discussion, the Commission agreed to

view the videotape at a later date and make a determination as to whether Mr.

McDonald should be allowed a separate hearing.



APPEALS OF PERFORMANCE EVALUATION FROM JOSEPH DOBRINIC AND

PATRICK MAY, DEPARTMENT OF HEALTH

The Commission heard statements and reviewed documents regarding the performance

evaluations of Joseph Dobrinic, and Patrick May, Environmental Public Health

Sanitarians, Department of Health. Both Mr. Dobrinic and Mr. May were present at the

meeting. Mr. Dobrinic stated that the performance evaluations that he and Mr. May

received for the period April, 2001-April, 2002 were incorrect and were based on

policies and procedures that were not in place during the rating period. As a result, they

were unfairly denied a merit increase. Mr. Dobrinic stated that the evaluations were also
based on performance expectations that were implemented after January, 2002, and

that they were not made aware of what the new performance expectations were. Ms.

Janet Williams, Division Director of Environmental Protection, stated that Mr. Dobrinic

and Mr. May should have known about the inspection policies and procedures due to

correspondence being distributed to their supervisor in 1999, and that even if their

supervisor didn't disseminate proper inspection policies and procedures to them, that

they should have known basic inspection procedures because of their training as

sanitation inspectors. In rebuttal, Mr. Dobrinic and Mr. May stated that they had been

under the direction of a different supervisor until late 2000 and that at no time were

instructions or correspondence given to them regarding proper inspection procedures.

They also stated that at no time was coaching and counseling used to inform them that

departmental policies and procedures were not being followed. Mr. Lawrence York,

Environmental Public Health Supervisor, and current supervisor of both Mr. Dobrinic,

and Mr. May, acknowledged that Mr. Dobrinic and Mr. May may not have known about

certain inspection procedures and policies even though those policies and procedures

were in place at the time and were used, in part, as a basis for their performance

evaluations.   He stated that their performance evaluations were based on the

observations of a Quality Assurance Coordinator, who was not present at this meeting.

Mr. York also stated that employees in the sanitation unit had not been required to

provide the documentation that Mr. Dobrinic and Mr. May had been rated negatively on,

and that the performance standards had been changed during the rating period.

At issue was the question of whether non-merit factors were used to negatively impact

the performance evaluations of Mr. Dobrinic and Mr. May. Ms. Williams stated that as a

result of the performance evaluations both Mr. Dobrinic and Mr. May were placed on 90-

day action plans, with a re-evaluation to be performed at the end of the 90-day period.
She stated that the action plan had been completed and that both Mr. Dobrinic and Mr.

May both were to receive merit increases.

After a lengthy discussion, the Commission determined the Department of Health could

not verify that Mr. Dobrinic and Mr. May had indeed received instruction on policies and

procedures and that there may have been discrepancies in information shared with the

inspectors.   In addition there appeared to be miscommunication between levels of

management and the inspectors. Ms. Micki Wochner suggested that new performance

evaluations be written for both Mr. Dobrinic and Mr. May without the inclusion of the

changes in procedures that may not have been sufficiently communicated to the

employees.    Ms. Wochner also suggested that the new performance evaluations

replace the evaluations currently in the employee's file for the April, 2001-April, 2002

rating period. The Commission approved this recommendation and the Department of

Health, Mr. Dobrinic, and Mr. May were all in agreement.         The Commission also

recommended that the documentation to support the rating be clear and future

communication to employees contain the employees’ signature of receipt of that

communication.



SEPTEMBER APPOINTMENTS REQUIRING PERSONNEL DIRECTOR APPROVAL

(FOR INFORMATION)

The Commission reviewed the September report of the appointments to a rate of pay

more than 20% above the minimum, requiring Personnel Director approval. Two

appointments were reviewed and approved by the Personnel Director based on the

potential departmental contributions and the exceptional qualifications. These

appointments were requested by the department and confirmed by the Division of

Personnel. Monthly reports from the Division of Personnel will continue to be provided

to the Commission.
STEP THREE OF SUSPENSION GREIVANCE PROCEDURE FILED BY BOBBY

VINSON, JUSTICE SERVICES

Bobby Vinson, Corrections Officer, Department of Justice Services, filed a grievance to

the Civil Service Commission regarding a suspension he received for failure to follow

established policies and procedures resulting in the successful suicide of an inmate in

the Department of Justice Services. Mr. Vinson was not present at this meeting. After

consideration of the material provided, the Commission found no basis to determine that

the suspension was inappropriate. Therefore, Mr. Vinson's appeal was denied and the

suspension was upheld.



APPEAL FROM LOUIS MITCHELL REGARDING PROMOTIONAL OPPORTUNITY

FOR MAINTENANCE DRIVER II POSITION IN DEPARTMENT OF HIGHWAYS AND

TRAFFIC

Louis Mitchell, Maintenance Driver I, Department of Highways and Traffic, filed an

appeal to the Civil Service Commission regarding the denial of a promotional

opportunity to Maintenance Driver II in the Department of Highways and Traffic. Mr.

Mitchell was not present for this meeting. Based upon the information provided, the

Commission moved to uphold the decision of the Department, and Mr. Mitchell's appeal

was denied.



REQUEST TO ESTABLISH JOB CLASS M349 - ENGINEERING CONSULTANT - IN

PAY RANGE 117

The Department of Highways & Traffic requested review and approval to establish a

new job class, which would function as a consultant in managing complex engineering

studies and special projects requiring engineering expertise. After careful study, the

Division of Personnel determined that the assigned duties do not fit into an existing job
class, and recommended the establishment of an Engineering Consultant in Pay Range

117.    Based on the information provided, Mr. Margo motioned to accept the

recommendation to establish the new job classification and Ms. Thomas seconded the

motion. The request to establish this new job class in pay range 117 was approved.



REQUEST TO ESTABLISH JOB CLASS M227 - ASSISTANT TAX ASSESSOR - IN

PAY RANGE 117

The Department of Revenue requested review and approval to establish a new job

class, which would provide assistance to the Tax Assessor through management of

staff, development of policies and procedures and through detailed information and

reports related to the assessment process.         After careful study, the Division of

Personnel determined that the assigned duties do not fit into an existing job class, and

recommended the establishment of an Assistant Tax Assessor in Pay Range 117.

Based   on   the   information   provided,   Ms.   Thomas   motioned   to   accept   the

recommendation to establish the new job classification and Mr. Margo seconded the

motion. The request to establish job class M227 – Assistant Tax Assessor at pay range

117 was approved.



ATTACHMENT TO GRIEVANCE PROCEDURE FORM AT STEP FIVE FROM

DONALD CLINKENBEARD, HIGHWAYS AND TRAFFIC (FOR INFORMATION)

The Commission received information from Donald Clinkenbeard regarding his

grievance of a "non-merit" pay disparity within the Surveyor Lead position.          The

Department of Highways and Traffic determined that compensation was not a grievable

matter, and denied Mr. Clinkenbeard's request for additional compensation. This matter

was reviewed by the Personnel Director, and while there was no dispute with Mr.

Clinkenbeard’s argument, it was noted that the proposed resolution would result in
staggering financial implications.     Mr. Clinkenbeard commented that the previous

responses to his grievance did not directly address the core of his grievance. The

Commission heard many comments on this issue and recognized Mr. Clinkenbeard’s

concern. However, it was noted that this was not the appropriate forum for this issue

and suggested that Mr. Clinkenbeard seek resolution through more appropriate

channels. The Commission denied Mr. Clinkenbeard's grievance.



TAP APPROVAL FOR PAMELA HOWARD, DEPARTMENT OF HEATLH (FOR

CONFIRMATION)

The Department of Health requested approval for temporary assignment pay to Pamela

Howard for a six-month period beginning September 15, 2002 to March 15, 2003. This

request was approved by the Personnel Director, subject to confirmation by the

Commission. Upon review of this matter, the Commission confirmed the temporary

assignment pay for Ms. Howard for a period of six months or less.




ADJOURNMENT

There being no further business before the Civil Service Commission, this meeting was

adjourned at 9:45 a.m.


Note: All Civil Service Commission decisions were made unanimously except as noted.



__________________________________
Kathy L. Gibala, Vice Chairman
St. Louis County Civil Service Commission

Dated: ____________
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