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How to Purchase a Multimedia Projector document sample
How to Purchase a Multimedia Projector document sample
REQUEST FOR QUOTATION NOTICE RFQ No. PUR. 5-7/2009/1634 SUPPLY OF MULTIMEDIA PROJECTOR¸DIGITAL CAMERA, VIDEO CAMERA FOR TRAINING AND DEVELOPMENT DEPARTMENT Sealed bids in Pak Rupees on DDP basis, are invited from firms of repute or their authorized agents for supply of Multimedia, Digital Camera, Video Camera in accordance with PTCL specifications. Bids complete in all respect should be submitted to the undersigned on or before 06-02- 2009 upto 1100 hours in Tender Box # 3 placed on 1st Floor, Old Building PTCL Head Quarters Islamabad. PTCL reserves the right to reject any or all bids and to annul the bidding process at any time, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) of the grounds for PTCL action. All correspondence on the subject may be addressed to the undersigned. Sr. Manager Purchase (IT & Misc) PTCL Headquarters, G-8/4, Islamabad. Tel : +92-51-2280628, 2283123 Email : email@example.com Pakistan Telecommunication Company Limited HEADQUARTERS, G-8/4 ISLAMABAD TEL : 051-2280628 REQUEST FOR QUOTATION (RFQ) for SUPPLY OF MULTIMEDIA PROJECTOR¸DIGITAL CAMERA, VIDEO CAMERA TRAINING AND DEVELOPMENT DEPARTMENT AGAINST RFQ # PUR. 5-7/2009/1634 TABLE OF CONTENTS Serial Description Page Number 1. RFQ Notice …………………………………..……….…………….. .…..3 2. Scope of Work…………………………………..……….………………..4 3. B.O.Q ……………………………………………………………………...5 4. Terms & Conditions…….…………………….…….…….……....……...6-8 REQUEST FOR QUOTATION NOTICE RFQ No. PUR. 5-7/2009/1634 SUPPLY OF MULTIMEDIA PROJECTOR¸DIGITAL CAMERA, DIGITAL VIDO CAMERA FOR TRAINING AND DEVELOPMENT DEPARTMENT Sealed bids in Pak Rupees on DDP basis, are invited from firms of repute or their authorized agents for supply of Multimedia, Digital Camera, Video Camera in accordance with PTCL specifications. Bids complete in all respect should be submitted to the undersigned on or before 06-02- 2009 upto 1100 hours on the address given below. PTCL reserves the right to reject any or all bids and to annul the bidding process at any time, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s) of the grounds for PTCL action. All correspondence on the subject may be addressed to the undersigned. Sr. Manager Purchase (IT & Misc) PTCL Headquarters, G-8/4, Islamabad. Tel : +92-51-2280628, 2283123 Email : firstname.lastname@example.org SCOPE OF WORK Pakistan Telecommunication Company Limited requires Multimedia Projector, Digital Camera, Video Camera as per specifications/model given in the BOQ. BOQ & Specifications Sr. Description of Item Model Quantity Unit 1. Multimedia Projector Sony VPL-CX 100 10 Nos. 2. Digital Camera Canon Powers hot A590 IS 01 Nos. 3. Video Camera Sony DCR-HC96 01 Nos. General Terms & Conditions 1. Complete shipment of order is required unless otherwise specified in the delivery schedule. 2. (a) For Payment purpose, the following documents should be sent to PTCL HQ, SM (Central Payment), Old Building, G-8/4, Islamabad, Pakistan. (1) Signed Original Invoice (2) Goods Received Certificate (GRC), (3) Certificate of Origin (b) Statement of accounts and all queries regarding payment should be addressed to SM (CP). 3. Delivery: The time of delivery shall start from the date of acceptance of the order or 48 hours after issuance of order whichever comes first. Delivery time will be one week after confirmed PO. 4. Progressing PTCL will make regular queries on the progress of the Order. Such queries must be answered promptly and accurately. 5. Inspection PTCL reserves the right to inspect or nominate an inspector to inspect the goods before dispatch from the supplier’s premises, but such inspection shall not relieve the supplier from responsibility and liability nor be interpreted so as in any way to imply acceptance of such goods. 6. Rejected Goods. Damaged goods or wrongly supplied goods shall be replaced by supplier without any additional cost to PTCL. 7. Warranty: All items supplied against this order or under a Contract must carry a minimum of 12 (twelve) months warranty against manufacturing defects supported by warranty certificate, and shall be brand new and latest version. 8. Quantity: No quantity over and above that requested in the order will be paid, if supplied without advance written authority having been obtained from the PTCL. 9. Delivery Documents: The following should be sent by courier immediately after dispatch of goods. 10 BID SECURITY. 10.1 The Bidder shall furnish, as part of its bid, bid security for 02% [two percent] of the Bidder’s maximum bid price; (in case of alternative offer, bid security shall be based on the higher offer) valid for 30 days beyond the bid validity. Only those bids shall be opened and accepted for further processing, for which the original bid security (Photo copy/fax copy not acceptable) has been submitted to the bid opening committee before the start of bid opening. First the bid securities shall be checked and only those bids will be opened for which the bid security in a form acceptable to PTCL has been submitted. Any bid, not covered by the specified bid security shall not be entertained. 10.2 The bid security is required to protect PTCL against the risk of Bidder ’s conduct, which would warrant the security’s forfeiture. 10.3 The bid security shall be denominated in the currency of bid or in Pak Rupees and shall be in the form of the Bank Guarantee issued by a Scheduled Bank located in Pakistan on the format given in this document on non-judicial stamp paper. 10.4 Un-successful Bidder’s bid security will be discharged/returned after the expiration of the period of bid validity prescribed by PTCL pursuant to clause 6.4. 10.5 The successful Bidder’s bid security will be discharged upon receipt of the Bidder’s performance security, pursuant to clause 15(Notification of Award) and signing of the contract in accordance with the clause 16(signing of the contract). 10.6 The successful Bidder will be required to keep its bid security valid till the agreement is signed with PTCL for the supply of goods. 11. Original certificates of origin with manufacturer’s name 12. Copies of valued Invoices /GST Invoice (original only certified) stating: (a) Country of Origin (b) Name and address (c) Statement: we certify that goods are not of Israeli Origin, do not contain any Israeli materials and are not being exported from Israel. 13. Delivery note/GRN. 14. Country of Origin should be clearly mentioned on the merchandise 15. Termination 15.1 If the Supplier fails to comply with any of the above conditions, the order may be terminated by PTCL by immediate notice and at supplier’s expense. Such termination shall not prejudice any legal action subsequently taken by PTCL against the supplier for breach of contract/order. 15.2 PTCL may terminate this order in whole or in part at any time for its convenience. However only quantity of goods, that is ready for shipment within 10 days after the receipt of the termination notice, shall be purchased by PTCL as per terms and condition of this order. PTCL may reimburse the vendor for any expenses incurred for the partially completed ready goods referred to above at actual which to be substantiated by the vendor. 16. Indemnity. The supplier shall fully indemnify PTCL against all actions, claims, damages, and cost incurred by reason of any infringement of any intellectual property rights or against any kind of third party’s claim with respect to supplied goods. 17. Force Majeure. The supplier shall not liable for forfeiture of its performance bond or any penalty or termination for default, if and to the extent that, its delay in performance is the result of an event of Force Majeure. 18. Insurance. The goods shall be fully insured by supplier against any loss or damage till delivery or for any extended period as instructed by PTCL. 19. Taxes and Duties. The supplier shall be responsible for the payment of all taxes, duties etc. incurred or accrued until the final delivery of the Goods or other obligations regarding services. Any increase / decrease in the rate / amount of GST or levy / exemption shall be to the cost / benefit of PTCL. Withholding tax shall be deducted from the supplier invoice(s) as per prevailing rates. 20. Very Important Documents for Payment Supplier/Contractor must submit a separate set of documents as stipulated under clause “12” above, directly to accounts PTCL HQ/Region in addition to the followings:- (I) Goods received voucher signed by concerned controller of PTCL store, certifying that the goods have been received in good order and condition. (II) Receipt of copy of performance bond duly verified by Senior Manger- Purchase 21. Payment: 100% payment will be made upon presentation of delivery documents as per clause 2(a) & 12 subject to deduction of LD charges (If any) and withholding tax as per prevailing rules. 22. Liquidated Damages: 1% per week or any part thereof upto initial maximu m delay of 5 weeks, then 2% per each subsequent week of delay, thereafter PTCL may terminate order after total “10” weeks of delay and procure order on account of supplier. 23. Delivery Schedule / Period: Delivery shall be made within one weeks from the date of acceptance of PO. 24. Bid Submission: Bids will be dropped in Tender Box # 3 placed on 1st Floor, Old Building, near reception by the tender closing time specified in the invitation letter. Mai n envelope must have three small envelops marked as “Original”, “Copy-1” and Copy-2”. Each envelope must bear RFQ Number and the RFQ Name without any reference or name of the bidder. 25. Form attached: Price Schedule –DDP Pak Rs. BOQ- if any PRICE SCHEDULE FOR GOODS TO BE OFFERED FROM WITHIN THE PAKISTAN DDP ( PAK.RS.) Name of Bidder ____________Contract Number _______________Page _______of __________ 1 2 3 4 5 6 UNIT PRICE Total cost per item Item Country Sales Total (Col. 4x5) inclusive of Description Quantity Pre-sales No of Origin Tax @ all Taxes including Tax 16% Sales Tax, Duties Total Bid Amount (Rs.) Signature of Bidder______________________________________________________________ Notes: In case of discrepancy between Unit Price and Total Cost, the Unit Price shall prevail. Discount, if any, shall be clearly shown in price schedule. Discount shown anywhere else except price schedule will not be considered. The bidder shall also mention clearly the levy or exemption of Sales Tax on the goods being offered. In case the bidder mentions the levy of Sales Tax and later on after the supply of goods claims exemption, necessary reduction in price @ 16% will be made at the time of payment.
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