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Pillager PTO September Meeting Minutes Monday, October 12, 2009 6:30-7:30PM General meeting 7:30-8:00PM Board meeting Members present: Jody Carey, Lorie Gratke, Marcia Rosenwald, Kelly Hughes, Trisha Saulsbury, Anna Hunstad, Mandy, and Paul Groper *Sue VanHal came late to the meeting and added her input on some questions and issues that came up in the PTO meeting. AGENDA-Pillager PTO 1. Call to Order: Meeting called to order at 6:30PM. 2. Merry Rohloff, Dollars for Scholars Mary Roloff a member of the Dollars for Scholars program at Pillager Schools, discussed the collaboration of Pillager PTO and Dollars for Scholars. This would include volunteering with the Dollars for Scholars for school events, and we could contact Dollars for Scholars for volunteers for school events that PTO is involved in. 3. Minutes: Lorie motioned to accept last months minutes and Marcia 2nd the minutes. 4. Treasurer’s Report: The treasurer was absent, Betty. Trisha had a copy of the treasurer’s report. We discussed the amount and how it compared to the bank statement. We discussed the details of the treasurer’s report. Marcia motioned to accept the treasurer’s report and Lorie 2nd the motion. 5. Committee Reports/Updates: a. Parent-Teacher Conferences, Marcia We discussed feeding the teachers at Parent-Teacher Conferences. Most of the food was eaten. We will keep track numbers of teachers fed and numbers of food and other things that were needed. b. Fun Fest, Kelly Kelly spoke about the Fun Fest. We have the 4th table from the left reserved. We will be doing “Sucker Pull” and “Duck Race” at our PTO booth. Trisha will provide rubber ducks. Discussed how many volunteers will be needed for the PTO booth. Fun Fest is Friday, October 30th at school from 6-8pm. We discussed the details of the suckers. We discussed hanging up our PTO banner (from Open House). Kelly will be calling for more volunteers. We discussed the possibility of buying spray hair-coloring from stores, during Halloween time, for a booth for Arbor Day. We decided to wait until closer to Arbor Day (in April) to purchase the hair color spray. *Sue mentioned that a community event will be added to Fun Fest. There will be a Halloween costume parade from 6-6:30pm. The booths will be open from 6:30-8:30pm. 6. Unfinished (old) Business: a. Open House, Trisha Trisha discussed the Open House. The pizza and pop booth with the Pillager Family Center went great. The Family Center donated all the earnings to the Pillager PTO. We discussed a possible seating area for parents and students to eat and drink for next year. b. Preschool Screening, Betty Betty was not at the October meeting. Jody helped with preschool screening. Jody discussed her involvement at the preschool screening. She helped at the preschool screening by filling bags for the children/adults. She also helped direct parents and children to the appropriate places/people at the preschool screening. c. Update for Donuts for Dads and Christmas Shopping The date for Donuts for Dads is Friday, November 20th at 7:30am. Lorie is checking on the prices of donuts. A discount is possible with Cub Foods or Sam’s Club. Last year, there were pancakes and sausages also with the donuts (there was extra donated pancake mix to use from another event). The making of the pancakes and sausages was a lot of work! PTO will help provide volunteers for the night before the event and the morning of the event. We, the Pillager PTO, are helping the Community Education Coordinator, Sue VanHal, coordinate this event. Also, at Donuts for Dads last year, there was a speaker. There was no speaker for the Muffins for Moms. This year, for Donuts for Dads there will be a paper airplane contest. Christmas Shopping for Kids will be December 11th. There will be more information at our next PTO meeting. d. Communication Tools, Marcia bulletin boards, newsletter, website, flyers, branding, thank you notes Marcia discussed the difficulty for people to locate the Pillager PTO website. We discussed with Sue putting the link to the PTO website on the home page of the Pillager Schools website. We discussed making a tri-fold flyer to be put in the main office of the school and at The Shante. The flyer would include our PTO logo, mission statement, events (past and future), top 10 reasons to join PTO (from PTO Today website), and contact person/s. Jody and Marcia will work on the bulletin board together. Thank you notes will include approved PTO logo (voted on by members). Someone will contact Lakes Printing (Paul Groper, who had left the meeting, works there!) about pricing of thank you notes. Jody will call him. Someone will also call Office Max about pricing (cutting, folding, printing about $1.14/copy). Jody will contact Insty Prints and Minute Man for prices also. We talked to Sue about an AlertNow message about PTO meetings and “social hours”. She said it might be possible to use AlertNow if we had a small group of people (our membership list) to contact. We thought maybe AlertNow would be useful for contacting PTO members for cancelled meetings (such as snow storms). e. Set Date for Bylaws We decided to discuss and finish the Bylaws with the PTO board members (Jody, Betty, Trisha, Marcia, Kelly and Lorie) at The Shante on Tuesday, October 27th from 5-6pm. Following the bylaws meeting, a PTO “social hour” will be at The Shante. A flyer was sent home with parents inviting them to a casual “social hour” with the PTO. f. Recruiting This is an ongoing discussion that will happen at each monthly meeting. 7. New Business: Jody, Betty and Trisha spoke to the elementary and preschool teachers. We presented ourselves, members of the Pillager PTO during their afterschool staff meeting on Tuesday, October 6th. Jody, our president, discussed who we (PTO) are and what we are and that we want teachers to join our group (parent-teacher organization). Trisha spoke on her reasons for joining PTO as Jody did. There has not been much input from the teachers from that meeting. a. Community Meeting with Mrs. Bell This should be an informal meeting. There should be note cards for ideas/questions for Wanda. This meeting should not be negative. Good time to discuss concerns. Jody will talk to Wanda and put together a flyer. Upcoming, on Monday, October 19th, before the regular school board meeting there will be a brainstorming workshop for the public from 3:30-6:30pm. Some of the PTO members are planning to attend. b. Early Childhood Event if February On December 1st, Santa Claus will be coming to the school. We discussed the Early Childhood February event. Last year was Bubble Man. That was not very good. Some entertainment ideas for this year are: Elvis impersonator, Teddy Bear Band, or a DJ with kids’ music. c. Change board meeting time and location We discussed changing the time and location of the Pillager PTO general/board meetings. We decided to change the meeting time to 6:00-7:00pm. The new location would be in the Early Childhood building board room. Childcare will be arranged for children who come with their parents. An adult or trusted high school student/s will supervise the children in the Fun Stop room or elementary gym. Lorie’s husband, Troy, also a PTO member, will supervise the children who come with their parents to the next PTO meeting on Monday, November 9th. Marcia motioned to accept these changes for meeting time and place. Jody 2nd the motion. 8. Principal’s Report: Wanda, the elementary principal was not present at the meeting. 9. Announcements Next Pillager PTO general/board meeting is on Monday, November 9th, 2009 at 6:00pm in the Early Childhood building in the board room next to Fun Stop. 10. Adjournment Kelly made first motion to adjourn the meeting. Lorie 2nd the motion. The PTO meeting adjourned at 8:02PM.
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