Docstoc

Puerto_Rico

Document Sample
Puerto_Rico Powered By Docstoc
					                 ORGANIZATION OF THE HISTORICAL
               ARCHIVE AND DOCUMENTATION CENTER
                        This is a “light” version of Luis Rosario’s original presentation.
                Pictures have been removed to enable Internet users to access this document



by Luis Rosario Albert
  Film & Video Consultant
THE RADIO & TELEVISION SERVICE OF THE DEPARTMENT OF EDUCATION




    In 1958 the Radio & Television Service of the Department of
    Education started operations.
        1 Radio station and 1 Television Station
        1st Educational Television station in Latin-America


    In 1996, creation of the Corporation for Public Broadcasting of the
    Commonwealth of Puerto Rico.


    Today, the CPRDP has four content platforms:
        TUTV – Channel 6, Channel 3
        Allegro 91.3 FM
        940 AM
        tutv.puertorico.pr
                                                                           2
                    THE HISTORICAL ARCHIVE ON 2002


       HISTORY

   In 1988, due to the remodeling of the old studios, the CPRDP initiates a
    selection process of it’s film and video holdings resulting in the creation
    of the Historical Archive.
           Public Records Law – Policy

   Mr. Ángel F. Rivera, was the person in charge of the selection process in
    1993. He still works at the Archive.

   In 1993, the Historical Archive became the 1st and oldest among the 4
    media archives within the station.
           News Archive
           Video Library
           Radio Archive
           Historical Archive

                                                                                  3
THE HISTORICAL ARCHIVE ON 2002




      Those facilities lacked the necessary infrastructure, such as
       temperature and humidity controlled vaults, video transfer units
       (migration) for preservation purposes, space for administrative and
       technical activities and staff.

      The information systems of the 4 archives had no interface with
       each other.

      Unique fiction & non-fiction historical collections produced since
       1958.

      Today, the protection of those materials allowed for the preservation
       of an important cultural heritage.



                                                                               4
                 CONTENT OF BROADCAST ARCHIVE




   Film and Video materials in different formats :
      Video: 1”, 2”, ¾”, Analog Beta
      Film : 16mm, B/N, Color, magnetic
   Unique political and historical collections produced since 1958.


   Materials from the United Nations, Public Broadcasting System – US,
    Film industry in Puerto Rico.
   Integral approach : a component of the Digitalization Plan of the
    CPRDP.
   “Readiness” : efficient & adequate management of programming assets
    in a multiple channels environment (4).


                                                                          5
OFFICE WAGON
MEDIA MANAGEMENT PROJECT




   2 COOL STORAGE DEPOSITS




                             6
CATALOGING FORM - 2002                                     CATALOGING FORM 2003
                                                                     Departamento de Documentación
                                                                      Formulario de Documentación
                                    I. IDENTIFICA CION
                                    1. Título:                                          2. Serie:


                                    3. Otros títulos:


                                    4. Dominio Público (DOPU):                          5. Dominio Privado (DOP):
                                    Prod. CPRDP           Otro:                       Prod. PBS            Prod. Sindicada        Otro:
                                    6. Número de Archivo:                               7. Número de Producción:


                                    8. Fecha de Emisión:                                9. Fecha de Producción:



                                    10. Productor/es:                                   11. Director/es:                  12. Dir. de Fotografía



                                    13. Sonidista:                                      14. Guionista:


                                    15. Elenco:
                                    1                                      6                                  11
                                    2                                      7                                  12
                                    3                                      8                                  13
                                    4                                      9                                  14
                                    5                                      10                                 15
                                    16. Otros Creditos:
                                    1                                                   4
                                    2                                                   5
                                    3                                                   6
                                    17. Nombres de Personas:
                                    (Favor de incluir en "attachment" fotos de las personas que aparecen)
                                    1                                                   4
                                    2                                                   5
                                    3                                                   6
                                    18. Títulos de canciones:
                                    1                                                   5
                                    2                                                   6
                                    3                                                   7
                                    4                                                   8
                                    II. INFORMA CION TECNICA
                                    19. Contenido (Resumen), EDL (Editing Decision List), Archivos ("attachments"):




   “Access” software - Data Base          Compliance with FIAT/IFTA
          Records Total: 977              cataloging standards

                                                                                                                                  7
        FILM HOLDINGS – 16 MM                     VIDEO HOLDINGS




   Film Records          1,544      Analog Video – Public Records 4,687
    Film Records-Copyright 300        Analog Beta - Public Records    926
                                      Analog Video - Private Records  110

    1,844 FILM RECORDS                5,723 VIDEO RECORDINGS

    2,500 HOURS OF FILM               7,500 HOURS OF VIDEO RECORDINGS



                   FILM-PA
                      2%
                                                                3/4"-PA
                                                                  11%




                  FILM-DP
                    98%
                                                      BETA SP
                                                        89%




                                                                          8
        FILM & VIDEO HOLDINGS TOTALS




   10,000 combined (Film & Video) hours total
                                                               FILM
   Estimate of Historical Archive titles is over              24%
    25,000

   These numbers are of materials until 1992

                                                                              VIDEO
                                                                               76%


Historical Archive    7,567 holdings
Radio Archive         3,000 holdings aprox.
Video Library        20,000 holdings aprox.

News Archive          4,500 holdings aprox.         TOTAL HOLDINGS : 32, 067 HOLDINGS



                                                                                      9
                  PRESERVATION REPORT

DETERIORATION:
Approximately 70 percent of holdings has some sort of deterioration.
    Video: Drop outs, decay of adhesive
    Film: weak film splices, vinegar syndrome

OBSOLESCENCE:
Less than 10 % of materials on film & video cannot be viewed.
     Formats: 1”, 2”
     Film Transfers of over 2,000 hours

DIGITALIZATION:
Cleaning and migration to digital tape & server : 60 hours per month




                                                                       10
                                                         INAUGURATION : AUGUST 12, 2003




   Mr. Ángel F. Rivera was the person in charge of the selection process in 1993. He still works at the Archive.




                                   ORGANIZATIONAL CHART


                                         Documentation Center




Historical Archive               Radio Archive                    News Archive                      Video Library


            The Center will integrate of 4 sources of documents and materials :
         Historical Archive, News Archive, Videotape Library and the Radio Archive

                                                                                                                    11
         MEDIA ASSET MANAGEMENT PROJECT - MAM



 • The Media Asset Management Project is part of the conversion to a digital
 infrastructure of the CPRDP
      •The strategic vision of this macro-plan is to create a tapeless
      infrastructure for the production, post-production and broadcasting
      activities of the CPRDP. The CPRDP started with the acquisition and
      installation of the Broadcasting servers, convertions into a digital infra-
      structure in the News Department as well as in the Post-Production
      facilities.


THINGS TO KEEP IN MIND :
. A proposal from the perspective of a TV station, which poses a set of
different problems in areas such as technology, access, preservation ; in
comparison to the traditional audiovisual archive environment.
From that experience we'll be in a better position to undertake the workflow
of the station that will start with the Broadcasting servers.
                                                                                    12
         ROUTE #2 = MEDIA ASSET MANAGEMENT PROJECT




 Not an expense but an Investment – potential of exploitation
 Tape Base Digitalization = Tape Base Preservation
 MAM Project = File Base Access today, File Base Preservation tomorrow

OBJECTIVES
 Access : on-line access for Internet users in low resolution as well as high-
resolution, copies via Intranet for the News Department, Post-Production
facilities, Programming Dept. & Documentation Center.
 Interface with other information systems.
 Data Management: creation of a single database system.
 Digitize 3,000 hours in MPEG-2SD/MPEG 1.
 Archival storage of digital born and reformatted materials (Legacy
Collections)
 E-commerce Model – Income source                                            13
                                   “WORKFLOW” FROM ANALOG TO DIGITAL :
                      2 INDUSTRY PRACTICES TOWARDS THE CREATION OF A DIGITAL CONTENT

           ROUTE #1 “MIGRATION” = DIGITAL TAPE = STANDARD PRACTICE/SHORT TERM APPROACH



                            DIGITALIZATION ON TAPE



      TV Programs                     2 Video Transfers Units                                 Cold Storage Deposit
9,000 TAPES = 6,000 HOURS             Analog to Digital Tape                                      90,000 tapes
                                                                                                  “End product”




     Cleaning, Transfers + MPEG-IMX VTR’s = Quality Control



                       MEDIA ASSET MANAGEMENT SYSTEM
       ROUTE #2 “MIGRATION” TO SERVERS – SOLUTION TO ACCESS, BROADCATING & ASSETS MANAGMENT


                                                                                                 “Data Fiiles”
                                                                                                  High and
                                    1 Ingestion Unit            Documentation Center
      TV Programs                                                                               Low Resolution
9,000 TAPES = 6,000 HOURS
                                 Documentation Center                 Server                        Copies
                                                                                               “End product”
THE FUTURE :
BUILDING OF A DOCUMENTATION CENTER FROM THE DESIGN STAGE




   The building has two components :
      Construction of a 73 spaces parking lot – first floor of parking
       building

        A two floors building:
           1st floor will accommodate temperature and humidity

             controlled vaults : 3,853 S.F.

             2nd floor will have the Documentation Center administrative
              offices with a technical area & Theater for 70 persons
              capacity : 4,874 S.F.

   TOTAL CONSTRUCTION AREA – 8,727 S.F

                                                                            15
Reference, Administrative, Technical Areas & Theater



4 Archives under 1 roof
8 Documentalists + 3 technicians
Video Transfer Units + MAM Project + Server Room
Theater – Multi-purpose Room


Underground Deposit – Cool Storage Deposit

Underground Vault
100,000 tapes = storage needs for next 15 years
The vaults are under the staff and technical areas




                                                       16
                                                         DOCUMENTATION CENTER READY
                                                         OCTOBER 2006




“The notion of an “artifact free” method of distribution will have a great impact on
preservation. Instead of moving digital information to tapes for distribution , data will
simply consist of a file transfer to some temporary storage device, which might be
periodically wiped clean. Failure to assign clear responsibility for preserving these broadcast
materials may result in tremendous losses.”

Mary Ide, Dave MacCarn,
Thom Shepard and Leah Weisse
WGBG Educational Foundation



                                                                                                  17

				
DOCUMENT INFO