2009 W4 Forms - DOC by nrt92026

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									AUGUST 2009 – University of Colorado Payroll Calendar – COLORADO SPRINGS
MONDAY                           TUESDAY                         WEDNESDAY                       THURSDAY                        FRIDAY                         SATURDAY
                                                                                                                                                                SUNDAY
                                                                                                                                                               1

                                                                                                                                                               2

3                               4                               5 Due to PBS @ 10am             6                               7                              8
Run Payroll Register Report                                     • Check Stops                   Personnel Action Forms &        Faculty Contract Uploads       BW Pay Period 7/26 – 8/8
BW PPE 7/25 (Pay Day 8/7)                                       • Direct Deposit Pulls          Personal Data forms due in HR   8:00 am – 12:00 pm (approx)    Pay Period End (PPE) 8/8
Due in HR @ 2pm                                                 BW Pay Day 8/7                  for BW PPE 8/8                   HR Production Down           (Pay ID 08/08/09)
       Form W4, DD                                                                                                              HR Reporting Available
                                                                Personnel Action Forms &                                                                       9
BW PPE 8/8                                                      Personal Data forms due in                                      BW PAY DAY – PPE 7/25
                                                                HR for August Monthly                                           (Pay ID 07/25/09)
                                                                Job Data Status Reports
                                                                for Lecturers Due
10 Due to PBS @ 5pm             11 TRR’S for Bi-Weekly 8/8      12                              13                              14                             15
• Form W-4, Direct-Deposit      End Date must be entered and Approval Deadline @ 5pm            Time Collection Close @ 5pm     Processing BW PPE 08/08/09
BW PPE 8/8                      in Ready Status & copies to  • Position, Funding, Job Data      BW PPE 8/8
MON PPE 8/31
                                HR by 5:00 PM                BW PPE 8/8                                                         LRR’s for July 2009 leave must
Due in HR @ 2pm                                                                                                                 be entered & in Ready Status & 16
       Form W4, DD                                                                                                             copies to HR by 5pm
MON PPE 8/31
17Run Payroll Register Report   18                              19                              20                              21                             22
BW PPE 8/8 (Pay Day 7/21)       Time Collection Close @ 5pm     Processing MON PPE 8/31/09      Processing MON PPE 8/31/09      Processing MON PPE 8/31/09     BW Pay Period 8/9 – 8/22
                                MON PPE 8/31                     HR Production Down             HR Production Down             HR Production Down           Pay Period End (PPE) 8/22
Approval Deadline @ 5pm                                          HR Reporting Available         HR Reporting Available         HR Reporting Available       (Pay ID 08/22/09)
 Position, Funding, Job Data
MON PPE 8/31                                                    Due to PBS @ 10am               Personnel Action Forms &        BW PAY DAY – PPE 8/8
Due in HR @ 2pm                                                 • Check Stops                   Personal Data forms due in HR   (Pay ID 08/08/09)              23
       Form W4, DD                                             • Direct Deposit Pulls          for BW PPE 8/22
BW PPE 8/22                                                     BW Pay Day 8/21


24                              25                              26                              27                              28                             29
Run Payroll Register Report     TRR’S for Bi-Weekly 8/22     Approval Deadline @ 5pm            Time Collection Close @ 5pm     Processing BW PPE 08/22/09
MON PPE 8/31 (Pay Day 8/31)     End Date must be entered and • Position, Funding, Job Data      BW PPE 8/22
                                in Ready Status & copies to  BW PPE 8/22
Due to PBS @ 5pm                                                                                Due to PBS @ 10am                                              30
                                HR by 5:00 PM
• Form W-4, Direct-Deposit                                                                      • Check Stops
BW PPE 8/22                                                                                     • Direct Deposit Pulls
                                                                                                MON Pay Day 8/31
31Run Payroll Register Report
BW PPE 8/22 (Pay Day 9/4)

MON PAY DAY – PPE 8/31
(Pay ID 08/31/09)
Due in HR @ 2pm
       Form W4, DD
BW PPE 9/5



                       GRAY DAYS -- SYSTEM IS UNAVAILABLE FOR HR TRANSACTIONS, PAYROLL EXPENSE TRANSFERS -- HR REPORTING IS AVAILABLE FOR REVIEW        printed 10/28/2010
                                 *** HANDDRAWN CHECK TRANSACTIONS CAN NOT BE COMPLETED DURING BW OR MON PAYROLL PROCESSING DAYS ***
SEPTEMBER 2009 – University of Colorado Payroll Calendar – COLORADO SPRINGS
MONDAY                           TUESDAY                         WEDNESDAY                       THURSDAY                        FRIDAY                          SATURDAY
                                                                                                                                                                 SUNDAY
                                1                               2                               3                               4                               5
                                                                Due to PBS @ 10am               Personnel Action Forms &        BW PAY DAY – PPE 8/22           BW Pay Period 8/23 – 9/5
                                                                • Check Stops                   Personal Data forms due in HR   (Pay ID 08/22/09)               Pay Period End (PPE) 9/5
                                                                • Direct Deposit Pulls          for BW PPE 9/5                  Personnel Action Forms &        (Pay ID 09/05/09)
                                                                BW Pay Day 9/4                                                  Personal Data forms due in
                                                                                                                                                                6
                                                                                                                                HR for September Monthly
                                                                                                                                Job Data Status Reports
                                                                                                                                for Lecturers Due
7                               8 TRR’S for Bi-Weekly 9/5       9                               10                              11                              12
       Labor Day Holiday        End Date must be entered and Approval Deadline @ 5pm            Time Collection Close @ 5pm     Processing BW PPE 09/05/09
    ALL CAMPUSES CLOSED         in Ready Status & copies to  • Position, Funding, Job Data      BW PPE 9/5
                                                             BW PPE 9/5                                                         Due to PBS @ 5pm
                                HR by 5:00 PM
                                                                                                                                • Form W-4, Direct-Deposit      13
                                Due to PBS @ 5pm
                                                                                                                                MON PPE 9/30
                                • Form W-4, Direct-Deposit
                                BW PPE 9/5
                                Due in HR @ 2pm
                                       Form W4, DD
                                BW PPE 9/19
                                MON PPE 9/30
14                              15                              16                              17                              18                              19
Run Payroll Register Report     LRR’s for August 2009 leave     Due to PBS @ 10am               Time Collection Close @ 5pm     Processing MON PPE 9/30/09      BW Pay Period 9/6 – 9/19
BW PPE 9/5 (Pay Day 9/18)       must be entered & in Ready      • Check Stops                   MON PPE 9/30                     HR Production Down            Pay Period End (PPE) 9/19
                                Status & copies to HR by 5pm    • Direct Deposit Pulls                                           HR Reporting Available        (Pay ID 09/19/09)
Due to PBS @ 5pm                                                BW Pay Day 8/18                 Personnel Action Forms &
• Form W-4, Direct-Deposit                                                                      Personal Data forms due in HR   BW PAY DAY – PPE 9/5            20
MON PPE 9/30                                                    Approval Deadline @ 5pm                                         (Pay ID 09/05/09)               Processing MON PPE 9/30/09
                                                                                                for BW PPE 9/19
BW PPE 9/19                                                      Position, Funding, Job Data                                                                    HR Production Down
                                                                MON PPE 9/30                                                                                     HR Reporting Available

21                              22                              23Run Payroll Register Report 24                                25                              26
Processing MON PPE 9/30/09      Processing MON PPE 9/30/09      MON PPE 9/30 (Pay Day 9/30) Time Collection Close @ 5pm         Processing BW PPE 09/19/09
 HR Production Down             HR Production Down                                          BW PPE 9/19
 HR Reporting Available         HR Reporting Available        Approval Deadline @ 5pm
                                                                • Position, Funding, Job Data                                                                   27
                                                                BW PPE 9/19

                                                                TRR’S for Bi-Weekly 9/19
                                                                End Date must be entered and
                                                                in Ready Status & copies to
                                                                HR by 4:00 PM
28                              29                              30
Run Payroll Register Report                                     MON PAY DAY – PPE 9/30
BW PPE 9/19 (Pay Day 10/2)                                      (Pay ID 09/30/09)

Due in HR @ 2pm                                                 Due to PBS @ 10am
       Form W4, DD                                             • Check Stops
BW PPE 10/3                                                     • Direct Deposit Pulls
                                                                BW Pay Day 10/2




                       GRAY DAYS -- SYSTEM IS UNAVAILABLE FOR HR TRANSACTIONS, PAYROLL EXPENSE TRANSFERS -- HR REPORTING IS AVAILABLE FOR REVIEW         printed 10/28/2010
                                 *** HANDDRAWN CHECK TRANSACTIONS CAN NOT BE COMPLETED DURING BW OR MON PAYROLL PROCESSING DAYS ***
OCTOBER 2009 – University of Colorado Payroll Calendar – COLORADO SPRINGS
MONDAY                           TUESDAY                         WEDNESDAY                       THURSDAY                        FRIDAY                           SATURDAY
                                                                                                                                                                  SUNDAY
                                                                                                 1                               2                               3
                                                                                                 Personnel Action Forms &        BW PAY DAY – PPE 9/19           BW Pay Period 9/20 – 10/3
                                                                                                 Personal Data forms due in HR   (Pay ID 09/19/09)               Pay Period End (PPE) 10/3
                                                                                                                                                                 (Pay ID 10/03/09)
                                                                                                 for BW PPE 10/3
                                                                                                                                                                 4



5                                6                               7Approval Deadline @ 5pm        8                               9                               10
Due to PBS @ 5pm                 TRR’S for Bi-Weekly 10/3        • Position, Funding, Job Data   Time Collection Close @ 5pm     Processing BW PPE 10/03/09
• Form W-4, Direct-Deposit       End Date must be entered and    BW PPE 10/3                     BW PPE 10/3
BW PPE 10/3                      in Ready Status & copies to     Personnel Action Forms &
                                                                 Personal Data forms due in                                                                      11
                                 HR by 5:00 PM
                                                                 HR for October Monthly
                                                                 Job Data Status Reports
                                                                 for Lecturers Due
                                                                 Due in HR @ 2pm
                                                                        Form W4, DD
                                                                 BW PPE 10/17
                                                                 MON PPE 10/31
12                               13                              14                              15                              16                              17
Run Payroll Register Report      Personnel Action Forms &        Due to PBS @ 10am               LRR’s for September 2009       BW PAY DAY – PPE 10/3            BW Pay Period 10/4 – 10/17
BW PPE 10/3 (Pay Day 10/16)      Personal Data forms due in HR   • Check Stops                   leave must be entered & in     (Pay ID 10/03/09)                Pay Period End (PPE) 10/17
                                 for BW PPE 10/17                • Direct Deposit Pulls          Ready Status & copies to HR by
                                                                                                                                                                 (Pay ID 10/17/09)
                                                                 BW Pay Day 10/16                                               Approval Deadline @ 5pm
                                                                                                 5pm
                                                                                                                                  Position, Funding, Job Data
                                                                 Due to PBS @ 5pm                                                MON PPE 10/31                 18
                                                                 • Form W-4, Direct-Deposit
                                                                 BW PPE 10/17
                                                                 MON PPE 10/31

19                               20                              21                              22                              23                              24
Time Collection Close @ 5pm      Time Collection Close @ 5pm       Processing BW PPE 10/17 &     Processing MON PPE 10/31/09     Processing MON PPE 10/31/09
MON PPE 10/31                    BW PPE 10/17                          MON PPE 10/31/09           HR Production Down             HR Production Down
TRR’S for Bi-Weekly 10/17 End                                     HR Production Down             HR Reporting Available         HR Reporting Available
Date must be entered and in                                       HR Reporting Available                                                                        25
Ready Status & copies to HR by
4:00 PM
Approval Deadline @ 5pm
• Position, Funding, Job Data
BW PPE 10/17
26                               27                              28                              29                              30                              31
Run Payroll Register Report                                      Due to PBS @ 10am               Personnel Action Forms &        MON PAY DAY – PPE 10/31         BW Pay Period 10/18 – 10/31
BW PPE 10/17 (Pay Day 10/30)                                     • Check Stops                   Personal Data forms due in HR   (Pay ID 10/31/09MO)             Pay Period End (PPE) 10/31
MON PPE 10/31, Pay Day 10/30                                     • Direct Deposit Pulls          for BW PPE 10/31
                                                                                                                                                                 (Pay ID 10/31/09BW)
                                                                 BW Pay Day 10/30                                                BW PAY DAY – PPE 10/17
Due in HR @ 2pm                                                  MON Pay Day 10/30                                               (Pay ID 10/17/09)
       Form W4, DD
BW PPE 10/31



                       GRAY DAYS -- SYSTEM IS UNAVAILABLE FOR HR TRANSACTIONS, PAYROLL EXPENSE TRANSFERS -- HR REPORTING IS AVAILABLE FOR REVIEW          printed 10/28/2010
                                 *** HANDDRAWN CHECK TRANSACTIONS CAN NOT BE COMPLETED DURING BW OR MON PAYROLL PROCESSING DAYS ***
NOVEMBER 2009 – University of Colorado Payroll Calendar – COLORADO SPRINGS
MONDAY                            TUESDAY                         WEDNESDAY                       THURSDAY                        FRIDAY                                 SATURDAY
                                                                                                                                                                         SUNDAY

                                                                                                                                                                        1
2                                3                               4                               5                               6                                      7
Due to PBS @ 5pm                 Due in HR @ 2pm                 Approval Deadline @ 5pm         Time Collection Close @ 5pm     Processing BW PPE 10/31/09
• Form W-4, Direct-Deposit              Form W4, DD             • Position, Funding, Job Data   BW PPE 10/31
BW PPE 10/31                     BW PPE 11/14                    BW PPE 10/31
                                                                 Personnel Action Forms &                                                                               8
                                 MON PPE 11/30
                                                                 Personal Data forms due in
                                 TRR’S for Bi-Weekly 10/31       HR for November Monthly
                                 End Date must be entered and    Job Data Status Reports
                                 in Ready Status & copies to     for Lecturers Due
                                 HR by 5:00 PM
9                                10                              11                              12                              13                                     14
Run Payroll Register Report      Personnel Action Forms &        Due to PBS @ 10am               LRR’s for October 2009 leave    BW PAY DAY – PPE 10/31                 BW Pay Period 11/1 – 11/14
BW PPE 10/31 (Pay Day 11/13)     Personal Data forms due in HR   • Check Stops                   must be entered & in Ready      (Pay ID 10/31/09BW)                    Pay Period End (PPE) 11/14
                                 for BW PPE 11/14                • Direct Deposit Pulls          Status & copies to HR by 5pm
                                                                                                                                                                        (Pay ID 11/14/09)
                                                                 BW Pay Day 11/13                                                Approval Deadline @ 5pm
                                                                                                                                 • Position, Funding, Job Data          15
                                                                 Due to PBS @ 5pm                                                MON PPE 11/30
                                                                 • Form W-4, Direct-Deposit
                                                                 BW PPE 11/14
                                                                 MON PPE 11/30
16 Time Collection Close @       17                              18                              19                              20                                     21
5pm                              Time Collection Close @ 5pm       Processing BW PPE 11/14 &     Processing MON PPE 11/30/09     Processing MON PPE 11/30/09
MON PPE 11/30                    BW PPE 11/14                          MON PPE 11/30/09           HR Production Down             HR Production Down
                                                                  HR Production Down             HR Reporting Available         HR Reporting Available
TRR’S for Bi-Weekly 11/14                                         HR Reporting Available                                                                               22
End Date must be entered and
in Ready Status & copies to
HR by 4:00 PM
Approval Deadline @ 5pm
• Position, Funding, Job Data
BW PPE 11/14
23                               24                              25                              26                              27                                     28
Run Payroll Register Report      Due to PBS @ 10am                                                      Thanksgiving Holiday            Thanksgiving Holiday            BW Pay Period 11/15 – 11/28
BW PPE 11/14 (Pay Day 11/27)     • Check Stops                   Personnel Action Forms &                                                                               Pay Period End (PPE) 11/28
                                                                                                      ALL CAMPUSES CLOSED             UCB, UCCS, SYS closed
MON PPE 11/30, Pay Day 11/30     • Direct Deposit Pulls          Personal Data forms due in HR                                        UCD closure:                      (Pay ID 11/28/09)
                                 BW Pay Day 11/27                for BW PPE 11/28                                                      Administrative Units- - OPEN
Due in HR @ 2pm                  MON Pay Day 11/30                                                                                     AMC School/Colleges- - CLOSED    29
       Form W4, DD                                                                                                                    DDC Schools/Colleges – OPEN
BW PPE 11/28
                                                                                                                                 BW PAY DAY – PPE 11/14
                                                                                                                                 (Pay ID 11/14/09)
30
Due to PBS @ 5pm
• Form W-4, Direct-Deposit
BW PPE 11/28

MON PAY DAY – PPE 11/30
(Pay ID 11/30/09)



                        GRAY DAYS -- SYSTEM IS UNAVAILABLE FOR HR TRANSACTIONS, PAYROLL EXPENSE TRANSFERS -- HR REPORTING IS AVAILABLE FOR REVIEW                printed 10/28/2010
                                  *** HANDDRAWN CHECK TRANSACTIONS CAN NOT BE COMPLETED DURING BW OR MON PAYROLL PROCESSING DAYS ***
DECEMBER 2009 – University of Colorado Payroll Calendar – COLORADO SPRINGS
MONDAY                           TUESDAY                         WEDNESDAY                       THURSDAY                        FRIDAY                          SATURDAY
                                                                                                                                                                 SUNDAY
                                1                               2                               3                               4Processing BW PPE 11/28/09     5
                                TRR’S for Bi-Weekly 11/28    Approval Deadline @ 5pm            Time Collection Close @ 5pm
                                End Date must be entered and • Position, Funding, Job Data      BW PPE 11/28                    Personnel Action Forms &
                                in Ready Status & copies to  BW PPE 11/28                                                       Personal Data forms due in
                                                                                                                                HR for December Monthly         6
                                HR by 5:00 PM

                                                                                                                                Job Data Status Reports
                                                                                                                                for Lecturers Due
7                               8                               9                               10                              11                              12
Run Payroll Register Report                                     Due to PBS @ 10am               Personnel Action Forms &        BW PAY DAY – PPE 11/28          BW Pay Period 11/29 – 12/12
BW PPE 11/28 (Pay Day 12/11)                                    • Check Stops                   Personal Data forms due in HR   (Pay ID 11/28/09)               Pay Period End (PPE) 12/12
                                                                • Direct Deposit Pulls          for BW PPE 12/12
                                                                                                                                                                (Pay ID 12/12/09)
Due in HR @ 2pm                                                 BW Pay Day 12/11
       Form W4, DD                                                                                                                                             13
BW PPE 12/12
MON PPE 12/31
14                              15                              16                              17                              18                              19
Due to PBS @ 5pm                Approval Deadline @ 5pm         Time Collection Close @ 5pm     Processing BW PPE 12/12/09      Processing MON PPE 12/31/09     Processing MON PPE 12/31/09
• Form W-4, Direct-Deposit      • Position, Funding, Job Data   BW PPE 12/12                                                     HR Production Down             HR Production Down
BW PPE 12/12                    BW PPE 12/12                                                    Time Collection Close @ 5pm      HR Reporting Available         HR Reporting Available
MON PPE 12/31                                                 Approval Deadline @ 5pm           MON PPE 12/31
                                LRR’s for November 2009 leave • Position, Funding, Job Data                                     Run Payroll Register Report     20
TRR’S for Bi-Weekly 12/12       must be entered & in Ready    MON PPE 12/31                                                     BW PPE 12/12 (Pay Day 12/24)    Processing MON PPE 12/31/09
End Date must be entered and Status & copies to HR by 5pm                                                                                                        HR Production Down
in Ready Status & copies to                                                                                                                                      HR Reporting Available
HR by 5:00 PM
21                              22                              23                           24                                 25                              26
Processing MON PPE 12/31/09     Processing MON PPE 12/31/09     Run Payroll Register Report          Christmas Eve                       Christmas Holiday      BW Pay Period 12/13 – 12/26
 HR Production Down             HR Production Down            MON PPE 12/31, Pay Day 12/31   UCB closed                            ALL CAMPUSES CLOSED        Pay Period End (PPE) 12/26
 HR Reporting Available         HR Reporting Available                                       SYS closed (including PBS)                                       (Pay ID 12/26/09)
                                                                Personnel Action Forms &
Due in HR @ 2pm                 Due to PBS @ 10am               Personal Data forms due in HR                                                                   27
                                                                                                BW PAY DAY – PPE 12/12
       Form W4, DD             • Check Stops                   for BW PPE 12/26                (Pay ID 12/12/09)
BW PPE 12/26                    • Direct Deposit Pulls
                                BW Pay Day 12/24

28                              29                              30                              31
Due to PBS @ 5pm                Approval Deadline @ 5pm                                                 New Year’s Eve
• Form W-4, Direct-Deposit      • Position, Funding, Job Data                                        SYS closed (PBS open)
BW PPE 12/26                    BW PPE 12/26
                                                                                                MON PAY DAY – PPE 12/31
TRR’S for Bi-Weekly 12/26                                                                       (Pay ID 12/31/09)
End Date must be entered
and in Ready Status &
                                                                                                Processing BWYE2009 @ 2pm
copies to HR by 5:00 PM                                                                          HR Production Down
                                                                                                 HR Reporting Available




                       GRAY DAYS -- SYSTEM IS UNAVAILABLE FOR HR TRANSACTIONS, PAYROLL EXPENSE TRANSFERS -- HR REPORTING IS AVAILABLE FOR REVIEW         printed 10/28/2010
                                 *** HANDDRAWN CHECK TRANSACTIONS CAN NOT BE COMPLETED DURING BW OR MON PAYROLL PROCESSING DAYS ***

								
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