Welcomes Introductions by zvn50778


									Chemical Sciences Division

       Wayne Lukens
       Staff Scientist
           Chemical Sciences Division‟s Mission
    Fundamental research in the chemical sciences and engineering to
    provide bases for new and improved energy technologies and to
    understand and mitigate the environmental impact of energy use

                 • Fundamental chemical processes

                 • Catalysis

                 • Actinide and fission product chemistry

     Chemical Sciences Division Organizational Chart
                                            Division Director
                                               D. Neumark               Safety Management
           Division Council
                                            Division Deputy                  Committee
           D. Neumark, Chair
                                              A. Belkacem                A. Belkacem, Chair
              A. Belkacem
                                                                             D. Neumark
                W. Miller
                                                                              J. Bucher
              K. Raymond
                                                                              K. Wilson
               T.D. Tilley
                                                                             W. Lukens
                 A. Gill
                                                                             D. Rodgers

           Business Manager                                             Safety Coordinator
                 A. Gill                                                     J. Bucher

                                                       Atomic, Molecular,      Actinide Chemistry
    Catalytic Science          Chemical Physics
                                                      and Optical Sciences           Group
    T.D. Tilley, Leader         W. Miller, Leader
                                                       A. Belkacem, Leader     K. Raymond, Leader

3   UCB Campus                                                  LBNL
          CSD Research Locations


        CSD Activities – Advanced Light Source

    • Chemical Dynamics Beamline and Mezzanine Lab
       – Mission: fundamental research into behavior of molecules
         and ions in the gas phase
       – Activity: photoionization of gas phase molecules and ions
       – Main hazards: lasers, toxic gases, chemical, radiation
         (sealed source)

    • Molecular Environmental Sciences Beamline
       – Mission: understand the behavior of environmental systems
         at the molecular level
       – Activities: advanced spectroscopy and microscopy to 2 keV.
       – Main hazards: chemical, radiological

                    CSD Activities – Building 2
• Atomic, Molecular, and Optical Sciences (AMO) Group
     – Mission: fundamental research into behavior of electrons in molecules
       and ions
     – Activities: femtosecond laser spectroscopy, computer modeling,
       building end-stations for the ALS
     – Main hazards: lasers, chemical (solvents), lifting, ergonomics

• Chemical Physics Group
     – Mission: fundamental research into behavior of gas phase molecules
     – Activities: femto- and attosecond laser and soft X-ray spectroscopy
     – Main hazards: lasers, chemical (solvents and toxic compounds),
       radiation (soft x-ray, VUV), toxic gases

                  CSD Activities – Building 70A

• Actinide Chemistry Group
     – Mission: fundamental research into the chemistry and physics of
       actinides and fission products
     – Activities: radiochemistry, chemical synthesis, mouse studies, many
       types of spectroscopy and physical measurements
     – Main hazards: radiological (primarily contamination), chemical, toxic
       gases, magnetic fields, X-rays, lasers

    CSD Safety Line Management – Division Director
         – Work Planning
             • Reviews PI proposals (1-3 year timeframe)
         – Hazard Identification and Control
             • Reviews hazard guide checklists from PIs
             • Authorizes safe work authorizations (AHDs and RWAs)
         – Work Performance
             • Conducts annual walkarounds
         – Feedback and Improvement
             •   Conducts annual self-assessments
             •   Runs the CSD near-miss program
             •   Conducts all-hands meetings annually
             •   Communication

CSD Safety Line Management – Principal Investigator
      – Work Planning
          • Submits proposals through Division (1-3 year timeframe)
          • Communicates with researchers during group meetings
      – Hazard Identification and Control
          •   Identifies hazards annually using a hazard guide checklist
          •   Reviews and approves JHAs annually or as needed
          •   Obtains safe work authorizations (AHDs and RWAs)
          •   Provides on-the-job training (OJT) for new group members
      – Work Performance
          • Oversees work of researchers
          • Conducts formal walkarounds
      – Feedback and Improvement
          • Discusses safety issues at group meetings
          • Discusses lessons learned distributed by EH&S if applicable
     CSD Safety Line Management – Researcher
     – Work Planning
         • Plans day-to-day activities
         • Applies the core functions of ISM to their work
     – Hazard Identification and Control
         • Notifies PI when scope of work needs to change
     – Work Performance
         •   Knows the authorizations they are working under
         •   Knows the relevant LBNL regulations
         •   Obeys all authorizations: JHA, AHD, RWA, etc.
         •   Knows the stop-work rules and uses them if appropriate (applies to
             all employees, but especially at the bench-level)
     – Feedback and Improvement
         • Communicates issues, especially at group meetings

               Objectives of CSD‟s Safety Policy

     • Keep workers safe
        – Workers are everyone: LBNL staff, graduate and undergraduate
          students, postdocs, visitors, and guests.

     • Incorporate the ISM core functions into daily work
        – Scientific method and safety planning go hand-in-hand

                    HSS Planning Visit
                     January 6, 2009

               Life Sciences Division
             Joe Gray, Division Director

 The Life Sciences Division contributes to strategic Berkeley Lab and
 National efforts by developing and applying advanced technologies for
 elucidation of mechanisms involved in response to low level ionizing
 radiation, cancer and the microenvironment, neurodegenerative diseases,
 bio-fuel production and bioremediation.
Life Sciences Division                                              $60M Research Budget for FY09                         495 Members
                                                                                   128 Scientists, 86 Research & Tech Staff, 21 Admin Staff
                                                                                                                66 Postdocs, 122 Students
                                 Division Director                                                                   72 Guest Researchers
                                     Joe Gray
                                                                                         Business Manager
           Deputy for Operations            Deputy for Strategic Planning                Bill Johansen
           Rebecca Rishell                  Gary Karpen

                                Deputy for Technology                                           Life Sciences Division (LSD) Safety Committee,
                                Damir Sudar                                                                   Scott Taylor – Chair
                                                                                                LSD Representation on LBNL Institutional Committees:
                                                                                                Animal Welfare and Research Committee
                                                                                                              Francesco Marchetti
     Facilities & Resources Manager                     Division Safety Coordinator (DSC)       Human Subjects Committee
     Tony Linard                                        Andrew Peterson – begins 1/26/09                       Wen-Lin Kuo, Scott Taylor
                                                                                                Institutional Biosafety Committee
      Animal Facility Manager                           Division Safety Officer                                Ellie Blakely, Tamas Torok
      Randy Deguzman                                    Scott Taylor                            Radiation Safety Committee
                                                                                                               Amy Kronenberg, Jim O’Neill
                                                                                                Safety Review Committee
                                                                                                              Scott Taylor

     Radiotracer Devlpt &                Cancer & DNA                             Genome Dynamics                  Bioenergy/GTL
     Imaging Technology                  Damage Responses                         Celniker/                        & Structural Biology
     Derenzo/Jagust                      Cooper/Wyrobek                           Kohwi-Shigematsu                 Downing/TBA

         Life Sciences Division in 10 Program Locations


                                                   86        84


Donner                     Building 977 (Potter)
                                4.8 miles
        New Arrivals
        Within LBNL
        Recent Departures

                            Building 977 (Potter)
Life Sciences on the Move
     Life Sciences Division Work Activities
     Genome Dynamics (Celniker/Kohwi-Shigematsu)
     Research Activities
     Chromatin Regulation of Genomic Structure
     Gene Expression and mRNA Splicing
     Organization and Gene Expression of the Fruit Fly Genome
     Regulation of Gene Expression in Cancer and Neuronal Development

     Associated Hazards
      Human Tissue Culture
      Carcinogenic and Toxic Chemicals
      Ergonomics: Microscope Work

      Formal Authorizations
      Biological (4 BUAs, 2 BURs)

      Locations of Labs
      Buildings 64, 83, 84

     Life Sciences Division Work Activities
     Cancer & DNA Damage Responses (Cooper/Wyrobek)
     Research Activities
     Molecular Analysis and Profiling of Cancer
     Microenvironment and Cancer
     Mechanisms of DNA Repair
     Cancer Cell Transformations
     Tissue Responses to Environmental Exposures
     Cellular and Genomic Responses to Radiation
     Associated Hazards
     Primary Human Cell Lines
     Carcinogenic and Toxic Chemicals
     Cryogenic Storage of Materials
     X-ray and Beam line Use
     Formal Authorizations
     Biological (15 BUAs, 1 BUN)
     Radiological (6 RWA, 3 XA, 1 LAS)
     Locations of Labs
     Buildings 1, 70A, 84, 977
     Life Sciences Division Work Activities
     Radiochemistry & Instrumentation (Derenzo/Jagust)
     Research Activities
     Development of Medical Imaging Technologies
     Radiotracer Development
     Search for New Scintillators
     Application of Medical Imaging to the Study of Cancer and Brain and Cardiac Disease
     Associated Hazards
     Experiments with Human Subjects - BBP
     Toxic and Reactive Chemicals
     Magnetic Fields
     Cyclotron, X-ray, Radioisotope Use
     Ovens for Scintillator Synthesis
     Formal Authorizations
     Activity Hazard Document (2)
     Biological (2 BUAs)
     Radiological (4 RWA, 2 XA, 1 SSA)

     Locations of Labs
     Buildings 55, 55A, 56, 64
     Life Sciences Division Work Activities
     Bioenergy/GTL & Structural Biology (Downing)
     Research Activities
     Multiscale Imaging Technologies, including Imaging of Cellulosic Structure
     Structural Cell Biology
     Genomic/Pathway Interactions
     Protein-Membrane Interactions

     Associated Hazards
     Biological Select Agents
     Toxic Chemicals
     Electron Microscope Work (Ergo, Cryogenics, Vacuum)
     Uranyl Acetate Use
     Formal Authorizations
     Biological (3 BUAs, 3 BURs, 2 BUNs)
     Radiological (4 RWA, 2 LAS)
     Locations of Labs
     Buildings 1, 70A, 83

             Summary of Formal Authorizations in Life
     2 Activity Hazard Documents
     • 1 Laser
     • 1 Chemical Use

     32 Biological Authorizations
     • 24 Biological Use Authorizations (BUA)
     • 5 Biological Use Registrations (BUR)
     • 3 Biological Use Notifications (BUN)

     23 Radiological Authorizations
     •   14 Radiation Work Authorizations (RWA)
     •    5 X-Ray Authorizations (XA)
     •    1 Sealed Source Authorization (SSA)
     •    3 Low Activity Source Authorization (LAS)

              ISM Implementation in Life Sciences
     Define Work
     Work is initially defined by the PI
                •In discussions with staff and collaborators
                •Formalized in research proposals
                •Further characterized in formal work authorizations
                •Developed in research protocols with involved staff
     Analyze Hazards
     Hazards are determined by the PI
                •NEPA/CEQA process during grant submittal
                •Preparation of formal authorizations and JHA (w/ DSC and SME)
                •Planning discussions with work group
     Additional participation by Division and SMEs
               •Divisional review of NEPA/CEQA (by DSC)
               •Identification of potential hazards during walkthroughs
               •Ergo evaluations by Division and EH&S
               •Discussions regarding hazards during LSD Safety Committee mtgs
            ISM Implementation in Life Sciences
     Establish Controls
     Engineering Controls
             •Fume-hoods and Bio-hoods
             •Chemical management, including segregation and
             •Ergonomic furniture and equipment
     Administrative Controls
             •Written authorizations (JHA, Formal Authorizations)
             •Training (formal courses and OJT)
             •Appropriate signage
             •Experimental protocols
     Appropriate PPE

            ISM Implementation in Life Sciences
     Perform Work
     Work is supervised by PI
          • Assignment of a Work Lead when appropriate
          • Rad work requires daily logs to insure work performed as authorized
     Divisional and EH&S Oversight
          • Divisional walkthroughs to establish controls are in place and in
            use. In FY08, 135 walkthroughs of Divisional space were
            completed, including two of all Divisional space by DD. New LSD
            program for FY09 mandates Dept Heads semi-annual walkthrough
            of all Departmental space with DSC.
          • Rad work monitored (weekly/monthly) by Rad Protection Group
          • Biological Authorizations audited by LBNL Biological Safety Officer
          • Laser AHDs audited by LBNL Laser Safety Officer

           ISM Implementation in Life Sciences
     Feedback and Improvement
          • Annual Self-Assessment Reviews and tri-annual Management of
            Environment, Safety & Health Reviews
          • Discussions at the group level of experimental results and problems and
            further discussions at yearly group JHA meetings
          • Identification of Near-Hits and Best Practices via the LSD Safety
            Committee; contributors receive LSD awards
          • Near-Hits shared at LBNL Division Directors‟ Meetings
          • Sharing of incidents at Lab-wide Division Safety Coordinator meetings
          • Accident investigations and LBNL tracking of injury and illness
          • Corrective Action Tracking System
          • Other audits by EH&S, BSO, and outside agencies
          • Discussed at LSD Safety Committee meetings, LSD Director‟s Advisory
            Committee meetings, and/or Division-wide all-hands meetings and/or
            distributed via all-hands e-mail messages and safety bulletins

                   LSD Invests in Safety
     • In FY07, LSD learned from talking to research staff and from LBNL
       ergo evaluations that ergo hazards in labs were not being well
       addressed. In FY08, LSD provided $186K to 35 LSD research
       groups to improve computer and microscope work environments and
       to minimize repetitive stress at the bench in the labs. A similar level
       of support is planned for FY09.
     • LSD will provide ~$40K in FY09 to support the replacement of fabric
       covered chairs/stools in all LSD BSL 1 and 2 areas.
     • To promote safety awareness in our labs, LSD is awarding $250 to
       groups that bring the best examples of Near-Hits or Best Practices to
       monthly safety meetings.
     • LSD facilitating the purchase of prescription safety glasses and
       providing ~$10K to make optical grade, fitted, nonprescription safety
       glasses available to all staff.

Physical Biosciences Division
Director: Jay D. Keasling
HSS Environment, Safety & Health Inspection Planning Visit
Lawrence Berkeley National Laboratory

January 6, 2009
PBD Overview
                                                    Division Director: J.D. Keasling
                                                 Deputy Director, Science: P.D. Adams
                                                Deputy Director, Science: D.A. Fletcher
                                       Deputy Director, Strategic Development.: K.H. Balder-Froid
                                                  Business Manager: K. Montgomery

      Safety Coordinator (100%): J. Dionne
                                                                                               Vangie Peterson
      Scientific Advisor for Safety: N. Sauter


      Physical Biosciences Mission                                             S&E                                  48
 To integrate the techniques and concepts                                      Faculty                              49
 of the physical and engineering sciences                                      Admin/Management                     19
     into the investigation of biological
                                                                               Other (GSRA, Postdoc)              129
  systems and to use this information to
       solve society’s most significant                                        Guests                             247
                 challenges.                                                   Total                              492

PBD Research Locations
                         Bldg 64: 2 research labs,
                          1 computational group

                                          ALS: Bldgs 6 & 80:
                                          5 research labs, offices, and           Bldg 66:
                                          6 participating research teams          2 research labs

             UC Berkeley                                                   5 miles away
             Campus                                                        Emeryville, CA

      Donner Lab,
      Bldg 1:                                                              Joint BioEnergy Institute (JBEI),
      3 research labs,                                                     Bldg 978:
      Division administrative offices                                      180-seat research institute
                BioEnergy Research: The Joint BioEnergy Institute
•        Location: JBEI building (978), Emeryville
•        Research Activities
          –   General molecular biology
          –   Chemical analysis
          –   Mass spectrometry
          –   Spectroscopy
•        Hazards
          –   Radiological isotopes
          –   Biological—BSL 1 & 2
          –   Magnetic fields
          –   Cryogens
          –   Ergonomics – general & robotics areas
          –   Robotics
          –   Microfluidics use of laser source, confocal microscopy
•        Formal Authorizations
          –   Biological (BUAs)
          –   Radiological (RWA), Controlled access-room at JBEI (14C, 109Cd, 3H, 32P, 35S)
          –   Laser AHD
                Synchrotron Beamlines at the Advanced Light Source
•        Location: Building 6 (Advanced Light Source Experimental Floor)
•        Research Activities
          –   Eight macromolecular crystallography beamlines
          –   Soft X-ray tomography beamline (National Center for X-ray Tomography)
          –   Soft X-ray spectroscopy program
•        Hazards
          –   Radiation (soft and hard X-ray sources)
          –   Cryogenic (liquid nitrogen and helium)
          –   Sealed radiation source
          –   Electrical
          –   Ergonomics
•        Formal Authorizations
          –   ALS radiological facility authorization
          –   Shielding change authorization
          –   Beamline design reviews
          –   Beamline readiness reviews
          –   User hazards (cf. JHA) defined via the Experimental Safety Sheet (ESS)

               Solar Energy Research: Photosynthesis
•        Location: Building 66
•        Research Activities
          –   Organic and Inorganic chemical synthesis
          –   Laser spectroscopy
•        Hazards
          –   Toxic gases
          –   Hazardous chemicals
          –   Lasers
          –   Nanoparticles
          –   Ergonomics – general
•        Formal Authorizations
          –   Laser AHD
          –   Toxic gas AHD

               General Laboratory Research
•        Location: Building 64, Donner Lab, Building 80 & Building 6 (ALS)
•        Research Activities
          –   Biological sample preparation
          –   Molecular biology
          –   Structural biology technology development (hardware and software)
          –   Nanoscience
•        Hazards
          –   Biological—BSL 1 & 2
          –   Radiological isotopes
          –   Cryogens
          –   Robotics
          –   Nanoparticles
          –   Ergonomics – general & robotics areas
•        Formal Authorizations
          –   Biological (BUAs)
          –   Sealed source authorization (building 6)
          –   AHDs as necessary (e.g. Oxygen sensor in area with chance of nitrogen overflow)

Prototyping Best Practices at JBEI

• Laboratory protective equipment requirements established prior to
  occupation of building (2008):
      – Mandatory wearing of protective eyewear in all JBEI lab spaces
          • JBEI funds used to pay for prescription eyewear when required
      – Comprehensive enforcement of existing LBNL PPE policies:
          • Wearing of close-toed shoes when working in lab spaces
          • Wearing of long pants when working in lab spaces
      – Lab coats worn when experimental work exposes researcher to
        hazardous chemicals
• Ergonomic furniture part of the building planning and outfitting
• Near hit program:
      – Incentivized reporting of potential safety issues
          • 4 awards given in 2008
          • Resulted in switch from ethidium bromide to Sybr Safe

ISM Implementation in Physical Biosciences
•        Define work
         –   By the Principal Investigator in collaboration with:
               •   Research staff & collaborators
               •   PBD Safety Coordinator / Local safety coordinators (e.g. ALS) / LBNL EH&S
         –   Formalized in research proposals (Division approval required for submission)
         –   Formalized in engineering designs (e.g. beamline development at ALS)
•        Analyze Hazards
         –   By the Principal Investigator in collaboration with:
               •   Research staff
               •   PBD Safety Coordinator / Local safety coordinators (e.g. ALS) / LBNL EH&S
         –   Formal mechanisms:
               •   NEPA/CEQA during proposal submission
               •   JHA, Experimental Safety Sheet for beamline users
               •   Other formal authorizations (e.g. Activity Hazard Documents, Beamline Design Reviews)
         –   Walkthroughs
         –   Specialist evaluations (e.g. ergonomics)
         –   Development of standard protocols
         –   Division-wide safety discussions at PBD safety meetings
ISM Implementation in Physical Biosciences

• Establish Controls: Engineering
      – Interlocks (laser, robotics, beamline hutches)
      – Containment (fume and bio-hoods)
      – Physical shielding (radiation shielding at beamlines)
      – Chemical management: segregation, containment, appropriate storage
      – Ergonomic furniture and specialized equipment
• Establish Controls: Administrative
      – Job Hazard Analysis
      – Training (determined by work described in JHA process)
      – Other formal mechanisms: e.g. AHDs, BUAs, Shielding change authorization
      – Signage
      – Standard experimental protocols
• Establish Controls: PPE
      – Personal protective equipment (cryogens, electrical, laboratory)
ISM Implementation in Physical Biosciences

• Perform Work
      – Supervised by principal investigator or work lead
      – Supervisor walkthroughs to monitor use of controls
          • Semi-annual walkthroughs by Division Director
          • All supervisors are required to take walkthrough training
          • Weekly walkthroughs of JBEI space by JBEI VPs
      – Line management partnership with subject experts:
          • BUAs audited by LBNL Biological Safety Officer
          • Laser AHDs audited by LBNL Laser Safety Officer
      – Routine safety discussions
          • PBD safety meeting (every six weeks)
          • Ad hoc group meetings (e.g. BCSB holds weekly staff meeting)
      – Physical measurement
          • Beamline readiness reviews (radiation leak testing by LBNL/ALS specialists)

ISM Implementation in Physical Biosciences

• Feedback and Improvement
      – Divisional and Institutional (self) assessment
          • Annual Division Self-assessment reviews
          • Labwide Technical Assurance Program
          • Internal and external audits
      – Formal and other mechanisms
          • Entry into CATS (Corrective Action Tracking System) database
          • Supervisor/EH&S accident investigations and LBNL injury/illness tracking
          • Weekly Divisional safety planning team meetings (led by Safety Coordinator)
      – Staff (worker & line management) reporting
          • Near hit program (incentivized reporting of near hits)
          • At the group level (staff meetings)
          • At the management level (e.g. JBEI Operations meetings)
          • At the Divisional level (PBD safety committee meetings)
          • Safety discussions at weekly Division Management meetings
          • Near hit sharing and discussion at LBNL Division Directors‘ Meetings

PBD has multiple mechanisms to promote safety
• Near Hit Programs
      – To increase Safety Awareness, we are rolling out Near Hit Programs
        across the Division after prototyping a program at JBEI.
• Safety Communication - Sharing Lessons Learned from the
  Laboratory and DOE
      – Incident information is disseminated to PBD employees and guests
        via safety representatives to foster accident prevention and hazard
• Personnel Review
      – 2009 evaluations for Division personnel include ES&H performance.
• Annual Divisional Self-Assessment
      – Division members working in LBNL space perform an individual self-
        assessment review, which includes a written checklist to be
        completed by a fixed date, usually in July. Supervisors assure that all
        group members participate.
PBD‘s Commitment to Safety
•        PBD has a strong self-assessment program
          –   Safety Committee meets every six weeks
          –   Director, PIs, Work Leads & Supervisors are all trained to look at safety by doing frequent
•        We have staffed a full time Safety Coordinator position with an experienced safety
         professional (formally at Clorox Corp.) to support line management safety efforts.
•        PBD conducted 2 ―Focus on Safety‖ days in 2008 (100% laboratory/group
          –   Focus on Safety days included reviewing JHAs, training, Near Hits, Lessons Learned and
              laboratory walkthroughs.
•        Memorandum of Understanding for operation of ALS beamlines
          –   PBD follows ALS ISM practices for beamline operation and modification
          –   BCSB implemented LN2 PPE guidance and user documentation more than two years ago
•        The Joint BioEnergy Institute (JBEI) has instituted Best Practices
          –   Safety part of the planning, construction and outfitting of Institute
          –   Memorandum of understanding between six partners – single safety program applies to all JBEI
              staff (regardless of home institution)
          –   Recognized in the first Annual DOE Program Review for “its commitment to a strong safety and
              worker health culture”

Jim Floyd
EH&S Program Manager
Advanced Light Source
     ALS Mission Statement

          Support users in doing outstanding science
                     in a safe environment

     ALS Technical Areas


     Safety at the ALS is a line management function

                  200+ staff
                                               Salmon   ALS Division
                 1900 users
                                               Other    non-ALS

     User Services
     • Assist users in the application, registration, & experimental startup
     • Manage Experiment Safety Sheet (ESS) system for Users

     Scientific Support/Experiment Systems
     • Provide scientific and technical support to users in carrying out their
     • Safety oversight and authorization to users

     Accelerator Physics/Operations
     • Provide high quality beam to users
     • Accelerator safety

     • Provide technical and professional expertise
     • Equipment reviews (interlocks, seismic, etc.)

     Work Planning is implemented at all levels

     Lab Authorizations        ALS Implementation

     Facility Authorizations   Accelerator SAD and ASE

     Formal Authorizations     AHDS, RWAs, etc. (Class 4 Lasers, radioactive materials, toxic gases,
                               RG-1 bio materials, etc.)

     Task-based JHAs           Complex Work Planning (ALS Work Permits)
                               User Safety (Experiment Safety Sheets)

     JHA ‗equivalency‘         Vendor Work (SJHAs & ALS Work Permits)
                               User Safety (Experiment Safety Sheets)

     Baseline JHA              ‗Enhanced‘ Work Planning (group meetings, supervisor discussions, talk
                               with SMEs, etc.)
                               ‗Routine‘ Work Planning (worker planned)

     Routine work

     • Job Hazard Analyses (JHAs) for all resident staff
         – Group JHAs for Beamline, Operations, Accelerator Physics,
           technical Engineering staff
         – Very comprehensive

     • High degree of interaction with supervisors
         – Regular, periodic discussions
             • Accelerator; Beamline; Engineering technical

     • Procedures Center

     ALS Work Permit process for complex work

     • Thresholds defined for work that requires an internal
       Work Permit
        – Based on Brookhaven NSLS model
        – >3 groups involved
        – 3 or more „medium‟ level EHS hazards

     • Formal Independent Review
        – EHS, Electrical, Mechanical, Operations
        – Other SMEs as necessary

     • Incorporated Subcontractor JHA into this process

     Formal authorizations at ALS

     • AHDs
        – Class 3b/4 lasers
        – Toxic gases
        – De minimus quantities of insensitive HE

     • RWAs
        – Accelerator
        – Rad material
        – X-ray authorizations

     • Bio Use Registrations

     • Others (burn permits, lead permits, confined space)

     Feedback and Improvement at all levels of work

         User Safety

     •   Similar to other Light Sources

     •   ISM begins at proposal stage
          – Identify work
          – Identify hazards

     •   After acceptance of proposals
          – Thorough ALS review
          – Controls identified

     •   Beamline Scientists authorize and oversee work
          – EHS, Floor Operations, and Experiment Coordination support

     •   Feedback and Improvement
          – Multiple, periodic reviews

Steve Black, Deputy Division
          Director             “We all want to work and live in a safe
                               environment, and it is our responsibility to create
                               and maintain this for the Lab.”
                               -- Jennifer Ridgeway, Facilities Division Director
                                     Facilities Division Organization

                                                        Jennifer Ridgeway
                                                    Facilities Division Director
                                                                                                  Safety Coordinator
                                                           Steve Black
                                                          Deputy Director

 Development &         Strategic Planning &    Capital Projects            Small Projects                  Operations           Facilities
   Assurance           Workplace Resources      (>$ 5 Million)              (<$ 5 Million)                 Department          Resources
  Doug Lockhart             Laura Chen          Jerry OHearn            Dennis Nielsen (Acting)            Ken Fletcher       Jim Dahlgard

  Project Funding         Space Planning        Project Directors            Small Project              Preventative Maint.   Work Request
  Environmental          Move Coordinator      Sr. Proj. Managers            Construction                Immediate Maint.         Center
      Planning          Standards Program      Project Managers               Scheduling                       FIMS              Financial
Facilities Assurance     Master Planning      Sr. Const. Managers          Project Manager                Asset Condition        Services
                                                Const. Managers          Construction Manager                  Stores          Info Systems
                                                  Proj. Control          Project Administrator            Leased Building      Procurement
                                                  Administrator                                              Program            ProjSupport
                                              Proj. Administrators                                       Maximo Systems          Services
                                                                                                              Utilities       Transportation/
                                                                                                           Site Services         Logistics

      Facilities Division Staff are Everywhere at LBNL

1.8 M GSF Research &
     Support Facilities

     114 Buildings and 48

       27,000+ pieces of

     234 Career Employees

Division Office in Bldg. 76

                          Facilities Activities
 •   Capital Projects
      – 15 Current Projects in Design or
      – 4 Projects in Construction by 1/31/09
      – 15-20 Construction Subcontractors
      – Construction Hazards
 •   Small Projects
      – 50-70 Projects
      – 29 Subcontractors
      – Complexity of working in occupied
 •   Maintenance Operations
      – 19,000 Work Orders
      – 15 Subcontractors/Vendors
      – Hazards include:                      ALS User Support Building
         • Electrical
         • Fall Protection
         • Penetrating Surface
                        Facilities Activities

     • Facilities Resources (Transportation, Fleet, Buses)
        – Activities
           • 24 Bus Drivers
           • 9 Truck Drivers
           • 198 Lab vehicles
        – Hazards
           • Vehicle, Pedestrian and Rider safety
           • Transportation and Handling of Hazardous
           • Movement of Materials

                                                Facilities Division -
                                    234 Career Personnel with Diverse Disciplines

                                                                                                                                            16 Plant Maint.
                     4 Electronic                                                     12 Administrators 1 Planner                            Technicians
                                                   16 Supervisors
    6 Laborers       Technologists 14 Electricians                3 Energy Management                                               3 Shifts- Day, Swing and Owl 1 Lighting Technician 2 Proj. Coord/
                                    Inc. High Voltage                                                                                                                                    Scheduler

                                                                                        13 Project Managers/ Directors         2 Key Shop
                                                                                                                                                                                     2 Dig Permit
    1 Designer          12 Material Handlers/Specialists –                                   Capital Projects and              Personnel          3 Gardeners        5 Riggers        Personnel
                                                                    1 Mechanic                  Small Projects
                       Receiving, Warehouse, Metal Stores

                                            2 Personnel in                                             3 FIMS/VFA          8 Division Office
                                                                                  2 Engineers                                                    2 Analysts         3 Painters
                                            Facilities Stores      7 Plumbers                             /CATS               Personnel                                              1 Safety
1 Move Coordinator                                                                                                                                                Inc. Sign Shop
                        9 Truck Drivers                                                                                                                                              Coordinator

                                                                                                    8 Admin Asst. –                            1 Tool Crib
                                                  11 Carpenters/
                                1 NEPA/CEQA                          4 Construction Managers     Receiving, WRC, DO,        1 Estimators       Attendant      6 HVAC Mechanics
                                                     Roofers                                                                                                                       14 Bus Drivers
37 Custodians. – 2 Shifts –                                                                      Property, Fleet, Trans.
    Daytime and Swing
ISM in the Facilities Division Operations
―Teamwork Defines Our Approach to Safety‖
        • Define the work
            – Work is defined by the Manager/Supervisor/Lead/Employee
        •   Analyze hazards and establish controls
            – Routine work in Individual Job Hazards Analysis (JHA)
            – Task-based JHAs in Maximo work orders
            – Formal work authorizations (RWP, etc.)
        • Perform work within controls
            – Workers follow controls on work authorizations, or
            – Workers “stop work” and re-evaluate
        • Feedback and Improvement
            – Supervisors perform walkarounds and cross-shop inspections
            – Division annual self-assessment
            – Division Zero Accident Council (employee feedback direct to
            – Division Safety Feedback Report
         ISM Implementation in Construction Subcontracting
         ―Teamwork Defines Our Approach to Safety‖

     For hazardous work, a Job Hazard Analysis process is used
     • Define the work
           – Subcontractor defines the work
     •     Analyze hazards and establish controls
           –   Hazards are indentified and Controls are proposed
           –   Drafted into an JHA for a particular task
           –   Example JHAs are available for subcontractor use
           –   LBNL project team and EH&S review and approves JHA
     •    Perform work within controls
           – Once JHA is approved, Subcontractor performs work per the JHA
           – Project Construction Manager and EH&S monitors work to assure it is being
             performed as planned and safely
           – All workers have “stop work authority”
     •    Feedback and Improvement
           – Subcontractor safety professional on-site; for higher risk projects, a full time safety
             professional is required
           – LBNL Construction Manager and Construction Safety Engineer on-site daily
           – Weekly safety walks by FA Capital Projects and Small Projects senior management
           – Weekly Safety Roundtable Reviews by FA Capital Projects senior management
           – Subcontractor Plan of the Day
                 Facilities Division Safety Initiatives
     • Implemented Individual JHAs (Lab-wide initiative)
     • Improved task-based JHAs
        – Improved hazard analysis/controls and communication
          in Maximo work orders
     • Improved worker involvement in safety management
        – Implemented Division Zero Accident Council with
          representatives from each work group
     • Improved first-line management safety knowledge
       by providing OSHA 30-hour training for construction
       managers and project managers
     • Safety Roundtable Reviews of Capital Projects
     • Improved Transportation and Bus Maintenance
Questions and Answers


To top