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Apr 2010 Contract Administration Manual SADDM 1110-1-1
CHAPTER 1 – INTRODUCTION
1. Purpose
This manual is intended to present an overview of basic requirements, procedures, and
other essential information as a guide for South Atlantic Division personnel concerning
aspects of the administration of construction contracts. This manual is also available
electronically at:
http://www.sam.usace.army.mil/cd/SAD/DM 1110-1-1/dm1110-1-1.htm
This manual does not supersede the requirements of law, governing regulations, or the
specific provisions of contracts. This manual cannot cover all possible conditions and
requirements that may develop in administering construction contracts, but rather is
intended to furnish information of a practical nature. When the manual does not provide
appropriate or complete guidance for a particular or unique situation, personnel shall
exercise their best professional judgment in close coordination with all relevant District
Office elements.
2. Applicability
All personnel of the South Atlantic Division, Corps of Engineers, who are involved in
the administration of construction contracts, should use this manual as a resource guide
and tool.
3. References
FAR, DFARS, AFARS, EFARS
ER 5-1-11, U.S. Army Corps of Engineers Business Process (HQUSACE)
USACE Project Management Business Process Manual
USACE Quality Management System (QMS)
USACE Centers of Standardization (COS) Website
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Apr 2010 Contract Administration Manual SADDM 1110-1-1
4. Related Documents
SAD QMS Website
SAD Regional Contracting Center Website
SAD Construction Portal
SAD Quality Assurance Manual
SAD Lessons Learned/Construction Bulletins
SAD Safety Success Program
5. Definitions
Definitions of terms used are as shown in Appendix A.
6. Responsibilities
(1) The established command channel in the Corps of Engineers is from the Office of the
Chief of Engineers (HQUSACE) to the Division Commander (SAD), to the District
Commander, to the Division Chief, to the Area/Resident Engineer.
(2) The Chief, Construction Division, is the staff supervisor for Area/Resident Offices
and is generally responsible for staff supervision and coordination of all Area/Resident
Office functions, including organization, cost control, staffing, assignments, and
administrative actions.
(3) The Area/Resident Engineer is responsible for the overall administration of all
construction contracts assigned to their office.
(4) Contracting Officer (KO) is the person with the authority to enter into, administer,
and/or terminate contracts and make related determinations and findings.
(5) Administrative Contracting Officer (ACO) may perform any of the contract
administration functions in FAR 42.302, subject to the limitations in their Certificate of
Appointment on assigned contracts and consistent with their Warrant.
(6) Contracting Officer's Representative (COR) is appointed by the Contracting Officer.
CORs perform those functions specifically designated in their letter of appointment,
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Apr 2010 Contract Administration Manual SADDM 1110-1-1
however in no instance may a COR make any commitments or changes affecting price,
quality, quantity, delivery, or other terms and conditions of a contract.
(7) Project Manager (PM) is the leader of the project delivery team (PDT) who must
seamlessly integrate USACE efforts to deliver the best possible solution for the
customer. The PM manages all project resources, information and commitments,
facilitates the PDT toward effective project development and execution, and is the
customer’s primary interface within the Corps. This approach is consistent with the
definition of “project manager” found in ER 5-1-11: “Assigned to achieve the project
objectives, the person who manages scope, schedule, quality and budget while leading a
project delivery team. Project managers may be assigned to any organizational or
geographic element.”
7. Procedure
See SADDM 1110-1-1 for specific procedures.
8. Records and Measurements
See SADDM 1110-1-1 for specific records/forms.
9. Attachments
See SADDM 1110-1-1 for specific attachments.
10. Flow Charts
See SADDM 1110-1-1 for specific attachments.
11. Revision History
(1) PDT will meet on an annual basis or more frequently as the need arises. PDT will
post added or revised pages to the manual on the website.
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Apr 2010 Contract Administration Manual SADDM 1110-1-1
http://www.sam.usace.army.mil/cd/SAD/DM 1110-1-1/dm1110-1-1.htm
Revisions will be numbered in sequence, starting with Revision 1, and the date of the
revision indicated. The rewritten material or additions will be by the entire chapter or
section revised and the month and year of the change will be placed in the header/footer
of the chapter or section where applicable.
(2) It will be the responsibility of each individual to check the website for the most
current version and/or changes to the manual.
(3) All individuals using this manual are encouraged to submit recommendations to
improve the manual directly to the PDT:
Browder, Gary W SAM 251-690-2916
Chevres, Roberto J SAJ 904-232-3278
Lynch, Dennis V SAW 910-251-4642
Moore, Mary M. SAM 251-690-2894
Cagle, Robert L SAS 910-303-9948
Weston, Susan K SAS 912-652-5140
Williams, Patricia G SAS 912-652-5419
Billard, William D., SAS 912-652-5096
Brasfield, David C SAM 251-690-2493
Livasy, Jeff, SAC 843-329-8062
Corbin, Mary M, SAS 912-652-5301
Bentley, Stephen D SAD 404-562-5245
Revision Revision Description of Revisions
Level Date
Original Jun 2006 First issue of SADDM 1110-1-1
1 Mar 2007 Revision 1 to incorporate SAD & POA Comments
Revision 2 to incorporate SAD, POD and SWD
2 Mar 2008
comments.
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Apr 2010 Contract Administration Manual SADDM 1110-1-1
3 May 2009 Revision 3 to incorporate SAD and POD comments.
Revision 4 to incorporate USACE/SAD QMS
4 Apr 2010 Enterprise Standards and SAD Comments.
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