Chapter 1 - Introduction - DOC
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Apr 2010 Contract Administration Manual SADDM 1110-1-1 CHAPTER 1 – INTRODUCTION 1. Purpose This manual is intended to present an overview of basic requirements, procedures, and other essential information as a guide for South Atlantic Division personnel concerning aspects of the administration of construction contracts. This manual is also available electronically at: http://www.sam.usace.army.mil/cd/SAD/DM 1110-1-1/dm1110-1-1.htm This manual does not supersede the requirements of law, governing regulations, or the specific provisions of contracts. This manual cannot cover all possible conditions and requirements that may develop in administering construction contracts, but rather is intended to furnish information of a practical nature. When the manual does not provide appropriate or complete guidance for a particular or unique situation, personnel shall exercise their best professional judgment in close coordination with all relevant District Office elements. 2. Applicability All personnel of the South Atlantic Division, Corps of Engineers, who are involved in the administration of construction contracts, should use this manual as a resource guide and tool. 3. References FAR, DFARS, AFARS, EFARS ER 5-1-11, U.S. Army Corps of Engineers Business Process (HQUSACE) USACE Project Management Business Process Manual USACE Quality Management System (QMS) USACE Centers of Standardization (COS) Website 1-1 This printed copy is for “Information Only.” The controlled version resides on the SAD Contract Administration Website. Apr 2010 Contract Administration Manual SADDM 1110-1-1 4. Related Documents SAD QMS Website SAD Regional Contracting Center Website SAD Construction Portal SAD Quality Assurance Manual SAD Lessons Learned/Construction Bulletins SAD Safety Success Program 5. Definitions Definitions of terms used are as shown in Appendix A. 6. Responsibilities (1) The established command channel in the Corps of Engineers is from the Office of the Chief of Engineers (HQUSACE) to the Division Commander (SAD), to the District Commander, to the Division Chief, to the Area/Resident Engineer. (2) The Chief, Construction Division, is the staff supervisor for Area/Resident Offices and is generally responsible for staff supervision and coordination of all Area/Resident Office functions, including organization, cost control, staffing, assignments, and administrative actions. (3) The Area/Resident Engineer is responsible for the overall administration of all construction contracts assigned to their office. (4) Contracting Officer (KO) is the person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. (5) Administrative Contracting Officer (ACO) may perform any of the contract administration functions in FAR 42.302, subject to the limitations in their Certificate of Appointment on assigned contracts and consistent with their Warrant. (6) Contracting Officer's Representative (COR) is appointed by the Contracting Officer. CORs perform those functions specifically designated in their letter of appointment, 1-2 This printed copy is for “Information Only.” The controlled version resides on the SAD Contract Administration Website. Apr 2010 Contract Administration Manual SADDM 1110-1-1 however in no instance may a COR make any commitments or changes affecting price, quality, quantity, delivery, or other terms and conditions of a contract. (7) Project Manager (PM) is the leader of the project delivery team (PDT) who must seamlessly integrate USACE efforts to deliver the best possible solution for the customer. The PM manages all project resources, information and commitments, facilitates the PDT toward effective project development and execution, and is the customer’s primary interface within the Corps. This approach is consistent with the definition of “project manager” found in ER 5-1-11: “Assigned to achieve the project objectives, the person who manages scope, schedule, quality and budget while leading a project delivery team. Project managers may be assigned to any organizational or geographic element.” 7. Procedure See SADDM 1110-1-1 for specific procedures. 8. Records and Measurements See SADDM 1110-1-1 for specific records/forms. 9. Attachments See SADDM 1110-1-1 for specific attachments. 10. Flow Charts See SADDM 1110-1-1 for specific attachments. 11. Revision History (1) PDT will meet on an annual basis or more frequently as the need arises. PDT will post added or revised pages to the manual on the website. 1-3 This printed copy is for “Information Only.” The controlled version resides on the SAD Contract Administration Website. Apr 2010 Contract Administration Manual SADDM 1110-1-1 http://www.sam.usace.army.mil/cd/SAD/DM 1110-1-1/dm1110-1-1.htm Revisions will be numbered in sequence, starting with Revision 1, and the date of the revision indicated. The rewritten material or additions will be by the entire chapter or section revised and the month and year of the change will be placed in the header/footer of the chapter or section where applicable. (2) It will be the responsibility of each individual to check the website for the most current version and/or changes to the manual. (3) All individuals using this manual are encouraged to submit recommendations to improve the manual directly to the PDT: Browder, Gary W SAM 251-690-2916 Chevres, Roberto J SAJ 904-232-3278 Lynch, Dennis V SAW 910-251-4642 Moore, Mary M. SAM 251-690-2894 Cagle, Robert L SAS 910-303-9948 Weston, Susan K SAS 912-652-5140 Williams, Patricia G SAS 912-652-5419 Billard, William D., SAS 912-652-5096 Brasfield, David C SAM 251-690-2493 Livasy, Jeff, SAC 843-329-8062 Corbin, Mary M, SAS 912-652-5301 Bentley, Stephen D SAD 404-562-5245 Revision Revision Description of Revisions Level Date Original Jun 2006 First issue of SADDM 1110-1-1 1 Mar 2007 Revision 1 to incorporate SAD & POA Comments Revision 2 to incorporate SAD, POD and SWD 2 Mar 2008 comments. 1-4 This printed copy is for “Information Only.” The controlled version resides on the SAD Contract Administration Website. Apr 2010 Contract Administration Manual SADDM 1110-1-1 3 May 2009 Revision 3 to incorporate SAD and POD comments. Revision 4 to incorporate USACE/SAD QMS 4 Apr 2010 Enterprise Standards and SAD Comments. 1-5 This printed copy is for “Information Only.” The controlled version resides on the SAD Contract Administration Website.