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assignment 1 _managment functions_

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assignment 1 _managment functions_ Powered By Docstoc
					   Management:
   There are a variety of views about this term. Traditionally, the term "management" refers to the
   activities (and often the group of people) involved in the four general functions listed below.

 planning
 organizing
 leading
 controlling


                                                   Organizing
                                                    Assign
                                               responsibility task
                                                accomplishment




            Planning                                                                         Leading
        Select goals and                         Management                             Use influence to
         ways to attain                           Functions                                motivate
             them                                                                         employees




                                                   Controlling


                                               Monitor activities
                                                  and make
                                                 corrections




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   Management in all business areas and human organization activity is the act of getting people together
   to accomplish desired goals and objectives. Management comprises planning, organizing, staffing,
   leading or directing, and controlling an organization (a group of one or more people or entities) or effort
   for the purpose of accomplishing a goal.


   Highly structured methods and tools for bringing about organizational change. In order to understand
   the nature and popularity of these methods and tools, a study of the availability and use of methods in
   Business projects is carried out in 5 management functions. Those are below:

 planning
 organizing
 leading
 controlling
 staffing


   From outlook of Frenchman Henri Fayol considers management to consist of seven functions:

 planning
 organizing
 leading
 coordinating
 controlling
 staffing
 motivating




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                Management Functions 

                                       Organizing
Organizing is the act of rearranging elements following one or more rules.
Anything is commonly considered organized when it looks like everything has a correct order of
placement. Organizing can also be defined as to place different objects in logical arrangement for better
searching.
Wikipedia, the free encyclopedia © 2001-2006 Wikipedia Contributors (Disclaimer)
This article is licensed under the GNU Free Documentation License.


The key to organizing an alternative society is to organize people around what they can do, and more
importantly, what they want to do.
Abbie Hoffman


Organizing is what you do before you do something, so that when you do it, it is not all mix up.
A. A. Milne


To arrange in a coherent form; systematize.
To arrange in a desired pattern or structure.
To arrange systematically for harmonious or united action.
Definition of Organizing By the Free Online Dictionary, Thesaurus and Encyclopedia


1. Arranging several elements into a purposeful sequential or spatial (or both) order or structure.
2. Assembling required resources to attain organizational objectives.
http://www.businessdictionary.com/definition/organizing.html




(Implementation) making optimum use of the resources required to enable the successful carrying out
of plans.


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http://en.wikipedia.org/wiki


The best way to organize depends on the nature of the environment to which the organization relates.
https://secure.the-paper-store.com


Organizing involves the assignment of tasks, the grouping of tasks into departments, and the allocation
of resources to departments.
Pdf search (understanding Management)


Organizing means how to Division of labor, Delegation of authority, Departmentalization, Span of
control and Coordination.
Jack E. Fincham, PhD, RPh




My point of view:
The organizing function is the management process of identifying or establishing jobs and chain of
command. The manager must analyze how the firm is organized and, as part of the planning process,
determine if that organizational structure should be modified or replaced. The way the business is
organized is fundamental to communication and decision making. The whole point of organizing is to
make the operation run smoothly and efficiently. When a business is organized correctly, everyone
understands his job and has the authority and training to do it.




                                       Controlling
Managers perform certain activities or duties as they effectively and efficiently coordinate the work of
others.
After the goals are set (planning), the plans formulated (planning), the structural arrangements
determined (organizing), and the people hired, and motivated (leading) there has to be some evaluation
of whether things are going as planned. To ensure that work is going as it should, managers must
monitor and evaluate performance. Actual performance must be compared with the previously set

                                                                                             4|Page
goals. If there are any significant deviations, it is management’s job to get work performance back on
track. This process of monitoring, comparing, and correcting is what we mean by the controlling
function.
Written by: Rashid Javed


Checking progress against plans, which may need modification based on feedback.
http://en.wikipedia.org/wiki


Control is one of the managerial functions like planning, organizing, staffing and directing.
The process that guarantees plans are being implemented properly is the controlling process.
http://www.freeonlineresearchpapers.com/functions-management


The organization's systems, processes and structures to reach effectively and efficiently reach goals and
objectives. This includes ongoing collection of feedback, and monitoring and adjustment of systems,
processes and structures accordingly. Examples include use of financial controls, policies and
procedures, performance management processes, measures to avoid risks etc.
http://www.managementhelp.org


OBSOLETE to check or verify (payments, accounts, etc.) by comparison with a duplicate register
to regulate (financial affairs)
to verify (an experiment) by comparison with a standard or by other experiments
to exercise authority over; direct; command
to operate or regulate
http://www.yourdictionary.com/controlled


Management functions of establishing benchmarks or standards, comparing actual performance against
them, and taking corrective action.
http://www.businessdictionary.com/definition/controlling.html


Functions associated with "taskmasters", "controllers", and "dealmakers" are more likely to be
outsourced successfully. "Entrepreneur" and "business strategist" management functions are more
likely to be carried out more effectively by internal managers. Outsourcing the appropriate real estate

                                                                                                5|Page
management functions, consistent with each company's individual needs, should enhance shareholder
wealth.
http://ideas.repec.org


Controlling means monitoring employee’s activities, determining whether the organization is on target
toward its goals, and making corrections as necessary. Managers must ensure that the organization is
moving toward its goals. New trends toward empowerment and trust of employees have led many
companies to place less emphasis on top-down control and more emphasis on training employees to
monitor and correct themselves.
Pdf search (understanding Management)


–Measuring and reporting performance
–Comparing the two
–Taking corrective/preventive action
–Directing
Jack E. Fincham, PhD, RPh




My point of view:

The controlling function is the process of measuring a firm’s progress. It involves collecting information
that can help you track the business’ health and the progress towards attaining goals. Good
management consists in showing average people how to do the work of superior people.




                                          Leading


                                                                                              6|Page
Including setting direction for the organization, groups and individuals and also influencing people to
follow that direction. Examples are establishing strategic direction (vision, values, mission and / or goals)
and championing methods of organizational performance management to pursue that direction.
http://www.managementhelp.org


Determining what needs to be done in a situation and getting people to do it.
http://en.wikipedia.org/wiki


An act by which one is led or guided; Providing guidance or direction; Ranking first; occurring in advance;
preceding.
en.wiktionary.org/wiki/leading


1. Prominent: most important or well known
2. Ahead: ahead of all others, e.g. in a race or procession
Encarta dictionary


Leading is the use of influence to motivate employees to achieve organizational goals. Leading means
creating a shared culture and values, communicating goals to employees throughout the organization,
and infusing employees with the desire to perform at a high level. In an era of uncertainty, downsizing,
international competition, and a growing diversity of the workforce, the ability to shape culture,
communicate goals, and motivate employees is critical to business success.
Pdf search (understanding Management)


Leading gives the guide that hoe to Motivation, Communication, Performance appraisal, Discipline,
Conflict resolution.
Jack E. Fincham, PhD, RPh




My point of view:

                                                                                                 7|Page
Leading is the force of activity or the grip of a person through which he handle the things in a systematic
way. A manager's ability to turn meetings into a thinking environment is probably an organization's
greatest asset. Building a team organization requires leaders to be knowledgeable as well as inspiring.
They should understand the nature of productive teamwork and feel a passion for creating it.




                                          Planning
Including identifying goals, objectives, methods, and resources needed to carry out methods,
responsibilities and dates for completion of tasks. Examples of planning are strategic planning, business
planning, project planning, staffing planning, advertising and promotions planning, etc.


Deciding what needs to happen in the future (today, next week, next month, next year, over the next 5
years, etc.) and generating plans for action.
http://en.wikipedia.org/wiki


Planning means defining goals for future organizational performance and deciding on the tasks and sue
of resources needed to attain them. A lack of planning or poor planning can hurt an organization s
performance.
Pdf search (understanding Management)


Planning is just about Vision, Mission, Objectives, and Goals.
Jack E. Fincham, PhD, RPh




My point of view:


                                                                                               8|Page
Schedule Development, Cost Estimating, Cost Budgeting, and Quality Planning these things tell us about
the planning what should be done. Planning is forth going activity of the organization. It’s just liked the
track of the organization or can be say that roads way map of a firm.




                                             Staffing
Job Analyzing, recruitment, and hiring individuals for appropriate jobs.
Staffing tells us about Recruiting, Selecting, Hiring, Training, and Retraining.
Jack E. Fincham, PhD, RPh


Directing involves communicating to employees what is expected of them (the job description) Directing
is telling workers how they are doing and rewarding them (evaluation and feedback). Directing is also
providing acceptable working conditions and opportunities for advancement through training and
education.


Dean McCorkle, David Anderson, Robert Schwart,
Mike Tomaszewski and Fred DeLano*
The Texas A&M university system




My point of view:
Staffing and directing is personnel management. Staffing is the process of identifying and placing people
in positions, while directing involves identifying employee strengths and weaknesses, and matching
positions with the most suitable personnel.
Directing is also training and evaluating the employees which also involves communicating to employees
what is expected from them. Directing is also providing good enough working conditions and
opportunities for advancement through training and education.



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