Go To Menu by owm23003

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									Florida Department of Environmental Protection



FIRST User Guide –
Go To Menu
Version 1.0
September 1, 2010
                                   Go To Action – Facility Information




       After the user has identified the facility of interest, the user may review all applicable
        information through this tab by dragging the cursor over the Go To and then choosing the area
        of interest from the drop down menu and clicking.

       This page allows the user to review Owner Information, which includes information such as Tank
        Owner, Account Owner, and Property Owner.

       This page allows the user to review facility information. If corrections are needed, add
        appropriate comments to the Comments subject and request an updated registration form.
        Adjust comments when the Department’s database is updated appropriately. Other
        information may be added in the Comments subject, but should only be at the Facility level, and
        not to an individual activity.

       For Attachments, add current facility drawing(s) and current site photo(s). At a minimum, the
        drawing(s) are to indicate North, show fixed landmarks (buildings, roads), and indicate the
        location of tanks, fills, dispensers, piping (if known), sumps, interstitial monitoring ports or any
        other information used in the identification and operation of the tank system. The drawings(s)
        and site photo(s) are to be attached utilizing the following nomenclature “Site Drawing” or “Site
        Photo”.
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                                        Go To Action – Facility Information

       To view currently recorded Facility Generator Information for the facility, if applicable, click the
        associated tab.




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                                Go To Action – (2)Facility Activity




           The All Activities Tab allows the user to review all FIRST-generated activities for the
            given facility. To review all activities under a specific header, such as Inspection
            Activities, select the header. This will expand the selection to show all inspection
            activities at the facility. Click on the icon under the Select column to go straight to the
            activity. The other activities besides Inspections, includes: Complaints Reported, TCAR
            Activities, Incident Activities, Discharges, Emergency Preparation Activities, Letter
            Activities, Phone Activities, Meeting Activities, Electronic Communication, Engineering
            Request, Record Document, Issue Document, and Enforcement Referral Activities.




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                               Go To Action – (2)Facility Activity




           An open activity may be deleted by clicking on the icon under the Delete column.




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                                 Go To Action – (3)Tank Info




           The Tank Info page allows the user to review storage tank system information for each
            system that is registered. If corrections or updates are needed for any tank system or
            system component, then add the correction or update needed to the Comments subject
            for the applicable tank system(s) and request an updated registration form from the
            Tank Owner/Operator. Please note that each tank system has its own Comments
            subject and Attachment subject on this page. Adjust the comments when the
            Department’s database is updated appropriately.

           If known, add tank system component EQ#, manufacturer and model #, for tanks,
            piping, sumps and release detection equipment to the Comments subject. If the EQ# is
            not known, describe the equipment in detail in the Comments. Ensure that this
            information is attached to the correct tank system(s).

           If general tank system component photos are taken during an inspection activity and are
            not associated with the site photo stored on the Facility Information Page, they may be
            attached in the Attachment subject on this page. Installation photos or physical
            violation photos may be attached in the Attachment subject on this page. Again, assure
            that this information is attached to the correct tank system(s).


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                                      Go To Action – (4)Violations




       The Facility Violations tab allows the user to review open and pending violations, as well as
        previously cited closed violations prior to inspection and guide the inspector to these areas
        during the inspection process.




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                                     Go To Action – (4)Violations




       By highlighting one of the violations, the user will be able to get specific details about the
        violation. Such as Rule Information, Rule Number, Rule Description, Significance, Reevaluation,
        and Initiated By.




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                                      Go To Action – (4)Violations




       The user will also be able to review the Resolving Activity Information; Explanation, Corrective
        Action, and Resolution Comment.

       The user will be able to use the Comments and Attachments subjects also from this page by
        clicking on the subject header and then clicking Add Comment. A dialogue box will then appear.
        After completing the comment, click Save.




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                                    Go To Action – (5)Discharge Info




       The Discharge Tab allows the user to review the facility’s discharge history.

       The user will be able to use the Comments and Attachments subjects also from this page.




Go To                                          Version 1.0                                        Page 9
                                  Go To Action – (6)Financial Resp. Info




       The Financial Responsibility tab allows the user to review currently reported financial
        responsibility information prior to inspection activities.

       This tab will also allow the user to edit Financial Responsibility Information without having to
        start an Inspection Activity, by selecting the Add Financial Responsibility icon.




Go To                                           Version 1.0                                        Page 10
                                 Go To Action – (6)Financial Resp. Info




       By selecting the Add Financial Responsibility icon, the user will be able to update the Mechanism
        and Insurance Carrier using the associated drop down menus.

       The user will be able change the Effective Date and the Expiration Date using either the
        associated pop-up calendar, or by entering the dates using the format mm/dd/yyyy.

       Select Save.




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                                 Go To Action – (7) Legacy Activity Info




The Legacy Activities Tab provides a one line summary of the various activities that have taken place at
the facility, prior to the implementation of FIRST.




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                                Go To Action – (8) Legacy Violation Info




The Legacy Violations tab provides a one line summary of the violations that occurred at the facility,
prior to the implementation of FIRST.




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                                     Go To Action – (9) Record Info




       The Records tab allows the user to review and/or update the types of records that will be
        reviewed during a facility inspection activity. This information should be reviewed, and any
        missing required records added prior to initiating an inspection.

       The Facility Records subject header shows which records are applicable for the facility.

       The specific information related to the record(s) will be captured during the inspection activity
        on a different page.

       To add a new Facility Record, select the Add Facility Record icon.




Go To                                          Version 1.0                                         Page 14
                                    Go To Action – (9) Record Info




       A pop-up box will appear. Select the Record Type from the associated drop down menu. For
        the From Date and To Date the user may use either the associated pop-up calendar, or enter the
        dates using the format mm/dd/yyyy.
        Comments may be added in the pop-up box. When all information has been added select the
        Save icon.
        This action may be cancelled at any time by selecting the Cancel icon.




Go To                                        Version 1.0                                      Page 15
                                    Go To Action – (9) Record Info




       Deletion of a Facility Record may occur, only when there is no history (From Date/To Date)
        entered for the record, by selecting the Delete icon.




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                                    Go To Action – (9) Record Info




       The Reviewed Records subject header indicates the history of the particular record highlighted
        in the Facility Records subject header above.




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                                  Go To Action – (10) System Test Info




       The System Tests tab allows the user to review and/or update the types of system tests that will
        be reviewed during a facility inspection activity. This information should be reviewed prior to
        initiating an inspection.

       The System Test Information subject header shows which records are applicable for the facility,
        and is determined by the inspector prior to inspection.

       The specific information related to the system test(s) will be captured during the inspection
        activity on a different page.

       To add a System Test, select the Add System Test icon.




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                                  Go To Action – (10) System Test Info




       A pop-up box will appear. Select the system test Type from the associated drop down menu.

       The Date Completed may be entered using the associated pop-up calendar, or by entering the
        date using the format mm/dd/yyyy.

       Choose the appropriate Result (Passed or Failed) from the drop down menu.

       Enter the Next Due Date using the associated pop-up calendar, or by entering the date using the
        format mm/dd/yyyy.

       Comments may be added in the pop-up box. When all information has been added select the
        Save icon.

       If during the inspection, all system test information is not known, then enter the known
        information and select Save. The additional information may be edited at a later date. If this is
        the situation, cite the appropriate violations during the inspection.

       This action may be cancelled at any time by selecting the Cancel icon.

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Go To   Version 1.0   Page 20
                                  Go To Action – (10) System Test Info




       A record may be deactivated by selecting the icon in the Deactivate column next to the record of
        choice. This record will continue to appear on the Records for historical purposes, but will not
        appear on future inspection reports.

       To Edit a Record that has incomplete data, select the icon in the Edit column.




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                                     Go To Action – (11) Placard Info




       The Placards tab allows the user to review current placard information prior to an inspection
        activity to determine if fees have been paid and if the placard has been issued. Currently the
        FIRST application does not record placard information on any inspection report nor does the
        application capture this information as part of a facility record on an inspection report. If the
        user chooses to comment about the review of a facility placard during an inspection, a comment
        can be added in the inspection activity, or at a Facility level on this page under Comments.

       If it appears that the current placard has not been issued for the facility that is being inspected,
        visit the account screens in STCM under disbursements to determine if the Department has
        received payment from the responsible party and has not processed the payment.




Go To                                           Version 1.0                                          Page 22
                                   Go To Action – (12) Comments




       The Comments tab allows the user to review the comments that have been added to this facility
        in the Go To Action.
       Under the Comments subject header, each comment can be viewed in its entirety by clicking the
        plus icon under View.
       Each comment maybe edited by selecting Edit.
       A comment may be deleted by selecting the Delete icon.




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                                   Go To Action – (12) Comments




        At which time a pop-up box will appear with the comment. Make any necessary changes and
        select the Save icon.




Go To                                       Version 1.0                                    Page 24
                                  Go To Action – (13) Attachments




        The Attachments tab allows the user to review the comments that have been added to this
        facility in the Go To Action.
       Under the Attachments subject header, each comment can be viewed in its entirety by clicking
        the plus icon under View.
       Each comment maybe edited by selecting Edit.
       A comment may be deleted by selecting the Delete icon.




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                                        Go To Action – (14) Journal




       The Journal tab allows the user to obtain the Journal for a facility. By selecting the Journal icon,
        a pop-up screen will appear that will allow the user to choose the criteria for what the journal
        displays.




Go To                                           Version 1.0                                          Page 26
                                      Go To Action – (14) Journal




       Select the Inspection Status from the menu (All, Open, Closed, Legacy, none)
       Select the Activity Type.
       Choose whether to show Facility Attachments and Facility Comments.
       Select the Violation Status.
       After completing the selection process, select whether to View Journal Report, Reset choices, or
        Close icon.




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