Microsoft

							(www.bcschools.net/staff/PowerPointHelp.htm)

Introduction into Microsoft PowerPoint
Microsoft PowerPoint is a powerful tool to create professional looking presentations and slide shows. PowerPoint allows you to construct presentations from scratch or by using the easy to use wizard. This tutorial will help you get started with Microsoft PowerPoint and may solve some of your problems, but it is a very good idea to use the Help Files that come with Microsoft PowerPoint, or go to Microsoft's web site located at http://microsoft.com/office/powerpoint/default.htm for further assistance. Back to top

Starting Microsoft PowerPoint
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Two Ways

1. Double click on the Microsoft PowerPoint icon on the desktop.

2. Click on Start --> Programs --> Microsoft PowerPoint

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Creating & Opening a Presentation
After you open up Microsoft PowerPoint, a screen pops up asking if you would like to create a New Presentation or Open An Existing Presentation.

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AutoContent Wizard
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Creates a new presentation by prompting you for information about content, purpose, style, handouts, and output. The new presentation contains sample text that you can replace with your own information. Simply follow the directions and prompts that are given by Microsoft PowerPoint.

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Design Template

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Creates a new presentation based on one of the PowerPoint design templates supplied by Microsoft. Use what is already supplied by Microsoft PowerPoint and change the information to your own. Creates a new, blank presentation using the default settings for text and colors. Go to next step: Creating A Blank Presentation

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Blank Presentation
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Opening An Existing Presentation
1. Select Open An Existing Presentation from the picture above 2. Click on your presentation in the white box below step 1 o If you do not see your presentation in the white box, select More Files and hit OK. o Locate you existing Presentation and hit the Open button Back to top

Create a Blank Presentation
After you select Blank Presentation a window pops up asking you to select the layout of the first slide.

Pre-Designed Slide Layouts (Left to Right)
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Title Slide Bulleted List Two Column Text Table Text & Chart

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Chart & Text Organizational Chart Chart Text & Clip Art Clip Art & Text Title Only Blank Slide

NOTE:If you already know what you want in your next slide, it is a very good idea to choose one of the pre-designed layouts from above. However if you do not, then you can still insert what you want in throughout your Presentation anytime you desire. Just choose Blank Slide and insert items as you see fit. Back to top

Different Views That PowerPoint Demonstrates
There are different views within Microsoft PowerPoint that allow you to look at your presentation from different perspectives.

Normal View

Outline View

Slide View

Slide Sorter View

Slide Show View

Switches to normal view, where you can work on one slide at a time or organize the structure of all the slides in your presentation

Switches to outline view, where you can work with the structure of your file in outline form. Work in outline view when you need to organize the

Switches to slide view, where you can work on one slide at a time

Displays miniature versions of all slides in a presentation, complete with text and graphics. In slide sorter view, you can reorder

Runs your slide show in a full screen, beginning with the current slide if you are in slide view or the selected slide if you are in slide sorter view. If

structure of your file.

slides, add transitions, and animation effects. You can also set the timings for electronic slide shows.

you simply want to view your show from the first slide: 1. Click Slide Show at the top of the screen 2. Select View Show

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Slide Manipulation
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Inserting A New Slide
1. Click Insert at top of screen 2. Select New Slide .

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Formatting A Slide Background
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You can format your slide to make it look however you would like, whether it be a background color, picture, or a design template built into Microsoft PowerPoint. The next step will show you how to apply a Design Template, but the other items mentioned above can be accomplished the same way. 1. Click Format at the top of the screen

2. Select Apply Design Template

3. Select Design you wish to apply 4. Click Apply Button

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Inserting Clipart & Pictures
0. 1. 2. 3. 4. 5. 6. 7. Display the slide you want to add a picture to. Click Insert at the top of the screen Select Picture Select Clip Art Click the category you want Click the picture you want Click Insert Clip on the shortcut menu When you are finished using the Clip Gallery, click the Close button on the Clip Gallery title bar

8. Steps 1-4 are very similar when inserting other Pictures, Objects, Movies,

Sounds, and Charts

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Adding Transitions to a Slide Show
You can add customized transitions to your slide show that will make it come alive and become appealing to your audience. Follow these steps when adding Slide Transitions. 1. In slide or slide sorter view, select the slide or slides you want to add a transition to.

2. On the Slide Show menu at the top of the screen, click Slide Transition

3. In the Effect box, click the transition you want, and then select any other options you want 4. To apply the transition to the selected slide, click Apply. 5. To apply the transition to all the slides, click Apply to All. 6. Repeat the process for each slide you want to add a transition to. 7. To view the transitions, on the Slide Show menu, click Animation Preview. Back to top

Viewing The Slide Show
You can view your slide show by any of the following ways: 1. 2. 3. 4. Click Slide Show at the lower left of the PowerPoint window. On the Slide Show menu, click View Show. On the View menu, click Slide Show. Press F5 on the keyboard

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Navigating While In Your Slide Show
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Forward Navigation o Simply click on the left Mouse Button or hit the Enter Button on your keyboard Reverse Navigation o Hit the Backspace on the keyboard Exiting the show o Hit the Esc Button on the keyboard

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Pack up a presentation for use on another computer
1. Open the Presentation you want to pack 2. On the File menu, click Pack and Go 3. Follow the instructions in the Pack and Go Wizard.

Unpack a presentation to run on another computer
1. Insert the disk or connect to the network location you packed the presentation to 2. In My Computer, go to the location of the packed presentation, and then doubleclick Pngsetup 3. Enter the destination you want to copy the presentation to Back to top

Start PowerPoint (http://www.tutorialsexpert.com/tutorial/779/PowerPointBasics.html)
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Launch PowerPoint. Usually on Windows computers you can click on the Windows Start menu / Programs / Microsoft PowerPoint. On Macintosh computers try looking for PowerPoint in the Applications folder of your hard drive, or there may be a special Microsoft Office menu near the right of your screen, or try looking under the Apple menu.. Check with your instructor if you are not sure how to launch PowerPoint on the computer you are using.

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The initial PowerPoint dialog window provides various starting points for working in PowerPoint:

Formats a basic slide set by leading you through some basic questions. Choose a pre-designed (Design) slide layout Template: (background and color scheme). Design a presentation Blank from scratch. Presentation: Open an existing Locate an existing PowerPoint file to presentation: continue working on. AutoContent Wizard: At any time in PowerPoint, you can start a new presentation by clicking on the PowerPoint File menu and selecting New, or open an existing file by selecting File / Open.

View Options
There are several ways to view your work in PowerPoint. To change the view use the View menu or the buttons in the lower-left corner of the screen. 2000: 97/98: Normal (PowerPoint 2000 only) Provides the text outline of the entire presentation on the left, the current slide on the upper-right, and speaker notes on the lower-right. Provides a large text outline area. Shows a graphic view of the current slide. Shows the entire set of slides (numbered) on the screen. Allows you to drag-and-drop slide icons to change their order. Provides a large area to view the speaker notes on a slide. This button is provided in PowerPoint 97/98, but not 2000. In 2000, to get this

Outline Slide Slide Sorter Notes Page

Slide Show

view, click on the View menu, and select Notes Page. Displays the presentation in full-screen mode starting with the slide which was last edited (so jump to slide 1 first if you want to see the entire presentation). Press the Escape key if you wish to exit the Slide Show before it ends. The Zoom adjuster lets you alter how large your slides appear on the screen relative to full-screen presentation mode. Click on the Zoom drop-down list (in the toolbar near the top of the screen), or click on the View menu, and select Zoom... Select "fit", a default percentage, or type in your own number, according to your needs.

Add a Slide
In the Text Outline area, you can add a slide before or after an existing slide.
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To add before a slide position the cursor at the beginning of text of the slide in front of which you would like a new slide, and press the Enter key. To add after a slide, position the cursor at the end of the text of the slide after which you would like a new slide, and press the Enter key (if you had indented levels of text on the previous slide, use the Promote (left arrow) button in the toolbar at the top of the screen to move the text back to the left to force a new slide.

In Normal, Outline, Slide, or Slide Sorter view, select the slide after which you wish to insert a new slide.
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Then click on the Insert menu, and select New Slide. When you add a new slide this way, the New Slide window appears, asking you to select a slide layout. Select whichever layout is appropriate for the content you will place on the new slide. The one selected in the example on the right is "Bulleted List". If the provided layouts don't meet your needs, select the bottomright layout, "Blank", which will provide you with a new empty slide. However, no matter which layout you choose, you will be

able to modify it later.

Add / Modify Text
Here are a few ways to insert or modify text in PowerPoint:
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In Normal or Slide view, select the slide on which you wish to insert text. If there is already a text box on the slide you may click your mouse on it and start typing. Familiar word processing tools for modifying text (color, style, font, alignment, etc.) are provided. In Normal or Slide view, to add a new text box to a slide, click on the Insert menu, and select Text Box. Put your mouse over the slide layout - the cursor will change to a narrow down-arrow (as shown on the left below). Click, hold, drag, and release the mouse to form a rectangle on the slide. Then you can type into the text box created for you (as shown on the right below).

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To work directly in the Text Outline area, position the cursor at the point where you would like the new text to appear and just type it in. Use the Promote / Demote buttons in the toolbar at the top of the screen to create different levels of indentation. .

Speaker Notes
PowerPoint has a facility for adding speaker notes to a presentation. These can be notes that you create for yourself — for example, to help you remember key points during a presentation — or you can create them as additional information for your audience. After you have completed a presentation, you can print the notes for each slide, along with a smaller version of the slide. To add notes to a slide:
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(Notes Page)

In PowerPoint 2000 (in Normal or Outline view), select the slide on which you wish to insert notes, then click in the Notes Pane in the lower right of the PowerPoint screen and type. You can enlarge the size of this pane by dragging its borders. (Notes Pane)

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In PowerPoint 97, 98, or 2000, click on the View menu, and select Notes Page (you may want to adjust the Zoom percentage to get a larger view).

Background / Color Scheme
Design templates contain color schemes, slide and title masters with custom formatting, and styled fonts, all designed to create a particular look. Not only can you specify a design template when you begin a new presentation, you can choose a design template (for the whole presentation, not individual slides) any time while editing a presentation. To do this, click on the Format menu, and select Apply Design Template (Apply Design in 97/98). A window will open asking you to choose a design. Select one and click Apply. The name of the template chosen will be displayed in the center of the status bar at the bottom of the PowerPoint screen. If the status bar is not visible, click on the Tools menu, select Options (Preferences on Macintosh), click on the View tab, and ensure that Status bar is checked. The background color of slides can be customized by clicking on the Format menu / Background. Click on the dropdown list to select either another color from the subset provided or click on More Colors and Fill Effects to see other choices. One of the Fill Effects available is Picture (import an external image file to use as a slide background). When you are done, click on Apply (if you wish to alter just the current slide) or Apply to All (to alter all slides at once).

The color scheme for slides can be customized by clicking on Format / Slide Color Scheme. Either choose a preset scheme from the Standard tab or click the Custom tab, click on the desired component (e.g. Background), and click Change Color (a color selection window will appear). When you are done making color choices, click on Apply (if you wish to alter just the current slide) or Apply to All (to alter all slides at once).

Headers / Footers
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On the View menu, click Header and Footer. On the Slide tab, you set options which affect what will appear at the bottom of slides: o Date and time can be set to Update automatically (to reflect the last date the slides were modified) or Fixed (type a certain date such as when the presentation will be given). o Selecting the Slide number option will automatically insert a sequence number. o Selecting Footer (and typing text in the box below it) inserts fixed footer text. o Selecting Don't show on title slide will omit the footer from the title slide (but it will appear on the other slides). o Normally you click on the Apply to All button to make these changes throughout the presentation, but of

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course you can click Apply to affect just the current slide. Similar options are available on the Notes and Handouts tab, plus the option of adding a page header to your printouts.

Graphics
There are various ways to add pictures to your slides, including: importing a picture from an image file, creating WordArt, using PowerPoint's drawing tools, and inserting ClipArt: To import a picture from an image file on your disk click on Insert / Picture / From File. A dialog window will appear asking you to locate the folder / file containing the picture. Note 1: The image will be embedded within your PowerPoint presentation file on the current slide (of course you can always reposition it within your presentation later). Once inserted, you do not have to have the image file on hand in order for the picture to display properly (like word processing, unlike webpages). Note 2: You can insert Animated GIF images. In Slide view, only the first frame of the animation appears on the slide. The animation only plays in PowerPoint 2000; in the older versions of the program, the image remains static in Slide Show view. PowerPoint's WordArt lets you take plain text and convert it to a creative graphic. Click on the Insert menu, Picture and then WordArt. Double-click the style of your choice from the WordArt Gallery window which appears. The Edit WordArt Text window will then appear. Type the Text you want, select a Font, and Font Size, then click OK. The WordArt appears on the slide. Drag the WordArt to a location on the slide that you prefer. A small WordArt toolbar window also appears further modify the graphic, if desired, then close the toolbar. PowerPoint also provides a set of drawing tools. If they are not already visible on the screen, click the View menu, Toolbars and then Drawing. An example of the toolbar is

shown below.

Most of the tools are similar to the common ones found in draw/paint programs. There are extras such as AutoShapes (including some shapes which can have text embedded inside them. e.g. Callouts. A completed "Cloud Callout" is shown below on the right below)

Like many other programs, PowerPoint lets you insert Clip Art (click on Insert / Picture / Clip Art, or use the clip art button on the drawing toolbar).

PowerPoint 97/98
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The Microsoft Clip Gallery 3 window appears, similar to the snapshot on the right. Select a Category on the left side. Scroll through the images displayed on the right, until you find one you want. Double-click the desired image (or single-click and click the Insert button). The graphic will appear on the

current slide. Move the graphic by dragging it to the desired location. Resize the graphic by selecting the graphic and moving the handles until the graphic is the desired size.

PowerPoint 2000
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The Insert ClipArt window appears (as shown on the right). Select a category, such as Academic. Click Keep Looking to view additional graphics in a category, or use the buttons at the top left of the ClipArt window to go back, forward or return to the Clip Art Categories screen. To insert a graphic, single-click the graphic and then click the Insert clip button (the top icon in the toolbar which appears to the right of the selected graphic). Note: You can also drag a picture from the Clip Gallery window to your slide. The graphic will appear on the current slide. Move the graphic by dragging it to the desired location. Resize the graphic by selecting the graphic and moving the handles until the graphic is the desired size.

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You can also access additional clip art in PowerPoint 2000 by linking to the Microsoft Clip Gallery Live website (assuming that you are currently connected to the Internet). o With the Insert ClipArt window open, click the Clips Online button (near the top center)

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Click OK to browse for additional clips. You will be switched to your web browser. If a page of licensing information appears, read it and click Accept. Search by keywords or jump to the collections listed on the main page. Click in the box next to a clip to select it. When you are done selecting, click on the Download link. All clips downloaded from Clips Online will be put in the Downloaded Clips category of your local Microsoft Clip Art, as well as any categories that are pre-assigned to the clips. Insert the graphic onto your slide as you do for regular clip art.

Audio & Video
Your presentation can link to external audio and video files.
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Select the slide on which you wish to add a link to an audio or video file. On the Insert menu, point to Movies and Sounds. To insert a sound from a file, click Sound from File. To insert a video from a file, click Movie from File. A standard file directory window appears. Locate the folder that contains the audio/video file you want, and then doubleclick the filename. Note 1: In PowerPoint 2000, a message will be displayed asking if you want the audio/video to play automatically in the slide show. If so, click Yes. If you click No, the audio/video will play manually (only when you click its icon during a slide show). Note 2: In PowerPoint 97/98, by default your movie or sound will play manually. If you want it to play automatically you will have to set Custom Animation options for the slide. For audio files, a sound icon appears on the slide. For movies, an image consisting of the first frame is displayed as a placeholder. To preview the audio/video in Normal view, double-click its icon.

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Note: Alternatively, you may have to use the Insert / Object command since PowerPoint is not able to play all audio/video formats inline. Insert / Object will open the media element in a new window rather than making it appear embedded on the slide, and it will be played by an external program.

Charts
To insert an organization chart (depicts hierarchical relationships):

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First display the slide on which you want the chart to appear. On the Insert menu, point to Picture, and then click Organization Chart. A separate Microsoft Organization Chart window appears. Use the buttons at the top of the Organization Chart window to add text boxes to your chart (above, below, or beside existing boxes). Click your mouse inside a box to edit the text inside of it. As shown in the example below, you can use this type of chart for almost any type of information you want, not just managers, workers, and other positions within a company.

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For further help on creating an organization chart, click on the Organization Chart Help menu and select Index. When you are done editing the chart, on the Organization Chart File menu, click Exit and Return to ... (Exit and Quit on Macintosh). The prompt "This object has changed. Do you want to update ... before proceeding?" will appear. Answer Yes to ensure that your chart changes are saved.

To create a bar or pie chart (or similar chart based on numbers in a datasheet):
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First display the slide on which you want the chart to appear. On the Insert menu, click Chart - or click the Insert Chart button on the PowerPoint toolbar. A sample chart and datasheet (spreadsheet) appear on the screen as shown below. To replace the sample data, click a cell on the datasheet, and then type the information you want.

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To change the chart type, on the Chart menu, click Chart Type. In the Chart Type window which appears, click on the desired Chart type and sub-type and then click the OK button. To return to PowerPoint, where you can move and size the chart, click outside the chart on the PowerPoint slide.  If you wish to re-edit the chart, double-click the chart on the PowerPoint slide.

Transitions
In Slide or Slide Sorter view, select the slide or slides on which you want to add a transition.  On the Slide Show menu, click Slide Transition.  From the Effect drop-down list, click the transition you want. Select any other options you want (speed Slow/Medium/Fast, Advance on mouse Click or Automatically, Sound or No Sound) To apply the transition to the selected slide, click Apply. To apply the transition to all the slides, click Apply to All. Repeat the process for each slide you want to add a transition to. To view the transitions, on the Slide Show menu, click Animation Preview.
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Slide Show Animation
You can control how and when text, graphics, and other objects appear on your PowerPoint slides. For example, you can make graphics or text items appear one at a time and add visual or sound effects. Animation can aid in focusing attention during a presentation and make your slide show more interesting. To set slide show animation options, display the slide that has the objects you want to animate, then on the Slide Show menu, click Custom Animation. PowerPoint 97/98 - Timing Tab

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In PowerPoint 97/98, ensure that you are on the Timing tab. Under Slide objects without animation, double-click the objects you want to animate. (they should be moved up to the Animation Order box). Use the up and down arrows to the right of Animation Order to change the sequence in which objects will appear (move objects up or down in the list). Under Start Animation set the timing (when objects will appear). Select each object and then do one of the following: o To start the animation by clicking the object, select the On mouse click option. o To start the animation automatically, select the Automatically option, and then enter the number of seconds you want to have elapse since the previous animation.

PowerPoint 2000 - Order & Timing tab

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In PowerPoint 2000, ensure that you are on the Order & Timing tab. Under Check to animate slide objects, put a checkmark in the box next to the objects you want to animate. Use the up and down arrows to the right of Animation Order to change the sequence in which objects will appear (move objects up or down in the list). Under Start Animation set the timing (when objects will appear). Select each object and then do one of the following: o To start the animation by clicking the object, select the On mouse click option. o To start the animation automatically, select the Automatically option, and then enter the number of seconds you want to have elapse since the previous animation.

Effects Tab -PowerPoint 97/98 or 2000

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Click the Effects tab to set options for visual or sound effects. Under Entry animation and sound select the options you want. To preview the animation effects, click the Preview button. In the example above, the object will enter the screen with a Spiral animation and the Chime sound will play.

Animating a text box containing bulleted text
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On the Order & Timing tab, the text box is selected with a check mark, and the On mouse click option is chosen (to let the presenter control the slide show with mouse clicks).

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On the Effects tab, the options set below will make each line of text enter the screen with a Fly From Left animation, No sound will play, and when the next line of text appears the previous line will change to a lighter color (a dimming effect). To preview the animation effects, click the Preview button.

To view a Slide Show from the first Slide
 From the View menu, click Slide Show.

To view a Slide Show from the current Slide
 Click the Slide Show icon at the bottom left of the PowerPoint screen.

To move to the next slide in a Slide Show
 Press the Enter key.

To move to the previous slide in a Slide Show
 Press the Backspace key.

To move to a specific slide in the Slide Show
 Right-click on the current slide (in the slide show) and select Go to Slide.  Select the slide you want.

To Pause the Slide Show
 Right-click on the current slide (in the slide show) and select Pause.

To Turn the Screen Black
 Right-click on the current slide (in the slide show).  Point to Screen and click on Black Screen.

To Turn the Screen White
 Right-click on the current slide (in the slide show).  Point to Screen and click on White Screen.

Pointer Options

The Automatic Pointer is the default pointer in a PowerPoint slide show. When set to automatic, the pointer disappears after fifteen minutes of inactivity.

To use the arrow pointer
 The Arrow pointer is always visible during a presentation.

To select the arrow pointer
 Right-click on the current slide (in the slide show).  Point to Pointer Options and click on Arrow.

To change the pointer to a pen
 By changing the pointer to a pen, you can write on your slides during the slide show.  Right-click on the current slide (in the slide show).  Point to Pointer Options and click on Pen.

To change pen color
 Right-click on the current slide (in the slide show).  Point to Pointer Options and Ink Color.  Select the color that you want.

To display the Slide Layout Pane (if it has been closed)  From the Format menu, click Slide Layout. To apply a text layout to a slide
 From the Slide Layout Pane, Text Layouts section click on the particular layout you want.  Text Layouts normally contains the text only. Those layouts included Text Slide, Title Only, Title and Text, Title and 2-Column Text, Title and Vertical Text, and Vertical Title and Text.

To apply a content layout to a slide
 From the Slide Layout Pane, Content Layouts section click on the particular layout you want.  Content layouts can have Charts, Clip Art, Pictures, Tables, Diagrams or Organization Charts, or Media Clips.

To apply text and content layouts to a slide
 From the Slide Layout Pane, Text and Content Layouts section click on the particular layout you want.  Text and Content layouts have the text and also the charts, tables, etc in the slide.

To apply other layouts to a slide
 From the Slide Layout Pane, Other Layouts section click on the particular layout you want.  Other layouts contain those layout that is different from the text, content, and text and content layouts.

PowerPoint Slide Background
Backgrounds can be applied to the PowerPoint slides, handouts, and notes. The Background options that you can change include colors, gradients, textures, patterns, and pictures.

To select a Slide Background Color
 From the Format menu, click Background.

 Click the down arrow and select the color you wish to apply to the slide background.  Click on More Colors to choose from a wider selection of colors.

To select a Slide Background Fill Effect
 From the Format menu, click Background.  Click the down arrow and select Fill Effects. This will open a Fill Effects dialog box.

 Click on the Gradient, Texture, Pattern, or Picture tabs to apply the fill effect. Choose the colors as you like.

 When finish, click OK.  It will back to the Background window, there are 4 buttons: Apply to All To apply the formatted background to all slides. To apply the formatted background to the current slide only. Apply Cancel Preview To cancel the formatted background. To preview what the slide background will look like.

 Click on the button that suit your needs. To get some free PowerPoint slide background, click here.

PowerPoint Slide Headers and Footers

Headers and footers consist of the text, slide or page number, and date you want at the top or bottom of your slides. You can use headers and footers on single slides or all slides.

To insert slide Headers and Footers
 From the View menu, click Header and Footer. This will display the Header and Footer dialog box.

 To insert the date and time, tick the Date and time check box.  To add a slide number, tick the Slide number check box.  If you choose to insert the footer, make sure the Footer check box is checked and type in your desired text.  Click Apply to apply to the current slide. Click Apply to All to apply to all slides.

Bullets and Numbering
Bullets and Numbering is useful tool to divide your slide into points. Bullets and numbering come in different styles, sizes, and colors that you can apply.

To add or remove bullets
 Highlight the paragraph/s you want to add or remove bullets from.

 Click the Bullets icon on the Formatting toolbar.

To change bullet style
 From the Format menu, click Bullets and Numbering.

 Click on the bullet style you want.  Click OK.

To create Custom Bullets
 From the Format menu, click Bullets and Numbering.  From the Bullets and Numbering dialog box, click on the Customize button to display the Symbol dialog box.

 Select a customized bullet and click OK.

To add or remove numbering
 Highlight the paragraph/s you want to add or remove numbering from.  Click the Numbering icon on the Formatting toolbar.

To change numbering style
 From the Format menu, click Bullets and Numbering.  Click on the Numbered tab. Click on the numbering style you want.  Click OK.

To change Bullets or Numbering Color
    From the Format menu, click Bullets and Numbering. Click the down arrow next to the Color drop-down menu box. Select the color you wish to apply to your bullets or numbering. Click OK.

Microsoft Office 2000/Visual Basic Programmer's Guide

Using Passwords to Protect Access to Word and Excel Documents (http://msdn.microsoft.com/enus/library/aa190093(office.10).aspx)
One way of controlling access to information in Word and Excel documents is by setting passwords that are required to open or modify the document. The Save As dialog box (File menu) and SaveAs method in Word and Excel provide the option to assign either of two passwords: a password that is required to open a document, and a password that is required to modify the document after it is opened. When you set either open or modify passwords, the password and the contents of the document are encrypted to secure the contents of the document and password. Word and Excel use the RC4 symmetric encryption algorithm to perform this encryption. Using passwords can have certain drawbacks; for example, users can forget passwords and thus lose access to their documents. For this reason, tools are available for Microsoft Office 2000 that allow administrators to disable the user interface for setting document passwords. For information about how administrators can disable passwords, see the Microsoft Office 2000 Resource Kit (Microsoft Press, 1999). However, disabling the password user interface doesn't prevent you from using VBA code to set and remove passwords. Nonetheless, before developing a solution that depends on document passwords, you should determine if users or system administrators want to use password protection. If using passwords is not desirable, you can use filesystem features to control access to documents. For more information about using filesystem access control for Office documents, see " " later in this chapter. Note Although the Protect and Unprotect methods in Word and Excel sound similar to the features discussed in this section, they correspond to the Protect Document command (Word) and Protection submenu commands (Excel) on the Tools menu. These methods are used to protect the design of certain elements of a document after it is opened. To set open or modify passwords in Word or Excel 1. Open the document or workbook you want to secure. 2. On the File menu, click Save As.

3. In the Save As dialog box, click the Commands and Settings button, and then click General Options (Word) or Options (Excel). 4. Type a password to open or modify the document, and then click OK. 5. Confirm the password, and then click Save. Important Open and modify passwords in Word and Excel are case-sensitive. When you open a protected document, you must use the exact case you used when setting the password. If you lose or forget the password, there is no way to open the document. When password-protecting documents, be sure to write down the password and keep it in a physically secured location. You can set open and modify passwords in code by using the SaveAs method in Word or Excel. The following example shows how to use the SaveAs method to set open and modify passwords in Word:
Function SetPwd(strNoPwdFile As String, _ strPwdFile As String, _ Optional strOpenPwd As String, _ Optional strModPwd As String) As Boolean ' ' ' ' ' ' ' ' ' ' This function requires the following arguments: strNoPwdFile - The path to a document without a password. strPwdFile - The path and name to save the passwordprotected document. This function accepts the following optional arguments: strOpenPwd - A case-sensitive password required to open the document. strModPwd - A case-sensitive password required to modify the document.

On Error GoTo SetPwd_Err Documents.Open FileName:=strNoPwdFile With ActiveDocument .SaveAs FileName:=strPwdFile, _ Password:=strOpenPwd, _ WritePassword:=strModPwd .Close End With SetPwd = True SetPwd_End: Exit Function SetPwd_Err: MsgBox "Error #: " & Err.Number & vbCrLf _ & Err.Description Resume SetPwd_End End Function

The SetPwd procedure is available in the modCh17 module in WordPasswords.dot in the ODETools\V9\Samples\OPG\Samples\CH17 subfolder on the Office 2000 Developer CD-ROM. To use the SetPwd procedure, you must supply the path to a document that has no password, the path and name to save the password-protected document under, and the text of the passwords you want to set. Once you password-protect a document, if you want to open it with code, you must pass the same case-sensitive password to the PasswordDocument or WritePasswordDocument arguments of the Open method, as shown in the following code fragment:
Documents.Open FileName:=strPwdFile, _ PasswordDocument:=strOpenPwd, _ WritePasswordDocument:=strModPwd

This code fragment is from the OpenPwd2 procedure, available in the modCh17 module in WordPasswords.dot in the ODETools\V9\Samples\OPG\Samples\CH17 subfolder on the Office 2000 Developer CD-ROM. If you hard-code passwords into your code, you should secure access to the code itself in order to preserve the secrecy of a document's password. For information about securing access to code, see "Protecting Your Solution's VBA Code" later in this chapter. If the user of your solution will know the password, you can prompt the user to enter the password in either of two ways. You can display your own dialog box to prompt the user to enter the password, or you can use the Word Password dialog boxes. For information about how to create your own password dialog box, see "Controlling Macro Execution with a Password" later in this chapter. To use the Word Password dialog boxes, don't pass passwords to the Open method; instead, handle any errors based on a user's response. When a password-protected document is opened, if you don't pass a password to the Open method, Word will automatically display the Password dialog box for each defined password. For an example of how to use the Word Password dialog boxes, see the OpenPwd2 procedure, available in the modCh17 module in WordPasswords.dot in the ODETools\V9\Samples\OPG\Samples\CH17 subfolder on the Office 2000 Developer CD-ROM. To clear a password from code, open the document by passing the correct passwords, and then use the SaveAs method to set either the Password or WritePassword arguments to a zero-length string (""), as shown in the following code fragment:
With ActiveDocument .SaveAs FileName:=strNoPwdFile, _ Password:="", _ WritePassword:="" .Close

End With

This code fragment is from the ClearPwd procedure, available in the modCh17 module in WordPasswords.dot in the ODETools\V9\Samples\OPG\Samples\CH17 subfolder on the Office 2000 Developer CD-ROM. You can view complete code samples in WordPasswords.dot in the ODETools\V9\Samples\OPG\Samples\CH17 subfolder on the Office 2000 Developer CD-ROM. In Excel, you use similar code to set and clear file passwords by using the Password and WriteResPassword arguments of the Open and SaveAs methods of the Workbook object. For code samples, see ExcelPasswords.xls in the ODETools\V9\Samples\OPG\Samples\CH17 subfolder on the Office 2000 Developer CD-ROM.

Types of Presentations (http://www.newfieldbank.com/Presentat ions.htm)
Below are the most common types of presentations requested, however we can modify our presentation to fit you individual classroom needs, please call us to let us know how we can assist you.

Children’s Savings Presentation
 This presentation is geared towards younger students. Children will gain an understanding of what a bank is, why it is safe to keep money in a bank, how to put money into a bank, why people save money, a basic understanding of interest, how they as children can save money, and how banks help communities. We will interact with the children with a simple Spending & Savings game to help them understand how interest works. A Power Point Presentation is available upon request. Gift bags are provided for each student that contains age appropriate materials.

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Teen Banking Presentation “Tools To Manage Your Money”
 This presentation is geared towards students in grades 7 to 12 who already have a general understanding of banking. Students should gain a perspective of basic Checking and Savings Accounts. We will discuss interest and compound interest. Bank products associated with checking and savings accounts will be briefly introduced such as Debit/ATM cards and Internet Banking. We will discuss budgeting and the importance of saving money for the future. We will explain Credit, its importance, and how to establish and maintain good Credit. Students will become familiar with Identity Theft and how to protect their identity. We will emphasize the importance of establishing a relationship with a bank now and how it can help them prepare now for their future. A Power Point Presentation is available upon request. Gift bags are provided for each student that contains age appropriate materials.

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Checking Accounts Presentation
 This presentation is geared towards students who already have a general understanding of banking. Students will gain a perceptive of what a Checking Account is and how it will help them manage their money. Students will learn about opening and maintaining a checking account. We will demonstrate how to write checks and record transactions in a check register, as well as how to read a monthly statement. Students will be introduced to the different products associated with a checking account such as a Debit/ATM cards, Direct Deposit, Telephone Banking and Internet Banking. A Power Point Presentation is available upon request. Gift bags are provided for each student that contains age appropriate materials.

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The ABC’s of Credit
 This presentation is geared towards high school students in grades 11 or 12. It focuses entirely on credit cards. Students will learn the seven important rules of credit cards. They will gain a perspective on credit card costs and behaviors, and how to best select their first credit card by understanding the language within credit card disclosures, the different fees and finance charges. The Do’s and Don’ts of credit cards will be discussed, as well as the consequences of irresponsible credit card use. A Power Point Presentation is available upon request. Gift bags are provided for each student that contains age appropriate materials.

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Career Day
 A Newfield National Bank employee(s) will gladly come to your school to share their career experiences with students.