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					SDREGIN Implementation Strategy
Request for Proposals




                          SDSU Research Foundation
                          SDSU Homeland Security
                          5250 Campanile Drive San Diego, CA 92182
SDREGIN Implementation Strategy RFP                             Proposals Due: December 15, 2008 at 4pm PST




San Diego Regional Emergency Geospatial Information Network
Implementation Strategy


Table of Contents

Page 2.      Introduction

Page 2.      Background

Page 3.      Project Summary

Page 4.      Scope of Required Services

Page 5.      General Proposal Requirements

Page 7.      Submittal Requirements

Page 8. Pre-Submittal Activities

Page 9.      Schedule for Nomination, Selection, and Award

Page 9. Selection and Evaluation Process

Page 10.       Special Conditions

Page 12. Protests

Page 14. Scope of Work – RFP Attachment I

Page 17. Potential GIS Data Providers in Region – RFP Attachment 2

Page 19. Thirteen Critical Infrastructure Sectors/Four Key Resource Categories
          And Associated Segments – RFP Attachment 3

Page 20. Potential Data Inventory List – RFP Attachment 4

Page 23. Regional GIS for Public Safety and Emergency Management – RFP
          Attachment 5

Page 25. San Diego Regional Emergency Geospatial Information Network




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SDREGIN Implementation Strategy RFP                             Proposals Due: December 15, 2008 at 4pm PST


         San Diego Regional Emergency Geospatial Information Network (SDREGIN) Strategy

I. INTRODUCTION

The San Diego State University Research Foundation is requesting proposals from qualified firms for
services related to conducting Geographic Information Systems (GIS) needs assessment and developing
an implementation plan to support homeland security and emergency response in the San Diego region.
Firms are invited to submit a proposal outlining their experience and qualifications in performing work
directly related to the services required.

II. BACKGROUND

     A. Homeland Security Regional Technology Center

          The Regional Technology Center (RTC) was established at the San Diego State University
          Research Foundation (SDSURF) as a non‐biased organization that works in partnership with the
          San Diego Urban Area (SDUA) to provide a technology roadmap, as well as assessment,
          evaluation, and implementation support to ensure interoperability of first responder technology.
          The RTC was established by the Regional Technology Partnership (RTP), and approved by the
          San Diego Regional Unified Disaster Council (UDC) and the San Diego Association of
          Governments Public Safety Committee (SANDAG PSC).

          The RTP was established as a result of lessons learned during the San Diego Regional Wildfires of
          October 2003, and became a functioning entity in the fall of 2005. It was created with the vision
          to facilitate the coordination, cooperation, and collaboration of regional policies, goals, and
          initiatives to ensure support of the regional security strategy. As such, it is comprised of nine
          members, who represent Law Enforcement, Fire and Rescue, San Diego County Office of
          Emergency Services, City of San Diego Office of Homeland Security, and Academia.

          The RTC’s role is to provide a regional clearinghouse function and serve as the central
          coordination and implementation point for SDUA communications and interoperability projects
          and issues, while ensuring that individual technology projects are monitored and aligned with
          the regional strategy. Other functions for the Center include developing and maintaining the
          Regional Strategic Technology Plan (RSTP), participating in training and exercises, and providing
          expertise for grants, outreach, and technology procurement. The Center is the regional
          coordination point for strategic initiatives, provides independent regional guidance/expertise,
          conducts research and identification of technological solutions, promotes regional standards,
          and facilitates initiative implementation. The vision of the RTC is complementary to that of the
          Department of Homeland Security, Science and Technology Directorate, whose goal is to
          accelerate the delivery of enhanced technology solutions and capabilities that meet the
          requirement of first responders and public safety agencies.

     B. San Diego State Research Foundation

          Established in 1943, SDSU Research Foundation is a self‐financed, non‐profit, auxiliary
          organization chartered to further the educational, research and community service objectives of
          San Diego State University. Collaborating with SDSU faculty, external experts, and organizations
          worldwide, entrepreneurial SDSU Research Foundation staff, develop and manage large
          programs addressing important needs. SDSU Research Foundation is currently administering
          approximately 1,000 active grants and contracts, and annual revenues approaching $160 million.
          With 157 central support staff and 2,450 grant and contract project employees; it is the largest
          auxiliary within the California State University (CSU) system.

          As a nonprofit corporation, SDSU Research Foundation is governed by a Board of Directors that
          establishes policies and guides the corporation in achieving research program objectives. The


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SDREGIN Implementation Strategy RFP                             Proposals Due: December 15, 2008 at 4pm PST


          Chief Executive Officer of the Foundation is responsible to the Board for managing the
          organization, serving as liaison between the Board and a staff that implements Board policies.
          Major divisions within the Foundation include Sponsored Research Services and Financial
          Management.

          Professional SDSU Research Foundation staff regularly work with faculty to develop and
          administer research, training and community service grants, contracts and self‐service
          programs; develop and manage major centers, institutes, community partnerships, and
          programs; and provide technology transfer services to the community.

     C. GIS in the San Diego Region

          The San Diego region has a very mature geospatial community. A survey conducted in 2006 of
          local public agencies and jurisdictions shows that 57% have 10 or more years of experience
          using GIS, with another 17% having between five and nine years of experience 1 . One agency,
          SANDAG, has more than 30 years of GIS experience. Out of the 34 agencies that completed the
          survey, four do not currently maintain a GIS. Of those agencies that do have a GIS, 100% of them
          use at least one of ESRI’s ArcGIS products.

          The local geospatial community has a rich history of collaboration and communication. Much of
          this coordination is done through the San Diego Regional GIS Council (SDRGC). Its members
          have facilitated past data partnerships and developed guidelines for imagery acquisition. A
          number of San Diego’s GIS managers are also involved with California GIS Council initiatives and
          hold board positions on the California Geographic Information Association.

          Currently, the data set that most closely resembles a regional geospatial data set is the data
          warehouse maintained by SanGIS. Approximately 85% of the agencies are using the landbase
          data from SanGIS within their GIS. The landbase is comprised of the land records and road
          networks. Land records encompass features of lots, parcels and open space easements. Road
          networks encompass features of road centerlines, intersections and addresses. SanGIS currently
          has the responsibility to maintain the landbase for the City and County of San Diego.

          The recent survey of local agencies showed that 80% of the region’s agencies maintain additional
          data outside of SanGIS. Much of these data sets only covers an agency’s jurisdiction or area of
          interest and are maintained independently. Therefore, many of the critical infrastructure data
          needs are incomplete and may not be compatible for the entire region.


III. PROJECT SUMMARY

     A. Project Background

          A comprehensive regional emergency geospatial information network will increases the region’s
          capacity to assess and prepare for risks; position and manage assets; provide warnings to the
          public; deploy personnel; assess damage; target rescue efforts; and conduct and track restoration
          activities. Geospatial technology allows for the analysis, modeling, and correlation of multiple
          sets of information to find patterns that can lead to improved strategies for prevention, response,
          and mitigation. The most important role of geospatial information and geospatial technologies is
          that of an information integrator, providing both a canvas on which to post information from a
          wide variety of sources, and the tools that combine, visualize, and make sense of the data.
          Geospatial capabilities are a key component to decreasing or mitigating risk by providing the

1
 Paul Hardwick, “San Diego Regional GIS Council Local Agency GIS Survey 2006,” Dec. 2006, SDRGC,
http://www.sdrgc.org/documents.html.



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          common operating picture that allows emergency personnel to see the whole situation and
          develop an appropriate, coordinated response. In addition, geospatial technology allows aspects
          of that common operating picture to be shared with the media in order to inform the public and
          seek their assistance.

          The goal of this initiative is to establish a comprehensive design, implementation, maintenance,
          and security plan for a San Diego Regional Emergency Geospatial Information Network
          (SDREGIN). SDREGIN will serve as a regional geospatial data source for the thirteen critical
          infrastructure sectors and four key resource categories as described by the Department of
          Homeland Security (DHS) and their associated segments in the San Diego Urban Area (SDUA). In
          addition, SDREGIN will connect local jurisdictions, public agencies, and utilities to the regional
          geospatial database through a network that serves the needs of public safety personnel both on a
          day‐to‐day basis and during catastrophic emergency events.

          The concept of SDREGIN is described in the Regional Strategic Technology Plan (RSTP) as the top
          ranked future priority for the San Diego region. The RSTP has been approved by the Regional
          Technology Partnership (RTP) and presented to the Unified Disaster Council (UDC) and the
          SANDAG Public Safety Committee (PSC). The SDREGIN concept is also supported by the San
          Diego Regional GIS Council.

          The SDREGIN implementation plan will include an assessment of necessary geospatial
          information; an inventory of existing and missing critical infrastructure data; establish a regional
          geospatial data framework and standards; and present a strategy for implementation,
          maintenance, and security. To ensure the validity of the plan a pilot project will be conducted.
          Any lessons learned during the pilot project will be used to refine and improve the plan.

          At this point in time not enough information is known to provide an accurate cost estimate for
          the implementation of SDREGIN. The purpose of this RFP is to conduct the first phase to
          determine data availability and conduct needs assessment including a cost breakdown for the
          second, or implementation, phase and for annual maintenance. The Phase I tasks are described
          below.


     B. Duration of Agreement

          The proposer who is awarded the contract for this Project will be authorized to perform work
          pursuant to individually negotiated task orders issued in accordance with the SDSURF Standard
          Services Agreement. The contract awarded will consist of one year although it is anticipate the
          project to be completed in less than one year.

     C. Payment

          The selected consultant will be paid by the following method: fixed price based on deliverables
          or portion of work completed.

IV. SCOPE OF REQUIRED SERVICES

     A. Project Description

          A detailed Scope of Work is included in RFP Attachment 1.

     B. Project Schedule




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          Completion of all project deliverables will be expected by July 31, 2009. The awardee, in
          coordination with the SDSURF, will coordinate project milestone and intermediate delivery
          dates.

V. GENERAL PROPOSAL REQUIREMENTS

     A. General

          1.   The proposal should be concise, well organized, and demonstrate the proposer’s
               qualifications and experience applicable to the Project. The proposal shall be limited to 40
               (forty) double‐sided pages (8.5 inches x 11 inches), exclusive of resumes, graphics, pictures,
               photographs, dividers, front and back covers, cover letter, and letters of commitment from
               subconsultants. Resume for each key personnel should be limited to two (2) pages. Type size
               (minimum 10 point) and margins for text pages should be in keeping with accepted standard
               formats for desktop publishing and processing and should result in no more than five
               hundred (500) words per page.

          2.   The written proposal must include a discussion of the proposer’s approach to the Project, a
               breakdown and explanation of project tasks, a proposed project schedule, an estimate of
               costs and documentation of the firm and consultant’s qualifications for the Scope of Work.
               All cost and pricing data, including documents showing labor rates, must be placed in a
               separate envelope.

     B. Contents

          Proposals submitted in response to this RFP shall be in the following order and shall include:

          1.   Executive Summary

               Include a 1‐2 page overview of the entire proposal describing the most important elements
               of the proposal.

          2.   Identification of the Proposer and Establishment of Proposer’s Fiscal Responsibility

               Please provide the following information:

               a.   Legal name and address of proposer’s company.

               b.   Number of years proposer’s company has been in business.

               c.   Legal form of company (partnership, corporation, joint venture, etc.). If joint venture,
                    identify the members of the joint venture and provide all information required within
                    this section for each member. If a corporation, certify that the corporation is in good
                    standing with the Secretary of State.

               d.   If company is wholly‐owned subsidiary of a “parent company,” provide the legal name
                    and form of the parent company.

               e.   Tax Identification Number

               f.   Address(es) of office(s) that will work on this Project.

               g.   Name, title, address, e‐mail address, and telephone number of the person to contact
                    concerning the proposal.




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               h.   State whether the proposer has filed bankruptcy in the last ten (10) years and provide
                    any other relevant information concerning whether the proposer is financially capable
                    of completing this Project.

          3.   Experience and Technical Competence

               a.   Describe the proposer’s experience in completing similar GIS needs assessment and
                    project design document efforts. List three (3) successfully completed projects of a
                    similar nature. For each completed project, provide the name of the agency or company
                    and project manager the proposer performed work for, telephone numbers, e‐mail
                    addresses, type of work performed, and dollar value of the contracts. A project currently
                    being performed may be submitted for consideration as one (1) of the references.

          4.   Experience within the first responder and emergency service sector

               a.   Describe the proposer’s experience working with first responders and emergency
                    service personnel. List three (3) successfully completed projects within this sector. For
                    each completed project, provide the name of the agency or company and project
                    manager the proposer performed work for, telephone numbers, e‐mail addresses, type
                    of work performed, and dollar value of the contracts. A project currently being
                    performed may be submitted for consideration as one (1) of the references. At least one
                    (1) project in this section must be different than projects outlines in the previous
                    section.

          5.   Proposed Method to Accomplish the Work

               a.   Describe the proposer’s technical and management approach to the Project. Provide a
                    proposed project schedule. Proposer shall discuss how coordination, communication,
                    and work distribution will occur between the consultant and the SDUA staff. Proposers
                    must communicate how QA/QC will be conducted for each of the projects tasks.
                    Additionally, proposers must discuss how they will make use of work plans, progress
                    reports, and milestones to keep the project on schedule and within the proposed budget.

          6.   Knowledge and Understanding of the San Diego Region

               a.   Describe the proposer’s experience working in the San Diego region and proposed local
                    presence for interfacing with SDUA’s Project Manager and staff. This includes, but is not
                    limited to: knowledge of the structure of San Diego’s GIS community, cities, county, and
                    other local agencies’ regulations and policies.

          7.   Project Organization and Key Personnel

               a.   Describe proposed project organization, including identification and responsibilities of
                    key personnel. Indicate role and responsibility of prime consultants and all
                    subconsultants. If applicable, indicate how local firms are being utilized to ensure a
                    strong understanding of state and local laws, ordinances, regulations, policies,
                    requirements, and permitting. Indicate the extent of the commitment of key personnel
                    for the duration of the Project and furnish resumes of key personnel. Provide an
                    indication of the staffing level for the Project. SDUA’s evaluation of the proposal will
                    consider the proposer’s entire team; therefore, no changes in the team composition will
                    be allowed without prior written approval of SDUA. Subconsultant letters of
                    commitment are required and must be submitted with the proposal.

               b.   Describe the experience of the proposer’s project team in detail, including the team’s
                    project manager, and other key staff members, on projects of similar size, capacity, and


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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


                    dollar value. For each similar project, include the client’s name and telephone number. It
                    is SDSURF’s policy to interview proposers’ references, as well as references identified by
                    the SDUA.

          8.   Previous Contracts within the San Diego Urban Area

               a.   The proposer shall submit a list, which indicates all prime contracts and/or
                    amendments awarded to the proposer by public agencies in the San Diego region for the
                    last three (3) years. The list shall include a short description of the Project, the Project
                    Scope of Work, award date, completion date, contact information of the public agencies
                    assigned project manager, and contract value.

          9.   Addenda to this Request for Proposals

               a.   The proposer shall confirm in its proposal the receipt of all addenda issued to this RFP.


          10. Detailed Cost Estimate

               a.   Provide a sealed estimate and compensation schedule on the specifications/scope of
                    work as outlined in Attachment 1. A detailed cost breakdown shall be provided
                    identifying: 1) the number of staff hours and hourly rates for each professional and
                    administrative staff person who will be committed to this project; 2) an estimate of all
                    other direct costs, such as materials and reproduction costs; 3) an estimate of
                    subconsultant services, if needed. The SDUA reserves the right to clarify and further
                    define the scope of work and pricing.

               b.   The proposer’s cost estimate must cover the base period of service January 2009 to
                    December 2009, plus a Fee Schedule for additional year the contract will potentially
                    cover if task orders are issued for any of the optional services.

VI. SUBMITTAL REQUIREMENTS

Seven (7) hardcopies and one (1) copy on a disc, as a PDF file of the proposal shall be submitted.
Proposals submitted by facsimile or e‐mail are not acceptable and will not be considered. The proposal
and any required certifications shall be signed by an individual or individuals authorized to execute legal
documents on behalf of the proposer.

The proposal must be addressed to and received no later than 4 p.m., local time, on December 15, 2008,
at the office of:

                    San Diego State University Research Foundation
                    Homeland Security Regional Technology Center
                    5250 Campanile Drive, 4th Floor
                    San Diego, CA 92182‐1933

                    Postmarks will not be accepted in lieu of this requirement.

Proposals are to be submitted in sealed packages with the following information clearly marked on the
outside of each package:

                    1.   Name of proposer

                    2.   Project title




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                    3.   Package Number (e.g., 1 of 8, 2 of 8)

                    4.   One (1) original and six (6) copies of detailed cost estimate shall be submitted in a
                         separate envelope. The name of the proposer, the project title, and the title “Cost
                         Proposal” shall be clearly written on the envelope.

Failure to comply with the requirements of the RFP may result in disqualification. The SDUA is not
responsible for finding, correcting, or seeking clarification regarding ambiguities or errors in proposals. If
a proposal is found to contain ambiguities or errors, it may receive a lower score during the evaluation
process. The SDUA reserves the right to disqualify a proposal detailed cost estimate with mathematical or
clerical errors, inconsistencies, or missing information which prevent the SDUA from fully evaluating the
proposal. The SDUA may, but is not required to, seek clarification from a proposer regarding information
in a proposal. Errors and ambiguities in proposals will be interpreted in favor of the SDUA.

Proposals and/or modifications received subsequent to the hour and date specified above will not be
considered.

The SDUA reserves the right to waive inconsequential irregularities.

VII. PRE-SUBMITTAL ACTIVITIES

     A. Applicant Registration

          Potential applicants are encouraged to register their intent to bid on this RFP. Please announce
          your intent to bid by submitting an email to tadennis@projects.sdsu.edu. Once you are
          registered you will receive updates, answers to clarification requests, and the pre‐bid meeting
          minutes.

     B. Pre-Bid Question and Answer Meeting

          A pre‐bid question and answer session will be held at 2pm on December 1, 2008 at the San Diego
          Association of Governments offices at 401 B St, Suite 800, San Diego, CA 92101. All potential
          applicants are encouraged to attend, but will not be required to attend. Minutes of the meeting
          will be taken and will be posted December 4, 2008 on the project website http://rtc.sdsu.edu/.


     C. Questions Concerning Request for Proposals

          All questions relating to the RFP must be received in writing via mail, e‐mail, or hand delivery no
          later than 4 p.m., on December 15, 2008, addressed to:

          San Diego State University Research Foundation
          Homeland Security Regional Technology Center
          5250 Campanile Drive, 4th Floor
          San Diego, CA 92182‐1933
          Attn: Paul Hardwick
          or
          phardwick@foundation.sdsu.edu

     D. Revision to the Request for Proposals

          The SDUA reserves the right to revise the RFP prior to the date that proposals are due. Revisions
          to the RFP shall be posted on the Web page devoted to this RFP at least one (1) full business day
          prior to the deadline for proposals. It is the responsibility of the proposer to check the Web site




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SDREGIN Implementation Strategy RFP                                                     Proposals Due: December 15, 2008 at 4pm PST


             for any revisions related to this RFP. A link can be found on the Homeland Security Regional
             Technology Center’s Web site http://rtc.sdsu.edu/

VIII. SCHEDULE FOR NOMINATION, SELECTION, AND AWARD

The SDUA anticipates the process for nominating and selecting a consultant and awarding the contract
will be according to the following tentative schedule:

A. Advertise and Issue RFP ................................................................................November 4, 2008

B. Pre‐bid Meeting (Optional)………………………………………………….....December 1, 2008

C.     Last Day to Submit Questions Regarding RFP............................................December 5, 2008

D. Proposal Due Date..........................................................................................December 15, 2008

E.     Oral Interviews (if utilized)...................................................................January 8‐9, 2009

F.     Selection and Notification of Intent to Award ........................................January 16, 2009

G. Project Start Date.............................................................................................February 1, 2009

H. Project Completion Goal...................................................................................... July 31, 2009


IX. SELECTION AND EVALUATION PROCESS

Based upon the proposals submitted, the Selection Committee may select a short‐list of qualified firms for
this project. The SDUA reserves the right to make final consultant selection based solely upon evaluation
of the written proposals, without short‐listing firms or conducting oral interviews, should it find it to be
in its best interest to do so. The Committee(s) may interview the short‐listed firms. Based upon the
written proposal, interview, and reference scores, and other appropriate evaluation factors, the
Committee(s) will rank the qualified finalists.

Proposers will be evaluated on the following criteria according to the weights assigned below. At the
option of the SDUA, the top scoring firms may be required to make a presentation of their proposal. This
will provide an opportunity to clarify or elaborate on the proposal, but will not in any way provide an
opportunity to change any fee amount originally proposed. Should one or more firms be selected for oral
interviews an additional fifty (50) points in scoring will be assigned to the review process. The SDUA
reserves the right to add the proposers’ interview scores into the evaluation criteria or to select
proposers based solely upon their written proposal or oral interview.

      1.    Completed proposal submitted on time                                                                                     Pass/Fail
      2.    Seven (7) hardcopies and one (1) copy PDF file on a disc of the complete                                                 Pass/Fail
            proposal
      3.    Project Understanding                                                                                                           25   points
      4.    Proposed methodology                                                                                                            25   points
      5.    Proposer's technical experience                                                                                                 25   points
      6.    Proposer's experience within the first responder                                                                                15   points
      7.    Project Organization and Key Personnel                                                                                          25   points
      8.    Proposer's understanding and knowledge of the San Diego region                                                                   5   points
      9.    Cost proposal                                                                                                                   20   points
     10.    Proposed project schedule                                                                                                       10   points
                                                                Total Evaluation Points                                                    150   points



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X. SPECIAL CONDITIONS

     A. Reservations

          This RFP does not commit the SDUA to award a contract, to defray any costs incurred in the
          preparation of a proposal pursuant to this RFP, or to procure or contract for work. The SDUA
          may reject bids without providing the reason(s) underlying the declination. A failure to award a
          contract to the lowest bidder will not result in a cause of action against the SDUA.

     B. Public Records

          All proposals submitted in response to this RFP become the property of the SDUA and public
          records and, as such, may be subject to public review.

     C. Right to Cancel

          The SDUA reserves the right to cancel or revise, for any or no reason, in part or in its entirety,
          this RFP. If the SDUA cancels the RFP prior to the deadline for proposals or revises the RFP,
          notification will placed on the Homeland Security Regional Technology Center’s Web site
          http://rtc.sdsu.edu/.

     D. Additional Information

          The SDUA reserves the right to request additional information and/or clarification from any or
          all proposers to this RFP, but is under no obligation to do so.

     E. Conflict of Interest

          No officer, or employee of the participating agencies in the SDUA have any financial interest,
          direct or indirect, in this Agreement, the proceeds thereof, the Contractor, or Contractor’s sub‐
          contractors for this project, during his/her tenure or for one year thereafter. The Contractor
          hereby warrants and represents to the SDUA that no officer or employee of the participating
          agencies of the SDUA, any interest, whether contractual, non‐contractual, financial or otherwise,
          in this transaction, or in the business of the Contractor or Contractor’s sub‐contractors on this
          project. Contractor further agrees to notify the SDUA in the event any such interest is discovered
          whether or not such interest is prohibited by law or this Agreement.

     F.   Public Information

          Consultants who wish to release information to the public regarding consultant selection,
          contract award or data provided by the SDUA must receive prior written approval from the
          SDUA Project Manager before disclosing such information to the public.

     G. Contract for Services

          A professional services agreement, in a form substantively conforming to that used by SDSURF,
          which will act as the administrative agency for the SDUA, will be offered to the person or firm
          submitting the most responsible, competitively priced and qualified proposal. Although price is of
          prime consideration, it is not the sole determining factor. The SDUA reserves the right to select the
          appropriate firm based on the most qualified proposal. The determination of the most qualified,
          responsible and most competitively priced proposal may involve all or some of the following
          factors: price, thoroughness of the proposal package, previous experience and performance,
          technology provided, conformity to specifications in Exhibit “A”; terms of payment; outsourced


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          work; other costs; and other objective and accountable factors that are reasonable. The SDUA
          reserves the right to select a vendor to perform all of the work identified in the proposal, or only
          selected portions based on price and/or other factors.

     H. Labor Laws

          The selected vendor is required to comply with all existing State and Federal labor laws. Selected
          vendor is also responsible for complying with all OSHA standards and requirements. If the
          vendor outsourced any work or job to a sub‐vendor, it shall be the prime vendor's responsibility
          to ensure all sub‐vendors meet the requirements as stated in this proposal.

     I.   Patents and Copyrights

          The selected vendor shall agree to defend, protect, and hold harmless the agencies in the SDUA
          participating in the procurement, its officers, agents, and employees against any and all liability
          and demands for actual or alleged infringements of any patents or copyrights by reason of any
          use by the SDUA agencies of any material, machines, software, or systems furnished by vendor
          under the contractual agreement.

     J.   Independent Contractor Provisions

          The successful vendor shall be an independent contractor and nothing shall be construed to
          cause the vendor to be deemed or represent itself as an agent or employee of SDSURF, or SDUA
          jurisdiction or agency therein. The vendor shall defend, indemnify, and hold any of the agencies
          that make are a part of the SDUA and its officers, agents, volunteers and employees harmless
          from any and all causes of action or claims and damages arising out of or related to the vendor's
          performance under this contract.

     K. Intellectual Property

          It is anticipated that there will be use of licensed, intellectual property in the provision of the
          SDREGIN solution. “Intellectual Property Rights" means all intellectual or industrial property
          rights including without limitation patents, copyrights, trademarks, trade secrets and the right to
          have confidential information kept confidential and including any application made for or right
          to apply for registration of any of those rights. The SDUA and jurisdictions or agencies therein,
          and the proposer shall each retain ownership of, and all right, title and interest in and to, their
          respective, pre‐existing intellectual property (IP), and no license therein, whether expressed or
          implied, is granted by this Proposal. To the extent the parties wish to grant to the other rights or
          interests in pre‐existing IP, separate licensing contracts on mutually acceptable terms shall be
          executed. This includes specific data for each GIS or database currently in use in the SDUA.

          Nothing in this Proposal shall prevent a proposer from utilizing any general knowledge,
          technique, idea, concept, algorithm, or other information acquired or developed during this RFP
          process, on behalf of itself and its future customers.


     L.   Insurance Requirements

          At the time of contract execution, the selected vendor must provide certificates of insurance to
          include coverage for: Commercial General Liability, Umbrella or Excess Liability, Worker’s
          Compensation and Employer’s Liability, Automobile Liability, and Professional Liability.
          • Commercial General Liability
              The awardee shall supply a Certificate of Insurance showing evidence of commercial general
              liability coverage with a limit of at least $1,000,000 combined single limit per occurrence, or
              higher as required by SDSU Research Foundation. The certificate must have an endorsement


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               attached which (1) names SDSURF as an additional insured; (2) provides that such insurance
               is primary and any other insurance of SDSURF is excess; and (3) waiving any subrogation
               rights or claims against SDSURF. The additional insured endorsement must be attached to
               the certificate. Endorsements that limit or exclude coverage are to be attached to the
               certificate.

          •    Umbrella or Excess Liability
               The awardee shall supply a Certificate of Insurance showing evidence of umbrella or excess
               liability coverage in an amount not less than $1,000,000 combined single limit per
               occurrence. Endorsements that limit or exclude coverage are to be attached to the certificate.

          •    Worker's Compensation and Employer's Liability
               The awardee shall supply a Certificate of Insurance providing evidence of worker's
               compensation and employer's liability coverage. The employers' liability limits shall be at
               least $1,000,000 for each occurrence. A waiver of subrogation shall be attached in favor of
               SDSURF.

          •    Automobile Liability
               The awardee shall supply a Certificate of Insurance showing commercial automobile liability
               coverage in an amount of no less than $1,000,000 combined single limit per accident for all
               owned, non‐owned, and hired vehicles.

          •    Professional Liability
               If the awardee is a licensed architect, engineer, designer, or other "professional," a Certificate
               of Insurance shall be supplied showing errors and omissions coverage in an amount not less
               than $1,000,000 per occurrence. The certificate must have an endorsement attached which
               (1) names SDSURF as an additional insured; (2) provides that such insurance is primary and
               any other insurance of SDSURF in excess and (3) waiving any subrogation claims against
               SDSURF. The additional insured endorsement must be attached to the certificate.

          •    Additional Requirements
               The insurer for coverage for commercial general liability, umbrella or excess liability,
               workers' compensation, automobile liability, and professional liability shall have a minimum
               A.M. Best's rating of A VII and be admitted in California. This can be amended by separate
               agreement by SDSURF. All certificates are to be sent to:
                   • Original to the SDSURF department that contracts with the subcontractor or vendor
                   • Copy to risk manager, San Diego State University Research Foundation, 5250
                       Campanile Drive, San Diego, CA 92182‐1942

     M. Performance-Based Bond

          The contract between the vendor or agency and the SDUA shall require the selected vendors to
          provide a Performance‐Based Bond. Some of the funding for SDREGIN is being provided by the
          Urban Area Security Initiative (UASI) Grant and this is a requirement of the Urban Area Working
          Group (UAWG) – the body responsible to allocate the UASI funds.

          The form of the Performance Bond shall be executed by the successful Proposer for the work and
          delivered to the SDUA not later than the date of execution of the Contract. Each bond shall be in
          an amount equal to one hundred percent (100%) of the Contract sum, shall be satisfactory to the
          SDUA and shall be executed by a corporate surety licensed to do business in the State of
          California. The Attorney‐in‐Fact who executes the Bond on behalf of the surety shall affix thereto
          a certified copy of the Power of Attorney and shall indicate the monetary limit of such power.

XI. PROTESTS



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The following procedures shall be used by the SDUA to fairly and promptly respond to any protests
received regarding third party contracts or the contracting process.

The SDUA will consider all protests or objections regarding the contracting process or the award of a
contract submitted by 4:00 p.m. on the deadlines discussed below. The SDUA will only review protests
submitted by an actual or prospective proposer or someone else whose direct economic interest would
be affected by the award of a contract or by failure to award a contract. A protest by any adversely
affected person must be made in writing and must be mailed or hand delivered to SDSURF.

Protests relating to the content of the RFP package must be filed within ten (10) business days after the
date the RFP is made available to the public by the SDUA. Protests relating to the intent to make an award
solicited by an RFP must be filed within ten (10) business days after the Notice of Intent to Enter Into
Negotiations With Another Proposer is issued to the proposers. The date of filing shall be the date of
receipt of protests by SDSURF. Untimely protests will be rejected.

If deemed necessary, SDSURF shall notify all proposers of record that a protest has been filed and that the
award has been postponed until further notice. If necessary, proposers will be asked to extend the time
for acceptance of their proposal in order to avoid the need for re‐advertisement of the solicitation.

     A. Protest Contents

          A letter of protest must set forth detailed grounds for the protest and be fully supported with
          technical data, documentary evidence, names of witnesses, and other pertinent information
          related to the subject being protested. The protest must also state the law, rule, regulation, or
          practice on which the protest is based. The protestor must demonstrate or establish a clear
          violation of a specific law or regulation.

          If the protestor considers that the protest contains proprietary material, which should be
          withheld, a statement advising of this fact must be affixed to the front page of the protest
          document, and alleged proprietary information shall be so identified wherever it appears.
          Protests shall be addressed to:

          San Diego State University Research Foundation
          Purchasing Department
          5250 Campanile Drive
          San Diego, CA 92182‐1946

     B. Reply to Protest

          A SDUA Protest Committee appointed by the SDSURF Project Manager will review all protests in
          a timely manner and reply to the protest, in writing, within ten (10) business days. All material
          submitted by the protestor will be considered. Such material will not be withheld from any
          interested party outside of SDSURF or any agency that may be involved with the contract except
          to the extent that the withholding of information is permitted or required by law or regulation.

     C. Request for Protest Reconsideration

          Upon receipt of an adverse decision by the SDUA, the protestor may file a request for protest
          reconsideration. A request for protest reconsideration must be directed to the Project Manager
          in writing and received within ten (10) full business days from the postmark date of the reply
          from SDSURF. The Project Manager will respond to the request for protest reconsideration
          within ten (10) full business days. The decision of the Project Manager will be in writing and
          final. No further protests will be heard by SDSURF.




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


                                SCOPE OF WORK – RFP ATTACHMENT 1

I. PHASE 1

  A. Task Descriptions

     1.   Inventory of Existing Critical Infrastructure Layers
          DELIVERABLE: Inventory Database (SQL Server compliant) and Report

          Conduct an inventory of existing critical infrastructure data layers available from individual
          agencies that conduct business in San Diego County based on a predetermined list of geospatial
          themes of the thirteen critical infrastructure sectors and four key resource categories. A draft list
          is available in Attachment 3 of this RFP. The SDUA will work with the contractor to produce a
          final list at the Project kickoff. For each agency, document the extent and coverage within the
          region of each theme, associated attributes, valid attributes, currency of the data, update cycle,
          data accessibility or sensitivity, and if the data is represented by a point, line, polygon, or raster.

          The inventory will also document the capacity of each agency to share and receive data either
          through existing warehouses or geospatial services, and identify agencies that are currently
          moving towards having this capacity. The consultant will need to record the name and/or
          position of interviewees and data steward within each organization.

          The above information will be collected from each jurisdiction and agency (see draft list in
          Attachment 2) in the SDUA. SDREGIN will be inclusive of both public and private data sources.
          The consultant will need to identify additional potential public and private entities such as
          telecommunications and energy companies that collect and maintain infrastructure data in the
          San Diego region. The information will be put into a database that will allow for easy
          comparison between jurisdictions and geospatial themes.

          The data schema for the inventory database will need to be approved by the SDUA Project
          Manager before interviews are to begin. Any additional changes to data schemas will need to be
          discussed and approved by the SDUA Project Manager.

     2.   Conduct Needs Assessment of Emergency GIS Requirements
          DELIVERABLE: Report

          Conduct a needs assessment of emergency response GIS requirements for public safety from law
          enforcement, fire, emergency medical teams, dispatch centers, emergency operation centers,
          transit, and utilities departments.

          The assessment will identify geospatial data and information that is critical for their day to day
          operations, existing public safety applications that contain a geospatial component, data that is
          critical for large emergency events, and data that would be nice to have available. Identify and
          document data that can and cannot be shared between different agencies and reasons data
          cannot be shared. Document the capacity of each agency to share and receive data either through
          existing warehouses or geospatial services, and identify agencies that are currently moving
          towards having this capacity.

     3.   Recommend Data Development and Maintenance Needs
          DELIVERABLE: Report with maps documenting the data extents and gaps, plus supporting cost
          estimates to fill the gaps by data layer.

          Determination of which data sets are essential and need to be integrated or built to meet
          emergency and public safety requirements. A gap analysis will be conducted that identifies and


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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


          documents geographic and attribute data holes within the region for each of the data sets
          inventoried. The contractor will document which data sets can currently be integrated, which
          need further information, and which need to be developed. For each gap identified a cost
          estimate will be provided to produce or complete each layer of geospatial information.

     4.   Recommend Oversight and Management Model and Data Schema
          DELIVERABLE: Report (incl. policy and guidelines) for regional emergency management and
                         public safety information; and an ArcGIS compatible schema expressed in a
                         UML object model

          Recommend a data oversight and management model, and minimal regional data schema based
          on national data framework standards such as NSDI, SDSFIE, or the DHS geodata model.
          Recommendation should also include whether an existing or new agency within the region is
          best suited to manage SDREGIN.

          Develop a geospatial oversight and management model that will support the integration, storage,
          and dissemination of emergency management and public safety geospatial data for the San Diego
          region.

          The model must include required personnel, network and hardware requirements, software
          requirements and a regional data framework standard and schema. The regional data framework
          standard and schema will be based on information gathered by the inventory and needs
          assessment and shall follow a national standard in order to facilitate the rollup of data to State
          and Federal agencies and to decrease the learning curve of State and Federal partners when they
          respond to a major incident in the region. Although it is recommended to use one standard, it is
          understood that a combination of standards may be necessary for the broad range of data that
          will be warehoused. Additionally, flexibility, such as unique data keys and join items, will need to
          be built into the standard and schema that will enable the data to be used by other departments
          in any given agency. The standard shall also address the geospatial accuracy requirements for
          the data set.


     5.   Design, Implementation, Maintenance, and Security Plan
          DELIVERABLE: Statement of Work, Project Scope, and Planning Document

          Create a San Diego Regional Emergency Geospatial Information Network (SDREGIN) design,
          implementation, maintenance, and security plan. Conduct a pilot using the strategies laid out in
          the plan.

          The plan will be the roadmap for the implementation phase of the project. The plan will
          encompass all aspects of data structure and warehousing, associated systems and hardware,
          software, programs, and scripts. It will include recommendations and structures for the long‐
          term stability and maintenance of the data and associated systems and hardware. The plan will
          contain security measures for the entire data set and address specific security strategies for data
          considered sensitive or protected. Detailed cost estimates will be calculated and a timeline will
          be developed for each portion of the plan.

          The plan should take into account such protocols as
          National Information Exchange Model
          Global Justice XML Data Model
          Open GIS Standards
          ESRI Data Standards




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


          A pilot project will be conducted between one of the jurisdictions and the data warehouse. The
          pilot will test the different aspects of the project and will be used to modify and refine the plan.
          The pilot will be carried out on as much existing infrastructure as possible


II. PHASE II

Subsequent Work through Additional RFP process
THIS IS NOT PART OF THE CURRENT BID

Conduct a phased implementation of the hardware, software, databases, and applications that form
SDREGIN.

The implementation phase of SDREGIN will require the further funding beyond what was allocated by the
2007 UASI grant. An investment strategy based on the results of the gap analysis and the implementation
plan will be developed to apply for further grant funding. Once funding is acquired a logical progression
of the implementation steps described in the plan will be followed and put into place. Based on cost
effectiveness and capabilities either individual agencies or contractors will be used to produce and
complete the required geospatial layers.




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


POTENTIAL GIS DATA PROVIDERS IN REGION – RFP ATTACHMENT 2

LOCAL JURISDICTIONS                                         Corrections & Rehabilitation
Carlsbad                                                    Department of Fish and Game
Chula Vista                                                 EPA
Coronado                                                    Health & Human Services
Del Mar                                                     Office of Emergency Services
El Cajon                                                    Parks & Recreation
Encinitas                                                   Public Utilities Commission
Escondido
Imperial Beach                                              FEDERAL
La Mesa                                                     Bureau of Land Management
Lemon Grove                                                 Bureau of Indian Affairs
National City                                               Environmental Protection Agency
Oceanside                                                   Forest Service
Poway                                                       Border Patrol
San Diego (City)                                            Federal Bureau of Investigations
San Diego (County)                                          Marines (Camp Pendleton/Marines)
San Marcos                                                  Navy (30th St, Coronado, Pt. Loma, Downtown)
Santee                                                      United States Geological Survey
Solana Beach
Vista                                                       INDIAN TRIBES AND RESERVATIONS
                                                            Barona Band of Mission Indians
QUASI-GOVERNMENT                                            Campo Band of Kumeyaay Indians
San Diego Association of Governments (SANDAG)               Capitan Grande Band of Mission Indians
Automated Regional Justice Information System at            Cuyapaipe Band of Mission Indians
SANDAG                                                      Inaja ‐ Cosmit Band of Indians
San Diego County Water Authority                            Jamul Indian Village
San Diego Port Authority                                    La Jolla Band of Indians
San Diego Airport Authority                                 La Posta Band of Mission Indians
San Diego Geographic Information Source                     Los Coyotes Band of Mission Indians
(SanGIS)                                                    Manzanita Band of the Kumeyaay Nation
Fallbrook Public Utility District                           Mesa Grande Band of Mission Indians
Helix Water District                                        Pala Band of Mission Indians
Lakeside Water District                                     Pauma/Yuima Band of Mission Indians
Olivenhain Municipal Water District                         Rincon Nation of Luiseño Indians
Otay Water District                                         San Pasqual Band of Indians
Padre Dam Municipal Water District                          Santa Ysabel Band of Diegueño Indians
Rainbow Municipal Water District                            Sycuan Band of the Kumeyaay Nation
Ramona Municipal Water District                             Viejas Band of Kumeyaay Indians
Rincon del Diablo Municipal Water District
San Dieguito Water District
Santa Fe Water District                                     FIRE AGENCIES
Sweetwater Authority                                        Alpine Fire Protection District
Vallecitos Water District                                   Barona Fire Protection District
Valley Center Municipal Water District                      Bonita‐Sunnyside Fire Protection District
Vista Irrigation District                                   Borrego Springs Fire Protection District
Yuima Municipal Water District                              Boulevard Fire and Rescue Department
                                                            Camp Pendleton Fire Department
                                                            Campo Fire and Rescue Volunteer Fire
STATE AGENCIES                                              Department
CalFire                                                     Deer Springs Fire Protection District
California Coastal Commission                               East County Fire Prevention District
CalTrans                                                    Elfin Forest Fire Department
CHP                                                         Intermountain Fire


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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


Julian Cuyamaca fire Protection District                    Warner Springs Fire
Lakeside Fire Protection District
Mt. Laguna Volunteer Fire                                   PRIVATE SECTOR
North County Fire Protection District                       AT&T
Ocotillo Wells Fire Department                              Cingular
Pala Fire Department                                        Cox Communications
Palomar Mountain Volunteer Fire Department                  L3
Rancho Santa Fe Fire Protection District                    Qwest
San Diego Rural Fire Protection District                    Sempra/SDG&E
San Miguel Consolidated Fire Protection District            Sprint
San Pasqual Fire Department                                 Time Warner Cable
Shelter Valley Volunteer Fire Department                    Verizon
Sycauan Fire Department                                     XO
Valley Center Fire Protection District
Vista Fire Protection District




San Diego State University Research Foundation   Page 18 of 27
                  SDREGIN Implementation Strategy RFP                                     Proposals Due: December 15, 2008 at 4pm PST


                  THIRTEEN CRITICAL INFRASTRUCTURE SECTORS / FOUR KEY RESOURCE CATEGORIES AND
                  ASSOCIATED SEGMENTS– RFP ATTACHMENT 3
                                                     13 Sectors                                                                          Four Key Resources
                 (1) Agriculture & Food                                   (8)Telecommunications                                      (1) Commercial Assets
                                                Supply                                         Cable Landing Points     Commercial Facilities:
                                            Processing                        Cellular, Microwave, Satellite Systems                              Business/Corporate Centers
                                             Production            Collocation Sites, Peering Points, Telecom Hotels                    Malls/Shopping Centers/Retail Outlets
                                                           Operations, Administration, Maintenance & Provisioning
                                             Packaging                                                                                              Hotels/Convention Centers
                                                                                                         Systems
                                               Storage      Public Switched Telecommunications Network (PSTN)                                       Restaurants/Food Vendors
                                            Distribution                                     Switch/ Router Areas       Public Institutions:
                                         Transportation                                         Radio/Cell Towers                                                   Museums
                (2) Banking & Finance                                                          Underwater Cables                                                          Zoos
                         Physical Facilities (Buildings)                   (9) Postal & Shipping                                                                      Libraries
                           Operations/Service Centers                                          Processing Facilities                                      Educational Facilities
                               Regulatory Institutions                                       Distribution Networks      Recreational Facilities:
                                Physical Repositories               Transportation Systems (Air, Truck, Rail & Boat)                          Sports Arena/Stadiums/Complex
                        Telecommunications Networks                                                         Security                                    Auditoriums/Theaters
                 Emergency Redundancy Service Areas                          (10) Public Health                                                           Night Club Districts

(3) Chemical & Hazardous Materials Industry                                                  Blood Supply Facilities                                 Theme/Amusement Parks

                             Manufacturing Plants                                                      Health Clinics                                          Parks/Forests
                           Transportation Systems                                                           Hospitals                                                 Casinos
                              Distribution Systems                                                      Laboratories                                   Concert Halls/Pavilions
                  Storage/ Stockpile/ Supply Areas                                          Mental Health Facilities                                              Racetracks
   Emergency Response & Communications Systems                                                            Mortuaries    Large Public Gatherings:
               (4) Defense Industry Base                                                National Institutes of Health                                             Parades
                                       Supply Systems                                   National Strategic Stockpile                                              Marches
                       (5) Energy                                                                   Nursing Homes                                             Fairgrounds
Electricity:                                                                             Pharmaceutical Stockpiles                        National Security Special Events
                                   Hydro Electric Dams                            State & Local Health Departments      Residential Community:
                       Electric Power Generation Plants                     (11) Transportation                                                  Religious Meeting Places
                                   Distribution Systems                                                    Aviation                                   Apartment Buildings
                                        Key Substations                                                     Borders                 (2) Government Facilities
                                       Communications                                                       Bridges                                           Office buildings
Oil & Natural Gas:                                                                                           Busing                                     COOP/COG Facilities
                                   Off Shore Platforms                                                       Ferries                                Law Enforcement Facilities
                                             Refineries                                                   Highways                             (3) Dams
                                      Storage Facilities                                                   Maritime                                        Government Owned
                                 Gas Processing Plants                                      Mass Transit (subways)                                   Private/ Corporate Owned
                                     Product Terminals                                                    Pipelines                 (4) Nuclear Power Plants
                                   Petroleum Pipelines                                                    Railways                                Commercial Power Reactors
                                  Natural Gas Pipelines                                                   Seaports                               Research & Training Reactors
                                          LNG Facilities                                                   Trucking                                       Fuel Cycle Facilities
                (6) Emergency Services                                                                     Tunnels                                Spent Fuel Storage Facilities
                      Emergency Medical Services                                  (12) Water                                                         Safety/ Security Systems
Law Enforcement and Emergency Services Command
                                                                             Dams, Wells, Reservoirs, & Aqueducts                                          Irradiation Facilities
                             and Control Centers
                        Communications Systems                                                    Pumping Stations
           (7) Information Technology                                                      Community Water Supply
                                  Fiber/ Copper Cable                                               Sewer Systems
                                              Internet                                            Storage Facilities
                           Network Operations Centers                                        Transmission Pipelines
                                     Access Tandems                                             Treatment Facilities
                                                                    (13) National Monuments & Icons
                                                                                                   Historic Buildings
                                                                                                        Monuments
                                                                                                     National Parks




                  San Diego State University Research Foundation          Page 19 of 27
SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


                  POTENTIAL DATA INVENTORY LIST – RFP ATTACHMENT 4

Cadastral & Land Planning                                           Road Interchanges
        Parcels/Lots/ROW                                            Road Mile Marker Locations
        CAMA Data                                                   Road Park and Ride Lots
        Current Land Use                                            Road Rest Areas and Pull‐Offs
        Planned Land Use                                            Road Tunnels
        Protected/Public Lands                                      Road Weigh Stations
        Public Lands                                                Traffic Analysis Zones
Locations & Geodetic Networks                               Administrative & Political Boundaries
        Horizontal Control Monuments                                911 Call Center Service Area
        Locations Name File (GNIS)                                  County Boundary
        Vertical Control Monuments                                  County Seats
Imagery, Base Maps & Land Cover                                     Election Districts
        Digital Raster Graphics                                     EMS Districts
        Impervious Surfaces                                         Fire Districts
        Land Cover                                                  Municipal Boundary
        Orthoimagery                                                Police Districts
        Rectified Imagery                                           School Districts
Elevation & Derived Products                                        Special Taxing Districts
        Bathymetric Contours                                        State Boundary
        Digital Elevation Model                                     Tax Area Boundaries
        Digital Terrain Models                                      Voting Districts/Precincts
        Topographic Contours                                        Voting Places
Transportation Networks                                             Water and Sewer Districts
        Airport Runway and Taxiway                                  Water and Sewer Facilities
        Airport Terminals                                           Zip Codes
        Airports and Airfields                                      Zoning Districts
        Bike Trails                                         Inland Water Resources
        Border Crossings                                            100‐Year Floodplains
        Bus Routes                                                  500‐Year Floodplains
        Bus Stops                                                   Artificial Drainage
        Cargo Loading Facilities                                    Base Flood Elevations
        Emergency and Evacuation Routes                             Channel Cross Sections
        Ferry Routes                                                Coastal Barrier Resource Areas
        Ferry Terminals                                             Dam Inventory
        Helicopter Landing Sites                                    Flood Control Structures
        Hiking Trails                                               Floodways
        Jeep Trails                                                 Hydrography
        Light Rail/Subway Lines                                     Lakes and Ponds
        Light Rail/Subway Stations                                  Shorelines
        Large Parking Facilities                                    Watershed Boundaries
        Marine and Port Facilities                                  Wetlands & Deepwater Habitats
        Piers and Wharfs                                    Biologic & Ecologic
        Railroad Bridges                                            Migratory Waterfowl Concentration Areas
        Railroad Lines                                              Rare, Threatened & Endangered Species
        Railroad Switch Yards                                       Riparian Zones
        Railroad Terminals/Stations                                 Sensitive Species Locations
        Railroad Tunnels                                            Wildlife Management Areas
        Road Bridges                                                Wildlife Species
        Road Call Boxes                                     Geological and Geophysical
        Road Centerlines                                            Geology (subsurface)
        Road Centerlines With Addressing                            Geology (surface)
        Road Culverts                                               Natural Soil Groups



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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


         Soil Survey                                                 Prisons
         Surface Mines (active/non‐coal)                             Private Schools
         Surface Mines (inactive/non‐coal)                           Public Beaches
Atmospheric, Climatology & Meteorology                               Public Monuments
         Weather Station Locations                                   Recycling Facilities
Agriculture & Farming                                                Research Laboratories
         Agricultural Production Areas                               Recreation Centers
         Agricultural Storage Facilities                             Schools K‐12
         Biological Research Labs                                    Shopping Malls
         Commercial Distribution/Warehouse Centers                   Sports Arenas
         Farm Use                                                    Stadium Facilities
Facilities & Structures                                              Superfund Sites
         911 Call Center Location                                    Swimming Pools
         Boat Pumpout Locations                                      Tire Dumps
         Building Footprints                                         Tire Processing Facilities
         Building Permits                                            Toxic Release Inventory Sites
         Chemical Production Plants                                  Universities
         Commercial Properties                                       Waste Transfer Stations
         Community Colleges                                 Cultural, Society & Demographics
         Courts                                                      Archeological Site Locations
         Data Processing Centers                                     Daytime Populations
         Day Care Centers                                            Employment Densities
         Deep Injection Wells                                        National Register of Historic Places
         Detention Centers                                           Nighttime Populations
         Elevation Certificates for Flood Prone                      Other Historic Places
         Structures                                         Business & Economic
         Emergency Mgmt Offices                                      ATM Locations
         Emergency Shelters                                          Bank Facilities
         EMS Stations                                       Military & Intelligence
         Evacuation Shelters                                         Armories
         Fire Stations                                               Federal Military Facilities
         Gathering Places for Large Crowds                           Missile Sites
         Government Facilities                                       National Guard Military Facilities
         Government‐leased Buildings                        Utility & Communication Networks
         Government‐owned Buildings                                  Cable/Internet Provider Areas
         Hazardous Material Storage Facilities                       Cable/Internet Provider Facilities
         Hazardous Material Storage Sites                            Cellular Phone Towers
         Houses of Worship                                           Electric Power Plants
         Ice Rinks                                                   Electric Substations
         Incinerator Hazardous Waste                                 Electric Transmission Lines
         Incinerator Solid Waste                                     Fire Hydrants
         Industrial Facilities                                       Natural Gas Pipelines
         Industrial Parks                                            Natural Gas Storage Facilities
         Landfill ‐ Hazardous Waste                                  Natural Gas Well Locations
         Landfills                                                   Hydro‐Electric Facilities
         Libraries                                                   Irrigated Lands
         Marina Locations                                            Irrigation Diversion Points
         Nuclear Waste Disposal Site                                 Nuclear Facilities
         Nuclear Waste Generating and Storage                        Oil & Gas Pipelines
         Facility                                                    Oil & Gas Storage Facilities
         Park Facilities                                             Propane Facilities/Tanks
         Police Stations                                             Public Safety Transmitter Towers
         Postal Distribution Centers                                 Public Water Supply Intakes
         Post Offices                                                Radio Stations
         Pre‐schools                                                 Radio Transmitter Locations


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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


          Reservoirs                                        Human Health & Disease
          Satellite Ground Stations                                Assisted Living Facilities
          Septic Systems                                           Emission Facilities
          Sewerage Collection Lines                                Hospitals
          Sewerage Pumping Stations                                Incinerator Medical Waste
          Sewerage Treatment Plants                                Monitoring Facilities
          Sludge Disposal Sites                                    Morgues
          Surface Sludge Application Sites                         Nursing Homes
          Telephone Exchange Areas                                 Pharmaceutical Plants
          Telephone Lines (local)                                  Pharmacist's Home Locations
          Telephone Lines (long distance)                          Pharmacy Locations
          Telephone Switching Facilities                           Public Health Dept. Locations
          Television Stations                                      Senior Living Facilities
          Television Transmitter Locations                         Urgent Care Facilities
          Water Bottling Facilities                         Other Layers (From Depts)
          Water Distribution Lines                                 Points of Distribution ‐ Mass Propylactic
          Water Districts                                          IHSS/Conservatorship
          Water Pipeline (Major)                                   Probationers/Parolees
          Water Pumping Stations                                   CWS Clients
          Water Rights/Ownership                                   Food Distribution Facilities
          Water Service Areas                                      Community Clinics
          Water Surface Intake Areas                               Fuel Break/Fire Roads
          Water Tanks                                              Chicken Ranches/Poultry Facilities
          Water Towers                                             Points of Entry ‐ International Buildings
          Water Treatment Plants                                   Dam Inundation
          Water Well Locations                                     Fire Hazard Severity
          Wellheads




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


    Regional GIS for Public Safety and Emergency Management – RFP ATTACHMENT 5
In conjunction with local jurisdictions, public agencies, and utilities the region must design and implement
a regional geospatial database2 and network that will serve the needs of first responders and emergency
service personnel both on a day‐to‐day basis and during catastrophic emergency events.

Currently, the data set that most closely resembles a regional geospatial data set is the data warehouse
maintained by SanGIS. The SanGIS data warehouse, as defined by its mission, was originally formed to
maintain and promote the use of regional geographic data for the San Diego region. However, when its
precursor agency was formed, the City and County were the predominant users of GIS in the region and
were responsible for funding the warehouse. As a result, the SanGIS data warehouse today is composed
primarily of data produced by and for the City and County of San Diego. The warehouse is not entirely
inclusive of data from other jurisdictions and agencies. Therefore, many of the critical infrastructure data
needs are incomplete for the entire region.

A San Diego regional emergency geospatial database would be composed of SanGIS landbase features (i.e.
parcels, roads, schools, land use, ownership, etc.), critical infrastructure (i.e. fire hydrants, hazardous
facilities, communication towers, bridges, etc.), public safety information (i.e. equipment caches, incidents,
shelter locations, etc.), and environmental features (i.e. streams, elevation, sensitive species locations,
vegetation, fuels, faults, etc.). The geospatial database would be built on a single or a combination of the
national data framework standards (NSDI, SDSFIE, DHS geodata model). Using one or more of these
frameworks will allow the data to be more easily reported to state and federal levels. Additionally, in the
case of a large scale emergency, responding state and
federal agencies would already have familiarity with the framework, therefore lessening the learning curve
experienced when using local data.

The design of the geospatial database would need to meet the needs of law enforcement, public safety, and
emergency service groups. Ideally, the data would support the daily needs of these agencies so that they
are constantly in use and would not be accessed only during large incidents. Daily use results in a
familiarity with the data, provides the need to keep the data current, and creates a sense of ownership as
well as confidence.

The data would be developed and maintained by local jurisdictions, agencies, and utilities and be brought
in through Extract, Translate, and Load (ETL) programs and processes. Ideally, ETL programs and
processes would be put in place to access data on servers maintained by local agencies and to load the data
into a single or a combination of the national data framework standards (NSDI, SDSFIE, DHS geodata
model). The use of ETL programs would lessen individual agencies’ necessity to maintain their data in a
regional format. Only minimal standards would need to be met by each agency. By having the data stored
on secure but accessible servers at each agency, GIS departments would not have to worry about uploading
data to the system to meet maintenance schedules. Regionally, the data would be reconciled to the regional
landbase, quality controlled, and warehoused.

In order to distribute the data, a secure San Diego Regional Emergency Geospatial Information Network
(SDREGIN) should be established. SDREGIN would use the reconciled geospatial data from the regional
landbase and the ETL processes.

Applications would report necessary data to state and national Homeland Security databases, and replicate
the data to all EOCs and public safety agencies in the region. The database will also be backed up onto

2A geospatial database defines how geospatial information is stored, accessed and managed.
Additionally, it allows for complex and intelligent objects, relationships between individual attributes and
spatial features, and rules for validating data and dictating the behavior of an object.




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


DVDs or other storage mediums for distribution to EOCs in case of network failure. Other applications
would pull in web‐based data such as current weather, traffic conditions, shake maps, and plume models.

A second set of ETL processes will take the data and translate them into lightweight geospatial layers.
These layers can then be transmitted via communication networks to applications that reside on mobile
data computers (MDC) and handheld devices in the field. Data collected in the field during an incident can
be transmitted back to the incident managers and input into the GIS. The communications network can be
used to transmit map documents to news organizations to help communicate information about incidents.

The following conceptual diagram illustrates this network:




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST


Database and network security and protocols are paramount due to the sensitive nature of certain
features in the geospatial database. Information and services shall only be available to the appropriate
users to ensure that privacy rights and sensitive location data are protected. Security will be
implemented in three specific areas, each developing a system to protect the integrity of information
held within the database. These areas include:

     •    Technology ‐ Hardware and software architecture and mechanisms
     •    Procedure – Standards, training, and awareness for users
     •    Organizational – Structures, practices, and policies for intra‐ and inter‐organizational
          cooperation

The design of the system is meant to move data across networks and jurisdictions. The security on
such a system will not be straightforward, especially the procedural and organizational structures.

SDREGIN will:

     •    Meet the region’s GIS interoperability needs for emergency services
     •    Fulfill state and federal Homeland Security reporting requirements
     •    Increase the ability to communicate incident information
     •    Support the North Zone fire geodata model
     •    Support the data needs of HAZUS, CATS, and other geospatial applications focused on
          emergency services and response
     •    Provide regional geospatial data to ARJIS and law enforcement agencies
     •    Ease the increasing demand put on local GIS departments to support public safety applications
     •    Reduce redundant efforts across the region

The steps involved to build SDREGIN are as follows. Many of these steps can be conducted
concurrently:

     •    Conduct an inventory of existing critical infrastructure data layers available from individual
          agencies and document the extent of their coverage in the region, the currency of the data, and
          if the data is represented by a point, line, or polygon
     •    Conduct a needs assessment of emergency GIS requirements for public safety from law
          enforcement, fire, emergency medical teams, dispatches, emergency operation centers, transit,
          and utilities departments
     •    Determination of which data sets are essential and need to be integrated or built to meet
          emergency and public safety requirements
     •    Establish regional data standards and create a geospatial information network design,
          implementation, maintenance, and security plan
     •    Integrate existing and build new geospatial data sets identified in the plan
     •    Establish a phased approach to implement the hardware, software, and databases that form
          SDREGIN




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SDREGIN Implementation Strategy RFP                              Proposals Due: December 15, 2008 at 4pm PST




Inventory of            Conduct a needs          Geospatial            Establish            Phased
critical                analysis of              information           governance           implementation
infrastructure          emergency GIS            network               structure and        of the regional
data layers             requirements for         design,               build or complete    emergency
along with              public safety from       implemen-             critical             geospatial
extent of area          law enforcement,         tation,               infrastructure       information
covered                 fire, EMT,               security, and         data layers for      network
                        dispatches, EOC,         mainte-               the region
      2009              transit, and utilities   nance plan                                   2009 - 2011
                                                                       2009 - 2011
                                  2009                 2009




Funding for the system design, implementation, and maintenance will need to be found through grants
and agreements. Memorandums of Understanding (MOU) will also need to be established to provide
agreements on data sharing, security, liability, practices, and policies.

Currently there is no decision‐making body identified to build agreements or establish MOUs with the
agencies involved. This responsibility could fall to groups such as the SANDAG Public Safety
Committee, the Unified Disaster Council, SANDAG, and/or SanGIS, or through the empowerment of the
RTP or SDRGC.




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