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					University of Wisconsin-Milwaukee

    Graduate School

Recipient Handbook


       Please refer to this handbook
      the duration of your fellowship

              Revised – March, 2008

         Important Telephone Numbers
                  (414) 229-5483

   Benefits Office   Engelmann Hall 125    (414) 229-4925

   Accts Receivable Mitchell Hall 295      (414) 229-6556

   Financial Aid     Mellencamp Hall 162   (414) 229-4541

   Payroll Office    Engelmann Hall 170    (414) 229-5804

     This Handbook is available online at

Dear Fellowship Recipient:

Congratulations on your Graduate School fellowship award for 2008-2009. This award
represents outstanding achievement on your part.

This Fellowship Recipient Handbook contains important information. Please refer to it often
during your fellowship year. It is your responsibility to be aware of and comply with all
fellowship regulations and responsibilities.

We will need to contact you from time to time with important information regarding your
fellowship, so please keep the University notified of your current mailing address at all times. In
addition, to facilitate communication, be sure to notify the Office of Academic Programs and
Student Support directly if there are any changes to your e-mail address, mailing address, or phone

If you have questions at any time or need fellowship assistance, please feel free to contact us.
We look forward to providing you with the best service possible.

Our best wishes for a productive year.


Gwat-Yong Lie, Associate Dean                        Gayle Nimmerguth, Program Associate
Graduate School                                      Academic Programs and Student Support

             University of Wisconsin-Milwaukee
                              Graduate School

                   Fellowship Recipient Handbook
                      TABLE OF CONTENTS


I.      Fellowship Stipends and Other Benefits……………………..……………………..1

             Fellowship Stipends
             Tuition Benefits
             Health Benefits

II.     Salary Advance.………... ….………………………………………………………2

III.    Library Privileges.……………………..……………………………………………2

IV.     Fellowship Regulations.….…………………………………………………………2

V.      Requests for Exceptions..…......……………………………………………………..3

VI.     Student Addresses…..……………………………………………………………….3

VII.    Other Financial Assistance………...…………………………………….…………..4

VIII.   Tax Information.…..………………………………………………………………....4

IX.     CGS Resolution.…...………………………………………………………………...5



          1. Your fellowship is an academic year award and covers Fall Semester 2008 and
             Spring Semester 2009.

          2. You will receive your stipend checks in nine equal installments from October 1
             through June 1 of your fellowship year.


          1. Nonresident Tuition

              If you are not a resident of the State of Wisconsin, you will qualify for a
              Nonresident Tuition Remission (NRTR). An NRTR covers all nonresident tuition.
              The Office of Academic Programs and Student Support will ensure that the
              Graduate School processes an NRTR for you.

          2. Resident Tuition (Instructional Fees)

              a. As a Fellow, you will qualify for an instate tuition remission (at the basic
                 graduate tuition level - see 3.b. below for further information) for full-time
                 study in your graduate program. See IV. on Page 2 of this Handbook for credit
                 load; all courses must be relevant to your degree program.

              b. Your graduate resident tuition will be billed directly to the Graduate School. The
                 Office of Academic Programs and Student Support will pay this bill on your behalf.

          3. Fees

              a. All Fellows are responsible for payment of mandatory student fees (mandatory
                 student fees for 2007-08 are $383.30 per semester for full-time graduate
                 students and $286.89 per semester for doctoral students with dissertation

              b. Fellows are responsible for any additional instructional/course fees
                 (including distance education) above basic graduate tuition levels.

              c. The university will bill you directly for these fees.

          4. For more information on tuition and fees, visit the UWM Business and Financial
             Services website at


          1. All fellowship recipients are eligible for a benefit package, which includes
             comprehensive low-cost State health insurance.

           2. Application for membership and participation in any State of Wisconsin health insurance
              program or other fringe benefit must be submitted within 30 calendar days of the first
              contractual date of your initial UWM fellowship appointment (August 18, 2008).

           3. For more information contact the UWM Benefits Office, Engelmann Hall 125, 414-


       A. UW System provides for a one-time salary advance in September.

       B. To qualify for a salary advance, you must be a “new employee,” that is, not
          previously on the UWM payroll.

       C. Salary advance forms become available annually in August. We will mail you more
          information at that time.


       A. All fellowship recipients may check materials out of the UWM Libraries for an entire
          semester, with some exceptions.

       B. For more information on library privileges and resources, visit the Library Web site at


       A. Your Graduate School award is contingent upon completion of all departmental and
          Graduate School requirements for demonstrating academic and/or research progress.

       B. Graduate Faculty Committee regulations state that fellowship recipients must comply
          with the following requirements:

               1. Credit Load: recipients must carry and complete a full load of 8-12 graduate
                  credits each semester (Fall/Spring) during the academic year (3 dissertation
                  credits per semester for doctoral candidates with dissertator status.)

               2. Concurrent Scholarship/Fellowship: no other fellowship or scholarship may
                  be held concurrently with a Graduate School award, with the exception of the
                  UWM Chancellor's Graduate Student Award.

               3. Concurrent Employment: concurrent employment of Fellowship recipients
                  is limited to the following:

                            University TA, PA, or RA of a maximum of 25%
                            Student hourly or outside employment of up to 15 hours per week

      These conditions must be met throughout the duration of the award. Failure to do so may
      result in the cancellation of your fellowship stipend and other benefits (See I. Fellowship
      Stipends and Other Benefits).


      A. It is important that you comply with all previously mentioned fellowship regulations.
         The Office of Academic Programs and Student Support will monitor your progress
         regularly to see that you are doing so.

      B. If, due to extenuating circumstances, you must deviate from the official regulations
         (example: register for less than 8 graduate credits), you must complete an Exception Form
         and obtain formal approval prior to taking any action. For directions and a link to the
         Graduate Fellowship Recipient Exception Form, please go to this Web address:



      A. Campus Address

          Important University information (check stubs, health care information, library
          notices) will be sent to you via campus mail (in care of your academic program).
          Please inform your graduate program of this and make arrangements with them to
          receive and hold this mail for you.

      B. Local Mailing Address

          Please keep the Academic Programs and Student Support Office apprised of any
          changes to your current local mailing address at all times during your fellowship

      C. E-mail Address

          During your fellowship year, fellowship reminders and other important information
          will be transmitted to you via e-mail. Be sure to check your UWM e-mail account

          If you prefer to use a different e-mail account, be sure to forward all of your UWM e-
          mail to that account. You can do this through UWM's PantherMail ---
 --- once you are assigned a UWM e-mail account.


        A fellowship award may have an impact on other types of financial aid. If you have applied
        for or are receiving a federal loan, work-study employment, or other need-based award
        through UWM, please notify the Department of Financial Aid and inform them of this
        fellowship award: (phone) 414-229-4541.


        While the University does not withhold taxes for American citizens, resident aliens, or
        nonresident aliens whose countries have tax treaties which exempt scholarship or fellowship
        income, portions of your fellowship award may be taxable. The tax code allows only
        amounts received as “qualified scholarships” to be excluded from gross income. “Qualified
        scholarships” refers to portions of your fellowship used for qualified tuition, fees, books,
        supplies, and equipment. For more information, you may want to request Publication 970
        (Tax Benefits for Education) from the Internal Revenue Service at or

        At the end of the year, you will receive an information earnings statement from the
        University. Consequently, it is important for tax purposes that you retain a copy of your
        fellowship letter of offer as well as receipts for fees/tuition, books, supplies, and equipment.
        (For more information on income reporting, visit the following UWM Web site: )

        The University is not in a position to provide tax-consulting services and does not warrant
        that its interpretations are correct. You should consider consulting an attorney or tax
        preparation expert or firm for advice as to how your own particular situation is affected.


                                                                                          Resolution Regarding
                               Council of
                                                                                       Graduate Scholars, Fellows,
                            Graduate Schools                                             Trainees and Assistants
Acceptance of an offer of financial support (such as a graduate scholarship, fellowship, traineeship, or assistantship) for the next
academic year by a prospective or enrolled graduate student completes an agreement that both student and graduate school
expect to honor. In that context, the conditions affecting such offers and their acceptance must be defined carefully and under-
stood by all parties.

Students are under no obligation to respond to offers of financial support prior to April 15; earlier deadlines for acceptance of
such offers violate the intent of this Resolution. In those instances in which a student accepts an offer before April 15, and sub-
sequently desires to withdraw that acceptance, the student may submit in writing a resignation of the appointment at any time
through April 15. However, an acceptance given or left in force after April 15 commits the student not to accept another offer
without first obtaining a written release from the institution to which a commitment has been made. Similarly, an offer by an insti-
tution after April 15 is conditional on presentation by the student of the written release from any previously accepted offer. It is
further agreed by the institutions and organizations subscribing to the above Resolution that a copy of this Resolution should
accompany every scholarship, fellowship, traineeship, and assistantship offer.

The following list includes CGS member institutions that indicated their support of the Resolution.

This Resolution was renewed September 2004.

Abilene Christian University               California University of Pennsylvania   Florida International University         Loyola Marymount University
Air Force Institute of Technology          Case Western Reserve University         Florida State University                 Loyola University of Chicago
Alcorn State University                    Catholic University of America          Fordham University                       Marquette University
Alfred University                          Central Michigan University             Fort Hays State University               Marshall University
American University                        Central Missouri State University       Gallaudet University                     Massachusetts Institute of Technology
Andrews University                         Central Washington University           George Mason University                  Medical College of Georgia
Angelo State University                    City University of New York             George Washington University             Medical College of Ohio
Appalachian State University                Graduate Center                        Georgetown University                    Medical College of Wisconsin
Arizona State University                   Claremont Graduate University           Georgia Institute of Technology          Medical University of South Carolina
Arkansas State University                  Clark Atlanta University                Georgia Southern University              Miami University
Auburn University                          Clark University                        Georgia State University                 Michigan State University
Austin Peay State University               Clemson University                      Hampton University                       Michigan Technological University
Ball State University                      Cleveland State University              Harvard University                       Middle Tennessee State University
Baylor College of Medicine                 College of New Jersey                   Hebrew Union College - Jewish            Minnesota State University - Mankato
Baylor University                          College of Saint Rose                      Institute of Religion                 Mississippi State University
Bloomsburg University of Penn.             College of William and Mary             High Point University                    Montana State University - Bozeman
Boise State University                     Colorado School of Mines                Hofstra University                       Montclair State University
Boston College                             Columbia University                     Hood College                             Mount Mary College
Boston University                          Concordia University, River Forest      Howard University                        Murray State University
Bowling Green State University             Coppin State College                    Idaho State University                   National University
Bradley University                         Cornell University                      Illinois Institute of Technology         Naval Postgraduate School
Brandeis University                        Creighton University                    Illinois State University                New Jersey Institute of Technology
Brigham Young University                   Dartmouth College                       Indiana State University                 New Mexico State University
Brown University                           Drew University                         Indiana University                       New York Medical College
Bryn Mawr College                          Drexel University                       Indiana University - Purdue University   New York University
Caldwell College                           Duke University                            Fort Wayne                            North Carolina Agricultural & Technical
California Institute of Technology         Duquesne University                     Indiana University of Pennsylvania        State University
California State Polytechnic               East Carolina University                Iowa State University                    North Carolina State University
 University, Pomona                        East Central University                 Jackson State University                  at Raleigh
California State University, Bakersfield   East Tennessee State University         James Madison University                 North Dakota State University
California State University, Fresno        Eastern Illinois University             John Carroll University                  Northeastern Illinois University
California State University, Fullerton     Eastern Kentucky University             Johns Hopkins University                 Northern Arizona University
California State University, Hayward       Eastern Michigan University             Kansas State University                  Northern Illinois University
California State University,               Eastern Washington University           Kent State University                    Northern Michigan University
 Long Beach                                Emerson College                         Lamar University                         Northwestern State University
California State University,               Emory University                        Langston University                       of Louisiana
 Los Angeles                               Emporia State University                Lehigh University                        Northwestern University
California State University, Northridge    Fayetteville State University           Loma Linda University                    Nova Southeastern University
California State University,               Fielding Graduate Institute             Louisiana State University and           Oakland University
 Sacramento                                Fitchburg State College                    A & M College                         Ohio State University
California State University,               Florida A & M University                Louisiana State University               Ohio University
 Stanislaus                                Florida Atlantic University                Health Sciences Center                Oklahoma State University
      CGS - Resolution Regarding Graduate Scholars, Fellows, Trainees and Assistants                                                   (continued)

Old Dominion University               Texas Southern University                 University of Maryland, Baltimore      University of Tennessee at Knoxville
Oregon State University               Texas State University, San Marcos          County                               University of Texas at Arlington
Park University                       Texas Tech University                     University of Maryland, College Park   University of Texas at Austin
Pennsylvania State University         Texas Woman's University                  University of Massachusetts Amherst    University of Texas at Brownsville
Pepperdine University                 Towson University                         University of Massachusetts Boston     University of Texas at Dallas
Pittsburg State University            Trinity University                        University of Massachusetts Lowell     University of Texas at San Antonio
Polytechnic University                Truman State University                   The University of Memphis              University of Texas Graduate School
Princeton University                  Tufts University                          University of Miami                      of Biomedical Science at Galveston
Purdue University                     Tulane University                         University of Michigan                 University of Texas Grad School of
Queens College of the City            University at Buffalo, State University   University of Minnesota                  Biomedical Science at Houston
 University of New York                 of New York                             University of Mississippi              University of Texas Grad School of
Radford University                    University of Akron                       University of Missouri, Columbia         Biomedical Science at San Antonio
Rensselaer Polytechnic Institute      University of Alabama                     University of Missouri, Kansas City    University of the Pacific
Rice University                       University of Alabama at Birmingham       University of Missouri, St. Louis      University of Toledo
Rockefeller University                University of Alabama in Huntsville       University of Montana                  University of Tulsa
Rosalind Franklin University of       University of Alaska, Fairbanks           University of Nebraska-Kearney         University of Utah
  Medicine and Science                University of Albany, State University    University of Nebraska-Lincoln         University of Vermont
Rowan University                        of New York                             University of Nebraska-Omaha           University of Virginia
Rutgers - New Brunswick               University of Arizona                     University of Nevada-Las Vegas         University of Washington
Rutgers - Newark                      University of Arkansas                    University of Nevada-Reno              University of Wisconsin – Eau Claire
St. Bonaventure University            University of Bridgeport                  University of New Hampshire            University of Wisconsin – La Crosse
St. Cloud State University            University of California, Berkeley        University of New Haven                University of Wisconsin – Madison
St. John's University                 University of California, Davis           University of New Mexico               University of Wisconsin – Milwaukee
Saint Louis University                University of California, Irvine          University of New Orleans              University of Wyoming
San Diego State University            University of California, Los Angeles     University of North Carolina           Utah State University
San Francisco State University        University of California, Riverside         at Chapel Hill                       Valdosta State University
San Jose State University             University of California, San Diego       University of North Carolina           Vanderbilt University
Santa Clara University                University of California, San Francisco     at Charlotte                         Villanova University
Shippensburg University               University of California, Santa Barbara   University of North Carolina           Virginia Commonwealth University
South Carolina State University       University of California, Santa Cruz        at Greensboro                        Virginia Polytechnic Institute and
South Dakota School of                University of Central Arkansas            University of North Carolina             State University
  Mines & Technology                  University of Central Florida               at Wilmington                        Wake Forest University
South Dakota State University         University of Chicago                     University of North Dakota             Walden University
Southeast Missouri State University   University of Cincinnati                  University of North Texas              Washington State University
Southern Illinois University          University of Colorado at Boulder         University of North Texas Health       Washington University
  at Carbondale                       University of Colorado at Denver            Science Center - Graduate School     Wayne State College
Southern Illinois University          University of Connecticut                   of Biomedical Sciences               Wesleyan University
  at Edwardsville                     University of Dayton                      University of Northern Colorado        West Chester University
Southern Methodist University         University of Delaware                    University of Northern Iowa            West Virginia University
Southern University A&M College       University of Denver                      University of Notre Dame               Western Carolina University
Southwest Missouri State University   University of the District of Columbia    University of Oklahoma                 Western Illinois University
Spalding University                   University of Florida                     University of Oregon                   Western Kentucky University
Stanford University                   University of Georgia                     University of Pennsylvania             Western Michigan University
State University of New York          University of Hartford                    University of Pittsburgh               Western Washington University
  at Binghamton                       University of Hawaii at Manoa             University of Puerto Rico -            Wichita State University
State University of New York –        University of Houston                       Rio Piedras Campus                   Worcester Polytechnic Institute
  Upstate Medical University          University of Idaho                       University of Rhode Island             Wright State University
State University of New York          University of Illinois at Chicago         University of Rochester                Xavier University of Louisiana
  at Stony Brook                      University of Illinois at Springfield     University of San Diego                Yale University
Syracuse University                   University of Illinois at                 University of Scranton
Temple University                       Urbana-Champaign                        University of South Alabama
Tennessee State University            University of Iowa                        University of South Carolina
Tennessee Technological University    University of Kansas                      University of South Florida
Texas A & M University                University of Kentucky                    University of Southern California
Texas A & M University - Corpus       University of Louisiana at Lafayette      University of Southern Mississippi
  Christi                             University of Louisville                  University of Tennessee
Texas Christian University            University of Maine                         at Chattanooga

                                                                         Council of Graduate Schools
                                                                         One Dupont Circle, NW, 230
                                                                         Washington, DC 20036
                                                                         202-331-7157 (fax)