ITIM Self Assessment Matrix by sgq12953

VIEWS: 0 PAGES: 17

									                             U.S. Department of the Interior
                Information Technology Investment Management
                               Self Assessment




55d02a84-4da8-42e7-8b1d-757da7b6258d.xls    1                  10/22/2010
                              ITIM Maturity Stages and Current Level of Achievement

                     Maturity Stage                            Score Required               Score           Status

   Stage 1: Creating Investment Awareness                                       0                   0   Achieved

   Stage 2: Building the Investment Foundation                               38                     0   Not Achieved

   Stage 3: Developing a Complete Portfolio                                  27                     0   Not Achieved

   Stage 4: Improving the Investment Process                                 15                     0   Not Achieved

   Stage 5: Leveraging IT for Strategic Outcomes                             13                     0   Not Achieved


                                                   Total Score:                     0

                                                   Current Maturity Stage:          Stage One




55d02a84-4da8-42e7-8b1d-757da7b6258d.xls                   2                                                       10/22/2010
                                      ITIM Self-Assessment
                              Critical Processes Summary Graphs


                               ITIM Stage Two Ratings Summary

                                               0%       25%   50%   75%   100%

           Instituting the Investment Board

                   Meeting Business Needs

                   Selecting an Investment

            Providing Investment Oversight

          Capturing Investment Information




                              ITIM Stage Three Ratings Summary

                                               0%       25%   50%   75%   100%


             Defining the Portfolio Criteria


                     Creating the Portfolio


                   Evaluating the Portfolio

         Conducting Post-Implementation
                    Reviews




55d02a84-4da8-42e7-8b1d-757da7b6258d.xls            3                       10/22/2010
                                       ITIM Self-Assessment
                               Critical Processes Summary Graphs


                               ITIM Stage Four Ratings Summary

                         0%           25%             50%          75%    100%


         Improving the
           Portfolio's
          Performance


         Managing the
         Succession of
          Information
            Systems




                                ITIM Stage Five Ratings Summary

                               0%           25%         50%         75%   100%



            Optimizing the
         Investment Process



           Using IT to Drive
          Strategic Business
                Change




55d02a84-4da8-42e7-8b1d-757da7b6258d.xls          4                          10/22/2010
                                                          ITIM Self-Assessment
                                                  Critical Processes Summary Tables

                                       Table 1: Summary of Maturity Stage Two Critical Process Ratings

Critical Process                                  Rating                                      Key Practices Key Practices Executed    %
Instituting the Investment Board                  Not implemented                                          8                      0   0%
Meeting Business Needs                            Not implemented                                          7                      0   0%
Selecting an Investment                           Not implemented                                         10                      0   0%
Providing Investment Oversight                    Not implemented                                          7                      0   0%
Capturing Investment Information                  Not implemented                                          6                      0   0%
Total                                                                                                     38                      0   0%

                                       Table 2: Summary of Maturity Stage Three Critical Process Ratings

Critical Process                                  Rating                                      Key Practices Key Practices Executed    %
Defining the Portfolio Criteria                   Not implemented                                          7                      0   0%
Creating the Portfolio                            Not implemented                                          7                      0   0%
Evaluating the Portfolio                          Not implemented                                          7                      0   0%
Conducting Post-Implementation Reviews            Not implemented                                          6                      0   0%
Total                                                                                                     27                      0   0%

                                       Table 3: Summary of Maturity Stage Four Critical Process Ratings

Critical Process                                  Rating                                      Key Practices Key Practices Executed    %
Improving the Portfolio's Performance             Not implemented                                          6                      0   0%
Managing the Succession of Information Systems    Not implemented                                          9                      0   0%
Total                                                                                                     15                      0   0%

                                       Table 4: Summary of Maturity Stage Five Critical Process Ratings

Critical Process                                  Rating                                      Key Practices Key Practices Executed    %
Optimizing the Investment Process                 Not implemented                                          7                      0   0%
Using IT to Drive Strategic Business Change       Not implemented                                          6                      0   0%
Total                                                                                                     13                      0   0%




55d02a84-4da8-42e7-8b1d-757da7b6258d.xls                              5                                                         10/22/2010
                                                                                 ITIM Stage 2 Evaluation
                                                                           Building the Investment Foundation


                                                                              Instituting the Investment Board
                                                      Assessment                                                             Plan to Close Gaps

Type of Practice                 Key Practice                    Rating    Summary of Evidence/Comments      POC   Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. An enterprisewide IT investment board        Not
     Commitment composed of senior executives from IT           Executed
                  and business units is responsible for
                  defining and implementing the agency's IT
                  investment governance process.

                    2. The organization has a documented IT       Not
                    investment process directing each           Executed
                    investment board's operations.
      Prerequisite 1. Adequate resources, including people,       Not
                    funding, and tools, are provided for        Executed
                    supporting the operations of each IT
                    investment board.
                    2. The board members understand the           Not
                    organization's IT investment management     Executed
                    policies and procedures and the tools and
                    techniques used in the board's decision-
                    making process.
                    3. Each board's span of authority and         Not
                    responsibility is defined to minimize       Executed
                    overlaps or gaps among the boards.
         Activities 1. The enterprisewide investment board        Not
                    has oversight responsibilities for          Executed
                    developing and maintaining the
                    organization's documented IT investment
                    process.
                    2. Each investment board operates in          Not
                    accordance with its assigned authority      Executed
                    (and responsibility).
                    3. The organization has established           Not
                    management controls for ensuring that       Executed
                    the investment boards' decisions are
                    carried out.

                                                                                 Meeting Business Needs
                                                      Assessment                                                             Plan to Close Gaps

Type of Practice                  Key Practice                   Rating    Summary of Evidence/Comments      POC   Gaps   Planned Actions Responsibility Planned Date




                                                                                              6                                                               10/22/2010
                                                                                 ITIM Stage 2 Evaluation
                                                                           Building the Investment Foundation


   Organizational 1. The organization has documented              Not
    Commitment policies and procedures for ensuring that        Executed
                   IT projects or systems support the
                   organization's ongoing and future
                   business needs.
     Prerequisite 1. The organization has a documented            Not
                   business mission with stated goals and       Executed
                   objectives.
                   2. Adequate resources, including people,       Not
                   funding, and tools, are provided to ensure   Executed
                   that IT projects and systems support the
                   organization's business needs and meet
                   users' needs.
        Activities 1. The organization defines and                Not
                   documents business needs for both            Executed
                   proposed and ongoing IT
                   projects and systems.
                   2. The organization identifies specific        Not
                   users and other beneficiaries of IT          Executed
                   projects and systems.
                   3. Users participate in project                Not
                   management throughout an IT project's or     Executed
                   system's life cycle.
                   4. The investment board periodically           Not
                   evaluates the alignment of its IT projects   Executed
                   and systems with
                   the organization's strategic goals and
                   objectives and takes corrective actions
                   when misalignment occurs.

                                                                                 Selecting an Investment
                                                       Assessment                                                          Plan to Close Gaps

Type of Practice                Key Practice                     Rating    Summary of Evidence/Comments    POC   Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented              Not
     Commitment policies and procedures for selecting new       Executed
                  IT proposals.

                   2. The organization has documented             Not
                   policies and procedures for reselecting      Executed
                   ongoing IT investments.
                   3. The organization has documented             Not
                   policies and procedures for integrating      Executed
                   funding with the process of selecting an
                   investment.




                                                                                             7                                                              10/22/2010
                                                                                  ITIM Stage 2 Evaluation
                                                                            Building the Investment Foundation


     Prerequisite 1. Adequate resources, including people,         Not
                   funding, and tools, are provided for          Executed
                   identifying and selecting IT projects and
                   systems.
                   2. Criteria for                                 Not
                   analyzing/prioritizing/selecting              Executed
                   new IT investment opportunities have
                   been established.
                   3. Criteria for                                 Not
                   analyzing/prioritizing/reselecting            Executed
                   IT investment opportunities have been
                   established.
                   4. A mechanism exists to ensure that the        Not
                   criteria continue to reflect organizational   Executed
                   objectives.
        Activities 1. The organization uses its defined            Not
                   selection process, including predefined       Executed
                   selection criteria, to select new IT
                   investments.
                   2. The organization uses the defined            Not
                   selection process, including predefined       Executed
                   selection criteria, to reselect ongoing IT
                   investments.
                   3. Executives' funding decisions are            Not
                   aligned with selection decisions.             Executed

                                                                               Providing Investment Oversight
                                                        Assessment                                                          Plan to Close Gaps

Type of Practice                 Key Practice                     Rating    Summary of Evidence/Comments    POC   Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented               Not
     Commitment policies and procedures for management           Executed
                  oversight of IT projects and systems.

     Prerequisite 1. Adequate resources, including people,         Not
                  funding, and tools, are provided for IT        Executed
                  project oversight.

                   2. IT projects and systems, including           Not
                   those in steady state (operations and         Executed
                   maintenance), maintain approved project
                   management plans that include expected
                   cost and schedule milestones and
                   measurable
                   benefit and risk expectations.




                                                                                              8                                                              10/22/2010
                                                                                     ITIM Stage 2 Evaluation
                                                                               Building the Investment Foundation


          Activities 1. Data on actual performance (including         Not
                     cost, schedule, benefit and risk               Executed
                     performance) are provided to the
                     appropriate IT investment board.
                     2. Using verified data, each investment          Not
                     board regularly reviews the performance        Executed
                     of IT projects and systems against stated
                     expectations.
                     3. For each underperforming IT project or        Not
                     system, appropriate actions are taken to       Executed
                     correct or terminate the project or system
                     in accordance with defined criteria and
                     the documented policies and procedures
                     for management oversight.

                     4. The investment board regularly tracks         Not
                     the implementation of corrective actions       Executed
                     for each underperforming project until the
                     actions are completed.

                                                                                 Capturing Investment Information
                                                          Assessment                                                           Plan to Close Gaps

Type of Practice                     Key Practice                    Rating    Summary of Evidence/Comments    POC   Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented                  Not
     Commitment policies and procedures for identifying             Executed
                    and collecting information about IT
                    projects and systems to support the
                    investment management process.
                    2. An official is assigned responsibility for     Not
                    ensuring that the investment information        Executed
                    collected meets the needs of the
                    investment management process.
      Prerequisite 1. Adequate resources, including people,           Not
                    funding, and tools, are provided for            Executed
                    identifying IT projects and systems and
                    collecting relevant investment information
                    about them.
         Activities 1. The organization's IT projects and             Not
                    systems are identified, and specific            Executed
                    information is collected to support
                    decisions about them.
                    2. The information that has been collected        Not
                    is easily accessible and understandable         Executed
                    to decision makers and others.




                                                                                                 9                                                              10/22/2010
                                                            ITIM Stage 2 Evaluation
                                                      Building the Investment Foundation


3. The information repository is used by     Not
investment decision makers and others to   Executed
support investment management.




                                                                      10                   10/22/2010
                                                                                  ITIM Stage 3 Evaluation
                                                                         Developing a Complete Investment Portfolio


                                                                                   Defining the Portfolio Criteria
                                                          Assessment                                                                 Plan to Close Gaps

Type of Practice                   Key Practice                      Rating    Summary of Evidence/Comments          POC   Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented                  Not
     Commitment policies and procedures for creating and            Executed
                   modifying IT portfolio selection criteria.
                   2. Responsibility is assigned to an                Not
                   individual or group for managing the             Executed
                   development and modification of the IT
                   portfolio selection criteria.
      Prerequisite 1. Adequate resources, including people,           Not
                   funding, and tools, have been committed          Executed
                   for portfolio selection criteria activities.

                     2. A working group has been designated           Not
                     to be responsible for developing and           Executed
                     modifying the IT portfolio selection
                     criteria.
          Activities 1. The enterprisewide investment board           Not
                     approves the core IT portfolio selection       Executed
                     criteria, including CBSR criteria, based on
                     the organization's mission, goals,
                     strategies, and priorities.
                     2. Project management personnel and              Not
                     other stakeholders are aware of the            Executed
                     portfolio selection criteria.
                     3. The enterprisewide investment board           Not
                     regularly reviews the IT portfolio selection   Executed
                     criteria, using cumulative experience and
                     event-driven data, and modifies the
                     criteria as appropriate.

                                                                                       Creating the Portfolio
                                                          Assessment                                                                 Plan to Close Gaps

Type of Practice                  Key Practice                       Rating    Summary of Evidence/Comments          POC   Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented                  Not
     Commitment policies and procedures for analyzing,              Executed
                   selecting, and maintaining the investment
                   portfolio.
      Prerequisite 1. Adequate resources, including people,           Not
                   funding, and tools, are provided for the         Executed
                   process of creating the portfolio.




                                                                                                  11                                                                  10/22/2010
                                                                                 ITIM Stage 3 Evaluation
                                                                        Developing a Complete Investment Portfolio


                    2. Board members are knowledgeable               Not
                    about the process of creating a portfolio.     Executed

                    3. The investment board is provided with         Not
                    information comparing project and system       Executed
                    performance with expectations.
         Activities 1. Each IT investment board examines             Not
                    the mix of new and ongoing investments         Executed
                    and their respective data and analyses
                    and selects investments for funding.
                    2. Each investment board approves or             Not
                    modifies the performance expectations for      Executed
                    the IT investments it has selected.
                    3. Information used to select, control, and      Not
                    evaluate the portfolio is captured and         Executed
                    maintained for future reference.

                                                                                     Evaluating the Portfolio
                                                         Assessment                                                             Plan to Close Gaps

Type of Practice                   Key Practice                     Rating    Summary of Evidence/Comments      POC   Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented                 Not
     Commitment policies and procedures for reviewing,             Executed
                   evaluating, and improving the
                   performance of its portfolio(s).
      Prerequisite 1. Adequate resources, including people,          Not
                   funding, and tools have been provided for       Executed
                   reviewing the investment portfolio and its
                   projects.
                   2. Board members are familiar with the            Not
                   process for evaluating and improving the        Executed
                   portfolio's performance.
                   3. Results of relevant reviews from Stage         Not
                   2, Providing Investment Oversight, are          Executed
                   provided to the investment board.

                    4. Criteria for assessing portfolio              Not
                    performance are developed, reviewed,           Executed
                    and modified at regular intervals to reflect
                    current performance expectations.

         Activities 1. Data on performance of the IT portfolio       Not
                    are defined and collected consistent with      Executed
                    portfolio
                    performance criteria.




                                                                                                12                                                               10/22/2010
                                                                                   ITIM Stage 3 Evaluation
                                                                          Developing a Complete Investment Portfolio


                    2. Adjustments to the IT investment                Not
                    portfolio are executed in response to            Executed
                    actual portfolio performance.

                                                                                Conducting Post-Implementation Reviews
                                                          Assessment                                                               Plan to Close Gaps

Type of Practice                  Key Practice                        Rating     Summary of Evidence/Comments   POC      Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented                   Not
     Commitment policies and procedures for conducting               Executed
                   PIRs.
      Prerequisite 1. Adequate resources, including people,            Not
                   funding, and tools, have been provided for        Executed
                   conducting postimplementation reviews
                   (PIR).

                    2. Individuals assigned to the investment          Not
                    board to conduct PIRs should be familiar         Executed
                    with both the policies and procedures for
                    conducting such reviews.

         Activities 1. The investment board identifies which           Not
                    projects will have a PIR conducted.              Executed
                    2. Quantitative and qualitative investment         Not
                    data are collected, evaluated for reliability,   Executed
                    and
                    analyzed during the PIR.
                    3. Lessons learned and recommendations             Not
                    for improving the investment process are         Executed
                    developed
                    during the PIR, documented, and then
                    distributed to all stakeholders.




                                                                                                  13                                                                10/22/2010
                                                                                 ITIM Stage 4 Evaluation
                                                                            Improving the Investment Process


                                                                            Improving the Portfolio's Performance
                                                       Assessment                                                               Plan to Close Gaps

Type of Practice                     Key Practice                 Rating    Summary of Evidence/Comments     POC      Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented               Not
     Commitment policies and procedures for evaluating           Executed
                    and improving the performance of its
                    portfolio(s).
      Prerequisite 1. Adequate resources are provided for          Not
                    evaluating and improving the portfolio's     Executed
                    performance.
                    2. Board members who are responsible           Not
                    for evaluating and improving the             Executed
                    investment processes and investment
                    portfolio(s) exhibit core competencies in
                    evaluating and improving portfolios.
         Activities 1. IT portfolio performance measurement        Not
                    data are defined and collected using         Executed
                    agreed-upon methods.
                    2. Aggregate performance data and              Not
                    trends are analyzed.                         Executed
                    3. Recommendations for improving the           Not
                    investment process and portfolio are         Executed
                    developed and implemented.

                                                                     Managing the Succession of Information Systems
                                                       Assessment                                                               Plan to Close Gaps

Type of Practice                     Key Practice                 Rating    Summary of Evidence/Comments     POC      Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented               Not
     Commitment policies and procedures for managing the         Executed
                    IT succession process.
                    2. An official is designated to manage the     Not
                    IT succession process.                       Executed
      Prerequisite 1. Adequate resources are provided for          Not
                    conducting IT succession.                    Executed
                    2. Investment board members exhibit core       Not
                    competencies in activities involving the     Executed
                    succession of information systems.
                    3. Investment information from the             Not
                    repository is used by the investment         Executed
                    board.
         Activities 1. The investment board develops criteria      Not
                    for identifying IT investments that may be   Executed
                    ready for replacement.




                                                                                              14                                                                 10/22/2010
                                                             ITIM Stage 4 Evaluation
                                                        Improving the Investment Process


2. IT investments are periodically             Not
evaluated and appropriate investments        Executed
are identified as candidates for
replacement.
3. The interdependency of each                 Not
investment with other investments in the     Executed
IT portfolio is analyzed.
4. For each IT investment that has been        Not
identified as a candidate for replacement,   Executed
the investment board decides whether or
not to replace it.




                                                                       15                  10/22/2010
                                                                                   ITIM Stage 5 Evaluation
                                                                  Leveraging Information Technology for Strategic Outcomes


                                                                                Optimizing the Investment Process
                                                        Assessment                                                                 Plan to Close Gaps

Type of Practice                   Key Practice                      Rating    Summary of Evidence/Comments    POC       Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented                  Not
     Commitment policies and procedures for improving its           Executed
                  IT investment management process using
                  benchmarking.
                  2. An official is designated to manage the          Not
                  benchmarking activities.                          Executed

      Prerequisite 1. Adequate resources are provided for             Not
                   conducting process benchmarking                  Executed
                   activities.
                   2. Organizational managers and staff with          Not
                   responsibilities in this area are trained in     Executed
                   process benchmarking techniques or are
                   experienced in using these techniques.
                   benchmarking.

         Activities 1. Baseline data are collected for the            Not
                    organization's current IT investment            Executed
                    management processes.
                    2. External comparable best-in-class IT           Not
                    investment management processes are             Executed
                    identified and benchmarked.
                    3. Improvements are made to the                   Not
                    organization's investment management            Executed
                    processes.

                                                                           Using IT to Drive Strategic Business Change
                                                        Assessment                                                                 Plan to Close Gaps

Type of Practice                   Key Practice                      Rating    Summary of Evidence/Comments    POC       Gaps   Planned Actions Responsibility Planned Date
   Organizational 1. The organization has documented                  Not
     Commitment policies and procedures for conducting IT-          Executed
                  driven strategic business change
                  activities.
                  2. An official is designated to manage the          Not
                  activities within this critical process.          Executed

      Prerequisite 1. Adequate resources are provided for             Not
                   conducting IT-driven strategic business          Executed
                   change activities.




                                                                                                16                                                                  10/22/2010
                                                                        ITIM Stage 5 Evaluation
                                                       Leveraging Information Technology for Strategic Outcomes


Activities 1. The organization creates and maintains       Not
           a knowledge base of state-of-the-             Executed
           technology IT products and processes.

          2. Information technologies with strategic       Not
          business-changing capabilities are             Executed
          identified and evaluated.
          3. Strategic changes to the business             Not
          processes are planned and implemented          Executed
          based on the capabilities of identified
          information technologies.




                                                                                  17                              10/22/2010

								
To top