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					FIRE SAFETY GUIDANCE NOTE                                                                                             Number: 70

LFB Premises Information Boxes

    INTRODUCTION

    Increasingly fire-engineering is being incorporated in building design to enable developers to meet functional
     building requirements specifically with regard to means of escape and fire fighting. Attending crews may have
     to interact with these systems and therefore need accurate, concise and up to date information when
     developing firefighting tactics.

    This voluntary scheme encourages the building occupier in consultation with the local fire safety officer (FSO) to
     provide up to date information at the point of use. Occupiers/Employers are, after all, best placed to maintain
     such information and carrying out this exercise will assist in their fire risk assessment process. The system is
     intended to be simple, developed as part of the building design and risk assessment process and easily
     maintained. It is essentially a box containing plans and information about the building in a standard format.

    This Guidance Note gives advice on the system for maintaining premises information boxes (plans boxes)and is
     intended for buildings that have one or more of the following :
fire engineered solution,
complex layout,
complex fire-fighting facilities and/or controlling equipment,
or where the provision of such information is agreed as necessary.

    The information in the plans box is not intended to replace the normal information gathering and familiarisation
     carried out by fire crews but may assist in this process.

    INFORMATION BOX CONTENTS

    The plans boxes will provide information which should be simple and useable but contains key information
     needed by operational crews at the time of an incident. The following are the essential items:
Operational Contingency Plans (Appendix A).
Simple plans and or schematic representations of the building and any relevant information relating to
equipment/fixed installations design and operation provided for means of escape or fire fighting operations.
(Appendix B-D).
Basic operating instructions for fire protection and fixed firefighting equipment.

    Simple single line plans should be provided of typical floor plan layouts and any relevant fire resistance, access,
     fire-fighting facilities, equipment, services and hazards etc should be shown. Schematic fire system plans may
     also be necessary dependant on the complexity of the building. Consideration should be made at an early stage
     whether or not an isometric or cut away type view is necessary as the best means of illustrating the building (see
     Appendix D).



GN_70 (Rev 0, 30/07/04)                                              Page 1 of 17                                          making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
    Note that systems on any of these plans should be labelled.
Where plan symbols are to be used they should follow the system outlined in Appendix B&C, and
Include a key with a suitable description alongside.
When one or more of the same type of system is installed they should be individually identified

    When information is to be separated e.g. instructions on how to operate the controlling equipment in a fire-
     fighting shaft, and then the shaft should be shown on the plans with a suitable key (see Appendix C).

    It is preferable that only fire service information is stored in the box

    SITING AND IDENTIFICATION

    A photo-luminescent fire brigade identification sign should be provided centrally to the outer face of the box
     door. This logo must remain prominent so that should the buildings lighting fail, the photo luminescent sign will
     clearly indicate the location of the information box. These can be obtained from a safety signs suppliers.

    The Plans Boxes should be sited such that they are readily accessible to attending fire crews. Where site
     security is an issue boxes can be sited internally and if a 24-hour site presence is maintained it may be
     acceptable for the boxes to be sited within a security/fire control room. A standard photo-luminescent fire
     brigade identification sign (see Appendix H) should be provided in a prominent position on or alongside the
     primary fire brigade access points into the building. This sign will indicate to attending fire crews that there is a
     premises information box located within the building.

    When the boxes are sited externally, they should be in a prominent position preferably sheltered from
     inclement weather.

    WHO IS RESPONSIBLE FOR PROVIDING/MAINTAINING THE CONTENTS

    As a general principle the person responsible                     Develop fire strategy                            Agree to fit plans box

     for fire safety matters for the building will be
     responsible for installing the boxes and                          Build building                                   Contact Fire safety office
     providing, agreeing the contents with the local
     fire safety officer and maintaining the
     information. The responsible person should be                     Source suitable box                              Obtain guidance note
     formally identified in the FP workplace
     regulations risk assessment.                                      Fit box
                                                                                                                        Produce box contents
    The contents of the box should be reviewed                                                                         (consult with FSO)

     whenever any changes that will affect the
                                                                                                                        Agree contents with fire
     information have been identified. It is                                                                            safety officer
     anticipated that this will occur annually or
                                                                       Put plans in box
     alongside the building’s fire risk assessment.
     Any changes should be agreed with the local
     FSO.                                                              Regular review

    Operational fire crews and Fire Safety officers
     will have the option to check the contents of                     Annual         Risk Change
     the plans boxes when visiting the premises.

    The diagram opposite shows the anticipated
                                                                       Amend as required
     sequence of events for obtaining fitting and
     maintaining the information for a plans box.


GN_70 (Rev 0, 30/07/04)                                              Page 2 of 17                                          making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
    POINT OF NOTE

    This system should provide information for the fire service relating to your building. The provision of such
     information doesn't in any way negate any statutory obligations, on any responsible person nor will it prevent a
     fire from occurring and or spreading. It is provided in accordance with current guidance in good faith, so that
     the information is available to the fire service to be used as required.

    APPENDICES

        A      A4 Example of London Fire Brigade Operational Contingency Plans

        B      A3 Site plans with example of relevant British Standard symbols for items directly accessible from
               outside being included.

        C      A3 Typical floor plan view with example of relevant British Standard symbols pertinent to internal items
               included.

        D      A3 Typical isometric plan layout with items drawn and confirmed in type.

        E      List of typical items to be considered for inclusion on site plan.

        F      List of typical items to be considered for inclusion on floor plans etc.

        G      List of typical items to be considered for inclusion on isometric/cut away plans etc.

        H      Premises Information Box specification.

Note that the information depicted in appendices A - G is intended only as an guide and should not be
taken as an exhaustive specification for any particular building. Depending on the situation more or less
information may be appropriate.

For display purposes Appendices B - D are shown in A4, however, these should be supplied in A3
format for installation in the Premises Information Box.


Data Protection Act 1998: The information you have given on this form will be processed by LFEPA for the purpose of
fire and emergency planning and control. We will keep your details secure and will not disclose them to other
organisations or third parties (except contractors or suppliers working on our behalf) without your permission unless we
are legally required to do so.

For more information about how we use your personal information, see our notification entry (Z7122455)
www.informationcommissioner.gov.uk or visit: http://hotwire/management/info_access/index.htm.



If you require any further guidance on the advice given in this Guidance Note please contact your local
Fire Safety Office




                                                      Making London A Safer City




GN_70 (Rev 0, 30/07/04)                                              Page 3 of 17                                          making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
Appendix A                                                             London Fire Brigade Incident Information

* This information box is to be completed by the London Fire Brigade Initial Information
Site Information:                   PDA                                                                                   Contact/s:

Name:                                                                                                                     Initial On-Site Contact/Location/Contact No.’s & Names of Key Personnel

Address:

Route Card:
                                                                                                                          Site Profile:
CRR:

RVP:                                JESCC:


                                                                                                                          Access & Security Arrangements:
Marshalling                         Other Services:
                                    Council, First Aid etc.


Operational Planning:



                                                                                                                          Hydrants/Water Supplies:

Initial Actions by IC/On Site Action/ On-route Considerations:


                                                                                                                          Evacuation Strategy:




                                                                                                                          Communication:




                                                                                                                          Hazards & Risks




       GN_70 (Rev 0, 30/07/04)                                              Page 4 of 17                                          making London a safer city
       The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
                                                            London Fire Brigade Incident Information                                                      Date: 2/05/2009
Fire Fighting Provisions

 Controls Room/s:

 Fire Control Centre Location, protection,
 Access,
 contents
 Fire Fighting Shafts:

 Locations, access Floors served, type ventilation, lift?
 Type of mains

 Sprinklers:

 Purpose/MOE/ Save Building locations
 Coverage, Type, standard, valves/monitoring location
 Water, top up requirement

 Other Active Suppression Systems:

 Water mist, Gaseous, Drenchers etc,
 Details, locations, coverage.

 Dry/Wet/HR mains

 No., location, access, type, floors inlet serves



 Alarm System

 Type, coverage, standard, panel location, mimics, deviations, delays, links too other systems


 Smoke Control/Clearance Systems
 Locations
 Type, design parameters, control facilities and protocol

 Evacuation Strategy
 Type, refuges, lifts ?, estimated time, No. people, rondevouz point/s, roll call.




 GN_70 (Rev 0, 30/07/04)                                              Page 5 of 17                                          making London a safer city
 The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
                                       London Fire Brigade Incident Information                                                                             Date: 2/05/2009
Building Layout/Fire Safety ProvisionsAdditional Information Construction

Shafts Within Building/s                                                       Type Of Building Construction:

No., location, protection, use, access
                                                                               Brief detail of general building structure adopted



Service Intakes                                                                Load Bearing Elements

Location, capacity, type, including generators                                 General size and construction of columns, beams, foundations.
                                                                               Type of reinforcement and fire protection afforded therto



Basements                                                                      Floor Slab Details

No, location, access, depth, ventilation,                                      Type, fire rating, supporting members and connections used
separation.


Compartmentation/Separation                                                    Outer shell

Detail and rating of both horizontal and vertical                              Type, fixing, size panels, openable? Time equivalence accepted
separation between floors, shafts, basements etc



Unusual features                                                               Deviations

Particular design features, special hazards,                                   Fire engineering adopted, e.g time equivalence etc
methodology adopted.
Security arrangements (if obstructed)

Alternative Access e.g. tunnels/shafts                                         Salvage Considerations

Location, access, facilities, protection                                       Arrangements, priorities, etc




 GN_70 (Rev 0, 30/07/04)                                              Page 6 of 17                                            making London a safer city
 The London Fire & Emergency Planning Authority runs the London Fire Brigade     Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
GN_70 (Rev 0, 30/07/04)                                              Page 7 of 17                                          making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
GN_70 (Rev 0, 30/07/04)                                              Page 8 of 17                                          making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
GN_70 (Rev 0, 30/07/04)                                              Page 9 of 17                                          making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
GN_70 (Rev 0, 30/07/04)                                              Page 10 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
GN_70 (Rev 0, 30/07/04)                                              Page 11 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
GN_70 (Rev 0, 30/07/04)                                              Page 12 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
Appendix E             List of typical items to be considered for inclusion on site plan


Rendezvous Point
Alternative Rendezvous Points
Marshalling Area
Alternative Marshalling Area
Externally Accessed Substantial Hazards
Hydrants type and locations
Main Access Points
Dry Riser Inlet/s
Falling Mains
Foam Inlet
Assembly Point/s
Fire Control Room
Alternative Fire Control Room
Ariel Fire appliance hard standing
Alternative access
Alternative plans box(s)
Sprinkler stop valve(s)
Pressurization systems
Depressurization systems
Sprinkler system top up connection
Emergency switches i.e. high voltage electrical discharge lamp signs
Externally accessed: -
Electrical intake main switch(s)
Gas isolation valves
Water main isolation valve(s)




The information depicted in this appendix is intended only as a guide and should not be
taken as an exhaustive specification for any particular building.




GN_70 (Rev 0, 30/07/04)                                              Page 13 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
Appendix F List of typical items to be considered for inclusion on floor plans etc.


Fire Fighting Shaft(s) and Fire Fighting Lift(s)
Means of Escape Lift(s) disabled
Refuge Point(s)
Fire Telephones or other Communications
Dry rising mains and their outlets
Wet Rising Main(s)
Hazards and their location(s)
Mechanical Smoke Clearance System(s)
Mechanical Smoke Clearance System(s) Control Switch(s)
Natural Smoke Clearance System(s)
Mechanical Smoke Control System(s)
Mechanical Smoke Control System(s)Control Switch(s)
Natural Smoke Control System(s)
Pavement Vents
Sprinkler Systems
Sprinkler System Indicator Panel
Sprinkler System Main valve(s)
Sprinkler System Isolation valve(s)
Other Suppression System(s) (Water Mist, Gaseous, Drenchers etc.)
Other Suppression System(s)Control Panel
Fire Alarm Main Indicator Panel
Fire Alarm Slave Indicator Panel(s)
Smoke Control System(s)s control Panel
Gas Stop Valve(s)
Electrical intake main switch(s)
Water main isolation valve(s)
Air conditioning control switches
Automatic fire suppression systems

The information depicted in this appendix is intended only as a guide and should not be
taken as an exhaustive specification for any particular building.
GN_70 (Rev 0, 30/07/04)                                              Page 14 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
Appendix G List of typical items to be considered for inclusion on isometric/cut away plans etc.


Risers showing access points

Lift motor rooms

Horizontal fire separation

Detail of floor slab connections

Detail of outer Curtain Walling Construction and Fixing

Basements area and depth (as measured from floor of main entrance)

Other access points

Pressurization fans

Vent switches

Fireman’s switches


The information depicted in this appendix is intended only as a guide and should not be
taken as an exhaustive specification for any particular building.




GN_70 (Rev 0, 30/07/04)                                              Page 15 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
Appendix H

Photo luminescent signs should be as shown as above and can be sourced /manufactured by yourself or
can be obtained via a suitable safety signs supplier. It should be realised that signs must be to the
specified format so that consistency, accurate identification and other design features may be retained.




GN_70 (Rev 0, 30/07/04)                                              Page 16 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning
Premises Information Box Specification

The Plans should be provided in an A3 format, a size easily used by fire crews, and should be encapsulated
(preferred) or in a splash proof zipped plastic sleeve. To accommodate such plans, the Premises Information Box
should have the following features:

Size: the internal dimensions should be approximately 510mmm high x 370mm wide x 70mm deep to contain A3
plans.
Internal: there should be a means for holding plans in place when the door is open.
Identification: a standard photo-luminescent fire brigade identification logo should be provided on the outer
face of the door. The sign should be specified to PSPA class A.
Lock: the lock should of a type capable of being opened with a standard fire brigade 'Gerda' key. It is suggested
that the door be spring loaded such that it openable even if the handle is vandalised.
Key: the standard issue fire brigade Gerda key should be capable of opening the box. The key is registered
against unauthorised copying.
Material: It is suggested that the Premises Information Box be constructed of aluminium profiles specified to
PA38 in accordance with PN-84/H-93669. Preferably the front corners should have convex polymer corner
pieces.
Corrosion: It is suggested that the Premises Information Box should be either powder coated to RAL 3002 or in
anodised aluminium to protect against corrosion. It should be weather resistant with a weatherproof seal built into
the frame.

Please contact the local fire safety officer if you wish to use boxes with other design features in
addition to the above specification on 020 7587 2000.




GN_70 (Rev 0, 30/07/04)                                              Page 17 of 17                                         making London a safer city
The London Fire & Emergency Planning Authority runs the London Fire Brigade   Ken Knight CBE QFSM MIFireE Commissioner for Fire and Emergency Planning

				
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