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Resident Student Organization Constitution State University of New York College at Oneonta Preamble The purpose of the Resident Student Organization is to provide social, educational, and cultural programming for students residing in the Residence Halls of the State University of New York College at Oneonta. The organization will also provide a voice for the residents of the Residential Community Life Office and Student Development Office. Vision Statement The Resident Student Organization is an intra-residence hall association comprised of a delegation representing the governments of the residence halls. Mission Statement Our mission is to work towards improving every aspect of on-campus living by providing and sharing information, programs, and fun in an environment conducive to learning and growing. Article I. Membership. A. All students at the State University of New York College at Oneonta who reside in residence halls shall be considered members. B. Equality or rights, under the law, shall not be denied or abridged by the Resident Student Organization on account of sex, race, creed, color, national origin or sexual orientation. Article II. Organization A. The RSO delegation shall consist of student representatives from each Residence Hall Government. All Residence Hall governments shall be accorded voting privileges in the delegation according to the following: 1. Shall consist of two (2) elected delegation members from each residence hall government whose term will run from the date of his/her election until the election held the next academic year. The exception shall be Hulbert Hall, which will be allowed four (4) delegation members due to its residential population. 2. An NRHH liaison shall have one voting member. B. The Resident Student Organization shall have a President, Vice President, Treasurer, Secretary and no more than two National Communication Coordinators (NCC) who shall be elected by the Resident Student Organization. Article III. Powers and Duties of the Executive Board. A. The President shall have the following powers and duties: 1. In order for one to run and accept the office of President, the candidate must have been a member of the Resident Student Organization for two semesters. 2. Preside over meetings of the council and act as parliamentarian. 3. Cast a ballot at meetings only in order to break a tie vote. 4. Set time and place for delegation meetings with the approval of 2/3 of the delegation. 5. Suggest policy and make proposals for actions to the delegation as s/he deems necessary. 6. Shall act as a liaison between the residence halls, the office of Residential Community Life and the Student Association. 7. Have the power to appoint someone to any temporary vacancy in office. 8. Shall receive a per semester stipend voted on by the delegation to be approved in the annual budget by Resident Student Organization. 9. Appoint a general advisor pending approval from the delegation. 10. Responsible for the hiring and supervision of the Web Coordinator. B. The Vice President shall have the following powers and duties: 1. In order for one to run and accept the position of Vice President the candidate must have been a voting member of RSO for one semester. 2. Chair the delegation meetings at the President’s request or in his/her absence, and succeed to the office of President in the event of a vacancy. 3. Shall appoint a chair to each committee and oversee each committee to be sure they are making progress. 4. Shall receive a per semester stipend voted on by the delegation to be approved in the annual budget by Resident Student Organization. C. The Treasurer shall have the following powers and duties: 1. In order for one to run and accept the position of Treasurer the candidate must have been a voting member of RSO for one semester. 2. Keep and maintain any and all financial records of the Resident Student Organization. 3. Shall co-sign all vouchers. 4. Present an annual budget to the council at the second RSO meeting of the Fall semester. 5. Shall receive a per semester stipend voted on by the delegation to be approved in the annual budget by Resident Student Organization. D. The Secretary shall have the following powers and duties: 1. In order for one to run and accept the position of Secretary the candidate must have been a voting member of RSO for one semester. 2. Prepare an agenda 24 hours before the regular meetings. 3. Record the minutes of all council meetings and have said minutes ready for distribution at the following council meeting. 4. Keep records of attendance. 5. Keep records of residence hall events. 6. Shall receive a per semester stipend voted on by the delegation to be approved in the annual budget by Resident Student Organization. E. The National Communications Coordinator(s) 1. In order for one to run and accept the position of NCC the candidate must have been a voting member of RSO for one semester. 2. To keep in contact with the National Association of College and University Residence Halls (NACURH) and the Northeast Affiliates of College and University Residence Halls (NEACURH). 3. Shall attend national, regional and/or mini no-frill conferences accompanied by the president and/or an advisor when possible. 4. Appoint an NCC advisor pending approval from the council. 5. Organize and manage and monthly newsletter. 6. Select and organize a delegation for each conference that Oneonta is attending. 7. All duties assigned as per the NCC manual. 8. Shall receive a per semester stipend voted on by the delegation to be approved in the annual budget by Resident Student Organization. Article IV. Powers and Duties of the Council. A. Meet regularly, at least once a week while classes are in session. 1. All meetings shall be open. 2. All meetings shall be conducted under parliamentary procedure unless the President deems other means necessary. B. Voting 1. Any council member who misses three regular meetings without proper excuse shall be removed from his/her position on the council as well as automatically being subject to impeachment procedures in his/her residence hall. The newly elected council member must attend one regular meeting before obtaining voting rights. The President, subject to oversight shall determine the validity of any excuse by the council. 2. Quorum shall be more than one half of the voting council members. C. Approve the general and NCC advisors to the council. D. Approve or deny appropriations and expenditures as permitted by this constitution. E. Recall 1. The respective Residence Hall government in accordance with their constitution may recall council members. 2. The officers of the council may be recalled upon a 2/3 vote of the council. Article V. Allotment of Funds. A. All requests must be filled out via the interactive form at the Resident Student Organization’s web site. B. The president must receive requests prior to the Executive Board meeting, before the next scheduled weekly meeting. C. The group must then attend the meeting that in which the proposal is presented to the council, the council members will be provided a copy of the proposal. D. The council members will discuss the proposal with their hall governments and will vote on the proposal at the next scheduled meeting. E. The group requesting money will be informed of the decision made by the Resident Student Organization one week after the proposal was presented. F. If the requested funds are granted, then the Resident Student Organization shall receive appropriate recognition on all subsequent advertisement media. Article VI. Amendment of this Constitution. This constitution shall be amended upon the approval of 2/3 of the Resident Student Organization. This constitution was revised by the Resident Student Organization on October 25, 2000 and is available upon request from the Resident Student Organization.
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