MONTHLY BOARD MINUTES – MONROE C

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					      MONTHLY BOARD MINUTES – MONROE COUNTY SENIOR SERVICES

                            (THREE MOST RECENT MONTHS)


                      SENIOR SERVICES/COMMISSION ON AGING
                               MINUTES June 16, 2009

The Monroe County Senior Services Committees met in regular session on June 16, 2009 at the
Sparta Barney Center. Keith Kenyon, chairman called the meeting to order at 9:30a.m.

MEMBERS PRESENT: Dave Shudlick, Lloyd Cramer, Francis Trepes, Mary Cook, Rick
Irwin, Merilyn Nofsinger, Wallace Habhegger and Keith Kenyon.

NON-MEMBERS PRESENT: Laura Moriarty, Susie Brownell

ABSENT: None

MINUTES-REVIEW AND APPROVE MINUTES OF May 18, 2009:
The members reviewed the May minutes. Motion made by Mary Cook, seconded by Wallace
Habhegger to approve the minutes. Motion carried.

Vouchers:
Members reviewed the June vouchers. There was short discussion about Tri State Trailer
invoice. Laura explained it was an air conditioner problem that could not be fixed by Brenengen.
Laura explained the US Cellular invoice for $1,152.00 for wireless internet for the Benefit
Specialist program will be paid by a Medicare Part D Grant that expires in June. Motion made
by Wallace Habhegger, seconded by Mary Cook to approve vouchers in the amount of
$33,424.03. Motion carried.

Financials:
April financials are 33.77% of budget spent with benchmark being 41.67%. Bookkeeper
explained the change on the form, depicting vehicle repairs and fuel remaining dollars to spend.
The committee was pleased with the change.

Phone Costs Update:
Laura presented the board with a handout showing the cost savings for the recent switch to cell
phones for three meals sites. Laura explained that there is now an additional advertising cost for
white pages but there is a savings of approximately $80 per month. Keith said the Finance
Committee applauded our effort for the cost savings on our phone bills.

Vehicle/Contract issues:
Laura had a letter from Brenengens explaining the billing system for hourly rates – per
committee request. The Transportation Coordinator explained the problems caused by only
being able to take a vehicle to one business for repairs. After an extensive conversation, a
motion was made by Rick Irwin, seconded by Mary Cook to extend the agreement with
Brenengen six months for repairs and diagnostics. Motion carried. Wallace Habhegger voted
no.

Personnel Issues:
Motion made by Mary Cook, seconded by Rick Irwin to take Stephanie Rowell, office clerk off
probation and make her permanent. Motion Carried.
The next board meeting will be held on Tuesday July 21, 2009 at the Sparta Barney Community
Center at 9:30 a.m.

Adjourn:
Motion made by Rick Irwin, seconded by Lloyd Cramer to adjourn at 10:45a.m. Motion carried.




       __________________________________
                                                        Keith Kenyon, Chairman


       __________________________________
                                                        Susie Brownell, Reporter


                    SENIOR SERVICES/COMMISSION ON AGING
                             MINUTES May 18, 2009

The Monroe County Senior Services Committees met in regular session on Monday, May 18,
2009 at the Sparta Barney Center. Keith Kenyon, chairman called the meeting to order at
9:30a.m.

MEMBERS PRESENT: Dave Shudlick, Lloyd Cramer, Francis Trepes, Mary Cook, Merilyn
Nofsinger, Wallace Habhegger and Keith Kenyon.

NON-MEMBERS PRESENT: Laura Moriarty, Susie Brownell, Dianne Fennigkoh

ABSENT: Rick Irwin

MINUTES-REVIEW AND APPROVE MINUTES OF April 21, 2009:
The members reviewed the April minutes. Motion made by Mary Cook, seconded by Wallace
Habhegger to approve the minutes. Motion carried.

Vouchers:
Members reviewed the May vouchers. Motion made by Francis Trepes, seconded by Lloyd
Cramer to approve vouchers in the amount of $32,187.70. Motion carried.

Financials:
March financials are 26.24% of budget spent with benchmark being 33.33%. Bookkeeper is to
check with County Clerk about the column for vehicle repairs and fuel regarding remaining
dollars to spend. Motion made by, Wallace Habhegger and seconded by Lloyd Cramer to
approve the financials. Motion carried.

2009 Celebration of Seniors:
Laura thanked all board members who helped. About 160 people attended and they really
enjoyed the day. Keith Kenyon commended Rolling Hills on the very good meal.
Board Job Description:
Laura presented the committee with the job description for committee members per the aging
plan requirements. Laura explained that WI Statutes already includes advocacy, which is what
the aging plan requires. Motion made by Wallace Habhegger and seconded by Merilyn
Nofsinger to accept the County Job Description for the Aging plan. Motion carried

Vehicle/contract issues:
Laura explained there have been logistical issues with being required to take all vehicles to
Brenengens. They cannot do all the repairs that the vans require and relations with other vendors
are being strained. Transportation Coordinator Dianne Fennigkoh attested to the situation, saying
this contract is keeping vehicles out of operation for longer periods of time and is causing
scheduling difficulties. The committee suggested writing Brenengens to clarify what they can
and cannot repair and also explain their flat rate charges. Motion made by Wallace Habhegger
and seconded by Mary Cook to table the discussion until next months meeting. Motion carried

Personnel Issues – (Closed Session Pursuant To Section 19.85(1)C(F) WI Statues –Director
Review:
Roll call was taken and motion made by Mary Cook, seconded by Francis Trepes to go into
closed session. Keith Kenyon – aye, Wallace Habhegger –aye, Francis Trepes – aye, Dave
Shudlick – aye, Merilyn Nofsinger – aye, Mary Cook – aye, Lloyd Cramer – aye. Motion
carried.

Next Meeting: The next board meeting will be held on Tuesday June 16, 2009 at the Sparta
Barney Community Center at 9:30 a.m.

Adjourn:
Motion made by Dave Shudlick, seconded by Francis Trepes to adjourn at 10:50 a.m. Motion
carried.




__________________________________
                                                           Keith Kenyon, Chairman


__________________________________
                                                           Susie Brownell, Reporter




                     SENIOR SERVICES/COMMISSION ON AGING
                              MINUTES April 21, 2009

The Monroe County Senior Services Committees met in regular session on Tuesday, April 21,
2009 at the Sparta Barney Center. Keith Kenyon, chairman called the meeting to order at
9:30a.m.

MEMBERS PRESENT: Dave Shudlick, Lloyd Cramer, Francis Trepes, Mary Cook, Rick
Irwin, Wallace Habhegger and Keith Kenyon.
NON-MEMBERS PRESENT: Laura Moriarty, Susie Brownell, Gladys Gloede.

ABSENT: Merilyn Nofsinger

MINUTES-REVIEW AND APPROVE MINUTES OF March 17, 2009:
The members reviewed the March minutes. Motion made by Mary Cook, seconded by Rick
Irwin to approve the minutes. Motion carried.

Vouchers:
Members reviewed the April vouchers. Motion made by Rick Irwin, seconded by Wallace
Habhegger to approve vouchers in the amount of $36,706.63. Motion carried.

Financials:
March financials are 18.51% of budget spent with benchmark being 25%. Motion made by,
Wallace Habhegger and seconded by Lloyd Cramer to approve the financials. Motion carried.

CWAG/GWAAR Update:
Jim Edwards explained that there’s been a reorganization and a change from Area Agency on
Aging to Greater Wisconsin Agency on Aging Resources, Inc. Jim explained that their budget
has also been cut. Their money comes from the federal government. Jim will be giving Senior
Services an article on fraud prevention for seniors to be put in the Vintage Express.

Board Job Description:
Laura presented the committee with a draft job description for committee members per the aging
plan requirements. Laura explained that three other counties are using similar job descriptions.
The committee suggested going over Monroe County’s job description to see how it compares.
The discussion was tabled until next month.

Special funding opportunities:
Farmers Market: Senior Services will be receiving Farmers Market funding. This funding
consists of vouchers that seniors can take to the farmers market to buy vegetables and other
nutritious items.
Stimulus Funding: Laura explained that the Aging Unit will be getting stimulus money for home
delivered and congregate meals. There are specific tracking requirements including showing any
jobs created.

Newsletter change:
Laura informed the committee that Ralph from McBeans has a prospective buyer for the paper
with a verbal agreement at this time. The prospective buyer would try to keep the Vintage
Express the same as McBeans has been producing.

Director’s Report:
Laura requested approval to go to an Alzheimer’s Association training and also a WAND
training in May. Motion made by, Mary Cook, seconded by Wallace Habhegger to send Laura
to the two trainings, one for $299 and the other for $205.


The next board meeting will be held on Monday May 18, 2009 at the Sparta Barney Community
Center at 9:30 a.m.

Adjourn:
Motion made by Mary Cook, seconded by Rick Irwin to adjourn at 10:30a.m. Motion carried.
__________________________________
                                     Keith Kenyon, Chairman


__________________________________
                                     Susie Brownell, Reporter

				
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